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← The Children, Young People And Families' Consortium

2025-03-31-accounts

Company registration number: 06667346 Charity registration number: 1145278

The Children, Young People and Families’ Consortium

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

For the year ended 31 March 2025

The Children, Young People and Families’ Consortium Contents

Page
Legal and administrative information 1
Directors’ Report (incorporating the Trustees Annual Report) 2 – 6
Independent examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 - 16

The Children, Young People and Families’ Consortium

Legal and administrative information For the year ended 31 March 2025

Other names by which the charity is known

CYP&F Consortium

Registered Charity Number

1145278

Registered Company Number 06667346

Registered Address The Spectrum Coke Hill Rotherham S60 2HX Trustees Chair Rachael Wilson Resigned 6 October 2024 Duncan Pearse Treasurer Helen Littlewood Other Trustees Joanna Jones Resigned 6 October 2024 Tracy Gollins Resigned 26 March 2025 Samuel Oldroyd David Plumtree Mohammed Faisal Resigned 6 March 2025 Diane Offers Appointed 27 May 2025 Key Management Ashley Leggott Strategic Co-ordinator Personnel Secretary Andrew Wilson Resigned 17th May 2025 Ashley Leggott Appointed 17th May 2025 Resigned 9 June 2025 Naomi Marrow Appointed 9 June 2025 Accountants Seven Hills Accountants 57 Burton Street Sheffield S6 2HH Bankers Unity Trust Bank Plc Nine Brindley Place Birmingham B1 2HB

1

The Children, Young People and Families’ Consortium

Directors’ report (incorporating the Trustees’ annual report) For the year ended 31 March 2025

The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ended 31 March 2025 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October 2019.

Objectives and activities

The Consortium’s objectives are:

The Consortium’s mission is to achieve the best possible voluntary and community sector contribution to improving the lives of children, young people and families in Rotherham.

The Consortium encourages the sharing of best practice and increasing the capacity of its membership. It aims to represent the voice of the membership to influence policy and decision makers in making the lives of children, young people and families lives better in Rotherham.

The Consortium members work collaboratively to develop projects and services that are of a high quality and make a positive difference to people’s lives.

The strategic aims of the Consortium are:

In planning our activities in the year, we kept in mind the Charity Commissions guidance on benefit. The Consortium is led and controlled by its members with its members putting the needs and views of children, young people and families at the centre of their work.

2

The Children, Young People and Families’ Consortium

Directors’ report (incorporating the Trustees’ annual report) - continued For the year ended 31 March 2025

Achievements & Performance

3

The Children, Young People and Families’ Consortium

Directors’ report (incorporating the Trustees’ annual report) – continued For the year ended 31 March 2025

Future Plans

The Consortium will continue to;

Financial Review

The economic climate continues to put pressure on local authority funding with the number and in some cases the value of grants available reducing. The Consortium and its members are also seeing more competition for funding opportunities from other funders such as National Lottery and Comic Relief, presenting an increasing need to diversify income and work collaboratively to secure financial sustainability.

During the year the charity generated income of £427,818 (2024: £146,993). Total expenditure during the year was £367,933 (2024: £75,926) resulting in a surplus of £59,885 (2024: £71,067).

Total reserves at 31 March 2025 were £179,645 (2024: £119,760) of which restricted reserves were £8,816 (2024: £420), designated funds were £84,920 (2024: £81,351) and general funds were £85,909 (2024: £37,989).

The trustees consider the financial performance of the charity during the year and its financial position at the end of the year to be healthy and as expected.

4

The Children, Young People and Families’ Consortium

Directors’ report (incorporating the Trustees’ annual report) - continued For the year ended 31 March 2025

Reserves policy

The trustees have adopted a policy to ensure that the charitable company is able to meet all current and expected liabilities and that the Consortium would be able to either carry on its work, look for alternative funding or wind down the Consortium. There are no redundancy liabilities as all core paid staff are employed by a third party.

The trustees have established a policy where the minimum level of unrestricted funds allows for 6 months of core running costs, and the maximum allows for additional working capital to continue to create balance sheet strength and support future activities. This range is £43,000 - £63,000.

As at 31 March 2025 the free reserves (general funds excluding fixed assets) stand at £83,811. Excess free reserves over the maximum are expected to be used in the next financial year both to continue delivering activities and as a buffer to support future sustainability beyond current funding cycles.

In addition to the free reserves, the trustees hold £87,954 in designated funds (see note 10).

Structure, governance and management

The organisation is a charitable company limited by guarantee, incorporated on 7 August 2008, amended by special resolution on 28 April 2011 and registered as a charity on 5 January 2012. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under the Articles of Association. In the event of the company being wound up members are required to contribute £10 only. Overall management of the Charity is the responsibility of the trustees who are appointed under the terms of the governing document.

