**Trustees’ Annual Report for Butale Project, for the year ended 30 November 2023** _Registered charity number: 1145614_ _Charity’s principal address: 14 Back Road, Calne, Wiltshire, SN11 0BA_ _Trustees (all served throughout the year, unless otherwise stated): Miriam Sawyer David Sawyer Louise James Nikki Dargan Julie Pointer Darren O’Connor Lucy Sawyer_ _Type of governing document: Trust Deed How the charity is constituted: Trust Trustee selection method: Appointed by existing trustees_ ## **Summary of the objects of the charity** The main objects of the charity are to advance education and educational facilities in Butale, Uganda, and also to relieve poverty, sickness, and financial hardship by the provision of funds, goods or services. The charity also seeks to advance the Christian faith in accordance with the statement of beliefs in such ways in Butale, Uganda, as the trustees from time to time may think fit. ## **Summary of the main activities undertaken for the public benefit in relation to these objects** Our activities continued focusing on supporting the families of all the children attending the school, as well as the teachers. During the 12 month period, the charity continued to fund the feeding programme at the school. Every child receiving 2 meals a day. ## **Team Visit** We had a team visit in February 2023, our first return since covid. There were 6 adults on the team. The main focus of the trip was to reconnect with the school and the community after a long absence. The teachers were given a day out to a local lake. **Sponsorship Scheme** All sponosored children were given a home or school visit and given a gift from their sponsor/charity. We met other children/families that were requesting sponsorship. 25 more children were taken on to the sponsorship scheme during the trip or shortly after returning. Medical Fund – Money was raised for a child to receive emergency surgery. This didn’t happen so the funds have been used to establish a medical fund for any children at the school to receive medical support. A connection has been made with local medical centre. ## **Building/Maintenance Programme** The flushing toilet was built. A P7 classroom was created upstairs Boys dormitory created Security wall around dormitory area Installation of 2 water tanks The charity manager completed his studies in construction and graduated We continue to grow maize and beans to provide food for the school at the lwanda site. We are also growing Eucalyptus at Lwanda which has produced its first harvest. The Eucalyptus growing project on the school site now produces 3 harvests a year. This provides the school with an additional income. In acting as trustees of Butale Project and planning the activities for the year, we have given careful consideration to the Charity Commission’s general guidance on public benefit. All children of primary education age in Butale, Uganda, and the surrounding area, are equally entitled to benefit from the work undertaken in Butale School. ## **Summary of the main achievements of the charity during the year** We funded the school feeding programmed We sponsored approx. 80 students in primary, secondary and vocational studies. We support teachers/staff in further studies We continued to distributed clothing and materials from the container that arrived Dec 2022 We sent a team of 6 adults for 3 weeks in Feb 2023. ## **Financial Review** The charity does not have a formal policy on reserves. The charity held reserves of £20,063 as at the year end (2022: £8,745). ## **Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees _Signature_ ## _Full name Miriam Sawyer_ ## _Position Chairperson_ _Date 08/08/24_ |||**Butale Project**|**Butale Project**|**Butale Project**|||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| ||||**Butale Project accounts for year ending 30th November 2023**||||||||||| ||||||||||||||| ||**Income and expenditure account foryear ending 30th November 