# **Greasby Community Association (A COMPANY LIMITED BY GUARANTEE)** **REGISTERED COMPANY NUMBER: 07723033 (England and Wales)** **REGISTERED CHARITY NUMBER: 1145588** **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2023** 1 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2023** |**CONTENTS**|**Page**| |---|---| |Contents|2| |Company & Charity Information|3| |Report of the Trustees|4-7| |Report of the Independent Examiner|8| |Statement of Financial Activities|9| |Balance Sheet|10| |Notes to the Financial Statements|11-16| 2 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CHARITY & COMPANY INFORMATION** ## **REFERENCE AND ADMINISTRATION DETAILS** ## **Charity Name** Greasby Community Association (Limited by Guarantee) ## **Registered Charity Number** 1145588 ## **Registered Company Number** 07723033 ## **Registered Office** Brabners Chaffe Street Horton House Exchange Flags Liverpool Merseyside L2 3YL ## **Business Address** 52 Eastway Greasby Wirral CH49 2NT ## **Trustees** Councillor Thomas Anderson (resigned 22 March 2023) Wendy Clements (Chairman) Lynn Collins Jacqueline Doyle Councillor Tracy Elzeiny (from July 2022) Helen O’Donnell John McDonald Susan O’Neil Jon Newton John Smith (Treasurer) Dennis Walsh ## **Bankers** The Co-operative Bank Virgin Bank Shawbrook Bank ## **Independent Examiner** Counting for Communities Ltd 16 Holmwood Drive Liverpool, L37 1PQ 3 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2023** The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Document** The governing document is the company’s memorandum and articles of association dated 29 July 2011 as amended on 30 September 2018. ## **Appointment of Management Committee** At the Annual General Meeting one-third of the Trustees are subject to retirement by rotation or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office, but, if there is only one Trustee who is subject to retirement by rotation, he shall retire. ## **Induction and training of new trustees** Trustees are appointed on the basis of their ability to bring to the Board a range of skills to assist in the governance and development of the Charity. In addition, Charity Commission literature is given to all Trustees on an on-going basis in order to assist them to understand their legal responsibilities. ## **Organisational Structure** Greasby Community Association is a registered charity with Charity Commission, Charity Number 1145588 and a registered Company limited by Guarantee with Companies House Company Number 07723033. A Management committee meet monthly and are responsible for the strategic direction and policy of the charity. ## **Risk Management** The Board of Directors has reviewed the major risks to which the Charity is exposed. It has regularly reviewed the key financial information and has examined other operational and business risks which the Charity faces. It also confirms that there are established systems in place to mitigate significant risks and where necessary respond to them. The Board of Trustees seeks to maintain a level of unrestricted funds to meet a minimum of six months core running costs. ## **PUBLIC BENEFIT** When planning and programming activities for the local residents of Wirral, the Trustees of Greasby Community Association are mindful of the Charity Commissions guidelines on Public Benefit. 4 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2023** ## **OBJECTIVES** ## **Objectives and Aims** The Objects of the Charity are: 1. To further or benefit the residents of Greasby and the neighbourhood and other Districts the Trustees shall deem appropriate, without distinction of gender, sexual orientation, race, age, disability or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. 