The Bike Experience Report and Financial Statements For the Year Ended 31" December 2023
The Bike Experienee Financial Statements For the Year Ended 31st December 2023 CONTENTS Page Trustees, Report Independent Examiner's Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Receipts and Payments Account 10
The Bike ExperieDee Report of the Trustees for the Yetr Ended 31st December 2023 The trustees present thetr rewirt alon8 Wlth the financial stsiements of the charity for the year ended 31 si December 2023. Reference and Administrative DetAil$ Charity Number 1145547 Principal Address Orchard Gale Emery Down Lyndhurst S043 7EA Independent Examiners Fuller Spurling Chartered Accountants and Statutory Auditors Mill House 58 (yuildford Street Chertsey Surrey KT16 9BE Trujtees The Trustees serving during the period and since the period end were as follows: H Tomlinson R O'Neill R Docker
The Bike Experienee Report of the Trustee5 for the Year Ellded 31" December 2023 Structure, Governance and Management Gov in oc The Charity is constituted as a Trust and its governing document is its Trusi Deed daied 6 January 2011. in ofT ees Trustees are s¢l¢cted and invited to join the Board of Truslees by exist&ng Trus*es and the appointment of Trnstees is vcsted wilh the Trustees. Objectlves And Main Actlvitl¢s in R¢lation lo the Objeclives and the Public Benefit The objectives of the chariiy are.. TO PROMOTE THE PHYSICAL AND MENTAL HEALTH AND WELLBEING OF DISABLF.D PF.OPLL WHO WOULD OTHER WISE BF, EXCLUDED B Y ENABLIN(i THEM TO ENJOY T14E PI.EASURES AND Bf,NF.FITS OF RIDING A MOTORCYCLE BY THE PROVISION OF ADAPTED AND MODIFIF.D MOTORCYCLES AND ADVICE IN A CLOSF.D ROAD ENVIRONMF.NT. Cor¢ values of th¢ Charity are: FREEDOM - Giving back the feelings of independence through riding a motorcycle. thereby empowering individuals with the ri¥hi of choice tthd equality, so thai they can cxperienc¢ thc passion d ¢molions ihai riding brings. ACHIEVEMENT- Showing people that you can achieve great things when you believe you can, that you have a huge resource of power, courage and bravery inside you, to make the impossible into the Possible and improve self-confidenc¢. FVOLLITION - Bringing tLTrts¢ih¢r ablc-tM)died and disabled people so that the estsblished boundaries are broken down and myths of disabilily are deconstructed on both sides, allowing everyone to ride to¥her, side by side. All activities are provided without Cost to the individual wishing to participate in The Bike Experience programmed of instruction. The Trustees confirni that they have ref¢rred to the guidance contained in th¢ Charity Commission's General Guidance on Public Benefit when revi¢wing the Charity's aim and obj¢¢tives in planning future aciivily.
