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2022-04-05-accounts

Trustees’ Annual Report and Financial Statements

for year ended 5 April 2022

Registered Charity Number 1145392

THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022 Reference and Administrative Details of the Charity

Charity Name The Berkeley Ensemble
Charity Registration Number 1145392
Registered address 36 Durban Rd
London
SE27 9RP
Constitution Charity governed by Trust Deed
dated 9th September 2011
Trustees Jane Ainger
Steven Berryman (until February 2022)
Jennie Hartley (from January 2023)
Kate Kennedy
Ruth Coles (from January 2023)
Daniel Shilladay
Frances Slack (until January 2023)
George Vass
Patrons Lord Berkeley of Knighton CBE
Petroc Trelawny
Bankers Co-operative Bank plc
PO Box 250
Skelmersdale WN8 6WT
Independent Examiner Chris Chaplin-Roberts CPFA
Ensemble Members Sophie Mather – Violin
Francesca Barritt – Violin
Daniel Shilladay – Viola
Gemma Wareham – Cello
John Slack – Clarinet
Andrew Watson – Bassoon
Paul Cott – Horn
Martin Ludenbach – Double Bass (from January 2022)

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Trustees’ Annual Report

Structure, Governance and Management

The Trust Deed is the governing document for the trust. Trustees are presently recruited, appointed and trained by the existing trustees. No external persons are entitled to appoint trustees. Trustee meetings are usually held at least three times a year to review the financial and operational state of the charity and to make key strategic decisions. In 2021/22 the trustees met twice.

Objectives and Activities

The charity’s objects, as set out in its governing document, are:

The charity’s activities to achieve the objects as listed above include the organisation of concerts, which regularly include twentieth and twenty-first century British repertoire, and delivery of regular education workshops to inspire and educate students at primary and secondary schools across the United Kingdom.

The trustees have had regard to Charity Commission guidance on public benefit. The ensemble established ‘Berkeley Ensemble Online’, an online music education platform which continued to be made available either free or at low cost to schools in 2021/22.

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From left to right: bassoonists rehearse at the Chamber Course, Chaffcombe; the ensemble's debut at Conway Hall; rehearsals for a concert at St Marks, Little Venice

Achievements and Performance

The ensemble’s activities during the early part of the 2021/22 financial year reflected the continuing focus on education and outreach that the ongoing COVID-19 pandemic necessitated.

Collaborating for a second year with the David Ross Education Trust (DRET), the ensemble again worked with secondary composing students from across the trust, eventually workshopping and recording over ninety new pieces during a March mini-residency in Skegness. The project built upon the success of the previous year to include a teachers’ CPD day in January with Berkeley Ensemble trustee, composer, arts educator and academic Steven Berryman on teaching composition. The ensemble also featured at the trust-wide Secondary Music Festival at Nottingham’s Albert Hall, performing selected compositions and adjudicating performance classes

The final BE Online films were completed in May, bringing the first stage of the project to a close. The online resources were conceived during the pandemic as an online resource to assist schools with remote learning during lockdowns, but the films have continued to provide a valuable shop window for the ensemble’s educational work. Plans are still under discussion as to how to maximise the impact and legacy of this resource, both for teachers and the ensemble.

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In-person projects made a tentative return with the group’s annual visits to Ibstock Place School resuming their pre-pandemic form. As ensemble in residence, players accompanied music scholars’ performances in a concert in May and recorded GCSE composition work in June. A new relationship was begun with the Royal Ballet School, Twickenham, where GCSE composition work was also workshopped and recorded.

Sophie and Daniel completed a term-long project at Blackheath High Junior School, where they worked with years 2 and 3 over several weeks – both in person and remotely with other schools from the Girls’ Days School Trust – on graphic scores via Errollyn Wallen’s Five Postcards for violin and viola.

The chamber course returned, this time across the August bank holiday to ensure minimum COVID19 disruption. Applicant numbers were positive, with 18 participants (including a large contingent of returning players) who worked with Andrew, Dan and guest tutor Simon Callaghan.

