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← Wendover Youth Centre Limited

2023-08-31-accounts

REGISTERED COMPANY NUMBER: 07797348 (England and Wales) REGISTERED CHARITY NUMBER: 1145355

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 August 2023

for

Wendover Youth Centre Limited

(A Company Limited by Guarantee)

Wendover Youth Centre Limited

Contents of the Financial Statements for the Year Ended 31 August 2023

Page
Report of the Trustees 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Statement of Financial Position 9 to 10
Notes to the Financial Statements 11 to 18
Detailed Statement of Financial Activities 19 to 20

Wendover Youth Centre Limited

Report of the Trustees for the Year Ended 31 August 2023

TONY MOGFORD and COLIN RILEY

Since our last review both Tony and Colin have died.

Colin was a previous Chair and until his death remained our President - with his wife Diana, who was instrumental in the founding of the Youth Centre, Colin is remembered through the naming of the Riley Room. Colin contributed immensely to the Centre in innumerable ways - not only did he serve in an official capacity for many years, but he also became unofficial "odd-job man" for anything practical that needed doing!

Tony's involvement with the Centre was less direct; although also invaluable. In his role at the Lionel Abel Smith Trust, Tony was a remarkable and consistent advocate for the Centre. He knew how vital this financial support was for the Young People who rely on our work. Indeed, one of Tony's final acts on the evening of his death was to make a financial contribution to the work of WYC.

They will both be sadly missed and very fondly remembered.

OBJECTIVES AND ACTIVITIES Objectives and aims

The charity's objectives and aims are:

(1) to advance in life and help young people through;

a) the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life;

b) providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

Page 1

Wendover Youth Centre Limited

Report of the Trustees for the Year Ended 31 August 2023

OBJECTIVES AND ACTIVITIES Significant activities

After multiple periods of lockdown in the past two years the year ended 31st August 2022, felt relatively normal. We decided not to go back to what we had delivered pre-pandemic. Instead, we opted to continue the work conducted during lockdown by adding a number of extra offerings to our calendar. In addition, during the summer of 2022, we ran Project Engage. This project, supported by the Wendover Community Board, was designed to raise awareness of the work done by WYC and attract more "less actively engaged" Young People to the Centre. Both the evolving programme of activities and Project Engage have been immensely successful. As a result, the numbers attending activities and engaging with WYC have increased considerably. In turn this has created a resourcing challenge for the Centre.

One consequence of the pandemic in Wendover has been the community strength and projects that have emerged. WYC tried to play its part in these community initiatives and as this work continues, we intend to continue to strengthen our relationships within the community by continuing to support cross-generational work, the local foodbank and various other "lockdown" projects.

Staff

Peter Swinford continues to be our Lead Youth Worker. During the year under review, we have started to build a team to support Pete in the delivery of our expanding portfolio of work. The work of building this team continues - as well as a trusted group of volunteer helpers, we also engage with five other support workers for particular sessions, and two further people to help with our communications, social media and administrative work. It is worth noting that external recruitment of either a deputy or apprentice Youth Worker has been challenging, so part of our approach is now to try and "grow our own" future Youth Workers.

Key Partners

The World continues to be an exceptionally challenging place for Young People. The Covid-19 pandemic and lockdowns continue to have an impact. In addition, Young People see and experience economic challenges on top of the ongoing environmental crisis, whilst we all see displaced Ukrainian families living in our community, attending local schools and participating in local activities, including those organised by WYC. Overall, we see an increasing need and focus on the important area of providing safe spaces and much of our work now focuses on the mental health and wellbeing of our users. This focus has been particularly evident in our continuing work with our partners.

Page 2

Wendover Youth Centre Limited

Report of the Trustees

for the Year Ended 31 August 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The period covered by this report, has seen major progress towards our vision as well as ever increasing numbers.

Page 3

Wendover Youth Centre Limited

Report of the Trustees

for the Year Ended 31 August 2023

FINANCIAL REVIEW

Financial position and fund-raising

The Trustees wish to increase the funds we receive. The Centre runs both a Friends' and Membership scheme, as well as charging for activities and receiving rental income by hiring the Centre to others. Nevertheless, we are still dependent on grants. The receipt of a 3-year grant from LAST and the continued support of WPC has been instrumental in a lot of our achievements. We are extremely grateful for this ongoing support. It is also important to acknowledge that during 2021/22 we received approximately £10k from the Wendover Community Board to support the Engage project. As Trustees we are actively exploring options for the long-term financial sustainability of the Centre.

Our long-term aim is to make the Centre self-financing. Pre-pandemic we were raising two thirds of our income by pursuing the following strategy:

In addition, we seek grant funding for one-off projects (new equipment, facilities etc.) and to under-write our current costs.