2023**||||||||||||| ||-----------------------------------------------------------------------------------------------------||||||-----||||||| ||||||||**2023**||||**2022**||| ||||||||**£**||||**£**||| ||**INCOME**||||||||||||| ||Sponsors|||||21,439.00||||17,819.39|||| ||Donations and fundraising|||||13,490.63||||11,622.87|||| ||Uganda tripdonations|||||10,600.00||||4,800.00|||| ||Gift Aid|||||9,639.22||||10,343.16|||| |||||||--------||||---------|||| |||**TOTAL INCOME**||||55,168.85||||44,585.42|||| ||||||||||||||| ||||||||||||||| ||**EXPENDITURE**||||||||||||| ||Uganda expenses|||||39,500.00||||36,000.00|||| ||Accounts examination|||||85.00||||170.00|||| ||Miscellaneous expenses|||||3,980.47||||2,789.24|||| ||Bank charges|||||285.00||||331.80|||| |||||||-----------||||-----------|||| |||**TOTAL EXPENDITURE**||||43,850.47||||39,291.04|||| ||||||||||||||| |||||||-----------||||-----------|||| ||**(DEFICIT)/SURPLUS FOR THE YEAR**|||||11,318.38||||5,294.38|||| |||||||===|====|||==|=====||| ||||||||||||||| ||**BALANCE SHEET as at 30 November**||||||||||||| ||----------------------------------------------------||||||||||||| ||||||||**2023**||||**2022**||| ||||||**£**||**£**||**£**||**£**||| ||||||||||||||| ||General Revenue Fund b/f||||8,744.93||||3,450.55||||| ||(Deficit)/Surplus for theyear||||11,318.38||||5,294.38||||| ||||||-----------||||-----------||||| ||**General Revenue Fund at the end of theyear**|||||20,063.31||||8,744.93|||| ||||||||||||||| ||Miscellaneous creditors|||||-0||||-0|||| ||||||||||||||| |||||||--------------||||--------------|||| |||**TOTAL LIABILITIES**||||20,063.31||||8,744.93|||| ||||||||||||||| ||_REPRESENTED BY_||||||||||||| ||Cash inbank held at -||||||||||||| ||HSBC banka/c||||20,063.31||||8,744.93||||| ||Cash in hand,to payin||||-0||||-0||||| |||||||--------------||||--------------|||| |||**TOTAL ASSETS**||||20,063.31||||8,744.93|||| |||||||========||||========|||| ||||||||||||||| |||||_check_||_-0.00_||||_-0.00_|||| �1 Independen¢ ¢xamlntr'• report to the trniteu of BMtAle PrnJe¢t I report on the a¢¢ounts of Butale Project ('the ¢I￿lty,) f(Y the year ended 30 November 2023, which are set oiit on page l. Rttpertive rnp?n￿hI1ft1￿ of *nd ¢x•mlner The ch8rity'8 trustees are res￿nSible for the weprAtion of the accounts. The chwity's tnisiees Conyider that an audit is not required for thi$ year under x¢tion 144 of the Charities Act 2011 ('the A¢t') and that an independent exominati(fft is needed. It is my resp(ffisibility 10: examine the accounts under section 145 of the Act: to follow the prncedures laid down in the general Dire¢tion8 given by the Charity Commission (under s¢clion 145(5)(b) of th¢ Act): and to state whether panicular matters have come to my attention. B•8b of Ind¢ptnd¢nt ex*mlner'$ report My examination was carried out in &c¢ord8n¢e with the general Directions given by the Charity Commission. An examin&tion includes a revi¢w of th¢ accounting records kept by the clwity ond 8 comp8rison of the accounts presented with those records. It also includes consideration of any unwua] iiems or disclosure5 in the accounts, and seeking explanations fmm you as trustees oncemirt8 any such matte￿. The procedures undertaken do not provide all the evidence that would be requir￿ in an audii and consequently no OPiDion is given ￿ to whether the accounts preseni a'true and fair, view and the report is limited to those matters set out in the stat¢ment below. IndeptDdent ex4mltter's St•tement In conne¢tioo with my examinatio￿ no matter h&$ come lo my attentirn: (l) which givu me reasonable cause io believe that. in any moterial respecL th¢ r¢quirnents: to keep accouThtin8 rewrds in accordance with section 130 of the Ac to prepare accounts whi¢h accord with the accounting records and comply with the ac¢ounting requiremetts of the Act have not been MCL or {2) to which, in tny optnion, attention thoujd bc drnwn in Ordcr to enable a utider￿ of the a{￿unts to be r￿hed. Charlotte Camplxll ACA 2nd September 2024 39 The PAFpin Calne SNII 8JF