The ensemble returned to the concert stage in the autumn with four performances of the Beethoven Septet, several of which had been delayed by the pandemic. Alongside a return to Luton Music, these included a double bill debut at Conway Hall, London and a debut in St Mary’s Church, Potton. The ensemble was approached to revive a defunct music festival in the village, and this first performance was an extremely encouraging indicator of potential levels of local support and audience. The final Beethoven performance took place closer to home, for Richmond Music Society. The programme also included the premiere of Kevin Raftery’s Elegy Upon Elegy , which the ensemble recorded the following day for a composer portrait disc on Metier, since released to acclaim in September 2022.

Finally, bassist Martin Ludenbach formally joined the ensemble in February, after performing with the ensemble for their autumn run of Beethoven performances. He replaces Lachlan Radford, who returned to New Zealand in 2019.

“The playing throughout this CD is excellent and the recorded sound is as good as one could wish for. ... one of the most richly stimulating, impressive and sheerly enjoyable CDs of music, new or old, that I have heard in quite some time.”

Robert McCarney, Classical Music Daily , reviewing the album Second Child , featuring the Berkeley Ensemble in Raftery’s Elegy Upon Elegy

Financial Review

The financial results for 2021/22 show that The Berkeley Ensemble incurred an overall deficit of £3,295 during the year, £1,975 of this was in general funds, and £1,320 in restricted funds. During the year the ensemble made provision for grants accrued over which receipt is not certain, leading to the deficit in general funds. The ensemble continued its investment Berkeley Ensemble online, an online education platform, and continued to support the administrator position. Trustees have decided that the charity should aim to hold unrestricted, undesignated reserves of up to £15,000, based on an evaluation of the future operational risks faced by the ensemble’s pattern of activities, the amount held at the end of 21/22 was £11,765.

The most significant risks faced by the ensemble are continuing uncertain economic environment, including the impact on engagement bookings and concert attendance and the future of the Little Venice Music Festival, alongside the ensemble’s commitment to engage administrative support to facilitate ensemble development and activity.

The ensemble factors administration into project budgets, allowing the direct allocation of projectrelated administration. Administration for self-promoted events and general administration is partially supported by the ensemble’s self-generated funds, including unrestricted donations. Administration time is monitored to ensure allocations are sufficient and to help sustain the feasibility of administrative support in the future.

Unrestricted reserves currently stand at £11,765. Restricted funds for LVMF stood at £1,293 at year end. This unrestricted level of reserves is within the statement aim of reserves up to around £15,000 – and is deemed a reasonable level to continue to address the risks faced by the charity.

Plans for Future Periods

As the pandemic recedes and music making returns to a more predictable state, the ensemble looks forward to re-engaging with live audiences via both longstanding and newer partnerships. As noted above, a trial concert at the village of Potton, Bedfordshire, suggests an enthusiastic audience within reach of London could be developed here, building upon the legacy of the now-defunct Potton Festival.

The ensemble intends to build on current educational partnerships, with plans to explore a wider range of activities at Ibstock Place School and further development of the DRET composition project. The project has been very successful over the two years that it has now run, and the ensemble hope to offer it to other educational trusts on the strength of its success so far.

The music of Dorothy Howell has been a fixture of the ensemble’s repertoire since its involvement with an event at Senate House, London, in 2018 focussing on composers associated with the movement for women’s suffrage. The group will continue to explore the possibility of recording some of Howell’s chamber works, including a string quartet reconstructed by Dan in 2018. With no current recording label association, the ensemble will investigate the best home for such an album.

Further ahead, plans for 2023 and beyond include performances to mark the centenary of the premiere of Walton’s Façade in 2023 and premiere performances of a new, potentially site-specific work by Lynne Plowman.

Signed: D. Shilladay

Daniel Shilladay, Trustee

Date: 02/03/2023

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Independent Examiner’s Report to the Trustees of The Berkeley Ensemble

I report on the accounts of The Berkeley Ensemble for the year ended 5 April 2022, which are set out on pages 9 to 16.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts.

The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”)) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:

In my opinion, in order to enable a proper understanding of the accounts to be reached, attention should be drawn to the trustees’ intention to explore a change in charitable structure via conversion to a Charitable Incorporated Organisation (CIO), which has been delayed but that they hope will occur soon. For this to occur, a successor CIO would need to be set up and the existing charity dissolved having donated its net assets to the successor CIO. The trust deed allows the trustees to dissolve the charity and make such a donation, subject to the dissolution being agreed by a two-thirds majority of trustees at a special meeting and the charity’s remaining net assets being given to another charity with objects the same or similar to those of the existing charity.

