## **Greasby Community Association**
# **(A COMPANY LIMITED BY GUARANTEE)**
**REGISTERED COMPANY NUMBER: 07723033 (England and Wales) REGISTERED CHARITY NUMBER: 1145588**
**REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
1
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2021**
|**CONTENTS**|**Page**|
|---|---|
|Contents|2|
|Company & Charity Information|3|
|Report of the Trustees|4-6|
|Report of the Independent Examiner|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to the Financial Statements|10-15|
2
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CHARITY & COMPANY INFORMATION**
## **REFERENCE AND ADMINISTRATION DETAILS Charity Name**
Greasby Community Association (Limited by Guarantee)
## **Registered Charity Number**
1145588
**Registered Company Number** 07723033
## **Registered Office**
Brabners Chaffe Street Horton House Exchange Flags Liverpool Merseyside L2 3YL
## **Business Address**
52 Eastway Greasby Wirral CH49 2NT
## **Trustees**
Councillor Thomas Anderson Councillor Wendy Clements (Chairman) Lynn Collins Jacqueline Doyle Helen O’Donnell John McDonald Susan O’Neil Jon Newton John Smith (Treasurer) Dennis Walsh
## **Bankers**
The Co-operative Bank Virgin Bank Shawbrook Bank
## **Independent Examiner**
Counting for Communities Ltd 16 Holmwood Drive Liverpool, L37 1PQ
3
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2021**
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The governing document is the company’s memorandum and articles of association dated 29 July 2011 as amended on 30 September 2018.
## **Appointment of Management Committee**
At the Annual General Meeting one-third of the Trustees are subject to retirement by rotation or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office, but, if there is only one Trustee who is subject to retirement by rotation, he shall retire.
## **Induction and training of new trustees**
Trustees are appointed on the basis of their ability to bring to the Board a range of skills to assist in the governance and development of the Charity. In addition, Charity Commission literature is given to all Trustees on an on-going basis in order to assist them to understand their legal responsibilities.
## **Organisational Structure**
Greasby Community Association is a registered charity with Charity Commission, Charity Number 1145588 and a registered Company limited by Guarantee with Companies House Company Number 07723033. A Management committee who meet six times a year and are responsible for the strategic direction and policy of the charity.
## **Risk Management**
The Board of Directors has reviewed the major risks to which the Charity is exposed. It has regularly reviewed the key financial information and has examined other operational and business risks which the Charity faces. It also confirms that there are established systems in place to mitigate significant risks and where necessary respond to them. The Board of Trustees seeks to maintain a level of unrestricted funds to meet a minimum of six months core running costs.
## **PUBLIC BENEFIT**
When planning and programming activities for the local residents of Wirral, the Trustees of Greasby Community Association are mindful of the Charity Commissions guidelines on Public Benefit.
4
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2021**
## **OBJECTIVES**
## **Objectives and Aims**
The Objects of the Charity are:
1. To further or benefit the residents of Greasby and the neighbourhood and other Districts the Trustees shall deem appropriate, without distinction of gender, sexual orientation, race, age, disability or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
2.To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
## **ACHIEVEMENT AND PERFORMANCE**
Greasby Community Association business was disrupted during 2020/21 due to forced closures because of the Covid-19 pandemic. The Greasby Centre was closed for 8 months, and severe restrictions were in place during the months it was open. The Children’s Centre was closed for the whole financial year under secondment by Wirral Council to support the Covid testing centre in the library.
The Greasby Community Association received The Wirral Restrictions Support Fund, and we were able to retain the existing employees who continued to maintain and monitor the Greasby and Children’s Centre while closed.
The Association took the opportunity during the forced closures to bring the refurbishment plans forward and have modernised and completed the modernisation and refurbishment of the accessible toilet to a high standard. The same with the flooring in the small hall. The Greasby Centre is a modern and well-maintained building for centre users. Existing financial reserves were used for these refurbishments.
The two large community events normally organised by Greasby Community Association could not take place because of the Covid restrictions. However, close links have been kept with volunteers and local groups during the year.
At the request of the local community the two K6 phone Boxes in Greasby have been bought from BT.
We were able to support our regular Centre users to return with the required reduced number of attendees by reducing the hire charges for a period of time.
## **FINANCIAL REVIEW**
2020-21 was inevitably dominated by the Covid 19 pandemic. The Greasby Centre and the Children’s Centre both had to be closed for much of the year, reducing our normal sources of income to a trickle. We were able to access grants for both centres from the Government via Wirral Council, which allowed us to retain our staff and to carry out extensive refurbishment work at the Greasby Centre, while only depleting our reserves by a small amount. Challenges will continue into the 2021-22 financial year, but we move forward still in a strong financial position, and well placed to continue and to develop our activities for the benefit of the residents of Greasby.
