## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||01|04|2022||31|03|2023| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** Exmouth Gateway Club **Other names charity is known by Registered charity number (if any)** 1145306 **Charity's principal address** 26 Cedar Close Exmouth Devon **Postcode EX8 5NT** Exmouth Gateway Club ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mrs Emma Baldwin|Chairperson||| ||Miss Leonie
Hartnell|Treasurer||| ||Mr Paul Baldwin|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** December 2023 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** December 2023 2 Social club for adults with disabilities. **Summary of the objects of the charity set out in its governing document** To enable members to interact with their peers in a safe environment and to help improve life skills **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information)** **TAR** December 2023 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** December 2023 4 ## Section D Achievements and erformance p **Summary of the main** Respite holidays in the UK and abroad **achievements of the charity during the year** Educational trips Continuation of 3 pan disability football teams (2 male and 1 female) **TAR** December 2023 5 ## **Section E Financial review** Money held in reserve for future projects ## **Brief statement of the** **charity’s policy on reserves** **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** All sources of funding are raised through grants, fundraising and member You **may choose** to include subscriptions additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Paul Baldwin_ **Full name(s)** Paul Baldwin **Position (eg Secretary, Chair,** Secretary **etc) Date** 24th December 2023 **TAR** December 2023 6 ## **Charity Commission** ## Charity Commission Annual Return 2023 ## **EXMOUTH GATEWAY CLUB** Charity registration number: 1145306 **Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked. This document is a record of the information provided in the Annual Return 2023.** ## **Financial period** ## **Financial period start date** 01/04/2022 ## **Financial period end date** 31/03/2023 ## **Income and spending** ## **Income £** £72,412 ## **Spending £** £80,493 **Number of contracts from government** **How many contracts (other than grant agreements) did your charity receive from central government or a local authority during the financial period for this return?** 0 ## **Number of grants from government** **How many grants did your charity receive from central government or a local authority during the financial period for this return?** 0 ## **Income breakdown** ## **Donations and legacies (excluding Endowments Received)** £25,738 ## **Charitable activities** £46,674 ## **Other trading activities** £0 ## **Investments** £0 ## **Other** £0 ## **Recipients of grants** **Please round all figures to the nearest pound (do not enter decimal points or commas).Individuals** £0 ## **Other charities** £0 **Other organisations that are not charities** £0 ## **Trustee payments** ## **Excluding out of pocket expenses, for what were any of the trustees paid during the financial period for this return?** ⊠ e. None of the trustees have been paid **Did any of the trustees resign and take up employment with your charity in the financial period of this return?** No ## **Income from outside the UK** **Did your charity receive income from outside of the United Kingdom in the financial period of this return?** No ## **Delivering activities outside the United Kingdom** **Did your charity deliver charitable activities outside of the United Kingdom in the financial period of this return?** No ## **Spending outside England & Wales** **Did your charity spend funds outside of the United Kingdom in the financial period of this return?** No **Trading subsidiaries** **Does the charity have any trading subsidiaries?** No ## **Charity contact details correct** ## **Is the contact address displayed from the Register of Charities, correct?** Yes ## **Charity headquarters details correct** ## **Is this the same address that you use as your charity's administrative headquarters?** Yes ## **Charity contact address** 26 CEDAR CLOSE EXMOUTH EX8 5NT ## **Charity Headquarters address** 26 CEDAR CLOSE EXMOUTH EX8 5NT **Property** **Were any of your charity's properties held by holding or custodian trustees on behalf of your charity (excluding the Official Custodian) during the financial period for this return?** No ## **Membership type** ## **Is the charity part of a wider group structure with a parent body and subsidiary bodies?