The Dedanists, Foundation Report and Financial Statements Year ended 31 July 2023 Charity number- 1145526 Company number- 7715011 111 11111 *Ac￿mLxV* A19 OW0712024 COMPANIES HOUSE The Dedanists, Foundation Report and Accounts- year ended 31 July 2023 Reference and administrative infomlation Trustees and Dorett￿5 The following Trustees and Dirertots have served during the year: David Mills, Chairnian John Farrall Julian Wilkinson. Secretsry Simon Roundell Simon Mansfield Francis Moore Daniel Jones Graham Defries Michael Rummel (appointed 4 July 20231 Prlnopal Offi Queen's Club Pallisef Road London W14 9EQ Charlty Number 1145526 Company Number 7715011 Independent accountmig examlners SBM Associates Limited. 24 Wandsworth Road. London, SW8 2iW Honorary Solldt(Y Graham Defries Bankers CAF Bank Ltd. 25 ￿ngS Hill Avenue, W Hill. West Mallin& Kent. ME19 4JQ Website www.dedanistsfoundation.or Emall inf0@dedanistsfoundatlon.￿g The Dedanists. Foundation Report and Accounts - year ended 31 July 2023 Report of the Directors for the year ended 31 July 2023 The Dirertors present their annual report and financial siatements of the FoundatK>n for the year ended 31 July 2023. The financial ststements complywith the Charities Act 2011. the Companies Act 2(￿. the Memorandum and Articles of Association. and Ac£ounting and Reporting by Charities: Ststement of Recommended Practice applicable to charities preparing their accounts in accordènce with the Financial Reporting Standard applicable in the UK and RepublK of Ireland (Ffs 1021 (effective l January 2019). Structure. governance arml managernent The Dedanists, Foundation {the-Foundation") was fornied on 22 July 2011 as a private company limited by guarantee {cornpany number 7715011) and reg￿tered as a charrty {charity number 11455261. It is govemed by its Memorandum and Article5 of AssOc￿tion, company and charrty law. It seeks to undertake ts chosen charitable work through the deployment of ts existing funds (both income and capital). It has nine directors12022- eight). who art as t￿￿tee5 of the Foundatth. The eXiSt￿g directors will appoint new dirertors where necessary to complement the skills available to the board. The MemoFandum and Artides of Association require a minirnum of two dirertors. wtth no maximum numbef. As required by the MenK)randum and Articles of Association, one third of the directors must retire by rOtal￿n at eath annual general meeting. David Mills, John Farrall and Simon RouDdell will retire at the annual general meetingof the Foundation held to consider these accounts and, being eligible. offer themselves for re-election. New directors are provided with information on their responsibilities as dirertors and trustee5 and are briefed on the areas of activity of the FoundatThi. Directors. meetings are held to discuss strntegy. pthy and major grants. t)ay-ttrday administratton, such as reviewing grant applications. rnonitoring grant recipients. bookkeeping. finance and general administration is handled by the Chairman and the responsible Dirertors. All the Directors give their tirne and no rernunera￿n was paid in the year. None of the Directors has daimed any expenses nor are there any related party transactions. except as noted in these accounts. Risk management The Director5 have considered the major risks to whith the Foundation is exposed and have disCU55ed how to manjge th￿e risks. They consider the principal risks to be as follows: The prime risk to the Foundation is that fund5 raised fail to rneet spending objecti've5. This risk is mitigated as the Directors will only approve grants to the extent that they are confident that they will have the fund5 to make payments over the agreed grant period and the expectation that new donors will be found as the grant recipients continue to deliver clear evidence of suttess. A fvrther risk to the of the FoundatM?n is that is granted for activitses which are unsuccessful in achieving the Foundation's goals. The [￿ectorS have considered this r*sk and concluded that it is an The Dedanists. Foundation Report and Accounts - year ended 31 July 2023 important aspect of the Foundati<)n's ￿rk that it SI￿ld make grants to untried and untested charitable activities which use innovative approaches. This risk is mitigated by a two4tage review process. Before the Erant is made the proposal is revievled thoroughly by the Foundati(￿ and