2024-07-31-accounts

Trustees' Annual Report for the period

From Period start date Period end date 01 August 2023 31 July 2024

Charity name

Friends of Selwyn School

Other names charity is known by

FOSS

1145612 Charity's principal address Selwyn Avenue London Postcode E4 9NE ~~——=>~~ Dates acted if not for whole Name of person (or body) entitled to Office (if any) year appoint trustee (if any)

Registered charity number (if any) 1145612

Names of the charity trustees who manage the charity

Trustee name Office (if any)

• 1 Joanna Bunting Co-Chair

• 2 Sophie Lucas

• Co-Chair

• 3 Gemma Saunders Vice Chair

• 4 Beverley Wells

• Vice Chair

• 5 Sarah Middleditch Co-Treasurer

• 6 Laura Irving

• Co-Treasurer

• 7 Alice Margoli Secretary

• 8 Suzanne Erbes Trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year ~~————<—<———~~ TAR 1 March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Election at AGM Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

FOSS operates as a charity that is closely tied to Selwyn Primary School. The charity's organisational structure is relatively flat, with trustees acting as the key decision-makers who lead and manage the charity’s activities. The trustees are responsible for overseeing the charity’s strategic direction, finances, and compliance with regulations.

• The trustees are supported by members, including parents, families, and staff, who participate in activities and events to raise funds and support the school.

• FOSS works closely with Selwyn Primary School’s staff, including the headteacher, to ensure that funds raised and activities undertaken align with the school’s needs and priorities. The trustees must consult the headteacher for any activities within the school premises to ensure the charity’s work complements the educational mission of the school.

The trustees of FOSS are committed to managing and mitigating risks to ensure the charity operates efficiently and remains compliant with legal and regulatory requirements. The main risks considered by the trustees include:

• Financial Risks : FOSS is responsible for managing funds raised through activities and events. To mitigate the risk of mismanagement, the charity adheres to financial controls, including regular reporting and accounting. The trustees are required to ensure that all financial decisions are in the best interest of the charity, with the goal of supporting the educational needs of the pupils.

• Operational Risks : Trustees assess risks related to the smooth running of events and activities, ensuring the safety and wellbeing of participants, especially children. To manage these risks, FOSS

March 2012

TAR

2

• holds public liability insurance and follows procedures to minimise the risk of accidents at events.

• Reputational Risks : FOSS values its reputation within the school community. The trustees are proactive in maintaining a positive relationship with the school and its stakeholders. Any activity that could potentially harm the reputation of the charity or the school is carefully considered before being approved.

• Compliance Risks : The trustees ensure that FOSS adheres to relevant charity regulations, including those set out by the Charity Commission.

To manage these risks, the trustees are responsible for reviewing and updating policies and procedures regularly. This may include:

• Having a contingency plan for unexpected events or changes.

• Regular communication with stakeholders to identify any concerns early.

• Implementing safeguarding procedures for events involving children.

By actively managing risks, the trustees ensure FOSS remains sustainable, complies with regulations, and maximises its positive impact on the school community.

Section C Objectives and activities

In line with our constitution:

The object of the association is to advance the education of pupils in the school in particular by: Summary of the objects of the charity set out in its governing 2.1 Developing effective relationships between the staff, parents and others document associated with the school

• 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

3 March 2012

TAR

FOSS successfully organised and hosted a variety of fundraising events throughout the year. These events played an important role in building a sense of community within the school through fundraising and social activities that promoted engagement amongst children and families. Here’s how we raised funds and how they furthered our development aims during 2023-2024:

1. Preloved Uniform Sales : £1,089.31 Regular sales of pre-loved uniforms, providing affordable options for families while raising funds for the school. 2. Spooky Autumn Disco : £1,098.45 A fun-filled event for pupils, with dancing and entertainment to kick off the autumn season. 3. Tea Towels : £635.77 Sales of personalised tea towels featuring artwork from the pupils, a popular item for families to cherish as a memento of their child’s time in school. 4. Winter Fair : £5,731.67 A major highlight of the year, featuring festive stalls, activities, and raffles, raising significant funds for school projects. Summary of the main activities 5. Valentine’s Disco : £671.68 undertaken for the public A disco for pupils to celebrate Valentine’s Day, complete with music, benefit in relation to these games, and treats. objects (include within this 6. Quiz Night : £1,811.07 section the statutory A lively and engaging quiz night for parents, staff, and the wider declaration that trustees have community to enjoy while supporting the school. had regard to the guidance 7. Mother’s Day Shop : £961.85 issued by the Charity Commission on public benefit) A special event offering affordable gifts for pupils to purchase for their mums in time for Mother’s Day. 8. Easter Cake Sale : £266.97 A bake sale featuring delicious homemade cakes, raising funds for the school while celebrating the Easter season. 9. Eid Celebration : £208.58 A celebration event recognising Eid, fostering inclusivity and raising funds for school initiatives. 10. Father’s Day Shop : £910.21 A shop offering a range of affordable gifts for pupils to buy for important caregivers around the time of Father’s Day. 11. Summer Festival : £3,342.11 A large-scale summer event, bringing together families for a day of fun, games, and entertainment while raising significant funds for the school. 12. Little Recyclers : £226.60 Fundraising through the collection and recycling of used items, promoting sustainability. 13. Easyfundraising : £51.72 Funds raised through the Easyfundraising platform, allowing supporters to raise money by shopping online.