Appointment of Directors

A third of directors must retire on an annual basis but can apply for re-election. However, no director may serve more than 9 years out of a 10-year period. Directors are voted onto the Board by the members of the charitable company.

Trustees’ responsibilities in relation to the financial statements

The charity trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.

5

The Children, Young People and Families’ Consortium

Directors’ report (incorporating the Trustees’ annual report) - continued For the year ended 31 March 2025

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

Small company provisions

This report has been prepared in accordance with the special provisions relating to small companies' subject to the small companies' regime within Part 15 of the Companies Act 2006.

The directors declare that they have approved the directors' annual report above on 24 September 2025.

Signed on behalf of the board by:

Duncan Pearse Director

6

Independent Examiner’s report to the trustees of The Children, Young People and Families’ Consortium (“the Company”)

I report to the charity directors on my examination of the accounts of the Company for the year ended 31 March 25.

Responsibilities and basis of report

As the directors of the Company you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to organisations preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sarah Lightfoot, FCA DChA 2 October 2025 Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH

7

The Children, Young People And Families' Consortium

Statement of Financial Activities (incorporating the income and expenditure account) For the year ended 31 March 2025

Unrestricted
funds
Notes
£
Income from:
Membership fees
10,425
Donations
336
Donations in kind
-
Charitable activities
2
122,195
Total income
132,956
Expenditure on:
Charitable activities
3
104,098
Total expenditure
104,098
Net income/(expenditure)
28,858
Transfer between funds
11
22,631
Net movement in funds
51,489
Total funds brought forward
119,340
Total funds carried forward
170,829		 Restricted
funds
£
-
-
-
294,862
294,862
263,835
263,835
31,027
(22,631)
8,396
420
8,816		 Total
2025
£
10,425
336
-
417,057
427,818
367,933
367,933
59,885
-
59,885
119,760
179,645		 Unrestricted
funds
£
10,514
-
27,274
109,205
146,993
75,926
75,926
71,067
-
71,067
48,273
119,340		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
420
420		 Total
2024
£
10,514
-
27,274
109,205
146,993
75,926
75,926
71,067
-
71,067
48,693
119,760

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

8

The Children, Young People And Families' Consortium Balance Sheet As at 31 March 2025

Total Total
Notes 2025 2024
£ £
Fixed assets 7 2,098 992
Current assets
Debtors 8 - 6,800
Cash at bank and in hand 204,742 123,551
Total current assets 204,742 130,351
Creditors: amounts falling due within one year 9 (27,195) (11,583)
Net current assets 177,547 118,768
Total assets less current liabilities 179,645 119,760
Creditors: amounts falling due after more than one year - -
Total net assets 179,645 119,760
Funds of the Charity
General funds 85,909 37,989
Designated funds 84,920 81,351
Unrestricted funds 10 170,829 119,340
Restricted funds 11 8,816 420
Total funds 12 179,645 119,760

For the year ending 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies' regime.

Approved by the Board on 24 September 2025.

Signed on behalf of the board by:

Duncan Pearse Director

9

The Children, Young People And Families' Consortium Notes to the Accounts For the year ended 31 March 2025

1 Accounting Policies

a General

The Children, Young People And Families' Consortium is a charitable company in the United Kingdom limited by guarantee. In the event that the charity is wound up the liability in respect of the guarantee is limited to £10 per member of the charity. The address of the registered office is given in the company information on page 1 of these financial statements.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and with the Charities Act 2011. The financial statements have taken advantage of the exemption to prepare a Statement of Cash Flows.

The charity meets the definition of a public benefit entity as defined under FRS102. The financial statements are presented in sterling which is the functional currency of the charity and are rounded to the nearest £1.

b Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Contract income is included in the year in which the service took place.

c Gifts in kind including donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably.

In accordance with the Charities SORP (FRS 102), the general volunteer time is not recognised in the financial statements.

d Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

e Tangible fixed assets

All items of capital expenditure below £500 are written off as incurred.

Depreciation has been calculated to write down the cost of all tangible fixed assets over their expected useful lives on the following basis:

Fixtures, fittings and equipment

5 years straight line

f Trade debtors

Trade debtors are amounts due from customers for services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the company will not be able to collect all amounts due according to the original terms of receivables.

10

The Children, Young People And Families' Consortium Notes to the Accounts (continued) For the year ended 31 March 2025

1 Accounting Policies (continued)

g Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

h Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the company does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

i Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity.

Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.