dear (￿JectIVeS estsblished. Once the grant Is made. rb)se contsrt is maintained wrth the retipientto ensure objertives are being met. Wrttten reports are provided to the Directors at both stsges and. where needed. adjustments made to the pro8ramme. Objectives arKI activities for the publk benefft The object of the FoundatK)n is the pr¢)rnotion of community participation in particular by the proviS￿n of facilrties for the plawng of real tennis and other indo¢x racquet-based sports. In determining how to chieve this objective, the Directors have complied with their obligatK)n to have proper regard to the guidance on public benefft published by the Charities Cornrnisswjn in exercising their powers or fulfilling their duties. Grant making polKy The FOundat￿n.$ objertive is to peTh￿de young people from all backgrounds to try Teal tennis and become regular players. The Foundation seeks to athieve this objertNe primarily by working with and through real tefinis clubs that have their own court and the capacity to reach out to young people and schools in their local Community. Most grants to club5 are rnade to help pay for the direct costs of recruiting and coaching Juniors. In exceptional cir¢umstances and where there is a benefrt to junior tennis. the Foundation also avmrds grants to improve the general vmbilty of individual dubs and to increase the numbef and quality of club professional5. Typicalty. a Director or Ambassador of the Foundation approaches iTrdividu)I clubs to propose that they should recruit moTe youn8 people to play real tenni& The proposal Includes a template plan for how to do so and the offef of practical help in the fomi of cash grants. trainin& rnarketing materials, sponsored events and direct intervention on-site by Foundation specialists and profess￿n?15. The template includes a description of resources needed such as equipment. club facilities. transport and trained professionals- a list of the accredttations and statutory compliance required for v￿rkIng with young people,. samples of the marketing, management and administrative tools that have worked for other clubs; and an example of a project plan, timetsble and budgeL Cash grants and other practical help are avArded to clubs to support specifK activities over a specffic perM)d of time. Cash grants typically range ftom £500 to £2.000 and frorn 50% to I(￿% of prograrnrne cost where l(KM may be awarded to clubs launching new programmes of high potential into previously uncharted territory. Foundation grants are intended to be seed funding for new programmes. As programmes matufe. the Foundation expects them. in rnost case5, to become entirely funded by the fees charged to participants and by dub substh. The Foundation can then transfer fvnding to new and ernerging initiativ If a club wishes sericmtsly to consider the FoundatM)n's proposal, key members of its management team (chairman, commfttee and/or head professionall meet a dirertor of the Fwndation to review the club's current state and objectives with regard to junior real tennis. to scope a first draft plan for launching viable new junior prograrnrnes and to assess the club's readiness to implement against the Foundation's checklist. If satisfied with the club's comrnitrnent and the leasibility of the plan. the Foundation director will recommend to fellow director5 that they award a cash grant and attach appropriate condition5. Such The Dedanists. Foundation Report and Accounts- year ended 31 July 2023 conditions might indude thè requirement that club professionals complete Televant training. tl>at thè club bear5 a specified proportion of programme cost and that it reports regularty on progress and outcomes. Grants are typically awarded u*fr of our Ambassadors. Dan Jones and Paul Weaver, deliver forrnal. prartKal. on-COUrt tninine for club professionals and selerted club members (youth development officers) that directly address these challenges. (iv) Materials & Equipment The FOundat￿n provides most of the materials that a club will need to start its own junior progr4rnme. These include marketing materials and videos. equiprneftt such as junior racquets aftd eye protection goggles and templates for player iegistration. performance tracking and admini5trdtion. We design and print PQ5ters and brothure5 for dubs. We have a promotional video for use at school assemblies and other events. We lend