2.To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. ## **ACHIEVEMENT AND PERFORMANCE** The Greasby Community Association business stabilised during this financial year after the disruptions of the pandemic. The Greasby Centre has been operating independent of Wirral Council for 11 years and directors are confident that we have sound regular centre users to continue with a strong business plan. The Childrens Centre continues to build a clientele of hirers albeit slowly after the interruption of Covid-19 and is engaging with external organisations as well as facilitating stay and play groups run by local community groups. The hire fees have returned to pre-pandemic costs. All centre hirers are operating successfully and have expressed their gratitude for the period of reduced hire fees to get back on their feet. The Association’s project Light up Greasby Community event was held again this year and volunteers were able to fundraise to extend the Christmas lights display to cover more of the village. The Lantern parade and Light switch on was very well attended and social media comments supported how much this community event was enjoyed and welcomed by the residents of Greasby and surrounding areas. The Association was able to hold the first Celebrate Greasby Family Fun Day in June since the pandemic. This event was very well attended, and the day was a huge success. Again, social media posts supported the popularity and benefit to the community of this event. The Green and Blooming volunteers continue to develop beautiful areas within Greasby, that not only keep Greasby looking picturesque but provide areas for residents to sit and enjoy, supporting residents’ mental health and wellbeing. Green and Blooming engaged with the RHS Your Neighbourhood scheme again in 2022/23 and received a level 5 (outstanding) from Level 4 in 2021. A wonderful achievement of the G & B volunteers. Towards the end of 2022 new volunteers formed a team to renovate and develop the two K6 red phone boxes purchased on behalf of the community at resident’s request. The volunteers have called themselves the Landliners. These volunteers have plans for progressing with the restoration and fund raising. 5 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2023** ## **FINANCIAL REVIEW** The Association’s finances stabilized in 2022-23 as we emerged from the Covid 19 pandemic. Both our Centres regained and/or replaced most of their used groups, resulting in a very satisfactory financial outcome. The only significant items of expenditure were on installation of a CCTV system to protect The Greasby Centre and the redecoration of the Children’s Centre. All other expenditure was to cover our ‘normal, ongoing costs. The main concern was the substantial increase in costs of gas and electricity, but these have been able to be absorbed so far, and will not cause significant problems unless very prolonged. The Association continues in a strong financial position, meeting regular financial commitments and holding reserves which are mainly required to ensure that our buildings are maintained in a safe and welcoming state. ## **PLANS FOR THE FUTURE PERIODS** The Directors retain their confidence that the Community Association is established on a sound financial footing for 2023/24 The Association plan to continue to maintain the Greasby Centre to a high standard for community use with a diverse and inclusive programme of activities. The current 3-year license for the Childrens Centre expires in March 2024, and it is the intention of the Association to seek to negotiate a further licence and explore the possibility of extending this to 5 years from 3. This will provide more stability and opportunities to apply for funding. A small grant has allowed the association to offer sensory sessions at the centre. The Childrens Centre will continue to develop partnerships with professional and community Groups to offer a range of valuable activities. We are planning to hold our two large community events, Light Up Greasby and Greasby Celebration Day in 2023. A volunteer recruitment programme will also be launched to support the valuable work volunteers achieve in Greasby. The Green and Blooming have plans to develop further greenspaces in Greasby and are exploring ideas to engage in the Million Acts of Kindness for Nature, part of the David Attenborough Save our Wild Isle Scheme. The phone-box team, The Landliners, is established. They have plans and diary dates for the refurbishment of the boxes and hope during 2023/24 to start community displays in the boxes. The association will continue to maintain strong links with volunteers and community groups to develop projects and community activities in the next financial year. 6 GREASBY