eEx The Bike Experience restarted its instructional events in 2023 after an absence due to the Covid-19 Global Pandemic. Summary report The charity has been able to operate a reduced calendar due to the fundratsing efforts of the Complete Fundraising company. There were seven instructional events and two fundraising events attended by the charity. Six instructional event5 took place at Silverslone on the Old Copse Runway, one instructional event at RAF ODIHAM, the fundraising events were ai Prescott Bike Feslival and Parallel Windsor. Due to a break in operating, the instructional events ran with limited volunleers and riders. Each evenl would have thrtt new riders and up to three returning riders. The returning riders would need to prold¢ iheir own equipm¢nt and helpers. For those who had not atlended for more than four years they w'ere Count as a new rider, One Aprilia Mana motorcycle was scrapped due to th¢ deieriordting sthndard and the cost of gettin8 it back into an operaiing stale. Lookinb ahead to 2024.. We hope to run eight instructional events and increase that number if Complete fundraising is able to increase the funds ofthe charity. RAF ODIHAM have ceas¢d operating due to the fatality they experienced at their ARD in September 2023. Full Report In 2023 The Ejike F.xperience has bcen busy prLpuring bikes. instruilinb¥ rid¢ri and d¢inonslrating lo crowds. ThL' initial .slage was the preparation of bikes and equipmenl, as well as findingT a suitable venue that was also atrordable. After much discu55ions it w&s decided to accept the offer from Silversione to run the instruclional events at the Old Copse Runway. The costs were more than previous years but over £1,000 Cheaper (per event) than at either Bicester Heritage or Doningion. Th¢ next problem wa5 finding Public Liability Insurance. Over the years the charity h&s been in operation there has never been an accident involving any member of the public observing or taking part in th¢ charily. Flowever, we are required to have PLI and so tried to find atTordable cover. Eventuall>. we were able to source the cover for £6.720. whiLh wa5 8 huge increase Irom £4,000 in 2019, bul not as bad as some companies that w¢ quoting £12.000. The bikes were s¢rviced, repaired and prepared for the coming season. The leathers and riding equipment was all checked and the large trailer a150 serviced. The final preparation was ihe organising of the volunteer5 needed io run each event. We had planned three 'new riders, and a maximum of three 'returning riders.. New riders are thos¢ who have never been, returning are those who have been to a TBE b¢for¢, bui do not get the opportunity to ride anywher¢ else. For example. one returning rider can only ride with TBE as he has a brain injury and is not allowed to ride on the road or on any rac¢ track. We provide the only place for him lo enjoy the freedom of two wheels. In order to support the riders we n¢¢d a team of twelve volunteers. There are three instructors. and nine 'launch crew,.
The Bike Ex erience view 2 MAY In May we had a pair of back-to-back instructional evenls, boih of which were fully booked for new riders and each had two returning riders. The days were blessed with sunshine and everyone turned up excited and nervous w get on two wheels. The volunteers arrive at 8am in order to prepare the site, get the bikes out, lay out th¢ Coned course, conduct safety briefing and plan the day ahead. The riders then begin to arrive at 9.30am and get signed on, into riding equipment and ready to begin the day al l 0.30am. Throug,houl the day the rider.s developed from a basic 'straight line. launch and catch, to steering, input and Iigiure 85. Once ready they move to largTer coned circuit and are led by insiructors around the course. whilsl being observed by the main riding instructor of the day. Th¢ final stage is lo allow the rider to circulate by themselves and re-discover ihe amazing feeling of freedom and enjoyment. The six new riders all progressed io the ftnal slage of the TBE instructiona] event. Each one felt a huge sense of achievement and of self-belief. The friends and family ol'the riders saw th¢ joy on their faces and witnessed a new light shining in the eyes of th¢ rid¢rs. Th¢r¢ were five paralysed riders. one leg amputee. one brain injury and two stroke victims. JULY The third and fourth TBE-' instructional events took place on the 25th and 26th July. We were back at Silverstone and enjoyed another 'dry weather window. The temperatures were not as high as before, so riders were nol qulte so baked in their leathers. Over the course of the two days we had eight riders attend. It was a mixlure of impainnents: MS, Paraplegic. Amputee, TBI, R¢duced mobilily. No muti¢r th¢ impairIn¥ni. La¢h ridLr mddc prugjress throughout the day, and everyone was enjoyin¥ solo riding around th¢ TBE course by the end ol. the session. The second of ihe two days Saw TBE visited by iwo represenlativcs from the Mark Master Masons. It was the Mark Master Masons thal generously donated the funds thal enabled ihe chiirity to buy the Limd Rover which tows the 'l"Bk' trailer. Withoul the donalion we would not be able to transport any of the equipment, so we are extremely grateful to them. SEPTEMBER There were three events in September. two at Silvcrstone and one at RAF Odiham. Once again we were extremely lucky with the weather and enjoyed ihree more day5 of sunshine. At Stlver5tone we hosted ien riders over two days and at RAF Odiham we had four riders. At both events it was a 50150 mix of riders who were there for the first tim¢ and riders who had been before (although be it for some, about nine years ago). Due to peoples experience and function, there was a spread of ability in the riding. However all managed to circulate the coned area on their owm by the end of the days instruction. This gave them a huge boost in confidence and self-belief. which was readily apparent by the animated ¢onversations happening ai the end of the day.