Restricted funds are to be used for specific purposes as laid down by the donor.

j Defined contribution pension scheme

The charity contributes to a defined contribution pension scheme for the benefit of the employees. The pension costs charged against net incoming resources are the contributions payable to the scheme in respect of the accounting period in accordance with FRS102.

k Taxation

As a charity, the organisation is exempt from tax on income and gains falling within the available tax exemptions to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

l Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

2 Income from charitable activities

Projects
The National Lottery Community Fund - Smiles
for Miles		 Unrestricted
fund
£
122,195
-
122,195		 Restricted
funds
£
-
294,862
294,862		 Total
2025
£
122,195
294,862
417,057		 Unrestricted
fund
£
109,205
-
109,205		 Restricted
funds
£
-
-
-		 Total
2024
£
109,205
-
109,205

11

The Children, Young People And Families' Consortium Notes to the Accounts (continued) For the year ended 31 March 2025

3 Expenditure on charitable activities

Note
Salaries
5
Recharged salaries - project staff
5
Recharged salaries - administative staff
5
Project delivery by partners
Project evaluaton
Project cost and events
Marketing and Promotion
Other staff costs (including payroll processing)
Room hire and catering
IT costs (inc support)
Insurance
Office rent
Telephone
Management charges
Bank charges
Professional fees
Fees and subscriptions
Depreciation
Other running costs
Independent examiner's fee
6		 Unrestricted
funds
£
49,026
5,819
-
34,850
-
-
578
1,074
221
478
771
750
571
6,660
111
-
-
411
651
2,127
104,098		 Restricted
funds
£
-
-
78,948
174,853
2,500
-
800
153
2,047
176
-
750
961
-
-
1,750
369
-
528
-
263,835		 Total
2025
£
49,026
5,819
78,948
209,703
2,500
-
1,378
1,227
2,268
654
771
1,500
1,532
6,660
111
1,750
369
411
1,179
2,127
367,933		 Unrestricted
fund
£
8,723
1,574
50,185
-
-
1,800
-
622
632
236
535
1,500
452
6,660
123
731
309
52
622
1,170
75,926		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2024
£
8,723
1,574
50,185
-
-
1,800
-
622
632
236
535
1,500
452
6,660
123
731
309
52
622
1,170
75,926

Project delivery by partners

Represents both service level agreements and grant distributions to project partners for project delivery.

4 Trustees remuneration, benefits and expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2024: £nil), neither were they reimbursed expenses during the year (2024: £nil), in their role as trustees. No charity trustee received payment for professional or other services supplied to the charity (2024: £nil).

5 Analysis of staff costs and remuneration of key management personnel

Salaries
Employer's NI contributions
Employer's allowance
Employer's pension contribution
Recharged salaries - project staff
Recharged salaries - administative staff		 2025
£
47,144
2,863
(2,863)
1,882
49,026
5,819
78,948
182,819		 2024
£
8,229
822
(822)
494
8,723
1,574
50,185
69,205

Salaries relate to staff employed directly by CYPFC and recharged staff relate to staff employed by VAR on behalf of CYPFC. Recharged administrative staff are core staff (Strategic Co-ordinator, Finance and Admin Support and Project Co-ordinator) and recharged project staff relate to additional hours worked on specific projects by core staff beyond their core employment hours.

12

The Children, Young People And Families' Consortium Notes to the Accounts (continued) For the year ended 31 March 2025

5 Analysis of staff costs and remuneration of key management personnel - continued

No employee received emoluments of more than £60,000 (2024: nil). The company had 1 employee for 3 months during the year (2024: 1 employee for 3 months during the year). The company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost represents contributions payable by the company to the fund.

The charity considers its key management personnel comprises the trustees and the Strategic Co-ordinator. The total employment benefits funded by the charity including employer pension contributions of the key management personnel were £45,663 included within recharged salaries - administrative staff (2024: £39,731).

6 Fees paid to the independent examiner's organisation

Fees paid to the independent examiner's organisation
2025 2024
£ £
Independent examination fee 2,127 1,170
Fees paid to the independent examiner's organisation Fees paid to the independent examiner's organisation
2025
2024
£
£
Independent examination fee
2,127
1,170
There were no other fees payable to the independent examiner's organisation.
7
Tangible fixed assets
Fixtures, fittings &
equipment
£
Cost or Valuation
As at 1 April 2024
1,044
Additions
1,517
As at 31 March 2025
2,561
Depreciation
As at 1 April 2024
52
Charge this period
411
As at 31 March 2025
463
Net Book Value
As at 31 March 2025
2,098
As at 31 March 2024
992
8
Debtors
2025
£
Trade debtors
-
-
9
Creditors: amounts falling due within one year
2025
£
Trade creditors
24,865
Accruals
2,127
Other creditors
203
Income invoiced in advance
-
27,195		 Total
£
1,044
1,517
2,561
52
411
463
2,098
992
2024
£
6,800
6,800
2024
£
63
1,170
-
10,350
11,583

Income invoiced in advance represented membership subscriptions for the following financial year.