Additional details of objectives and activities (Optional information)

March 2012

TAR

4

Any funds raised by FOSS are allocated based on the needs of the school, as determined in consultation with the headteacher and school staff. These funds are used to purchase equipment, sponsor activities, or support other initiatives that align with the charitable purposes outlined in the constitution, such as improving educational facilities and promoting community engagement.

FOSS is a volunteer-led charity that primarily focuses on raising funds through events and community activities. The charity does not currently engage in programme-related investments, as the primary purpose is to raise funds for the school rather than invest in long-term financial programs.

Contribution Made by Volunteers

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Volunteers are essential to the success of FOSS and play a key role in the charity's activities. FOSS benefits greatly from the dedication and enthusiasm of its volunteers, who contribute their time and effort to support the educational goals of Selwyn Primary School.

• Volunteer Roles : Volunteers, primarily parents of pupils at the school, assist with a variety of tasks, including organizing and running fundraising events, supporting school-related activities, managing communications, and helping with administrative duties.

• Volunteer Engagement : Volunteers are encouraged to participate in FOSS activities through regular communication, newsletters, and meetings. The trustees ensure that volunteers have the resources and support they need to carry out their roles effectively, and that their contributions are recognised and valued.

• Community Impact : The volunteer-driven nature of FOSS creates a strong sense of community and collaboration. The efforts of volunteers directly impact the success of fundraising and community events, which in turn benefit the pupils at Selwyn Primary School.

The trustees acknowledge and appreciate the invaluable contribution of all of our volunteers, whose time, skills, and dedication help bring the mission of FOSS to life.

Section D Achievements and performance

5 March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During the year 2023-2024, Friends of Selwyn School (FOSS) engaged in a variety of activities to support the public benefit of the school community, in line with our charitable objectives. These activities were designed to enhance the educational experience of our pupils, foster strong relationships within the school community, and provide resources and support for the school’s ongoing needs.

1. Fundraising Events and Community Engagement

FOSS’s key activities centered around organizing fundraising events that provided not only financial support but also opportunities for community building. These events brought together families, staff, and pupils, strengthening the sense of community and involvement within the school. The funds raised were used to support specific school projects and enhance educational experiences, including:

• Fundraising for school initiatives : Our initiatives raised substantial funds to support initiatives like school trips, pantomimes, and new equipment.

• Community engagement through social events : Through events like discos, fairs, and our Quiz Night, FOSS offered enjoyable activities for pupils and families, enhancing social bonds and fostering inclusivity.

2. Financial Support for School Projects

The funds raised through FOSS’s activities were directed towards projects that directly benefit the pupils. These included:

• Contribution towards pupil trips : £3,000 (£1,000 per term) was allocated to reduce the cost of school trips for families, making these educational opportunities more accessible.

• Subsidising special events : FOSS funded a Christmas pantomime and Year 6 Leavers Disco, creating memorable experiences for pupils.

• Purchasing resources for the school : FOSS contributed to the purchase of PE equipment, parasols for the playground, and theatrical props, all of which enhance the school environment and support pupils’ educational and recreational activities.

3. Retaining Assets for Future Use

FOSS also invested in assets that support the ongoing work of the school, such as:

• A storage shed for pre-loved uniforms, which provides families with affordable clothing options while promoting sustainability.

• Event equipment such as a gazebo and sound systems for hosting future activities and events.

These assets ensure that FOSS can continue to support future fundraising events, making a long-term impact on the school community.

4. Promoting Inclusivity and Diversity

6 March 2012

TAR

Section D Achievements and performance

FOSS’s activities fostered inclusivity by recognizing important cultural events such as Eid celebrations , which helped to create a welcoming and diverse environment for pupils from different backgrounds.

