Geograph Project Ltd
Registered charity number 1145621
Registered company number 7473967
Financial statements for the year ended 31[st] December 2021
Contents
Directors’ (Trustees’) annual report
Income and expenditure account
Balance sheet
Notes to the accounts
1.
Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.
Geograph Project Limited Directors’ report (incorporating the Trustees’ annual report) for the year ended 31[st] December 2021
The Trustees, who are also Directors of the charity for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31[st] December, 2021.
The Trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31[st] December 2021 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
Full name Geograph Project Limited Registered charity number 1145621 Registered company number 7473967 Registered office Dept 1706, 43 Owston Road Carcroft Doncaster South Yorkshire DN6 8DA Patron Mike Parker Directors (Trustees) Mark Anderson Sebastian Ballard (appointed 14/08/2021) Stephen Craven Michael Dibb Secretary & Treasurer Peter Facey (resigned 24/09/2021) William Harrison (appointed 10/02/2021) Barry Hunter Christine Johnstone David Martin Chair Ruth Sharville
Bankers
Barclays Bank Plc, 737 Barking Road, London E13 9PL
2.
Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.
Governance and management
Geograph Project Limited was established under the Memorandum and Articles of Association dated 20[th] December, 2010 as a company limited by guarantee. The liability of each member in the event of winding up is limited to £1.
At a general meeting of the company held on 15[th] November, 2011 a new Memorandum and Articles of Association was adopted which was acceptable for charity registration and the company became a registered charity with the Charity Commission on 25[th] January, 2012.
Method of appointment or election of Trustees
The management of the company is the responsibility of the Trustees who are elected and coopted under the terms of the Articles of Association.
The board of Trustees are named above. The Trustees have the power to appoint additional Trustees. There is no maximum number of Trustees but the minimum is three.
Risk management
The Trustees have assessed the major risks to which the company is exposed, in particular those related to the operations and finances of the company, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks. The company has procedures in place which use Amazon Web Services to distribute copies of the photographs and associated data to multiple data-centres following established best practices. Copies of our data is deposited within national archive projects including the UK Web Archive and the Internet Archive.
Aims and objectives
The principal objective of the company is “To advance the education of the public in geography and heritage by collecting, organising, publishing and preserving photographs and associated information for every square kilometre of Great Britain, Ireland, and the Isle of Man and making them available primarily by electronic means free or at minimum charge to the public, with particular facilities for use by schools”
Our activities are as follows:
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To maintain a website to which contributors can upload geolocated photographs.
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To promote the educational use of the photographs uploaded especially by schools.
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To make the photographs available free or at minimum charge to everyone.
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To archive the photographs so that future generations may be able to view them.
Photographs are published on the company’s web site under a Creative Commons Licence allowing users to copy and republish the photographs free of charge providing the appropriate acknowledgement of copyright is given, the Creative Commons Licence is quoted and any additional permissions that may be required have been obtained. The photographs have many users, especially amongst those in education.
Achievements and performance
By the end of 2021, some 13,534 people had submitted just over 7 million photographs. The rate of submission of photographs and associated data continues at a high level averaging about 28,000 images each month by an average of 318 active contributors with a total of 803 contributors uploading images during the year.
For Great Britain, Ireland and the Isle of Man as a whole, there are submitted photographs for over 84.7% of the one-kilometre grid squares. For England, Scotland and Wales, the coverage is over 98.5%. Geograph contributors have now photographed 98.7% of the 43,976 settlements within Great Britain (37% of them got photographs in 2021), and 71% of 2,358 in Ireland.
Just over 199,900 one-kilometre grid squares now have more than 4 photographs. The historical value of the photographic archive continues to grow as it now includes photographs taken in all decades from 1880 onwards. There are over 106,900 photographs which were taken before the year 2000. Some 126,900 one-kilometre grid squares now have photographs taken at least five years apart, thus illustrating the change over time.
3 .
Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.
Public benefit statement
The Trustees have read the guidance on public benefit issued by the Charity Commission and are mindful of their duty under the Charities Act 2011 to ensure that all of Geograph Project's activities fall within the scope of the guidance.
Financial Review
Reserves
As the charity is almost totally dependent on donations for funding, the Trustees have decided to hold a high level of reserves. Should the level of donations received decline, the Trustees are confident that the current level of reserves are sufficient to allow the charity to continue operations for some time until some other source(s) of funding have been secured.
Funds in deficit
Not applicable
Principal funding sources
Other than a small trading profit and a miniscule amount of interest, the sole funding source during the year has been donations which were received from some 270 people and companies. Donations have been received from people resident in the Czech Republic, the United States of America, Germany, Canada, Holland and Ireland as well as from all parts of the United Kingdom.
