**Trustees’ Annual Report for Butale Project, for the year ended 30 November 2022** _Registered charity number: 1145614_ _Charity’s principal address: 14 Back Road, Calne, Wiltshire, SN11 0BA_ _Trustees (all served throughout the year, unless otherwise stated): Miriam Sawyer David Sawyer_ Matthew Cave (resigned oct 2022) _Louise James Nikki Dargan Julie Pointer Darren O’Connor Lucy Sawyer_ _Type of governing document: Trust Deed How the charity is constituted: Trust Trustee selection method: Appointed by existing trustees_ ## **Summary of the objects of the charity** The main objects of the charity are to advance education and educational facilities in Butale, Uganda, and also to relieve poverty, sickness, and financial hardship by the provision of funds, goods or services. The charity also seeks to advance the Christian faith in accordance with the statement of beliefs in such ways in Butale, Uganda, as the trustees from time to time may think fit. ## **Summary of the main activities undertaken for the public benefit in relation to these objects** Our activities continued focusing on supporting the families of all the children attending the school, as well as the teachers, as Uganda came out of lockdown and the school began to reopen. In 2022 the donations for the child sponsorship programme were diverted back to to the individual children. These children were supported as they returned to school. At the later end of the year preparations were made to be ready for the school reopening, including maintenance work and repairs, and also providing additional requirements for reducing the risk of spreading Covid. In December 2021 the container arrived in Kampala. The contents were transferred and taken to the school. A lot of the contents were donated from a local school when they changed their uniform. The clothing has bee given away freely to the community around the school and to the children attending the school. The transportation of the container incurred a lot of additional costs due to delays and payments being required but also a lot of extra work for Venust having to get paperwork cleared. The Deputy Head Teacher completed his teaching degree to qualify him to become a Head teacher. We are also sponsoring the charity manager in further studies in construction which will finish in May 2023 We continue to grow maize and beans to provide food for the school at the lwanda site. We are also growing Eucalyptus at Lwanda which is in its first year. The Eucalyptus growing project on the school site now produces 3 harvests a year. This provides the school with an additional income. A team of 4 young adults visited Butale in March 2022. They stayed for 4 weeks. They were involved in delivering teaching for the children. Visiting homes and schools both in Butale and also in Kisoro. The team stayed at the school, lived with the teachers on site and this worked really well. The visit was well received and the community expressed their thanks to the charity for supporting them with food so well during lockdown. The next visit planned is Feb 2023. In acting as trustees of Butale Project and planning the activities for the year, we have given careful consideration to the Charity Commission’s general guidance on public benefit. All children of primary education age in Butale, Uganda, and the surrounding area, are equally entitled to benefit from the work undertaken in Butale School. The teacher specifically for the children with additional needs has been funded to live at the school with the children who were orphaned during lockdown. ## **Summary of the main achievements of the charity during the year** WE funded the school feeding programmed We sponsor approx. 