5
GREASBY COMMUNITY ASSOCIATION (Llmltod by Guarant•ol
TRUSTEES, ANNUAL REPORT- CONTINUED
For thè year ènded 31 March 2021
PLANS FOR THE FUTURE PERIODS
Ttte Directors taIn their confidence that the Community Assoaation 1$ established on 8 sound financial
footing. However, significant disruption lo income has been incurred during 20221 due to the Covid-19
pandemi¢.
We have been operating independent of Wffal Council for 9 years and we are confident that we have sound
regular Cent users lo build back up to our pre-pandemic user groLFPS.
Wrral Counal have been 8pproached for an extension on the license forthe Children's Centre due to end in
January 2022, as 8 majority of the linse time was lost due to the pandemic.
Planning permission has ken granted for a Storage container in the grounds of the Greasby Centre to sto
existing a$$ets of the association and future assets as the as50aation grows and develops its Community
activities.
We a tentatively planning al least one large community event with the Christmas Lights switch on
depending on covid restrictions in 2021.
Due to community requests, we have purchased the two K6 red phone boxes and we are concentrating on
health and safely repairs ready to develop a community group to look after and theme the phone boxes as a
display in Gre8sby.
We have maintained dose links with the volunteers and community groups and have a strong volunteer base
to repstart projects and community a¢tiwtie$ when restrictions allow.
STATEMENT OF TRUSTEES RESPONSIBILITIES
Company law requires the Directors to prepare financial statements for each financial period that give
a tNe and fair wew of the slate of affairs of the company and of its income and expenditure for that
period. In preparing those financial statements, the Directors 8re required lo..
select suitable accounting poliaes and then apply them consistently.,
make judgements and eslimales that are reasonable and prudent.,
prepare the fin8ncsal statements cn the going concem basis unless it 18 inappropriate
to presume that the CLJmpany will continue as a going concem.,
stste whether applicable accounting standards have been followed, subject to any
material departure disclosed and explained in the financial statements.
The directOTS 8re responsible for keeping proper acntIng records which disdose with reasonable
accuracy at any lime the financial position of the company and to enable them lo ensure that the
financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding
the assets of the company and hence for taking reasonable steps for the preventson and detection of
fraud and olher iffegulanties.
ON BEHALF OF THE BOARD:
John Smith - TaSUrer
Date
REPORT OF THE INDEPENDENT EXAMINER TO THE MEMBERS OF
GREASBY COMMUNIT( ASSOCIATION
I report on Ihe accounts for the year ended 31 March 2021 set out on pages 8 to 15.
Respèctive responsibllities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees
consider that an audit is not reqUId for this year under section 144 of the Charities Act 2011 (the
Charities Act) and that an independent examination is required.
It is my responsibility to..
examine the acwunts under section 145 of the Chaiities Act,
to follow the procedures laid down in the General Directions given by the Charity
Commission (under section 145 {5llbl of the Charities Ad, and
to state whether particular matters have come to my attention.
Basls of the independent examinefs report
My examination was carried out in accordance with the General Directions given by the Charity
Commission. An examination includes a review of the a¢xounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the trustees conceming any such
matters. The procedures undertaken do not provide all the evidence that would be required in an audit,
and consequently no opinion is giv8n as to whether the accounts present a Xrue and fair view, and Ihe
port is limited lo those matters set out in the statement below.
Independeirt examlner's statement
In connection with my examination, no matter has come to my attention..
which gives me reasonable cause to believe that, in any material respect, the requirements..
a. to keep accounting records in acLordance with section 386 and 387 of the Companies Act
2006., and
b. to prepare accounts which accord with the accounting records, comply with the accounting
requirements of Section 394 and 395 of the Companies Act 2006 and with the melhods and
prinaples of the Statement of Recommended Practice.. Accounting and Reporting by Charities
have not been met., or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts lo be reached.
Signed:......
