Greasby Community Association (A COMPANY LIMITED BY GUARANTEE)
REGISTERED COMPANY NUMBER: 07723033 (England and Wales)
REGISTERED CHARITY NUMBER: 1145588
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2024
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2024
| CONTENTS | Page |
|---|---|
| Contents | 2 |
| Company & Charity Information | 3 |
| Report of the Trustees | 4-7 |
| Report of the Independent Examiner | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to the Financial Statements | 11-16 |
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CHARITY & COMPANY INFORMATION
REFERENCE AND ADMINISTRATION DETAILS
Charity Name
Greasby Community Association (Limited by Guarantee)
Registered Charity Number 1145588
Registered Company Number
07723033
Registered Office Brabners Chaffe Street Horton House Exchange Flags Liverpool Merseyside L2 3YL
Business Address
10 Neale Drive Wirral CH49 1SL
Trustees
Wendy Clements (Chairperson) Lynn Collins Jacqueline Doyle Tracy Elzeiny (appointed 10 May 2023) Helen O’Donnell John McDonald Susan O’Neil Jon Newton John Smith Dennis Walsh Gerard McBeath (Treasurer - appointed 20 September 2023) Councillor Grahame McManus (appointed 12 July 2023) Councillor Mark Skillicorn (appointed 12 July 2023)
Bankers
The Co-operative Bank Virgin Bank Shawbrook Bank
Independent Examiner
Counting for Communities Ltd 16 Holmwood Drive Liverpool, L37 1PQ
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2024
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The governing document is the company’s memorandum and articles of association dated 29 July 2011 as amended on 30 September 2018.
Appointment of Management Committee
At the Annual General Meeting one-third of the Trustees are subject to retirement by rotation or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office, but, if there is only one Trustee who is subject to retirement by rotation, he shall retire.
Induction and training of new trustees
Trustees are appointed on the basis of their ability to bring to the Board a range of skills to assist in the governance and development of the Charity. In addition, Charity Commission literature is given to all Trustees on an on-going basis in order to assist them to understand their legal responsibilities.
Organisational Structure
Greasby Community Association is a registered charity with Charity Commission, Charity Number 1145588 and a registered Company limited by Guarantee with Companies House Company Number 07723033. A Management committee meet monthly and are responsible for the strategic direction and policy of the charity.
Risk Management
The Board of Directors has reviewed the major risks to which the Charity is exposed. It has regularly reviewed the key financial information and has examined other operational and business risks which the Charity faces. It also confirms that there are established systems in place to mitigate significant risks and where necessary respond to them. The Board of Trustees seeks to maintain a level of unrestricted funds to meet a minimum of six months core running costs.
PUBLIC BENEFIT
When planning and programming activities for the local residents of Wirral, the Trustees of Greasby Community Association are mindful of the Charity Commissions guidelines on Public Benefit.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2024
OBJECTIVES
Objectives and Aims
The Objects of the Charity are:
- To further or benefit the residents of Greasby and the neighbourhood and other Districts the Trustees shall deem appropriate, without distinction of gender, sexual orientation, race, age, disability or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
2.To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
ACHIEVEMENT AND PERFORMANCE
The Greasby Centre has been operating independent of Wirral Council for 12 years and directors are confident that we have sound regular centre users to continue with a strong business plan.
The Children’s Centre continues to build a clientele of community groups, engaging with external organisations providing educational and fun activities.
GCA have kept the hire fees stable for this financial year.
The Association’s project Light up Greasby Community event was held again this year, and the event changed format to include a Christmas market with local traders and a small fun fair. Fundraising activities took place to extend the Christmas lights display and replace broken lights continued throughout the year. The Lantern parade and Light switch on was very well attended despite the dreadful weather. Social media comments supported how much this community event was enjoyed and welcomed by the residents of Greasby and surrounding areas.
The Associations Celebrate Greasby Family Fun Day was held in June. This event was very well attended, and the day was a huge success. The event also gave the opportunity for several local small charities to raise funds. Again, social media posts supported the popularity and benefit to the community of this event.