This strategy has been significantly disrupted by the pandemic, where some of our regular sources of income were lost (Centre rental, Premier, payments for attendance), and not all have returned or been replaced.

When combined with our need to expand our team to provide the services we wish to deliver, and rising costs (especially for utilities) this places considerable medium-term strain on the WYC finances.

As reported in previous years, we continue to hold a Designated Development Fund resulting from a prior year exceptional item referred to in the financial statements:

During 2018/19, the Centre received an anonymous gift of approximately £25,000 to support the long-term development of the Centre. This money was provided to expand our work and invest in the delivery of our long-term Vision. As we continue to expand our services the Trustees intend to gradually release these funds to support the additional resources requires. The Trustees reserve the right to change our treatment of this donation in the future.

The Centre's premises are leased from Buckinghamshire Council which maintains an oversight role with respect to the Centre.

Reserves policy

Our policy is to have the reserves to cover 3 months' worth of outgoings.

The Board reviews this regularly. Given the "lumpy" nature of our income a degree of flexibility is required if we are to continue to operate.

Page 4

Wendover Youth Centre Limited

Report of the Trustees

for the Year Ended 31 August 2023

FUTURE PLANS

We are now focussed on delivering our Vision, details of which can be viewed on the website.

Our aim is to serve the young people of the community and surrounding area by ensuring all activities, both existing and future, are relevant to their needs. We will achieve this by engaging with the young people enabling them to become more involved in the running/design of those activities and for them to take ownership of them.

The Centre is planning for youth work that supports the community (i.e. not just Youth Centre based activities). We envisage that we will continue to work with a mix of professional qualified youth workers and volunteers. There are lots of others who work with young people locally, and the Centre intends to support/partner with them rather than duplicate services. The ideas coming forward are ambitious and exciting, but the Trustees are conscious that, although there is so much more that we could offer, we are limited by professional capacity and finance. Our approach is to grow as rapidly as possible in a manner which is sustainable for the Centre.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is constituted as a company limited by guarantee, as defined by the Companies Act 2006. The governing document is the Articles of Association.

Recruitment and appointment of new trustees

Wendover Youth Centre (the 'Youth Centre') Trustees have been selected on the basis of -

Organisational structure

The company is headed by a Board of Trustees (the Board), of eight people. The Youth Centre employs a full-time youth worker, sessional workers, consultants and volunteers

Together the Board, its youth worker, staff and volunteers are working to develop the youth work to meet the needs of young people in the community.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

07797348 (England and Wales)

Registered Charity number

1145355

Registered office

Wendover Youth Centre Wharf Road Wendover Buckinghamshire HP22 6HF

Page 5

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Wendover Youth Centre Limited

Statement of Financial Activities

for the Year Ended 31 August 2023

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
41,818
Other trading activities
3
29,554
Investment income
4
84
Total
71,456
EXPENDITURE ON
Raising funds
5
2,866
Charitable activities
6
Youth Activities
74,404
Centre running costs
15,252
Staff costs
1,492
Office costs
1,147
Other
3,218
Total
98,379
NET INCOME/(EXPENDITURE)
(26,923)
RECONCILIATION OF FUNDS
Total funds brought forward
39,707
TOTAL FUNDS CARRIED FORWARD
12,784		 Restricted
funds
£
9,554
-
-
9,554
-
5,061
-
-
-
-
5,061
4,493
-
4,493		 2023
Total
funds
£
51,372
29,554
84
81,010
2,866
79,465
15,252
1,492
1,147
3,218
103,440
(22,430)
39,707
17,277		 2022
Total
funds
£
49,441
25,146
4
74,591
1,087
58,190
12,534
956
100
3,670
76,537
(1,946)
41,653
39,707

The notes form part of these financial statements

Page 8

Wendover Youth Centre Limited

Statement of Financial Position

31 August 2023

Unrestricted
Restricted
funds
funds
Notes
£
£
FIXED ASSETS
Tangible assets
12
1,600
-
CURRENT ASSETS
Debtors
13
12,390
-
Cash at bank and in hand
21,400
4,493
33,790
4,493
CREDITORS
Amounts falling due within one year
14
(22,606)
-
NET CURRENT ASSETS
11,184
4,493
TOTAL ASSETS LESS CURRENT
LIABILITIES
12,784
4,493
NET ASSETS
12,784
4,493
FUNDS
15
Unrestricted funds:
General fund
Designated Development Fund
Restricted funds
TOTAL FUNDS		 2023
Total
funds
£
1,600
12,390
25,893
38,283
(22,606)
15,677
17,277
17,277
12,784
-
12,784
4,493
17,277		 2022
Total
funds
£
232
18,423
30,723
49,146
(9,671)
39,475
39,707
39,707
14,987
24,720
39,707
-
39,707

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 9

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Wendover Youth Centre Limited

Notes to the Financial Statements for the Year Ended 31 August 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.