Signed:______

Name: Chris Chaplin-Roberts Address: 16 Murray Road, Northwood, HA6 2YJ Date: 03/02/2023

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Statement of Financial Activities for the year ended 5 April 2022

INCOME AND ENDOWMENTS
FROM:
Incoming resources from Generated
Funds
Donations and legacies
Investment Income
Charitable Activities:
Advancement of Music
Advancement of Education
Total incoming resources
EXPENDITURE ON:
Raising Funds
Charitable Activities:
Advancement of Music
Advancement of Education
Total Resources Expended
Net incoming/(outgoing) resources
Funds brought forward
Funds carried forward		 2021-22
Unrestricted
Funds
3,453
-
10,485
25,316
39,254
-
11,544
29,685
41,229
(1,975)
13,740
11,765		 2021-22
Restricted
Funds
6,839
-
338
-
7,177
-
4,768
3,729
8,497
(1,320)
2,613
1,293		 2021-22
Total
10,292
-
10,823
25,466
46,431
-
16,312
33,414
49,726
(3,295)
16,353
13,058		 2020-21
Total
14,205
-
-
13,129
27,334
135
285
30,347
30,767
(3,433)
19,786
16,353

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Balance Sheet as at 5 April 2022

Current Assets
Debtors & Prepayments
(5)
Cash at bank and in hand
Total Current Assets
Creditors
Amounts falling due within one year
Total Current Liabilities
(6)
Total assets less Current
Liabilities
Net Assets
Funds of the Charity
Unrestricted funds - general fund
Unrestricted funds - designated funds
(8a)
Restricted Funds
(8)
Total funds		 2022
14,349
4,659
19,008
5,950
5,950
13,058
13,058
11,765
0
1,293
13,058		 2021
12,659
11,931
24,590
8,237
8,237
16,353
**16,353 **
13,740
0
2,613
16,353

Signed: D. Shilladay Daniel Shilladay, Trustee Date: 03/02/2023

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Notes to the Accounts

1) Accounting Policies

i) The Basis of the Preparation of Accounts

The accounts have been prepared under the historical cost convention and on an accruals basis.

The accounts have been prepared in accordance with:

ii) Incoming Resources

Incoming resources are recognised as follows:

The trustees have had regard to Charity Commission guidance on Fund Accounting principles:

iii) Resources Expended

Resources expended are recognised as follows:

Support costs are apportioned between charitable activity categories on the basis of costs incurred directly by that activity. It is deemed that the proportion of support costs expended in relation to the cost of generating funds and governance costs is not material.

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Notes to the Accounts (cont’d)

iv) Assets Policy

Assets with a purchase value of less than £1,000 are written-off to revenue; other assets are capitalised at cost and depreciated according to the estimated useful lifetime of the asset.

iv.i) CDs and Music Library

The ensemble holds a stock of its CD recordings which are used for marketing and promotional purposes as well as being available for sale at concerts. The ensemble also holds a music library of works which they perform and regard is given to the cost effectiveness of purchasing compared to hiring works dependent on availability, cost and future performance plans. The library currently consists of c.120 titles including standard repertoire pieces and works by lesser-known British composers, alongside the works written by composers from the Accelerate and Tŷ Cerdd schemes.

v) Going concern

These financial statements have been prepared on the going concern basis. In making this assessment, the charity’s trustees have considered all available information about the future for at least, but not limited to, 12 months from the date the financial statements are approved. Although the charity has been impacted by reduced activity due to coronavirus, corresponding reductions have been made in expenditure, and the charities reserves fall in line with the reserve policy. There are no material uncertainties regarding the charity’s ability to continue. The charity produces detailed budgets, and has a well-established friends scheme and a number of long-term relationships with promoters and engagers, which provide reassurance over future revenue streams.

vi) Financial instruments

As per the definition of FRS 102, the charity makes use of only basic financial instruments which are initially recognised at transaction value and subsequently measured at settlement value. Financial instruments held by the entity comprise debtors, creditors and cash.

vii) Provision for doubtful debts

Provision is made for aged receivables as below: > 1 year – 25%

2 years – 50%

3 years – 75% > 4 years – 100%

viii) Cash flow statement

The entity is exempt from preparing a cash flow statement based on the fact that it is a small charity.

ix) Presentation

The trustees have decided not to correct for immaterial rounding or casting errors.