13

The Children, Young People And Families' Consortium Notes to the Accounts (continued) For the year ended 31 March 2025

10 Unrestricted funds - including designated funds

Bid writing
Youth Worker Pilot
Designated funds
General funds
Unrestricted funds		 Brought
forward
£
13,396
67,955
81,351
37,989
119,340		 Income
£
-
122,195
122,195
10,761
132,956		 Expenditure
£
-
(101,621)
(101,621)
(2,477)
(104,098)		 Transfers
£
-
(17,005)
(17,005)
39,636
22,631		 Carried
forward
£
13,396
71,524
84,920
85,909
170,829

Bid writing

This fund has monies set aside to be utilised for costs associated with generating future charitable activities.

Youth Worker Pilot

Money received in relation to the Youth Worker Pilot Project which spans financial years and is ongoing at the year end. The transfer to general funds represents the purchase of fixed assets, the contribution towards set up costs, project overheads and project management costs.

Prior year comparison
Bid writing fund
Youth Work Pilot
Designated funds
General funds
Unrestricted funds		 Brought
forward
£
13,396
-
13,396
34,877
48,273		 Income
£
-
107,805
107,805
39,188
146,993		 Expenditure
£
-
(11,202)
(11,202)
(64,724)
(75,926)		 Transfers
£
-
(28,648)
(28,648)
28,648
-		 Carried
forward
£
13,396
67,955
81,351
37,989
119,340

14

The Children, Young People And Families' Consortium Notes to the Accounts (continued) For the year ended 31 March 2025

11 Restricted funds

Awards 2018
Smiles for Miles		 Brought
forward
£
420
-
420		 Income
£
-
294,862
294,862		 Expenditure
£
(420)
(263,415)
(263,835)		 Transfers
£
-
(22,631)
(22,631)		 Carried
forward
£
-
8,816
8,816

Awards 2018

This was funding from Barnado's and Rotherham Together Partnership to support the planning and delivery of a Young People's Awards event and follow up presentation. The fund has now been used within the nature it was received.

Smiles for Miles

CYP&F Consortium is the lead partner in this National Lottery funded project. Funds are distributed to delivery partners. The transfer represents the contribution towards project overheads and management costs.

Prior year comparison
Awards 2018		 Brought
forward
£
420
420		 Income
£
-
-		 Expenditure
£
-
-		 Transfers
£
-
-		 Carried
forward
£
420
420

12 Analysis of net assets by fund

Fixed assets
Net current assets
Prior year comparison
Fixed assets
Net current assets		 General
Funds
£
2,098
83,811
85,909
General
Funds
£
992
36,997
37,989		 Designated
Funds
£
-
84,920
84,920
Designated
Funds
£
-
81,351
81,351		 Restricted
Funds
£
-
8,816
8,816
Restricted
Funds
£
-
420
420		 2025
Total
£
2,098
177,547
179,645
2024
Total
£
992
118,768
119,760

15

The Children, Young People And Families' Consortium Notes to the Accounts (continued) For the year ended 31 March 2025

13 Related party transactions

Several directors of the company are also key management or directors of member organisations due to the collaborivate nature of this charity. Member organisation pay membership at the agreed rates.

Project delivery by partners

As the nature of the consortium is to facilitate projects, there has been project delivery by partners which are connected by trustees/key management.

Trustee Partner Organisation Position within 2025
partner organsation £
Rachael Wilson RUSH House CEO 11,380
Helen Littlewood Clifton Learning Partnership CEO 30,500
Tracy Gollins YWCA Yorkshire CEO 11,028
(replaced by Diane Offers)

Voluntary Action Rotherham

David Plumtree, a trustee of the charity, is also key management personnel of Voluntary Action Rotherham (VAR). The charity operates from VAR and makes use of various support services.

In 23/24, approx 55% regular VAR consortium costs were recharged from VAR to the charity - the accounts showed the full consortium costs recharged by VAR and a donation in kind. This year VAR has recharged 100% of consortium costs.

Donations
Donations in kind
Recharged salaries - project staff
Recharged salaries - administative staff
Other staff costs (recharges)
Other staff costs (payroll processing)
(Service)
Room hire and catering
(Service)
IT costs (inc support)
IT costs - capitalised
Office rent
(Service)
Telephone
Management charges
(Service)
Fees and subscriptions
Other running costs		 2025
£
336
-
336
5,819
78,948
724
218
1,588
654
1,517
1,500
961
6,660
300
528
99,417		 2024
£
-
27,274
27,274
1,574
50,185
-
196
632
-
-
1,500
452
6,660
270
619
62,088

The majory of items are recharged at cost. The recharges marked as "service" are recharges for a service provided by VAR.

There are no other related party transactions.

16