Plant & Machinery - 25% straight-line Office equipment - 33% straight-line Furniture & Fixtures - 25% straight line

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. DONATIONS AND LEGACIES

Friends of WYC
Donations
Gift aid
Grants
Subscriptions
Exceptional items		 2023
£
4,860
975
1,528
34,053
9,956
-
51,372		 2022
£
5,363
2,631
1,681
30,888
8,716
162
49,441

continued...

Page 11

Wendover Youth Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

2. DONATIONS AND LEGACIES - continued

Grants received, included in the above, are as follows:

Lionel Abel-Smith Trust
Wendover Parish Council
Buckinghamshire Council
The Stockwell/Cliffe Charitable Trust
The Albert Hunt Trust
Mobbs Memorial Trust
Tesco Community Grants
3.
OTHER TRADING ACTIVITIES
Other fundraising activities
Hall hire
4.
INVESTMENT INCOME
Deposit account interest
5.
RAISING FUNDS
Raising donations and legacies
Centre purchases
Support costs		 2023
£
12,500
7,000
11,053
500
2,000
500
500
34,053
2023
£
15,334
14,220
29,554
2023
£
84
2023
£
1,066
1,800
2,866		 2022
£
10,000
7,000
12,888
1,000
-
-
-		 2022
£
10,000
7,000
12,888
1,000
-
-
-
30,888
2022
£
13,172
11,974
25,146
2022
£
4
2022
£
126
960
1,086
1,086

continued...

Page 12

Wendover Youth Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

6. CHARITABLE ACTIVITIES COSTS

Direct
Support
Costs (see
costs (see
note 7)
note 8)
£
£
Youth Activities
75,835
3,630
Centre running costs
15,252
-
Staff costs
1,492
-
Office costs
1,147
-
93,726
3,630
7.
DIRECT COSTS OF CHARITABLE ACTIVITIES
2023
£
Youth Worker costs
46,957
Insurance
567
Postage and stationery
519
Advertising
738
Sundries
510
Youth club resources
15,704
Other costs
291
Premises expenses
26,538
Training
1,203
Depreciation
699
93,726
8.
SUPPORT COSTS
Information
Governance
Management
technology
Other
costs
£
£
£
£
Raising donations and
legacies
750
677
373
-
Other resources expended
1,294
-
-
1,924
Youth Activities
2,579
678
373
-
4,623
1,355
746
1,924		 Totals
£
79,465
15,252
1,492
1,147		 Totals
£
79,465
15,252
1,492
1,147
97,356
2022
£
35,194
837
529
100
312
13,999
1,375
16,767
591
116
69,820
Totals
£
1,800
3,218
3,630
8,648
8,648

continued...

Page 13

Wendover Youth Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

8. SUPPORT COSTS - continued

Support costs, included in the above, are as follows:

2023 2022
Raising
donations Other
and resources Youth Total Total
legacies expended Activities activities activities
£ £ £ £ £
Staff costs 750 1,294 2,579 4,623 2,824
IT & Website related costs 677 - 678 1,355 1,133
Telephone 373 - 373 746 787
Sundries - 653 - 653 110
Accountancy fees - 675 - 675 790
Legal fees - 48 - 48 75
Book-keeping fee - 548 - 548 871
1,800 3,218 3,630 8,648 6,590

9. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2023 2022
£ £
Depreciation - owned assets 699 115

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.

Trustees' expenses

During the year-ended 31 August 2022, our Treasurer, Paul Hammett, who was appointed as a Director on 30 June 2021 for administrative purposes, was reimbursed £604 (2021 - £564) of expenses incurred on behalf of the Centre. Paul Hammett, was also paid £1,911 (2021 - £1,810) for accountancy services provided to the Centre through his Limited Company, Paul Hammett Accounting Solutions Ltd.

11. STAFF COSTS

The average monthly number of employees during the year was as follows:

Support Youth Workers
Lead Youth Worker		 2023
-
-
-		 2022
5
2
7

continued...

Page 14

Wendover Youth Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

12. TANGIBLE FIXED ASSETS

Fixtures
Plant and
and
Computer
machinery
fittings
equipment
£
£
£
COST
At 1 September 2022
4,525
1,444
1,897
Additions
1,233
-
834
At 31 August 2023
5,758
1,444
2,731
DEPRECIATION
At 1 September 2022
4,293
1,444
1,897
Charge for year
424
-
275
At 31 August 2023
4,717
1,444
2,172
NET BOOK VALUE
At 31 August 2023
1,041
-
559
At 31 August 2022
232
-
-
13.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023
£
Trade debtors
2,524
Other debtors
9,603
Prepayments
263
12,390
14.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023
£
Trade creditors
17,096
Social security and other taxes
965
Other creditors
495
Accrued expenses
4,050
22,606		 Totals
£
7,866
2,067
9,933
7,634
699
8,333
1,600
232
2022
£
9,859
8,301
263		 Totals
£
7,866
2,067
9,933
7,634
699
8,333
1,600
232
2022
£
9,859
8,301
263
9,933
7,634
699
8,333
1,600
232
2022
£
9,859
8,301
263
18,423
2022
£
7,759
852
610
450
9,671

Page 15

continued...