The Green and Blooming volunteers continue to develop beautiful areas within Greasby, that not only keep Greasby looking picturesque but provide areas for residents to sit and enjoy, supporting residents’ mental health and wellbeing. The Volunteer group continues to grow.
The volunteer group ‘The Landliners’ continue to renovate and develop the two K6 red phone boxes purchased on behalf of the community at resident’s request.
Local schools and community groups have joined the programme to put displays in the phone boxes, which has proven very popular.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2024
FINANCIAL REVIEW
The association’s finances were stable in 2023-24. Both of the centres kept their user groups maintained with a satisfactory outcome.
The increase in gas and electricity in recent years has been absorbed by the centre’s turnover, however, increases in insurance costs for the charity will be monitored in 2024-25. It is not anticipated that the increase in insurance costs, will be of significant concern.
The Association continues in a strong financial position, meeting regular financial commitments and holding reserves which are mainly required to ensure that our buildings are maintained in a safe and welcoming state.
PLANS FOR THE FUTURE PERIODS
The Directors retain their confidence that the Community Association is established on a sound financial footing for 2024/25.
The Association plan to continue to maintain the Greasby Centre to a high standard for community use with a diverse and inclusive programme of activities. The centre is still very popular and as part of the Social Value of the Centre we have been able to host several fundraisers for other charities and causes.
The Greasby Centre has operated as a community building for 40 years in 2024 and a programme of events are planned throughout the year to celebrate.
The current 3-year license for the Children’s Centre expires in March 2024, negotiations have commenced with the Local Authority regarding a new, longer agreement, in order to provide the opportunity for stronger business planning and funding opportunities.
The Children’s Centre will continue to develop partnerships with professional and community Groups to offer a range of valuable educational and fun activities.
We are planning to hold our two large community events, Light Up Greasby and Greasby Celebration Day in 2024. A volunteer recruitment programme will also be launched to support the valuable work volunteers achieve in Greasby.
The Green and Blooming have plans to develop further greenspaces in Greasby.
The phone-box team, The Landliners, are continuing to maintain the phone boxes and will expand the community displays engaging with local schools and community groups.
The association will continue to maintain strong links with volunteers and community groups to develop projects and community activities in the next financial year.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2024
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Company law requires the Directors to prepare financial statements for each financial period that give a true and fair view of the state of affairs of the company and of its income and expenditure for that period. In preparing those financial statements, the Directors are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue as a going concern;
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state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ON BEHALF OF THE BOARD:
Wendy Clements 02/10/2024
…………………………………….. …………………………………….
Wendy Clements (Chair of Trustees) Date
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REPORT OF THE INDEPENDENT EXAMINER TO THE MEMBERS OF GREASBY COMMUNITY ASSOCIATION
I report on the accounts for the year ended 31 March 2024 set out on pages 9 to 16.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is required. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145 (5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that, in any material respect, the requirements:
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a. to keep accounting records in accordance with section 386 and 387 of the Companies Act 2006; and
b. to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Stephen Leonard
Date: 11/10/2024
Name: Stephen Leonard BA, FCCA Counting for Communities Ltd 16 Holmwood Drive Liverpool L37 1PQ
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) For the Year Ended 31 March 2024
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2024 2024 2024 2023
Unrestricted Restricted Total Total
funds funds funds funds
Note £ £ £ £
INCOMING RESOURCES
Incoming & endowments from:
Donations and legacies 2 1,062 27,259 28,321 22,249
Charitable activities 3 23,723 - 23,723 23,130
Other trading activities 4 - - - -
Investments 5 820 - 820 406
Total income 25,605 27,259 52,864 45,785
RESOURCES EXPENDED
- - - -
Raising funds
Charitable activities 6 31,653 21,799 53,452 51,084
Total expenditure 7 31,653 21,799 53,452 51,084
Net income / (expenditure) for the year
(6,048) 5,460 (588) (5,299)
before transfers
Transfer between funds - - - -
Net income / (expenditure) for the year (6,048) 5,460 (588) (5,299)
RECONCILIATION OF FUNDS
Total funds brought forward 13 120,556 41,265 161,821 167,120
TOTAL FUNDS CARRIED FORWARD 114,508 46,725 161,233 161,821
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There are no recognised gains or losses other than the net movement in funds for the above two financial years. All incoming resources and resources expended derive from continuing activities.