Exemptions
The Trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).
Small company provisions:
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
Responsibilities of the Trustees
Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.
In preparing those financial statements, the Trustees are required to select suitable accounting policies, as described in the notes to the accounts, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The Trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company, and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
______
4.
David Martin Chair
Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.
GEOGRAPH PROJECT LIMITED
Registered Company No 7473967 Registered Charity No 1145621
Income and Expenditure Account for the year ending 31[st] December 2021
| Incoming resources Donations of money (gross inc. Gift Aid) Profit on trading Interest receivable Total incoming resources Resources expended Website operational expenses Hosting servers Cloud Hosting Backup & Recovery Internet Systems Administration Total website operational expenses Administration expenses Administration and meetings AGM & conference costs Insurances Total administration expenses Financial expenses Bank fees (collection costs) Depreciation Total financial expenses Total resources expended Net income/(expenditure) |
£ 504 13,407 1,388 87 8,540 |
£ 26,049 538 2 |
£ 26,589 30,830 (4,241) |
Year to 31st December 2020 |
Year to 31st December 2020 |
Year to 31st December 2020 |
|---|---|---|---|---|---|---|
| £ 2,453 7,286 1,659 113 6,570 |
£ 21,620 0 20 |
£ 21,640 24,881 |
||||
| 23,926 1,162 5,742 |
18,081 1,103 5,697 |
|||||
| 327 439 396 |
456 0 647 |
|||||
| 270 5,472 |
309 5,388 |
|||||
| (3,241) |
5.
Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.
GEOGRAPH PROJECT LIMITED
Registered Company No 7473967 Registered Charity No 1145621
Balance Sheet as at 31[st] December 2021
| Fixed Assets (Net of depreciation) Computers & software Total fixed assets Current Assets Cash at banks Prepayment & accrued income Total current assets Current Liabilities Accounts payable Accrued expenses Total current liabilities Net current assets Net Assets The funds of the charity Funds at 1stJanuary Net income (expenditure) for year Total funds at 31st December |
£ 8,238 |
£ 32,618 2,297 |
£ 8,238 30,519 38,757 38,757 |
31stDecember | 31stDecember | 2020 |
|---|---|---|---|---|---|---|
| £ 12,947 |
£ 38,658 8,607 |
£ 12,947 33,051 |
||||
| 27,662 5,154 |
33,226 5,432 |
|||||
1,216 1,081 |
7,421 1,186 |
|||||
| 42,998 (4,241) |
||||||
| 42,998 | ||||||
For the period ended 31[st] December 2021, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The trustees declare that they have approved the accounts above.
Signed on behalf of the charity’s trustees: __ Director Dated __ Secretary
6.
Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.
Geograph Project Limited Notes to the accounts for the year ended 31[st] December 2021
1. Accounting policies
Basis of the preparation of the accounts
These financial statements have been prepared under the historical cost convention and in accordance with (i) the Charities Act 2011, (ii) the Companies Act 2006, (iii) the Memorandum and Articles of Association, and (iv) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
Incoming resources
All material incoming resources have been included on an accruals and prepayment basis – i.e. they are included if the date receivable falls within the period covered by these accounts.
Resources expended
These have been analysed using a natural classification. All expenditure has been included on an accruals and prepayment basis.
Depreciation
Depreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets with a cost exceeding £50 over their expected useful lives on a straight line basis.
| basis. | |||
|---|---|---|---|
| The rates applicable are: | Computers and software | 25% | |
| 2.Fixed assets | |||
| Computers and software | Cost | Depreciation | Net Book Value |
| £ | £ | £ | |
| At 1st January, 2021 | 31,188 | 18,241 | 12,947 |
| Additions | 763 | ||
| Disposals | (10,600) | (10,600) | |
| Depreciation charge | 5,472 | ||
| At 31st December, 2021 | 21,351 | 13,113 | 8,238 |
3. Trustees’ expenses
During the period, all board meetings were held remotely by zoom. The company has no employees.
4. Glossary of terms
Accruals:
These are services that the company has used during the accounting period but which had not been invoiced.
Prepayments: These are services that the company has paid for, but not used during the accounting period.
7.
Geograph Project Ltd is a Company limited by guarantee and registered in England and Wales - No.7473967 and a charity registered in England – No 1145621. Registered office: Dept 1706, 43 Owston Road, Carcroft, Doncaster, South Yorkshire, DN6 8DA.