COMMUNITh ASSOCIATION (Limited by Guarantee) TRUSTEES. ANNUAL REPORT- CONTINUED For the year ended 31 March 2023 STATEMENT OF TRUSTEES, RESPONSIBILITIES Company law requires the Directors to prepare financial statements for each financial period that give a true and fair view of the state of affairs of the company and of its income and expenditure for that period. In preparing those financial statements, the Directors are required to.. select suitable atxounting policies and then apply them consistently.. make judgements and estimates that are reasonable and prudent., prepare the financial stalemenls on the going concern basis unless it is inappropriate to presume that Ihe company will continue as a going concern: state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements. The directors are responsible for keeping proper accounting records which disdt)se wrth reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assels of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ON BEHALF OF THE BOARD.. 1&: 07....IC>23.......... Wendy Clements (Chair of Trustees) Date REPORT OF ThE INDEPENDENT EXAIAINER TO THE IAEMBERS OF GRWJ8Y COMMUNITY ASSOCIATION I r•port on the forttrffj >e8r erthd 31 2023 181 out on p•y8 9 to 18. RMp•cdv• r••P￿Ibl￿1I•$ ol tr￿1•￿ and •x•mln•r The chaW8 tnJ8tee8 arg rn¥>on8ible for the preparation of lh• ac¢oun18. The charity'8 trustees rnnq#lp.r Ihat an a￿rt is nrA requir&1 for this ￿ under settR)n 144 01 Ihe Charfttes AGt 2011 (the Charities Acll and that an i￿p￿￿nI e¥•mlnatk)n 18 required. It i• my respon8ibdity to.. exomine t￿ ￿¢0￿)￿ ur#Jer 8•￿IDn 145 of th8 CharMi•8 Act, to fc41cr* lh8 proc8dur8s laiJ dNn In Gerwal Directl￿8 glv•n by th• Charlly Comm16skon (under 80rAw 145 {5Kbl of the Charlt188 Acl, and to *te parti￿￿ mth have come to my attentkn. ••1• of th• Ind•p•ndwrt •￿*￿5￿•¢• report My examlnation was oui in aC(x￿danCe with tM G•n•ral Dlr8L*in8 9Non by th• Chartty Commission. An eXaMinat￿n Ind￿je$ a review of the ac¢ountir4J record8 kept by the chanty and a compari80n of the aixounts pro88nted wrth th0￿ fècords. 11 also indudes consideration of any unusual rtem8 or d￿ureS in thg acLx)unts. and aa•king explanatlon& from the trust￿6 COr￿￿ning any suGh mattorB. The y¢￿duleS uTrJertoken do Th)t Pf0V￿￿ti au tho thJone• th8t would be required wi an audit, aNJ Consequently no oP￿10n is gN6n a8 to wheth8r Ihe 8ccount8 preBenl a 'true and fair vi8w' and Ihe rewt is bmrted to th08• m4lt•rn 8•t OLrt in t￿ ￿41•MOnt trxilow. Ind•pgnd•nt •xamln•rf• •tat•m•nt In connection my examinats'on, no m•tter ho• ¢om¢ to my •ttonlM?n'. 1. ¥kni¢h giN*¥ ￿ re￿In*l0 cau8e to bolth that. kn ony ma¢¢ri•l re•pert, the requiremertB.' . 10 kogp amntry ro(yyd& In 8ryxrdanc* ¥￿th sedion 386 and 387 of the Comp8nlo• Ad 2(MA: and b. to Fxepare accourrts *l)ich accord wth ￿ eccountong rerA)r&, comply ￿th th• accounting reqLMrements ol Sed￿n 394 and 395 of Cornpanies Act 2C#)6 ￿￿th the methodj and SYiWFA86 ofthe Statem0￿ of RoC4Mnmer#Y•d prath￿.. Ac¢ountirvJ and R8wtiTrJ by Charrties have nol b88n fi￿t. or 2. to wthith. In my opin￿. 8￿nI10n 8houkl be drawn In order to enable a proF•r undarslandiryd Name: Stephen Leonwd ¥ FCCA COun￿ng Ctynmunltios Ltd 16 Holm￿￿# OrNe L37 1PQ ## **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) For the Year Ended 31 March 2023** |**Note**
**INCOMING RESOURCES**
**Incoming & endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
**Total income**
**RESOURCES EXPENDED**
Raising funds
Charitable activities
6
**Total expenditure**
7
**Net income / (expenditure) for the year**
**before transfers**
Transfer between funds
**Net income / (expenditure) for the year**
**RECONCILIATION OF FUNDS**
Total funds brought forward
13
**TOTAL FUNDS CARRIED FORWARD**|2023
Unrestricted
funds
£
937
23,130
-
406
24,473
-
27,925
27,925
(3,452)
-
(3,452)
124,008
120,556|2023
Restricted
funds
£
21,312
-
-
-
21,312
-
23,159
23,159
(1,847)
-
(1,847)
43,112
41,265|**2023**
2022
**Total**
Total
**funds**
funds
**£**
£
**22,249**
32,981
**23,130**
16,970
**-**
-
**406**
160
**45,785**
50,111
**-**
-
**51,084**
44,425
**51,084**
44,425
**(5,299)**
5,686
**-**
-
**(5,299)**
5,686
**167,120**
161,434