Wendover Youth Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

15. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Designated Development Fund
Restricted funds
General fund - restricted
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Designated Development Fund
Restricted funds
General fund - restricted
Holiday Activity Fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Designated Development Fund
TOTAL FUNDS		 At 1/9/22
£
14,987
24,720
39,707
-
39,707
Incoming
resources
£
71,456
-
71,456
5,501
4,053
9,554
81,010
At 1/9/21
£
16,933
24,720
41,653
41,653		 Net
movement
At
in funds
31/8/23
£
£
(2,203)
12,784
(24,720)
-
(26,923)
12,784
4,493
4,493
(22,430)
17,277
Resources
Movement
expended
in funds
£
£
(73,659)
(2,203)
(24,720)
(24,720)
(98,379)
(26,923)
(1,008)
4,493
(4,053)
-
(5,061)
4,493
(103,440)
(22,430)
Net
movement
At
in funds
31/8/22
£
£
(1,946)
14,987
-
24,720
(1,946)
39,707
(1,946)
39,707

Page 16

continued...

Wendover Youth Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

15. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 64,591 (66,537) (1,946)
Restricted funds
General fund - restricted 10,000 (10,000) -
TOTAL FUNDS 74,591 (76,537) (1,946)

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1/9/21 in funds 31/8/23
£ £ £
Unrestricted funds
General fund 16,933 (4,149) 12,784
Designated Development Fund 24,720 (24,720) -
41,653 (28,869) 12,784
Restricted funds
General fund - restricted - 4,493 4,493
TOTAL FUNDS 41,653 (24,376) 17,277

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Designated Development Fund
Restricted funds
General fund - restricted
Holiday Activity Fund
TOTAL FUNDS		 Incoming
resources
£
136,047
-
136,047
15,501
4,053
19,554
155,601		 Resources
Movement
expended
in funds
£
£
(140,196)
(4,149)
(24,720)
(24,720)
(164,916)
(28,869)
(11,008)
4,493
(4,053)
-
(15,061)
4,493
(179,977)
(24,376)

continued...

Page 17

Wendover Youth Centre Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

16. RELATED PARTY DISCLOSURES

In the year to 31 August 2022, donations without conditions made by Trustees totalled £465 (£360 - 2021). See Note 10 for transactions with Directors.

17. SHARE CAPITAL

The company is limited by guarantee to the undertaking given by each member to contribute such an amount as may be required, but not exceeding £10, to the assets of the Charity in the event of it being wound up.

Page 18

Wendover Youth Centre Limited

Detailed Statement of Financial Activities for the Year Ended 31 August 2023

INCOME AND ENDOWMENTS
Donations and legacies
Friends of WYC
Donations
Gift aid
Grants
Subscriptions
Exceptional items
Other trading activities
Other fundraising activities
Hall hire
Investment income
Deposit account interest
Total incoming resources
EXPENDITURE
Raising donations and legacies
Centre purchases
Other trading activities
Interest payable
Charitable activities
Wages
Insurance
Postage and stationery
Advertising
Sundries
Youth club resources
Other costs
Premises expenses
Training
Plant and machinery
Computer equipment
Support costs
Management
Staff costs		 2023
£
4,860
975
1,528
34,053
9,956
-
51,372
15,334
14,220
29,554
84
81,010
1,066
-
46,957
567
519
738
510
15,704
291
26,538
1,203
424
275
93,726
4,623		 2022
£
5,363
2,631
1,681
30,888
8,716
162
49,441
13,172
11,974
25,146
4
74,591
126
1
35,194
837
529
100
312
13,999
1,375
16,767
591
116
-
69,820
2,824

This page does not form part of the statutory financial statements

Page 19

Wendover Youth Centre Limited

Detailed Statement of Financial Activities for the Year Ended 31 August 2023

Management
Information technology
IT & Website related costs
Other
Telephone
Governance costs
Sundries
Accountancy fees
Legal fees
Book-keeping fee
Total resources expended
Net expenditure		 2023
£
1,355
746
653
675
48
548
1,924
103,440
(22,430)		 2022
£
1,133
787
110
790
75
871
1,846
76,537
(1,946)

This page does not form part of the statutory financial statements

Page 20