** no, the charity is not part of a wider group structure ## **Employment contract types** ## **People were permanently employed by your charity** 0 ## **People were on fixed-terms contracts with your charity** 0 ## **Self-employed people were working for your charity** 0 ## **Governance policies** ## **Internal charity financial controls policy and procedures** Yes ## **Safeguarding policy and procedures** Yes ## **Financial reserves policy and procedures** Yes ## **Complaints policy and procedures** Yes ## **Serious incident reporting policy and procedures** Yes ## **Internal risk management policy and procedures** Yes ## **Trustee expenses policy and procedures** Not applicable ## **Trustee conflicts of interest policy and procedures** Not applicable ## **Investing charity funds policy and procedures** Not applicable ## **Campaigns and political activity policy and procedures** Yes ## **Bullying and harassment policy and procedures** Yes ## **Social media policy and procedures** Yes ## **Engaging external speakers at charity events policy and procedures** Yes ## **Safeguarding** ## **Has your charity provided services to children and/or adults at risk in the financial period of the return?** Yes ## **a. All required standard DBS checks have been obtained** Not applicable ## **b. All required enhanced DBS checks have been obtained** Yes ## **c. All required enhanced with Barred List(s) DBS checks have been obtained** Not applicable ## **d. DBS checks are not required other than Basic DBS checks** No ## **Serious Incidents** **Has your charity reported all Serious Incidents (including any historical incidents) that the charity became aware of during the financial period of this return?** There were no incidents to report ## **External risk and impact** ## **Donations,** Negative ## **Other income - grants** Negative ## **Other income - contracts** Unknown/No Change/Not Applicable ## **Other income - investment** Unknown/No Change/Not Applicable ## **Expenditure on charitable activities** Negative ## **Expenditure on overheads** Negative ## **Number of volunteers** Negative ## **Number of employees** Unknown/No Change/Not Applicable ## **Number of trustees** Unknown/No Change/Not Applicable ## **Fundraising activities** Negative **Capacity to deliver services** Unknown/No Change/Not Applicable ## **Total service demand** Unknown/No Change/Not Applicable ## **Volunteers** **Excluding trustees, provide an estimate of the number of volunteers who carried out charitable activities on behalf of your charity in the United Kingdom during the financial period of this return?** 8 ## **Privacy statement** **Any information you give us will be held securely and processed only in accordance with the rule on data protection. We will not disclose your personal details to anyone unconnected to the Charity Commission unless:** - **you have consented to their release; or** - **we are legally obliged to disclose them; or** - **we regard disclosure as either (a) necessary so that we can properly carry out our statutory functions or (b) necessary in the public interest.** **We may share and disclose information about you with relevant public authorities, regulatory bodies and agencies, outside the Charity Commission but only if:** - **we can lawfully do so; and** - **we decide that disclosure is necessary for national security, crime detection, prevention, and law enforcement, or other issues in the public interest** **Information we collect about you We will use this information:** **To enable us to carry out our statutory functions and duties;** **This will include the following actions:** - **(a) update, consolidate, and improve the accuracy of our records;** - **(b) undertake crime detection and prevention and law enforcement and assist the third parties specified above to investigate or prevent crime and carry out law enforcement;** ## **(c) data analysis, testing, research, statistical and survey purposes** **Information we receive from other sources.** **Information we receive from other sources** **We may combine this information with information you give to us and information we collect about you.** **We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).** **We will ensure that any such disclosure and use is proportionate; considers your right to respect for your private life; and is done fairly and lawfully in accordance with the data protection principles of the Data Protection Act.** **The Data Protection Act 1998 regulates the use of 'personal data', which is essentially any information, however stored, about identifiable living individuals. As a 'data controller' under the Act, the Charity Commission must comply with it. Any changes we may make to our privacy statement in the future will be set out in the replacement version of this form.** **Please check back frequently to see any updates or changes to our privacy policy.** ## **Declaration** ## **Your role at the charity (select one):** |⊠Trustee|| |---|---| |**Given names**|Paul| ||| |**Family name**|Baldwin| ||| |**Telephone**|07866270213| |**number**|| ||| |**Email**|paul@exmouthgateway.co.uk| ||| |**Date submitted**|24/12/2023| **It is a criminal offence under section 60 of the Charities Act 2011 for anyone to knowingly or recklessly provide false or misleading information to the commission; this includes suppressing, concealing or destroying documents.**