a kit bag of equipment for clubs to use when starting junior prrgramme5 and running open days- We fund the'smart Grille. as an innovatton to delight the young at hearL It fiashes when hit by a well-struck ball. The Dedanists. Foundation Report and Accounts - year ended 31 Juty 2023 Iv) Tournaments & Competition Tournaments and competitions motivate juniors. They help dub profe55ionats to structure coaching programmes and set performance tsrgets. They help to create the social networks of juniors, parents and professiona15 that enrich the Eame for all part￿ip3nts. We sponsor 4 junior tournaments. halfof which we devised and run ourselves: Peter Luck-Hille Cup A nalional handicap tournament for dub junior teams wh05e pkyers are relatively newto the game {age 12 to 15 and handKap 50 to 901- similar fo￿￿t to the Brodie Cup this year. 12 club teams and 40tr players participated. British Junior Hondicop Doubles (Dedanists, Foundation Cup) The first year of new Under 15 and ihmler 19 handicap doubles tournaments played over a long weekend at 8ristol- 24 juniors from 8 different clubs participated. British JuniorHondicap Singles Played over a long weekend at wdrington- 28 players Participated. Inter-UnNersity Chamimonships Played by students over a weekend at Cambridge - 42 players from 6 universities participated. Ivil Prartical Help Starting junior tennis from scratch and launching new programrnes can generdte peaks of activity and dernand skills that are beyond the capacity of a club's existing professionals. We will provide prnctical and. in case of need. on-site help through our directors. our Ambassadors (Paul Weaver Nick W¢Jod and Chris Bray). tennis professionals and marketing specialists. Iviil Publicity & Communications We comrnunitate with clubs and the real tennt5 community as a whole through our website www.dedanistsfoundation.o newsletters and the publicty associated with the events that we sponsor. Paul Weaver manages the website and its contenL Tory Wall manages content presentation and graphics desryn. {viiil Programme Management Josh Farrall and Paul Weaver manage the development and de￿ery of Foundation programmes and Co￿rdinate our interaction with dub& SUPPORT TO57UDEN75& $7UDENTCLUBS We advertise to school leavers. especially th¢)5e goiry to university. that they should contact us for an introduction to and free lesson at the nearest real tennis club. We encourage students, especialfy at universities without a court of their own, to set up their own real tennis club and to play at their nearest local court. We subsidise court fees. coaching and tsavel. We typically pay grants of up to £l.000 per year to student clubs at the universities ol Bristol. Cambridge. Chjrham. Exeter. Middle5eL Newcastle. The Dedanists, Foundation Report and Accounts- year ended 31 July 2023 Northumbria. St Andrews and Yolk. We also subsidise Cambridge to ruTr the annual Inter-university Tournament which is now a highlight of the university real tennis season. IN CONCIUSION Measures of success for the FL￿ndation include the number of clubs that ervaage wrth its programmes. the number of youngsters that play in tts tournaments. the extent to it connerts with new groups of youngsters and the value of the cash grants that it pays out to clubs. In 202213, 90% of UK clubs Tb¥ith courts eroaeed with Foundalion grants Of tournaments. As the Foundation has pulled more youngsters into real tenn￿. so the number entering jun￿1 tournaments has continued to rise. The numberof juniors enterin8 the British Junior Singles Championships at Queen's in August has almost doubled over the last two years (up 83% from 23 to 42 players). Through working with the T&RA. the Foundation can now connect dirertly with 2.1XKM T&RA mernbers and offer their Offspr1￿ a first and special experience of real tennis. ThrO￿h Petworth. the Foundation is stsrting to test national opportunities for enEaging with the Scout Association. In the last year. the value of cash grants paid by the Foundation to clubs increased by 21* This all a￿UrS well fof the future. The directors of the Foundation are grateful to our ambassadors for their hard work and to our Founder Patr0Tr5 for their encoura8ement and f￿anCIal 5UPPOrt. Financial Review In the year under review Founder Patron5 pledged £58,750 induding gift aid {2022- £49,250 pledged) which at the year-end in¢reas¢d the arnounts