Date".
zs-
Name.. Stephen Leonard BA. FCCA
Counting for Communities Ltd
16 Holmwt)od Drive
Liverwol
L37 1PQ
## **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) For the Year Ended 31 March 2021**
|**Note**
**INCOMING RESOURCES**
**Incoming & endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
**Total income**
**RESOURCES EXPENDED**
Raising funds
Charitable activities
6
**Total expenditure**
7
**Net income / (expenditure) for the year**
**before transfers**
Transfer between funds
**Net income / (expenditure) for the year**
**RECONCILIATION OF FUNDS**
Total funds brought forward
13
**TOTAL FUNDS CARRIED FORWARD**|2021
Unrestricted
funds
£
21,918
4,554
-
519
26,991
-
23,010
23,010
3,981
-
3,981
120,775
124,756|2021
Restricted
funds
£
30,735
-
-
-
30,735
-
13,753
13,753
16,982
-
16,982
19,696
36,678|**2021**
2020
**Total**
Total
**funds**
funds
**£**
£
**52,653**
16,716
**4,554**
28,993
**-**
-
**519**
587
**57,726**
46,296
**-**
-
**36,763**
34,966
**36,763**
34,966
**20,963**
11,330
**-**
-
**20,963**
11,330
**140,471**
129,141
**161,434**
140,471|
|---|---|---|---|
There are no recognised gains or losses other than the net movement in funds for the above two financial years. All incoming resources and resources expended derive from continuing activities.
The notes form part of these financial statements
8
GREASBY COMMUNTIY ASSOCIATION {Limibd by Guaranteel
BALANCE SHEET
At 31 March 2021
Registration Numbef: 07723033
2021
2021
2021
2020
Unrestricted Restricted
Totsl
Total
fvnds
fvnds
fvnd8
funds
FIXED PSSETS
TangiL4e assets
28,431
1,265
29,696
3,354
CURRENT ASSETS
Debtors
Cash at bank and in hand
57
96,528
96,585
10
35,413
35,413
131,941
131,998
137,193
137,377
CREDITORS
knounts fdling due within one year
11
{2601
(260)
1260)
NET CURRENT NSSETS
,325
35,413
131,738
137,117
TOTPL ASSETS LESS CURRENT
LIABILETIES
124,756
36,678
161,434
140,471
FUND8
Unrestricted funds
Restricted funds
12
124,756
36,678
120.775
19.696
TOTAL FUNDS
161.434
140,471
For the year ending 31 March 2021 the company was entitled lo exemption from audit under
section 477 of the Companies Act 2006 lating to small companies.
Directors. responsibllities
The members have not required the company to obtain an audit of its CoUnts for the year
in question in accordance with section 476 of the Companies Act 2006
The directors acknowledge their responsibilities for complying with the requirementg of the
Companies Act 2006 with respect to accounting record$ and preparation of accounts.
These a¢o)unt$ have been prepared in accordance with the provisions applicable lo
companies subject to the small companies, regime.
nancial statements were approved by the Board of Truslees and signed on its behalf by:
John Smith- Treasurer
Date
The notes fo part of these finan¢ial statements
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2021**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Companies Act 2006, the Charities Act 2011 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice for Charities’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows **.**
The accounts are prepared in sterling, which is the functional currency of the charity and monetary amounts in these financial statements are rounded to the nearest £.
## **Going Concern**
At the time of approving the accounts, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.
## **Income**
## **Incoming recognition**
All incoming resources are included on the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy
## **Incoming Resources with Related Expenditure**
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA
## **Grants and Donations**
Grants and donations are only included in the SoFA when the Charity has unconditional entitlement to the resource.
## **Contractual Income and Performance Related Grants**
This is only included in the SoFA once the related goods or services have been delivered.
## **Volunteer Help**
The value of any voluntary help received is not included in the accounts.
## **Investment Income**
This is included in the accounts when receivable.
## **Expenditure and Liabilities**
## **Liability Recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure.
## **Governance Costs**
These include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
10
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2021**
## **Grants and Performance Conditions**
Where the charity gives a grant with conditions for its payment being a specific level of service output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output.
## **Grants payable without Performance Conditions**
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity
## **Fixed assets for use by the Charity**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. The following rates and methods are used:
Freehold land and buildings - 2% straight line Fixtures and fittings - 10% to 20% straight line IT - 20% straight line
All equipment, fixtures and fittings with an original cost of less than £500, are written off in the year in which the expenditure was incurred on the basis that due to the nature of the company’s activities, there is no expectation that the cost of the assets will be recovered in the way of future revenues.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities and is not registered for VAT. As a registered charity the company benefits from rates relief.