50 students in primary, secondary and vocational studies. We support teachers/staff in further studies We distributed clothing and materials from the container that arrived Dec 2022 We sent a team of 4 adults for 1 month in Feb 2022. ## **Financial Review** The charity does not have a formal policy on reserves. The charity held reserves of £8,745 as at the year end (2021: £3,451). ## **Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees ## _Signature_ ## _Full name Miriam Sawyer_ _Position Chairperson_ _Date18/10/2023_ |||**Butale Project**|**Butale Project**|**Butale Project**|||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||
(FINANCIAL YEAR to 30 November 2022)||||||||||| ||||||||||||||| |||**ACCOUNTS FOR THE YEAR ENDED 30 NOVEMBER 2022**|||||||||||| ||||||||||||||| ||**INCOME & EXPENDITURE ACCOUNT for theyear ended 30 November**||||||||||||| ||----------------------------------------------------------------------------------------------------------||||||||||||| ||||||||**2022**||||**2021**||| ||||||||**£**||||**£**||| ||**INCOME**||||||||||||| ||Sponsors|||||17,819.39||||15,029.50|||| ||Donations and fundraising|||||11,622.87||||800.00|||| ||Uganda trip donations|||||4,800.00||||-0|||| ||Gift Aid|||||10,343.16||||-0|||| ||Loan|||||- 0||||- 0|||| |||||||--------||||---------|||| |||**TOTAL INCOME**||||44,585.42||||15,829.50|||| ||||||||||||||| ||||||||||||||| ||**EXPENDITURE**||||||||||||| ||Meredith fundraising event|||||-0||||-0|||| ||Uganda expenses|||||36,000.00||||34,060.00|||| ||Insurance|||||- 0||||- 0|||| ||Accounts examination|||||170.00||||-0|||| ||Loan repayment|||||- 0||||- 0|||| ||Miscellaneous expenses|||||2,789.24||||- 0|||| ||Bank charges|||||331.80||||109.00|||| |||||||-----------||||-----------|||| |||**TOTAL EXPENDITURE**||||39,291.04||||34,169.00|||| ||||||||||||||| |||||||-----------||||-----------|||| ||**(DEFICIT)/SURPLUS FOR THE YEAR**|||||5,294.38||||(18,339.50)|||| |||||||===|====|||==|=====||| ||||||||||||||| ||**BALANCE SHEET as at 30 November**||||||||||||| ||----------------------------------------------------||||||||||||| ||||||||**2022**||||**2021**||| ||||||**£**||**£**||**£**||**£**||| ||||||||||||||| ||General Revenue Fund b/f||||3,450.55||||21,790.05||||| ||(Deficit)/Surplusfor the year||||5,294.38||||(18,339.50)||||| ||||||-----------||||-----------||||| ||**General Revenue Fund at the end of theyear**|||||8,744.93||||3,450.55|||| ||||||||||||||| ||Miscellaneous creditors|||||- 0||||- 0|||| ||||||||||||||| |||||||--------------||||--------------|||| |||**TOTAL LIABILITIES**||||8,744.93||||3,450.55|||| ||||||||||||||| ||_REPRESENTED BY_||||||||||||| ||Cash in bank held at-||||||||||||| ||HSBC bank a/c||||8744,93||||3,450.55||||| ||Cash in hand,topayin||||- 0||||- 0||||| |||||||--------------||||--------------|||| |||**TOTAL ASSETS**||||8,744.93||||3,450.55|||| |||||||========||||========|||| ||||||||||||||| |||||_check_||_-0.00_||||_-0.00_|||| �1 Independent examffiner'$ report to the trustees of Butile Project I report on the accounts of Butale Project ('the charity,) for the year ended 30 Novemb¢r 2022, whic are set out on page l. Respective responsibilities of trustee5 and examiner The charity's trnstees aTe responsible for the prepardtion of the accounts. The chartty's tswstees consider that an audit is not required for this year under section 144 of th¢ Charities Act 2011 ('the Ac¢.} and that an illdcpendent exarnination is netyJ&L It is my responsibility to: examine the accounts under section 145 of the Aet. to follow the Procedures laid down in the g¢neTal Directions given by th¢ Charity Commi&sAon (WKler section 145(5)0)) of the Acl)- and to state whether pthtC￿ar matters haye to my attenlion. Basis of independent eurniner's report My exa￿l￿atIon wa5 carried out in accordance with the general Direthions given by the C.hariry Commis8ioTr An examiDation includes a Ttvtew of the accounting records kept by tbe eharity and a comparison of the accounts presented ttcorts. It also i￿lUdeS C4)nsideration of any unusua] itents or diwlosures iti the accounts. and wkithg explanations from you as I￿￿ee$ concerning any such matiers. The prOC￿L￿eS und¢dak¢fj not provlde a]1 the evidence that wou]d be required in an audit and consequently no opiniott is given as to whether the accounts present a 'true and fair, vi¢w a￿d the reEXkrt is limited to those matters set Out in the statement below. ILdepthdeDt examiw's stAtement In connection with ￿Y examlljation. no matterhas c(￿e to my attenti￿. (l) which gives me reasonable ¢au5e to beli¢ve that, in any material respect, the requirements.. to keep accounting records in accordance with scction 130 of the Act" to prq)2reaccounts whÈch accord with th xcounting records and (x)mply with the accounting requirements of th¢ Act have not been met. or (2) to which. ftn my opinion. attention should be drawn in Qrder to enable a proper un(krstanding of the accounts lo b¢ t&ich￿. ,X)yb@tq Charlotte Campbell ACA 19th October 2023 39 The Pippin Caine SNII 8JF