The notes form part of these financial statements
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GREASBY COMMUNTIY ASSOCIATION (Limited by Guarantee) BALANCE SHEET At 31 March 2024 Registration Number: 07723033
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2024 2024 2024 2023
Unrestricted Restricted Total Total
funds funds funds funds
Note £ £ £ £
FIXED ASSETS
Tangible assets 8 15,379 182 15,561 20,218
CURRENT ASSETS
Debtors 9 99 - 99 98
Cash at bank and in hand 10 100,603 46,543 147,146 141,805
100,702 46,543 147,245 141,903
CREDITORS
Amounts falling due within one year 11 (1,573) - (1,573) (300)
NET CURRENT ASSETS 99,129 46,543 145,672 141,603
TOTAL ASSETS LESS CURRENT
114,508 46,725 161,233 161,821
LIABILITIES
FUNDS 12
Unrestricted funds 114,508 120,556
Restricted funds 46,725 41,265
TOTAL FUNDS 161,233 161,821
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For the year ending 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities
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The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006
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The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and preparation of accounts.
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These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved by the Board of Trustees and signed on its behalf by:
Wendy Clements 02/10/2024
………………………………………… …………………………..………… Wendy Clements (Chair of Trustees) Date
The notes form part of these financial statements
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Accounting convention
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Companies Act 2006, the Charities Act 2011 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice for Charities’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows .
The accounts are prepared in sterling, which is the functional currency of the charity and monetary amounts in these financial statements are rounded to the nearest £.
Going Concern
At the time of approving the accounts, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.
Income
Incoming recognition
All incoming resources are included on the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA
Grants and Donations
Grants and donations are only included in the SoFA when the Charity has unconditional entitlement to the resource.
Contractual Income and Performance Related Grants
This is only included in the SoFA once the related goods or services have been delivered.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure.
Governance Costs
These include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2024
Grants and Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output.
Grants payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity
Fixed assets for use by the Charity
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. The following rates and methods are used:
Freehold land and buildings - 2% straight line Fixtures and fittings - 10% to 20% straight line IT - 20% straight line
All equipment, fixtures and fittings with an original cost of less than £500, are written off in the year in which the expenditure was incurred on the basis that due to the nature of the company’s activities, there is no expectation that the cost of the assets will be recovered in the way of future revenues.
Taxation
The charity is exempt from corporation tax on its charitable activities and is not registered for VAT. As a registered charity the company benefits from rates relief.