**161,821**
167,120| |---|---|---|---| There are no recognised gains or losses other than the net movement in funds for the above two financial years. All incoming resources and resources expended derive from continuing activities. The notes form part of these financial statements 9 GREASBY COMMUNTIY ASSOCIATION {Llmltod by Guarantsel BALANCE SHEET At 31 March 2023 Registration Numbèr: 07723033 2023 Unrestricted funds 2023 Restttcted funds 2023 Totsl funds 2022 funds Noto FIXED ASSETS TanglI￿e assets 543 19,675 20,218 25,452 CURRENT ASSETS Debtors Cash at bankand in hand 98 120.215 120,313 98 141,805 141,903 28 141,920 141,948 10 21,590 21,590 CREDITORS Amounts falling due within one year 11 (3001 (3001 (280) NET CURRENT ASSETS 120,013 21,590 141.603 141,668 TOTAL ASSETS LESS CURRENT LIABILITIES 120,556 41,265 161,821 167,120 FUNDS Unrestricted fvnds Restricted funds 12 120,556 41,265 124,008 43,112 TOT￿ FUNDS 161,821 167,120 For the year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 rel*ing to small companies. Directors. responslblllues The members have nol required the company to obtain an audit of its a¢wunts for Ihe year in question in accordance with section 476 of the Companies Act 2006 The directors acknowledge their responsibilrties for complying with the requirements of the Companies Act 2006 with respect lo accounting records and preparation of accounts. These accounts have been prepared in accordance with the provisions applicable lo companies subject to the small companies, regime. The financial statements were approved by the Board of Trustees and signed on its behaw by: ia.0i. 20¥........... nts (Chair of TnJstees} Date The notes fonn part of these finanual statements Wendy Cle io **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2023** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Companies Act 2006, the Charities Act 2011 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice for Charities’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows **.** The accounts are prepared in sterling, which is the functional currency of the charity and monetary amounts in these financial statements are rounded to the nearest £. ## **Going Concern** At the time of approving the accounts, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts. ## **Income** ## **Incoming recognition** All incoming resources are included on the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy ## **Incoming Resources with Related Expenditure** Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA ## **Grants and Donations** Grants and donations are only included in the SoFA when the Charity has unconditional entitlement to the resource. ## **Contractual Income and Performance Related Grants** This is only included in the SoFA once the related goods or services have been delivered. ## **Volunteer Help** The value of any voluntary help received is not included in the accounts. ## **Investment Income** This is included in the accounts when receivable. ## **Expenditure and Liabilities** ## **Liability Recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure. ## **Governance Costs** These include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. 11 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2023** ## **Grants and Performance Conditions** Where the charity gives a grant with conditions for its payment being a specific level of service output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output. ## **Grants payable without Performance Conditions** These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity ## **Fixed assets for use by the Charity** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. The following rates and methods are used: Freehold land and buildings - 2% straight line Fixtures and fittings - 10% to 20% straight line IT - 20% straight line All equipment, fixtures and fittings with an original cost of less than £500, are written off in the year in which the expenditure was incurred on the basis that due to the nature of the company’s activities, there is no expectation that the cost of the assets will be recovered in the way of future revenues. ## **Taxation** The charity is exempt from corporation tax on its charitable activities and is not registered for VAT. As a registered charity the company benefits from rates relief. ## **Fund accounting** Unrestricted funds - can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds - can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 12 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2023** **----- Start of picture text -----**