pledged to £540.203 of whKh £424,015 had been received 12022- £481,453 of which £374.828 had been received). Other donations in the year amounted to £350 12022-£7281. Expenditure on charitsble activities included grants of £22.544 {2022- £18.115). Other charitable expenditure of £11.87212022 - £11.6831 included Ambassadors. fees and expenses. the cost of the junior tournament 'Yhe Petef Luck-Hille Cup" and training and deve14)pment expenses. Governance Costs amounted to £5,26512022- £5.7641. The surplus for the year amounted to £11.56912022- £4.686). Investment policy and performance The Foundation currently hokls sufftient assets to cover overfour years of normal oiitgoings in bank accounts in cash. Available funds are in interest-bearing accounts as the trustees do not consider thatthey could justify the risks associated with heher investment returns. The cash holdings of the Foundation at the year-end were £165.561 (2022- £161.3461. Bank interest receNable amounted to £1.71312022- £461. Reserves policy Reser￿$ are needed to bridge the eap between the spendine and receivtng of income and to cover unplanned expenditure. The tr{￿e$ CQDsider that the minimum level of free reserves at 31 July 2023 would be £60.(M)O. The Dedanists, Foundation Report and Accounts - year ended 31 July 2023 Plans for the futur We will continue to work primarity through those dubs with courts that are committed tr> devebpi junior real tennis. We will provide them with the cash grants and support ser4tyces that they need. We will encourage them to adopt best pnctice and to innovate. We will support clubs in reachin8 Outto sehools in their local community, especialty state scho(k. and to youth organisation5 such as The Scout Association. We will seek to work with sports Organ￿tp)n$. wch as the T&114 and MCC that are gateways to contsct with youngsters who have an aptitude for ball games and are rnore readily recruitsble to real tennis. We will support the crowth of girls. tennis. especially at enthusiastic clubs and Cctred schools with courts, namely WelliiWon. Oratory and Canfofd. Director< responsibilitles in relation to the finarKial slatements The Dirertors are responsible for preparing the tirectors. Report and the financial statements in accordance with applKable law and United ISned￿l ACC￿ntir￿a Standards {United Kingdorn Generally Accepted Accounting PTacticel. Company law requires the Direttors to prepare fmancial statements for each financial year. which gbve a true and fair view of the stste of the affairs of the charitable company and of the incoming resource5 and application of resources. including the incorne and expenditure. of the charitable company for the year. In preparing these financial statements. the Directors are required to: select suitable accounting policies and apply them tonsistently. observe the methods and principles in the Charities SORP: make judgements and estimates that are reasonable and Prudent: prepare the financial staternents on a going concern basis unless it is inappropriate to presume that the FOUndat￿rt will continue in operation. The Oirectors are responsible for keeping proper accounting record5which d￿lose with reasonable accuracy at any time the financial posilion of the charrtable cornpany and enable them to ensure that the financial statements comply wtth the Companies Art 2(i16. They are also responsible for safeguarding the a55ets of the charitable cornpany and hence for taking reasonable 5tep5 for the prevention and detection of fraud and other irregularities. The Directors are responsible for the m•iTrtenance and integrityof the torpornte and ffinanC￿l information included on the charitable companvs web5rte. LegIslat￿n in the United Kingdom governing the preparati¢)n and dissemination of the financial statements may differ from legislation in other jurisd￿10n5. Approved by the Dirertor5 on 18 September 2023 and s¥ned on their behalf by: David Mills Chairman The Dedanists, Foundation Report and Accounts.