## **Fund accounting**
Unrestricted funds - can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds - can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
11
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2021**
|**Note**
**2**
**Donations and legacies**
Wirral Council
Various other funders
Donations
**3**
**Charitable activities**
Room Hire
**4**
**Other trading activities**
Other trading activities
**5**
**Investments**
Bank interest receivable|2021
Unrestricted
£
19,431
1,629
858
21,918
2021
Unrestricted
£
4,554
4,554
2021
Unrestricted
£
-
-
2021
Unrestricted
£
519
519|2021
Restricted
£
20,891
9,844
-
30,735
2021
Restricted
£
-
-
2021
Restricted
£
-
-
2021
Restricted
£
-
-|**2021**
**Total**
**£**
**40,322**
**11,473**
**858**
**52,653**
**2021**
**Total**
**£**
**4,554**
**4,554**
**2021**
**Total**
**£**
**-**
**-**
**2021**
**Total**
**£**
**519**
**519**|2020
Total
£
2,087
13,809
820|
|---|---|---|---|---|
|||||16,716|
|||||2020
Total
£
28,993|
|||||28,993|
|||||2020
Total
£
-|
|||||-|
|||||2020
Total
£
587|
|||||587|
12
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2021**
|**Note**
**6**
**Resources Expended**
**Charitable activities**
Support & Governance costs
Staff costs
Payroll costs
Utilities
Insurance
PRS Music
Maintenance & cleaning
Publicity
Other support costs
Depreciation
Governance Costs - see below
Direct Charitable Expenditure
Charitable activities
**Included in Governance costs**
Independent examiner's fees
Legal fees
**7**
**Staff Costs and Employees**
Wages and salaries
Social security costs|2021
Unrestricted
£
7,988
374
3,047
1,816
75
4,929
-
49
3,812
920
23,010
-
23,010
260
660
920|2021
Restricted
£
-
-
-
-
-
-
-
-
361
-
361
13,392
13,753
-
-
-|**2021**
2020
**Total**
Total
**£**
£
**7,988**
7,734
**374**
382
**3,047**
3,802
**1,816**
1,853
**75**
125
**4,929**
5,264
**-**
5
**49**
442
**4,173**
1,106
**920**
946
**23,371**
21,659
**13,392**
13,307
**36,763**
34,966
**260**
260
**660**
686
**920**
946
**2021**
2020
**£**
£
**7,988**
7,734
**-**
-
**7,988**
7,734|
|---|---|---|---|
No employee earned £60,000 or more during the year (nor the previous year)
13
**GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2021**
|**Note**
**8**
**Fixed Assets**
**Cost**
At 1 April 2020
Disposals
Additions
**At 31 March 2021**
**Depreciation**
At 1 April 2020
On Disposals
Charge for year
**At 31 March 2021**
**Net Book Value**
**At 31 March 2021**
At 31 March 2020|||||
|---|---|---|---|---|
||**Fixtures & Fittings**||||
||Restricted
£
1,807
-
-
1,807
181
-
361
542
1,265
1,626|Unrestricted
£
4,694
-
30,515
35,209
2,966
-
3,812
6,778
28,431
1,728||**Total**
**£**
**6,501**
**-**
**30,515**|
|||||**37,016**|
|||||**3,147**
**-**
**4,173**|
|||||**7,320**|
|||||**29,696**
**3,354**|
||||||
|**9**
**Debtors**
Prepayments & accrued income
**10**
**Cash at bank and in hand**
Current Account
Deposit Account|||**2021**
**£**
**57**
**57**
**2021**
**£**
**37,305**
**74,636**|2020
£
184|
|||||184|
|||||2020
£
42,922
74,271|
|1 year bond|||**20,000**|20,000|
|**11**
**Creditors : amounts falling due within one year**
Accruals|||**131,941**
**2021**
**£**
**260**
**260**|137,193|
|||||2020
£
260|
|||||260|
14
## **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2021**
|**Note**|||||||
|---|---|---|---|---|---|---|
|**12**|**Movement in Funds**|Balance at||||**Balance at**|
|||31 March|Incoming|Resources|Transfers|**31 March**|
|||2020|Resources|Expended|In / (Out)|**2021**|
||**Unrestricted Funds**|£|£|£|£|**£**|
||General Fund|120,775|26,991|(23,010)|-|**124,756**|
|||120,775|26,991|(23,010)|-|**124,756**|
||**Restricted Funds**||||||
||Community Activities|3,215|1,836|(1,510)|-|**3,541**|
||Green and Blooming Greasby|3,137|2,878|(1,898)|-|**4,117**|
||Youth Activities (GOAL)|1,268|-|-|-|**1,268**|
||Light up Greasby|8,282|5,641|(5,946)|-|**7,977**|
||Children's Centre|2,492|19,991|(2,810)|-|**19,673**|
||Christmas tree|1,267|389|(1,589)|-|**67**|
||Covid Group|35|-|-|-|**35**|
|||19,696|30,735|(13,753)|-|**36,678**|
||||||||
||**Total Funds**|140,471|57,726|(36,763)|-|**161,434**|
## **13 Trustees' Remuneration and Benefits**
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020
## **14 Trustees' Expenses**
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020
## **15 Capital Commitments**
The company had no capital commitments at 31 March 2021 (2020: None) either contracted for or authorised by the directors but not contracted for.
15