2023 2023 2023 2022
Note Unrestricted Restricted Total Total
2 Donations and legacies £ £ £ £
Wirral Council - 870 870 18,667
Various other funders - 20,442 20,442 13,414
Donations 937 - 937 900
937 21,312 22,249 32,981
2023 2023 2023 2022
Unrestricted Restricted Total Total
3 Charitable activities £ £ £ £
Room Hire 23,130 - 23,130 16,970
23,130 - 23,130 16,970
2023 2023 2023 2022
Unrestricted Restricted Total Total
4 Other trading activities £ £ £ £
- - - -
Other trading activities
- - - -
2023 2023 2023 2022
Unrestricted Restricted Total Total
5 Investments £ £ £ £
Bank interest receivable 406 - 406 160
406 - 406 160
**----- End of picture text -----**
13 ## **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2023** |||2023|2023|2023|**2023**|2022| |---|---|---|---|---|---|---| |**Note**||Unrestricted|Restricted||**Total**|Total| |**6**|**Resources Expended**|£|£||**£**|£| ||**Charitable activities**|||||| ||Support & Governance costs|||||| ||Staff costs|8,905||-|**8,905**|8,443| ||Payroll costs|435||-|**435**|383| ||Utilities|5,442||-|**5,442**|3,483| ||Insurance|2,389||-|**2,389**|1,966| ||PRS Music|139||-|**139**|89| ||Maintenance & cleaning|3,188||-|**3,188**|7,444| ||Other support costs|292||-|**292**|92| ||Depreciation|6,135||361|**6,496**|6,196| ||Governance Costs - see below|1,000||-|**1,000**|1,571| |||27,925||361|**28,286**|29,667| ||Direct Charitable Expenditure|||||| ||Charitable activities|-|22,798||**22,798**|14,758| |||27,925|23,159||**51,084**|44,425| ||**Included in Governance costs**|||||| ||Independent examiner's fees|300||-|**300**|280| ||Legal fees|700||-|**700**|1,291| |||1,000||-|**1,000**|1,571| ||||||**2023**|2022| |**7**|**Staff Costs and Employees**||||**£**|£| ||Wages and salaries||||**8,905**|8,443| ||Social security costs||||**-**|-| ||||||**8,905**|8,443| ||No employee earned £60,000 or more during the year (nor|||the|previous year)|| ||||||**2023**|2022| ||The average number of employees|during the year was :|||**4**|4| 14 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2023** **----- Start of picture text -----**
Note
8 Fixed Assets Fixtures & Fittings
Restricted Unrestricted Total
£ £ £
Cost
At 1 April 2022 1,807 34,150 35,957
- - -
Disposals
Additions - 1,262 1,262
At 31 March 2023 1,807 35,412 37,219
Depreciation
At 1 April 2022 903 9,602 10,505
- - -
On Disposals
Charge for year 361 6,135 6,496
At 31 March 2023 1,264 15,737 17,001
Net Book Value
At 31 March 2023 543 19,675 20,218
At 31 March 2022 904 24,548 25,452
2023 2022
9 Debtors £ £
Prepayments & accrued income 98 28
98 28
2023 2022
10 Cash at bank and in hand £ £
Current Account 46,874 47,185
Deposit Account 74,931 74,735
1 year bond 20,000 20,000
141,805 141,920
2023 2022
11 Creditors : amounts falling due within one year £ £
Accruals 300 280
300 280
**----- End of picture text -----**
15 ## **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2023** |**Note**
**12**
**Movement in Funds**
**Unrestricted Funds**
General Fund|Balance at
31 March
2022
£
124,008|Incoming
Resources
£
24,473|**Balance at**
Resources
Transfers
**31 March**
Expended
In / (Out)
**2023**
£
£
**£**
(27,925)
-
**120,556**| |---|---|---|---| ||124,008|24,473|(27,925)
-
**120,556**| |**Restricted Funds**
Community Activities
Green and Blooming Greasby
Light up Greasby
Children's Centre
Christmas tree
I Love Greasby|2,933
4,704
9,372
26,036
67
-|1,578
810
12,410
5,763
-
751|(2,102)
-
**2,409**
(515)
-
**4,999**
(14,161)
-
**7,621**
(6,260)
-
**25,539**
-
(67)
**-**
(121)
67
**697**| ||43,112|21,312|(23,159)
-
**41,265**| ||||| |**Total Funds**|167,120|45,785|(51,084)
-
**161,821**| ## **13 Trustees' Remuneration and Benefits** There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022 ## **14 Trustees' Expenses** There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022 ## **15 Capital Commitments** The company had no capital commitments at 31 March 2023 (2022: None) either contracted for or authorised by the directors but not contracted for. 16