- year ended 31 July 2023 INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE DEDANISTS, FOUNDATION FOR THE YEAR ENDED 31 JULY 2023 I report to the Charity Trustees on my examination of the financial statements of The Dedanistg Foundation (the charity) for the year ended 31 July 2023. Responsibilities and basis of report As the Charity Trustees land also its directors for the purposes of company lawl you are responsible for the preparation of the financial statements in accordance with.the requirements of the ComparTries Act 2006 Ithe 2006 Att). Having satisfied myself that the financial statements of the charity are not reqUI￿d to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of ' the charity's tinancial staterhents carried out under Section 145 of the Charities Act 2011 (the 2011 Act). In Carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Art: Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- 11 accounting records were not kept in respect of the charity as required by 5ertion 386 of the.2006 Act: or 21 the financial statements do not accord with those records,. or 31 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which- is not a matter considered as part of an independent examination,. or 41 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention -should be drawn in this report in order to enable a proper understanding of the financial statement5 to be reached. Pauline B McAlpine FCA SBM A550ciates Limited 24 Wandsworth Road London SW8 2JW 5 December 2023 io The Dedanists. Foundation Report and Accounts - year ended 31 July 2023 SfATEMEMf OF FINANCIALACTivmES FOR THE YEAR ENDED31 JULY 2023 Ywto 31 July 2023 Year to 31 July 2022 Income: Donations Investment income- bank interest receivable 49,537 1.713 40.202 46 Total Income 51.250 40.248 Expendiluie: Expenditure on raising funds Expenditure on charitable actNit￿. 39,681 35.562 Total expenditi*e 39.681 35562 Net Income being net mov•n•rt kn funds IL569 Recondllallon of Fund5 Unrestricted Funds brought fcwward at l August 2022 UnrestrKted Funds carried forwaid at 31 July 2023 149.761 161330 145.075 149,761 The above results are derived from coTrtinuirE activitses and relate to the unrestricted income fvnd. There were no other recognised gains or losses other than those ststed above. li The Dedanists, Foundation Report and Accounts- year ended 31 Juty 2023 Company Number. 7715011 BALANCE SHEEfAT31 JUIY 2023 31J 2023 31 Julv 2022 CufTent assets Debtors 1.822 165,561 167,383 1,685 161,346 163,031 Cash at bankand in hand Totsl current assets Uobllitie5 Creditors. amounts falling due within one year Net current assets 6,053 161,330 13.270 149,761 1.330 149.761 Unrestrirted income funds Totrl Foundati(￿ fw 161.330 161330 149.761 149,761 For the year ending 31 Juty 2023 the Foundation was entitled to exempt*)n from audit under section 477 of the Companies Art 2006. The rnernbers have not required the Foundation to obtsin an audit of ts accounts for the period in question in accordance with 5edion 476 of the CompaniesArt 2(NJ6 The directors acknowledge their responsibilrties for a) ensurir¥ that the charitsble company keeps accounting records that compty with Sertions 386 and 387 of the Companies Act 2006: and bl preparing financial statements which give a tn￿ and fair ¥iewof the state of affairs of the charitsble company as at the end of each financial year and of its surplus or deficit for each financial yeaf in accordance with the requirements of 5ertion5 394 and 395 and whith othenvise complywith the requirements ofthe Companies Act 2&36 relating to financial statements. so f4ras applicable to the ¢hafitable mmpany These financial ststements have been prepared in accordance with the special provisM)ns of Part 15 of the Companies Art 2(K16 relating to small chaiitable companies. Approved by the Directors on 18 September 2023 and signed on their behalf by: ian Wdkinson 12 The Dedanists, Foundation Report and Accounts- year ended 31 July 2023 NOTES TO THE ACCOUNTS l. Accounting Poficies lal Basis of Preparation The financial ststements of the charitable company. thich is a public beTrefft entity under FRS 102. have been prepared in accordance with the Charities SORP IFRS 102) 'Accounting and Reporting by Charities: Statement of Recomrnended Prartice appI￿able to charities preparing their accounts in accordarKe with the Financial Reporting Standard applicable in the UK and Republic of treland {FRS 1021 leffertive l January 20191.. Financial Reporting Stsndard 102 The Financial Rep(Yting Standard applicable in the UK ind Republic of Ireland, and the Companies Act 2(￿. The financial ststernents have been prepared under the hist￿l¢al cost conventi(bn. Anandal reportSn8 stsndard 102- reduced dlsdosure ex•npti￿s The Foundation has