Fund accounting
Unrestricted funds - can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds - can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2024
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2024 2024 2024 2023
Note Unrestricted Restricted Total Total
2 Donations and legacies £ £ £ £
Wirral Council - 480 480 870
Various restricted donations - 26,779 26,779 20,442
Donations 1,062 - 1,062 937
1,062 27,259 28,321 22,249
2024 2024 2024 2023
Unrestricted Restricted Total Total
3 Charitable activities £ £ £ £
Room Hire 23,723 - 23,723 23,130
23,723 - 23,723 23,130
2024 2024 2024 2023
Unrestricted Restricted Total Total
4 Other trading activities £ £ £ £
- - - -
Other trading activities
- - - -
2024 2024 2024 2023
Unrestricted Restricted Total Total
5 Investments £ £ £ £
Bank interest receivable 820 - 820 406
820 - 820 406
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2024
| 2024 | 2024 | 2024 | 2024 | 2023 | ||
|---|---|---|---|---|---|---|
| Note | Unrestricted | Restricted | Total | Total | ||
| 6 | Resources Expended | £ | £ | £ | £ | |
| Charitable activities | ||||||
| Support & Governance costs | ||||||
| Staff costs | 9,596 | - | 9,596 | 8,905 | ||
| Payroll costs | 434 | - | 434 | 435 | ||
| Utilities | 6,838 | - | 6,838 | 5,442 | ||
| Insurance | 3,697 | - | 3,697 | 2,389 | ||
| PRS Music | 77 | - | 77 | 139 | ||
| Maintenance & cleaning | 3,283 | - | 3,283 | 3,188 | ||
| Other support costs | 167 | - | 167 | 292 | ||
| Depreciation | 6,466 | 361 | 6,827 | 6,496 | ||
| Governance Costs - see below | 1,095 | - | 1,095 | 1,000 | ||
| 31,653 | 361 | 32,014 | 28,286 | |||
| Direct Charitable Expenditure | ||||||
| Charitable activities | - | 21,438 | 21,438 | 22,798 | ||
| 31,653 | 21,799 | 53,452 | 51,084 | |||
| Included in Governance costs | ||||||
| Independent examiner's fees | 325 | - | 325 | 300 | ||
| Legal fees | 770 | - | 770 | 700 | ||
| 1,095 | - | 1,095 | 1,000 | |||
| 2024 | 2023 | |||||
| 7 | Staff Costs and Employees | £ | £ | |||
| Wages and salaries | 9,596 | 8,905 | ||||
| Social security costs | - | - | ||||
| 9,596 | 8,905 | |||||
| No employee earned £60,000 or more during the year (nor | the | previous year) | ||||
| 2024 | 2023 | |||||
| The average number of employees | during the year was : | 4 | 4 |
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2024
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Note
8 Fixed Assets Fixtures & Fittings
Restricted Unrestricted Total
£ £ £
Cost
At 1 April 2023 1,807 35,412 37,219
- - -
Disposals
Additions - 2,170 2,170
At 31 March 2024 1,807 37,582 39,389
Depreciation
At 1 April 2023 1,264 15,737 17,001
- - -
On Disposals
Charge for year 361 6,466 6,827
At 31 March 2024 1,625 22,203 23,828
Net Book Value
At 31 March 2024 182 15,379 15,561
At 31 March 2023 543 19,675 20,218
2024 2023
9 Debtors £ £
Prepayments & accrued income 99 98
99 98
2024 2023
10 Cash at bank and in hand £ £
Current Account 51,605 46,874
Deposit Account 75,541 74,931
1 year bond 20,000 20,000
147,146 141,805
2024 2023
11 Creditors : amounts falling due within one year £ £
Accruals 1,573 300
1,573 300
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2024
| Note | ||||||
|---|---|---|---|---|---|---|
| 12 | Movement in Funds | Balance at | Balance at | |||
| 31 March | Incoming | Resources | Transfers | 31 March | ||
| 2023 | Resources | Expended | In / (Out) | 2024 | ||
| Unrestricted Funds | £ | £ | £ | £ | £ | |
| General Fund | 120,556 | 25,605 | (31,653) | - | 114,508 | |
| 120,556 | 25,605 | (31,653) | - | 114,508 | ||
| Restricted Funds | ||||||
| Community Activities | 2,409 | 635 | (1,665) | - | 1,379 | |
| Green and Blooming Greasby | 4,999 | 1,783 | (317) | - | 6,465 | |
| Light up Greasby | 7,621 | 16,553 | (12,619) | - | 11,555 | |
| Children's Centre | 25,539 | 6,562 | (3,442) | - | 28,659 | |
| Greasby Day | - | 1,726 | (3,543) | - | (1,817) | |
| I Love Greasby | 697 | - | (213) | - | 484 | |
| 41,265 | 27,259 | (21,799) | - | 46,725 | ||
| Total Funds | 161,821 | 52,864 | (53,452) | - | 161,233 |
13 Trustees' Remuneration and Benefits
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023
14 Trustees' Expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023
15 Capital Commitments
The company had no capital commitments at 31 March 2024 (2023: None) either contracted for or authorised by the directors but not contracted for.
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