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Notes to the Accounts (cont’d)

2) Analysis of resources expended on charitable activities:

2022 2022 2022 2021
Direct Costs Support Costs Total Total
£ £ £ £
Advancement of the art of music 12,415 3,896 16,311 285
Advancement of education 24,301 9,113 33,414 30,347
Total 36,716 13,009 49,725 30,631

Support costs includes total governance costs of £465 (2021: £465)

3) Expenses payments made to Trustees:

2022 2021
Number of trustees who were paid
expenses		 0 1
Nature of the expenses Refunding out-of
pocket expenses
incurred on
behalf of the
charity		 Refunding out-of
pocket expenses
incurred on behalf
of the charity
Amounts paid: 2022 2021
£ £
Direct charitable expenditure 0 0
Support costs 0 0
Governance costs 0 0
Total amountpaid 0 0

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Notes to the Accounts (cont’d)

5) Debtors and prepayments (all falling due within one year)

2022 2021
£ £
Performance/workshop fees and
ticket income		 12,359 8,620
Gift Aid due 2,020 2,720
Grants Due 2,500 2,500
Provision for grants due (2,500) 0
Prepayments 0 39
Other debtors 0 0
Provision for doubtful debts (30) (1,219)
Total 14,349 12,659

There were no amounts owed by Trustees and related parties at year end (2021 £0).

6) Creditors & Accruals (all falling due within one year)

2022 2021
£ £
Player fees - concert 0 -
Player fees - education 215 685
Other concert costs 0 250
Other education costs 240 1,483
Other Payables 1,375 5,314
CDs 0 0
Deferred Income- Chamber Course 4,120 505
Support costs 0 0
**Total ** 5,950 8,237

of which, payments owed to Trustees and related parties (player/admin fees and out-of-pocket expenses incurred on behalf of the charity):

ehalf of the charity):
2022 2021
£ £
Player fees - concert 0 0
Player fees - education 0 0
Other concert costs 0 0
Other education costs 0 0
Other payables 0 0
Support costs 0 0
Total 0 0

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Notes to the Accounts (cont’d)

8) Restricted fund analysis

Balance as at Incoming Outgoing Balance as at
06-Apr-21 Resources Resources 05-Apr-22
£ £ £ £
Concert Projects 0 1,967 (1,967) 0
Education Projects 0 3,729 (3,729) 0
LVMF 2,613
1,481		 (2,801) 1,293
Total 2,613 7,177 (8,497) 1,293

8a) Designated fund analysis

Balance as at Incoming Outgoing Balance as at
06-Apr-21 Resources Resources 05-Apr-22
£ £ £ £
Administrator Position 0
0
0
0
Total 0
0
0
0

The designated funds are to enable the provision of administrative support for the ensemble.

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THE BERKELEY ENSEMBLE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2022

Notes to the Accounts (cont’d)

9) Related party transactions

Trustee Daniel Shilladay is also a musician within the ensemble. Trustee (to January 2023) Frances Slack, is a relative of ensemble clarinettist John Slack. Related party transactions are disclosed for John Slack and Daniel Shilladay for the entire year. They are paid fees and expenses for their concert and education work with the ensemble, at the same rate as the other players for that particular engagement, and in line with rates specified by the Musicians’ Union. In 2021, John Slack received total performance fees of £2,901 (2021: £1,795), of which £0 (2021: £0) was the amount outstanding at year end. He did not receive any reimbursement of non-performing expenses (2021: £0). Daniel Shilladay received performance fees of £4,220 (2021 £1,770), with £0 (2021: £0) outstanding at year end. He did not receive reimbursement of any other expenses (2021: £0). He did not receive any benefit or payment for his work as a trustee of the charity.

Legal authority for making payments of fees to trustees is contained within the Trust Deed of the charity. Payments are approved by a quorum of trustees who do not receive any benefit or fee payment from the charity.

Aggregate donations by Trustees and their immediate family to the ensemble were £1,125 (including £225 of Gift Aid). Aggregate donations from Trustees and their immediate family in 2021 were £900 (including £180 of Gift Aid).

Trustees were covered by Trustee Liability Insurance in place during the year.

10) Fees for examination of the accounts

0)
Fees for examination of the accounts
2022 2021
Independent Examiner’s fee for reporting on the accounts nil nil
Other fees paid to the Independent Examiner nil nil

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