The Bike Ex erienee review 202 Odiham began really well. but unfortunately due to an incident on the airfield which was totally separate lo what the charity was doing. the day came to end at lunchiirne rather than in the afternoon. The rider5 had quickly progressed on thai day, so all had experienced independent riding of the circuit laid out. VOLUNTEERS The volunteers did a fantastic job supporting and instructtng the riders. withoui them the days would not have happened. This year there was a plan to have the same volunteers come for all the events, and the charity managed to get four volunteers (in addition lo Talan and Dan) attend every instructional event, with a further four getting to at least five of the seven events. "lThis meanl the level of ditention to detail and competence of volunt¢¢rs remained extremely high. Most are aLready saying they will commit to next year's events well. DEMONSTRA TION EVENTS TBE 'aS present al two ev¢nls where we were able to engage with a larger audtence. There was a riding demonstralton at the Prescott Bike Festival (25th June) then a slatic display at ParallLI Windsor (2nd July). The Pre5COtt Bike Festival allowed Talan the opportunity to run the famous Prescoll Hill Climb, which 15 thL home of the Bugalli Club. Although jusl put on for one day, there was a large crowd and many chLered on as the charity founder launched from the start line lo ilimb the hill. As well as demonstraling. there was a lunchtime interview with Si¢ve Parrish, which allowed Talan to explain the adaptions to the bike and how the charity operates. Parallel Windsor was a static display and the team {led by Dan) was ablL' to explain the charily and hand out infornialion leallets. Wiihin days a numbL'r of people had already called lo book onto the instructional evenls. 2023 NI.JMBf.RS Riders - 32 places tsken up (Impairnients - Paraplegi& Tetraplegia. Leg Amputee. Arni Amputee, Brachial Plexus. Stroke, MS. CP. Spina Bifida. PTSD. Nerve Dama¥e) Instructor and Volunteer- 60 places filled in support of riders (Fully diverse group) Family and Friends - 80 attended with the rider5 BE Tolal .39 ditlerent riders. (58 places due to repeats) Est Totsl 54 difterent riders (88 places due to repeats) Total 50 different riders (77 places due to rep¢als) Stats 201 Totsl 35 different riders (55 places du¢ lo repeats) Total 37 dift"erent riders (60 places du¢ to repeats)
The Bike Ex erience review 2023 TBE Stats 2019 Totsl 45 differenl riders (72 places due to repeats) TBES ats 2020 Total O differenl rlders (O places due to repeats) TBE Stats 2021 Total O difterenl riders (O places due to repeats) TBE Stats 2022 'rotal O different riders (O places due to repeats) TBE Stats 2023 Total 24 different riders (32 places due to repeals) T tal number of elient of TBE ince 2011- 425 E Motor eles I x Honda Varadero 125cc (learner bike) Ix Aprilia Mana 850cc BEE Ix Box Trailer. braked {14x6) 3x Rear Paddock Stands 12x. Held Protection rider equipment (Boots. Gloves, Two piece leathers) Ix Land Rover Discovery HSE Financial Revie Reserves Polic In view of the limited tncome of the Trust, the Trustees keep reviewed the policy regarding the appropriate income r¢serves to meet the needs of the Charity. In the current circumstances of limited income flow, the Trustees approve availablc cash should be utilized to support its charitable aims and that cash reserves should be maintaiT]ed ai a minimal level lo meet immediate foreseeable expenses. If income flow increases, then the reserve policy with be reviewed. This report was approved by the Trustees and signed on their behalf by T S Ske¢ls-Piggins Founder of The Bike Experience Dat¢
INDEPEIYDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BIKE EXPERIENCE FOR THE YEAR ENDED 31" DECEMBER 2023 I report on the Accounts of The Bike Experience for the year ended 3151 December 2023 which are set out on pages 8 to 10. Responsibilities and basis of report As the charity trustees of the Trust. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carri¢d out under section 145 of the Act and in carrying out my examination I have followed all applfftcable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirni that no material matters hav¢ come to my attention in connection with the examination giving me cause to believe that in any material respeci: accounting records were not kept in respeci of the Trust &8 required by se¢tion 130 of the Act; or the accounts do not accord with those records; or the accounts do not comply with ihe applicabl¢ r¢quirements concerning the form and content of a¢counts set out in the Charities (Accounts and Repons) Regulations 2008 other than any requiretnent Ihat the accounts give a true and fair view whi¢h is nol a matter consider¢d as part of an independent examination. I confirni that there are no other matters to which your attention should be dramm to enable a propcr und¢rstanding of th¢ accounts to bc rcachcd. Mark T C Harvey FCA Fuller Spurling Chartered Accountants & Statutory Auditors Mill House 58 Guildford Streei Chertsey Surrey KT16 9BE Date
The Bike Experience ReceÉpt8 and Payments Account for the Year Ended 31st December 2023 Unrestricted Restricted Total Funds Funds Funds 2023 2023 2023 Total Funds 2022 RECEIPTS Grants Voluntary income Donations and legacies Receipts from sale ol. fixed assets 39,199 39.199 18.860 14,131 14.131 5,251 1,000 TOTAL RECEivrs 53J30 53J30 PAYMENTS Charitable Activities (see note l ) Governance Costs (see no 2) 45.383 1.040 45.383 1,040 12.486 1,031 TOTAL PAYMENTS 46,423 46,423 iYET RECEIPTS I{PAYMENT) IN THE YEAR 907 6,907 11,594 Notes The notes on page l O form pArt of this statement.
The Bike Experience Statement of knets and Liabilities at 31st December 2023 Unrestricted Funds 2023 Re5¢ricted Funds 2023 Total Funds 2023 Total Fundy 2022 FIXED ASSETS Bikes & Other Fqulpment At Cost or donated value 33,978 2,754 36,732 18,637 CASH FUNDS Cash at Bank 11,079 11,079 22,266 LIABILITIES Loans 4,850 4850 Approved by the Board of Trustees on Ilitil..L and signed on its behalf by R O'Neill, Tru51ee
The Bike Exp¢rieDce Notes to the Receipts & Pavments Account for the Year F.nded 31st December 2023 Unrestrlcted Restricted Fund5 Funds 2023 2023 Total Funds 2023 Total Fundg 2022 Charitable Activities Payments Bike instructor costs Bikc repairs and mainienan¢e Fuel and other ¢OSls Eveni promoiions, advertising, and PR Insurance Workshop Rent and Rates Web hosting lees 7.765 4,460 2.625 13.318 8.361 8,465 389 7,765 4,460 2,625 13.318 8.361 8.465 389 600 143 3.117 8.403 223 45.383 45,383 12.486 2. Governanee costs Accountancy fees Bank charges "Just Giving" Administralive Fees 720 104 216 720 104 216 720 95 216 1,040 1.040 1,031 3. Regtricted Funds Re.siricledfvnds of£2. 754 relaie lo ihe ' Ncv Rider I'roject" A .smaller engine capacily moiurbike was purchas'ed in May 2014fur £.2, 000 ando drJnufif)n of£2. 000 was received in July 20J4. In Nuvcmber 2014 ihe molorbike was converiedfor di.subledpeople.% al a c'osl Ipf£'960. Ihi.s was paidfor viu ihe reslric'ledfund bn)ughiforward wilh ihe balancing amounl uf£206 heinx lakLn .fv)m ihe unre.slri¢ledfund The i()lal value of£2, 960 is included in the Siatemenl ofAKsel.s and Liabiliries under Bike.F and Oiher Equipmeni. There are no restpicledcash fundi remaining o 31°, December 2023. bui ihe tolal value of reslriLled cash of £2, 754.%peni on bikes i.f Jhown in ihe Siaiemenl ofAssels and Lidbiliiies a resiricled assets. 10