Section E Financial review

Brief statement of the charity’s policy on reserves

Friends of Selwyn School (FOSS) aims to maintain a prudent reserve fund to ensure the charity's financial stability and ability to meet its ongoing obligations. The reserve policy is designed to protect the charity in the event of unforeseen circumstances, such as a sudden decrease in fundraising income or an unexpected expense.

• Purpose of Reserves : The reserves will be used to support the charity’s core activities, including the provision of resources and support to the school. The reserve fund will also act as a safeguard to ensure that FOSS can continue to operate effectively without disruption, even in the event of temporary shortfalls in funding.

• Level of Reserves : The trustees have agreed that the reserve fund should be maintained at a level sufficient to cover three to six months’ worth of operational costs, including event-related expenses, administration, and any other necessary outlays. This ensures that the charity can continue to function smoothly while providing the flexibility to respond to changes in funding or need.

• ● Use of Reserves : Any use of the reserve fund will be carefully considered by the trustees to ensure it aligns with the charity’s purpose and mission. The trustees will periodically review the level of reserves and adjust as needed to ensure that the charity remains financially resilient.

The charity’s reserve policy is reviewed regularly to ensure it remains in line with the charity’s activities and the broader financial landscape.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• Please see our accounts, attached, for details of our fundraising figures

• additional information, where relevant about: for the year 2023-24. We were proud to use these funds to support several key initiatives and purchases for Selwyn Primary School:

• ● the charity’s principal sources of funds (including WE FUNDED:

• any fundraising);

• how expenditure has ● A visit from a Christmas Pantomime production for the whole

• supported the key objectives school to enjoy.

• of the charity; ● The Year 6 Leavers’ Disco for all children to enjoy. We also

• ● investment policy and objectives including any provided three celebration/graduation cakes for the event. ethical investment policy ● A visit by an ice-cream van, enabling every child at the school to adopted. enjoy a cooling treat during the warm weather.

7 March 2012

TAR

£3.000 (£1 .000 per term) towards the cost of pupil trips, reducinc the amount to be paid by parents. PURCHASES to support the operation ofthe school: Parasols for the playground, providing additional shade for pupilt Underwear to restock the medical room supplies. Theatrical props for drama productions. PE equipment for use in lessons and during playtimes. Section F Other optional information The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name{s) Laura Irving na Bunting Position (eg Secretary, Chair, etc) Treasurer ir Date 0910312025

->IJABBBEBF

			->IJABBBEBF	->IJABBBEBF
			->IJABBBEBF	->IJABBBEBF
			->IJABBBEBF	->IJABBBEBF
			->IJABBBEBF	->IJABBBEBF
~~QuizNight~~	eG	eG	eG	eG
~~Quiz Night~~ ~~___DaySale~~	eG eG	eG eG	eG eG	eG eG
~~___Day Sale ~~	eG	>NENN eG	>?@@EJD eG	INNP eG
	>OBFEI@	>?DOECB	>?NBECB	OFP
~~FathersDay~~	>IA@NCEFN a	>@JCENJ	>JINE?I	CDP
~~Fathers Day~~	>IADNIE?I a	>@IIEJN	>IANBJEFI	@OP
The Little Recyclers (Clothes collection) 1	>JDEFC £97.35	>NENN £0.00	>JDEFC £97.35	INNP 100%
The Little Recyclers (Clothes collection) 2 ~~SummerFesitval~~	a	G	>I?JE?C
~~SummerFesitval~~	a	FECB G	>FAFO?EII	CCP
~~Summer Fesitval~~	a	@ECC G	Q>IAIC@ECC	3R0 S,4,2H.-T/E
			>?NEON 7,3,=01-80.,-NIRNIR?O	INNP S,4,2H.-T/E
			>FIEF? 7,3,=01-80.,-NIRNIR?O	INNP S,4,2H.-T/E
		%y{	7,3,=01-80.,-NIRNIR?O wxy{	S,4,2H.-T/E
S,4,2H.-T/E ENN 7,3,=01-80.,-NIRNIR?O N N B B C J U723.,7-[07.7286,; >IDEJD \3123,-S0991,-^Z05K1236a-24,3;,-7,3,=01 >?NENN ]./706,-_/G,; >JJEJB U723.,7-X3L-[07.7286, >JEJO +03L-f/:-Z29.-Q-[07,.0L,7- >@DEJJ Z0g,K/-h,26+.;-Q-=0.,7-92110K1,-Q-GB >@CEJN eZW-S,97,;+5,3.; >IO?EBN U72g,;--9/7-?N?ORC-S,Q;./4LQ-d2;4/:3.,8-K:KK1,;-038-=0.,7 H2;./1;-^,;4/a >@@EBN UeZi-I RCHA £142.80 £66.80
U723.,7-[07.7286,; \3123,-S0991,-^Z05K1236a-24,3;,-7,3,=01 ]./706,-_/G,; U723.,7-X3L-[07.7286, +03L-f/:-Z29.-Q-[07,.0L,7- Z0g,K/-h,26+.;-Q-=0.,7-92110K1,-Q-GB eZW-S,97,;+5,3.; U72g,;--9/7-?N?ORC-S,Q;./4LQ-d2;4/:3.,8-K:KK1,;-038-=0.,7 H2;./1;-^,;4/a UeZi-I		ENN
		N
		N
		B
		B
		C
		J
		>IDEJD
		>?NENN
		>JJEJB
		>JEJO
		>@DEJJ
		>@CEJN
		>IO?EBN £142.80
		>@@EBN £66.80