tsken aifvantsge of the following dtsdosure exemptions in preparing these finarKial statements. as perni￿ed by FRS 102 The Fmancial Reporting Standard applKable in the UK and Republ￿ of Ireland.: the requirements of Section 7 Ststement of Cash Flows: the requirement of Sect*)n 3 Financial Statement Proentation para 3.17ld): the requirements of Section 11 Financial knstruments paras 11.39-11.48A the requirernents of Seclion 12 Other Financial Instruments paras 12.2&12.29 Ibl Funds structure The FOUndat￿Tr has only one fund. an unrestricted income fund. The Dirertors may. at their discretion, allocate any part of the fund to the purposes of the Foundation. {c) Income recoenition pohcie5 Items of income are recognised oThce the Foundation becomes lega￿ entitled to the income. it is probable that the income will be received. any performance conditions have been met or are fulty within the control of the Foundatbon and the amount can be rneasured relial*y- (dl Expenditure recognition Liabilities are recognised as expenditure as soon as there is a legal or tonstructive obligation comrnitting the Foundation to the eypenditure. it ￿ probable that settjement will be required and the amount of the obligation can be measured reliabty. The Dedanists, Foundation Report and Accounts - year ended 31 July 2023 NOTES TO THE ACCOUNTS (Continued) le) Expenditure recognitty)n Icontinuedl Grants payable are rec(8n￿d when they are approved by the Directw and the beneficiaries have been notified. whether orally OT in wrrtir& thatthe erants have been approved. Where rnulti-stage grants are approved and communKated to recipients and subsequent stsges are dependent on a satthctory revithv. the nature of which is defined in the communtcatton to the reeipienL only the approved and reviewed stages are accounted for. In Allocatton of overhead and supwt costs Since the Directors are not paid and do not redaim their expenses for operating as Directors. all support 05ts and overheads relate togoveinance costs. These costs are anatysed in note 5. 2. Related Party transactlons and Dirertorf rernuneration The Directors recewed no ernoluments and reclaimed no expenses during the year12022- nill. 3. Expenditure on tharitable artlvltles 2023 2022 Grants Ambassadors. fees 22.544 10.5 18,115 10,500 211 Junior toumament- Peter Luck-Hille Cup Training development and expenditure Prizes 716 571 256 Governance costs 5,265 5,764 39,681 35,562 14 The Dedanists, Foundation Report and Accounts- year ended 31 July 2023 NOTES TO THE ACCOUNTS (Continued) 4. Grants Payable 2023 Cambridge UnNer5ity Real Tennis aub 8ristol Real Tennis Club Canford Real Tennis Club Holyport Real Tennis Club Jesmond Dene Real Tennis Club Leamington Tennis Court Club Seacourt Tennts Club Middlesex University Real Tennis aub Moreton Morrell Tennis Court Club Oratory Real Tennis Club Petworth House Tennts Court limited The Hyde Tennis Club Wellington College Real Tennis aub Bristol University Durham University Exeter University Middlesex Univeryty NevKastle University Northumbria University Manchester University St. Andrews Universty Yolk University The Tennis and Rackets Association Ltd. Ladies Real Tennis Ass(Kiation Grants Wr￿en back 4.381 1.518 57 470 2.847 678 667 1.055 1.114 246 2.10) 394 605 1.145 455 1.230 3.753 210 376 196 460 230 1.342 1.274 528 1728) 22.544 14321 5. Allocatlon of supm costs and otswheads The following expenditure was allocated in its entirety to governance costs: 2023 2022 Independent examinerfs remuneratN Marketing. media and website Piintin& stationery and other costs Othef including I￿r￿)UrS bo•Td 360 3,158 1,396 171 3.112 1.942 350 5,265 5,764 15 The Dedanists, Foundation Report and Accounts- year ended 31 July 2023 NOTES TO THE Accourits (Continued) 6. Debtors 2023 2022 Other debtors Prepayments and accrued income 1.685 1,022 L822 I￿85 7. Creditor% amounts falli￿ due within one year 21Y23 2022 Grants 4,225 1,827 6.053 10.170 3.100 13270 Accruals and deferred intome & Analysis of funds Unrestricted income fund 149.761 51.250 (39.681) Unrestrirted income fund 145,075 40.248 {35.562) Fund brought f(*w¥d at l Awst Add= Income Less: Expenditure Add/Less: Gains and losses Fund carrled forward at 31Juty 161330 149,761 9. Legal ststUS The Oedanist< Foundation is a cornpany limited by guarantee. The IMbility of each member in the event of a winding up is limited to £10. 16