"#$$%&' Po ")1&)2%(( Po ")1(((%(( £100.00 ")((%(( "$2%22 ")1(((%(( Po Po ")1(((%(( Po ")1('%G2 ")2)%G& Po ")1''2%8( Po

EXPENSES/EQUIPMENT

"##18'#%'# "GG(%$' "#)%#$ UWeYX ")&1222%2 UYWpYVXV UWpeXq "#&1'&$%($ "&&&%($ £ "(%(( £0.00

• %<0D./

•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bMb_ 6[[WU[$(UQ%&R%($aU%@$TR%NbMb_KbMbcP #.%07.%<4352H.3,%,-0,%:.%-0C.%/F552<2.3,%7.,023.H%7./.7C./%,4%-4/,%0%/282;07%3F8J.7%03H%7031.%45%.C.3,/%0/%,-2/%>.07%03H%,4%5F;52; ,-.%54;;4:231%52303<20;%<4882,8.3,/ +%#.%-0C.%80H.%0%<4882,8.3,%,4%G0>%547%0%903,4828.%.C.3,%23%(4C%bMb_%547%,-.%:-4;.%/<-44;%,4%.3=4>? +%#.%-0C.%017..H%,4%G0>%547%0%3.:%9T%/>/,.8%574%,-.%/<-44;%-0;;%:-2<-%-0/%J..3%47H.7.H%03H%:2;;%J.%23/,0;;.H%23%,-.%TF,F83%,.78 +%#.%:2;;%G0>%LbM\MMM%,4:07H%,-.%<4/,/%45%3.:%G;0>174F3H%.VF2G8.3,%23%>.07%OKb%03H%IK_Kc%G;0>174F3H/?%U-.%G;0>174F3H 80D.4C.7%:2;;%80D.%F/.%45%,-.%,:4%170//>%84F3H/%/F774F3H231%,-.%@.07%O%E%b%03H%@.07/%\%c%E%A%G;0>174F3H/%:2,-%3.:%J./G4D. .VF2G8.3,\%23<;FH231%0%d-2;;/2H.%,4:.7e%N:2,-%0%<;28J231%708G\%03%.8J03D8.3,%/;2H.%03H%0%/<708J;.%3.,P%03H%0%<-0;;.31231%d,728 ,702;e%:2,-%-2;;/2H.%/,.GG231%;41/??%%U-.%:47D/%/,07,.H%82H%TF1F/,%03H%:.7.%HF.%,4%J.%<48G;.,.H%23%Q.G,%bMb? 7%0J2;2,>%,4%<43,23F.%,4%G74C2H.%5F3H/%,4%/FJ/2H2/.%,-.%<4/,%45%,72G/\%7.HF<231%,-.%<4/,%547%0;;%G07.3,/

• %4F7%<0G0<2,>%,4%GF,%43%%0HH2,2430;%.C.3,/%43<.%,-.%C4;F3,..7%3F8J.7/%547%b_Kbc%07.%D34:3

• SIGNED - Treasurer f4%gF3,231 ] AY /

• dependent B0F70%W7C231

• — biG T330%)F.:.D.

Independent examiner's report on the accounts

Section A

Independent Examiner’s Report

Report to the trustees/ FOSS (Friends of Selwyn School members of

On accounts for the year 31/07/2024 ended Set out on pages 1-3

Charity no 1145612 (if any) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07 / 2024 .

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply. Signed: Date: 07/03/2025 ~~te a [|~~

Name: Anna Dueweke ~~Cs~~ Relevant professional qualification(s) or body (if any):

Address: 38 Frances Road

London

E4 9DL

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER