## **Caring Hair**
## **Trustees Report and Financial Statements**
**For the year ending 31 January 2021**
**Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
|**Contents**|**Page**|
|---|---|
|Reference and Administrative Details|3|
|Trustees’ Report|4|
|Independent Examiner’s Report|14|
|Statement of Financial Activities|16|
|Balance Sheet|17|
|Notes to the Financial Statements|18|
Page 2
**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Reference and Administrative Details**
|**Directors and Trustees**|Julia Gupta (known as Jasmin Julia Gupta)|
|---|---|
||Samantha Estall|
||Margherita Russell (resigned 16 October 2020)|
||Julie Nunn (appointed 16 October 2020)|
|**Working name**|Cancer Hair Care|
|**Company registered no.**|07498631|
|**Charity registered no.**|1145258|
|**Principal office**|The Caring Hair Studio|
||5A Middle Row|
||Stevenage|
||Hertfordshire|
||SG1 3AN|
|**Registered office**|The Caring Hair Studio|
||5A Middle Row|
||Stevenage|
||Hertfordshire|
||SG1 3AN|
|**Honorary Treasurer**|Carla Goldby Solomon|
|**Accountants**|HW Associates Limited|
||Portmill House|
||Portmill Lane|
||Hitchin|
||Hertfordshire, SG5 1DJ|
|**Bankers**|Lloyds TSB|
||90 High Street|
||Old Town|
||Stevenage|
||Hertfordshire, SG1 3DW|
Page 3
**Caring Hair**
**Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Trustees’ Report**
The Trustees are pleased to present their report and Financial Statements for the year ended 31 January 2021. Thanks to the support of numerous individuals, groups and organizations, we have supported hundreds of people to feel better during hair loss and cancer treatment.
## **Who we are and what we do?**
“We are a team of dedicated hair loss professionals who are caring and supportive in everything we do”.
Cancer Hair Care is a unique charity based in Hertfordshire, offering services throughout the UK. We offer free, expert advice and support on all aspects of hair loss before, during and after cancer treatments and hair loss due to other causes. The idea, research and development of services was founded in 2005 by a hairdresser with a passion for helping people with hair loss.
Cancer Hair Care are the experts in hair loss. We are the lead ‘go to’ charity for NHS England and leading cancer support organizations such as Breast Cancer Now and the Teenage Cancer Trust.
Cancer Hair Care is the only UK charity who has the experience and expertise to deliver fully rounded cancer related hair loss support services. We provide the UK’s most comprehensive training on the subject of ‘cancer treatment related alopecia’. We educate nurses, doctors, cancer support professionals and members of the general public.
Our vision is a future where all people have the emotional support and practical advice they need should they lose their hair due to cancer treatments and we are the only UK charity dedicated to making this happen. We are committed to working in collaboration with other organizations who can also support people during hair loss.
We have a dedicated team of Cancer Hair Care Specialists and Advisors.
The team is a mixture of experts in their field coupled with people who have experienced hair loss and cancer treatment first hand. So together we understand the best way to support people going through cancer, illness and hair loss.
The team have completed extensive training, including in-hospital clinical experience and now provide clinical, emotional and practical support to hundreds of people in need every year. We offer unique expertise which is beyond the current scope of a nurse or NHS hair loss support offering. Cancer Hair Care the only charity service that can provide the clinical expertise required.
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
We support people of all ages, hair types and ethnicities. We offer bespoke support that specifically includes hard to reach individuals such as BME (Black and Minority Ethnic communities).
## **Charitable Objects**
The charitable objects of Caring Hair are:-
To promote and protect the physical and mental health of people experiencing hair loss and or hair or scalp problems, in particular those who have lost their hair through cancer treatments, by the provision of support education and practical advice.
To advance the education of the public in all areas related to hair loss and or hair or scalp problems that lead or are causing a detriment to physical and or mental health. In particular but not exclusively by providing education and training programmes for hair professionals and health care workers.
## **Structure, Governance and Management**
Caring Hair was incorporated as a Company Limited by Guarantee on 19 January 2011 and registered with the Charity Commission on 3 January 2012. The governing document is the company’s Memorandum and Articles of Association. The liability of the members of the company is limited to £10 each in the event of the charity being wound up. There are currently three members of the company.
The Trustees, who are also directors of Caring Hair for the purposes of Company law, are appointed by the members and are shown on page 3 of these accounts.
The Trustees are responsible for day-to-day management Caring Hair and procure services from consultants as required on a monthly basis to carry out the charitable activities.
The company has made qualifying third party indemnity provisions for the benefit of its directors during the year.
## **The incidence of cancer**
There are currently around 2 million people living with or beyond cancer in the UK. Increasing incidence and better survival rates means the number of cancer survivors will grow to 4 million by 2030. Nationally we have an ageing population, meaning that one in every two people in the UK born after 1960 will develop cancer. Many people
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
living with cancer are elderly, and as a consequence these individuals often have other co-morbidities. Through providing access to information and earlier interventions this may reduce the impact that cancer has on the individual and improve quality of life.
## **The impact of hair loss**
A cancer diagnosis brings with it a great deal of anxiety and fear of the unknown challenges ahead. The emotional and life changing experience of hair loss at such a time is therefore particularly complex.
To alleviate stress and anxiety we center our services on the following key indicators of support:
- Self-help and dignity
- Inclusivity
- Diversity
- Access and specialist advice
- Empowering the patient to lessen the need to seek support from their nurse
- Affordable access
- Holistic journey
- Feeling included
## **The difference we make (outcomes)**
We monitor our services to ensure they are delivering outcomes that truly serve individuals. With our help, adults, young people and children have:
- Confidence to mentally and practically self-manage hair loss and new hair growth
- Improved emotional wellbeing through reduced anxiety around self-image issues
- Positive relationships as a individual regains confidence to engage in everyday life
- Successful transitions e.g. return to work/ education/school; we provide headwear to coordinate with school uniform
- Access to accurate hair loss information presented by their peers and experts
## **Review of the Year - A look at our year ending 31 January 2021**
We have delivered services across England and Wales. Our reach has widened due to our immediate response to the global pandemic.
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Our approach to the Covid -19 Pandemic**
The charity has been a leader during the pandemic by reacting quickly. We developed efficient and new approaches to delivering services and pulled on our strengths.
The trustees met on a regular basis to ensure the safety of our staff and benefices and the general public involved in giving or receiving our services.
We worked together with many other originations and charities and liaised with funders to agree on the best way to continue our work. Throughout several months of this financial year we were the only hair loss support charity and service operational. Despite salons, hairdressers, wig shops and other charities closing their services we continued. Below are some of the highlights:
- We delivered 9000+ free urgent hair loss support items to people in their homes and in hospital – reaching the most vulnerable
- We developed new online services such as zoom workshops and consultations.
- We worked in partnership to create support videos that have been viewed 25,000 times.
- We have developed a successful partnership with charity ‘Look Good Feel Better’, whereby we deliver hair loss workshops to around 100+ individual a month.
- We trained 50+ hairdressers who attended a unique course in ‘Cancer treatment related alopecia’. Many of these hairdressers have now become volunteers for the charity.
- Where we would usually provide in hospital clinics we provided alternatives such as phones and zoom consultations and workshops
- We provided daily phone consultations so that patients had access to a caring expert
- We developed a Covid-19 hair loss directory of hair loss services that was updated weekly
- We developed an outreach program for children and teenagers
- For nurses, healthcare professionals and support groups we provided talks and educational sessions to enable them to offer helpful and informative solutions at a time when very little support was on offer to cancer patients.
## **Delivery:**
Services are delivered by Cancer Hair Care Specialists and advisors with support from volunteers. All services are free at point of service.
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**Caring Hair**
**Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **About the Cancer Hair Care Specialists:**
We provide an accessible range of personalized support for adults and children with cancer treatment related hair loss, hair thinning or hair care concerns. Delivered by specifically trained ‘Cancer Hair Care Specialists and advisors’.
Clinical expertise - Together the CHC Specialists have over 6000 hours of in-hospital clinical service experience within NHS cancer units in the UK. CHC Specialists are trained in fully understanding the complex needs of the individual. The CHC Specialists have the dedicated time and resources required to provide expert support that is beyond the scope of a nurse, wig fitter or hairdresser.
## ****Patient support - Summary of key services:**
## **Children’s services**
Cancer Hair Care has a decade of experience supporting children and young people.
Our children's services in the UK are pioneering. We provide the only free hair loss service in the UK that supports children and young people throughout their entire hair loss journey. We have a strong focus on diversity and inclusion and have developed many unique resources to best support individuals. Additionally, we are the only charity who is given access to children at their bedsides by earning the trust of cancer support staff as they witnessed the hugely positive impact that our services have. We have developed our youth services by co-creating with our beneficiaries and their families.
Our Youth Specialists are specifically trained hairdressers who complete the most comprehensive training on cancer treatment-induced hair loss in the UK. They provide skillful, compassionate services to empower young people facing hair loss due to cancer treatments. Additionally, they are trained in child-related topics such as therapeutic play and the hygiene protocols necessary to work with children in these circumstances.
**Clinics** - pop up clinic’s offer face to face consultations in a specifically created environment within NHS hospitals, cancer units, wards and cancer support venues. The service also includes consultations at treatment bays whilst patients are being treated. This offers the patient the opportunity to be heard and supported by a specialist. We had to postpone face to face clinics from mid-March 2020. We provided online clinics, workshops and consultations and outreach services in replacement.
**Hair Loss Hub** - a hub features relevant services, topics and seasonal themes with information, displays and takeaway resources will help patients to navigate their journey and access support. Despite Covid-19 we sent in display, activity and work
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
packs into hospitals so that patients could continue to see hair loss topics showcased.
**Personal plans** and tutorials are provided e.g (How to tie head scarves, Eyebrow & lash make-up, Scalp cooling hair care, Men’s session etc.)
**Free support packs and resources** - CHC provide relevant resources such as printed guidance booklets, free support packs including specialist headwear, scalp care items etc
**BME specialist support** - Cancer Hair Care are developing a number of unique services that fully support people from minority groups.
**Events/workshops** - Patient wellbeing sessions and special events in a group setting (adapted to online events when required).
**Extended support with NHS wig supply** - patients often miss out on the opportunity to utilize their NHS wig referral because they have many misconceptions about what is on offer. The CHC service can offer patients insights to prepare them for a wig fitting helping to independently offer guidance and tutorials outside of the scope of the NHS current wig providers. This became especially important as wig providers adjusted their services due to Covid-19 and lockdown.
**Wig bank** - Patients can donate their wigs so that we can hygienically clean them and gift them for free to another user. Our projects demonstrate that patients ‘move on’ and benefit from the opportunity to donate their wig once it is no longer needed. This service was temporarily suspended (due to Covid-19) until it was safe to reinstate.
**Extended support for scalp cooling users** - scalp cooling is a complex treatment for individuals to navigate. The CHC Specialists provide one to one plans, guidance sheets and free product packs that enhance the cold cap treatment.
Additionally, we gave away thousands of information booklets and supported thousands of visitors to our information website. The majority of all adult services are to females with breast cancer. This is because 75% of treatments for breast cancer involve treatments that cause hair loss as a side effect. However, we have a growing number of other ‘cancer type’ patients who access our services.
Additionally, we continue to build awareness of the needs of people from BME groups and are continuing to discover how we can make helpful changes to our practice.
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Nursing staff and cancer support community - Service summary**
For nurses, cancer support organizations e.g. Macmillian, Teenage Cancer Trust, healthcare professionals and support groups we provide bespoke talks and educational sessions to enable them to offer helpful and informative support to people during cancer treatment induced hair loss.
We work together with other organizations who support people with cancer. As examples of this, this year we have provided educational sessions for cancer support charities, NHS nurses and cancer professionals and worked with Breast Cancer Now to help reach more people.
**The activities were mainly but not exclusively to beneficiaries who experienced hair loss issues related to cancer treatments.
## **Volunteers, funding and gifts in kind**
The Trustees would like to thank all volunteers and fundraisers who have supported Caring Hair throughout the year. Each and every one of our supporters brings something special and unique to our community. This year we all faced the additional challenges that Covid-19 brought about. We faced this together.
From individuals and social enterprises to organizations and grant providers, our supporters are unified in their passion to support our vital services. In particular, our hand-craft volunteers took on extra work to provide hats, scarves, dolls and essentials to those in need during lockdown.
Our volunteers and fundraisers support us with numerous skills, ideas, financial support and through donating their time. E.g. We’ve benefitted in the last year from accounting skills, hand crafts, wig washing, copy checking, film making, counseling, data entry, direct services and fundraising (to name a few). We openly give a huge welcome and thanks to the many professional hairdressers who have joined us in our work.
Our heartfelt thanks to every individual and organization who has enabled us to deliver support where it is most needed.
We would like to include a list of some of the grant funders and organizations that have donated funds and items this year. With our sincere thanks:
## **Organizations, social enterprises and professional hairdressers**
Champneys Charitable Foundation The Brewery Tea rooms
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
Sharpe Printers Twin Hats Holistic Hair Care Expert Limited Fish Tail Productions Limited Eyelure Macmillan Cancer Support (for the use of their rooms and their support) NHS England
Professional hairdressers – to each of the individual hairdressers who fundraised during the year we thank you.
## **Grant funders:**
Pink Ribbon Foundation Hertfordshire Community Foundation Tesco Bags of help (Groundworks) The Royal Free Charity John Lyon’s Charity Cambridge Coronavirus Community Fund Guys and St. Thomas Charity
East & North Herts Hospital Charity
Hertfordshire County Council Covid 19 grants
## **The Future**
As a small but rapidly expanding charity we wish to make sure that we are more financially sustainable and continue to find ways to utilize our experience to best services those in need. This year we continue to develop internal structures such as Covid-19 adjustments, volunteer training, updating policies, logging systems, grant development and fundraising activities so that we can better support our beneficiaries.
## **Financial Review, Going Concern and Reserves Policy**
The charity has very small overheads that it is committed to and only needs £1,000 to cover these core costs. The charity has no long-term liabilities that need to be covered by held reserves. Whilst average monthly costs during the year were approximately £10,500 per month, the majority of these costs directly relate to
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
activities that can be scaled up or down monthly depending on availability of funding. As a result, the charity’s reserves policy is to hold a minimum of £1,000 in unrestricted reserves along with, where possible, additional funds to cover selfemployed staff costs.
At 31 January 2021, the Charity had unrestricted reserves of (£5,750) and restricted reserves of £50,767.
## **Public Benefit**
The Trustees confirm that they have complied with their duty in section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.
The Charity benefits the public through the advancement of the following main charitable objectives: -
- To promote and protect the physical and mental health of people experiencing hair loss and or hair or scalp problems, in particular those who have lost their hair through cancer treatments, by the provision of support education and practical advice.
- To advance the education of the public in all areas related to hair loss and or hair or scalp problems that lead or are causing a detriment to physical and or mental health. In particular, but not exclusively, by providing education and training programmes for hair professionals and health care workers.
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Statement of Trustees’ Responsibilities**
The Trustees, who are also the directors of Caring Hair for the purposes of company law, are responsible for preparing the Trustees’ Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these Financial Statements, the Trustees are required to:
- select suitable accounting policies and apply them consistently; ● observe the methods and principles in the Charities SORP;
- make judgements and accounting estimates that are reasonable and prudent;
- state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate.
The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the Financial Statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions relating to small companies within part 15 of the Companies Act 2006.
Julia Gupta Director 21[st] January 2022
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**Caring Hair**
**Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Independent examiner's report to the trustees of Caring Hair**
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 January 2021, which are set out on pages 16 to 23. This report is made solely to the charitable company’s trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and the charitable company’s trustees as a body in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charitable company’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charitable company, the charitable company’s members as a body and the charitable company’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
Having satisfied myself that for the year ending 31 January 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The Trustees’ acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Hjertzen BA FCA HW Associates Limited Portmill House Portmill Lane Hitchin Herts SG5 1DJ
21[st] January 2022
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**Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Caring Hair**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Statement of Financial Activities for the year ended 31 January 2021 (incorporating the Income and Expenditure Account)**
|**Notes**
**to the**
**accounts**
**Income from:**
Donations
Grant income
Income from services
**Expenditure on:**
Direct costs
2
Administrative and
governance costs
3
**Total expenditure**
**Net movement in funds**
4
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Restricted**
**Total**
**funds**
**Funds**
**funds**
**year to**
**year to**
**year to**
**31 Jan 2021**
**31 Jan 2021**
**31 Jan 2021**
**£**
**£**
**£**
|**Total**
**funds**
**year to**
**31 Jan 2020**
**£**|
|---|---|---|
||44,467
-
44,467|85,336|
||-
111776
111,776|24,083|
||-
**44,467**
**111,776**
**156,243**
(22,570)
(66,116)
(88,686)|10,853|
|||**120,272**
87,207|
||(33,663)
-
(33,663)|40,683|
||**(56,233)**
**(66,116)**
**(122,349)**
|**127,890**|
||||
||**(11,766)**
**45,660**
**33,894**
6,016
5,107
11,123
**(5,750)**
**50,767**
**45,017**|**(7,618)**
18,741|
|||**11,123**|
The Statement of Financial Activities includes all gains and losses recognized in the year.
All income and expenditure derives from continuing activities.
The notes on pages 18 to 23 form part of these accounts **.**
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**Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Caring Hair**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Balance Sheet as at 31 January 2021**
|**Notes**
**to the**
**accounts**
**Fixed assets**
Tangible assets
5
**Current assets**
Stock
Bank and cash
Total current assets
**Current liabilities**
Creditors: amounts due within
one year
6
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**Charitable funds**
General funds
7
Restricted funds
7
**Total funds**|**2021**
**£**
3,550
**3,550**
1,685
40,802
**42,487**
(1,020)
**41,467**
**45,017**
**45,017**
(5,750)
50,767
**45,017**|**2020**
**£**
735|
|---|---|---|
|||**735**|
|||1,235
10,173|
|||**11,408**
(1,020)|
|||**10,388**|
|||**11,123**|
|||**11,123**|
|||6,016
5,107|
|||**11,123**|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 January 2021. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved by the Trustees and authorized for issue on 21[st] January 2022 and signed on their behalf by:
Julia Gupta Director and Trustee
The notes on pages 18 to 23 form part of these accounts
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Notes to the Financial Statements**
## **Note 1 Accounting policies**
## **Company information**
Caring Hair is a private company limited by guarantee incorporated in England and Wales. The registered office is 8 Albert Street, Cambridge, CB4 3BE
## **1.1 Accounting convention**
These accounts have been prepared in accordance with FRS102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS102.
The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these accounts are rounded to the nearest £.
The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the accounts, the Board of Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the Board of Trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.4 Incoming resources**
Income is recognized when the charity is legally entitled to it after any performance conditions have been met, the amount can be measured reliably, and it is probable that income will be received.
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **1.5 Donated goods**
Donated goods are recognized and valued when they are used.
## **1.6 Resources expended**
Expenditure is accounted for on an accruals basis. Irrecoverable VAT is included within the category of expenditure.
## **1.7 Tangible fixed assets**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life as follows:-
IT Equipment 25% straight line Furniture & Fittings 25% straight line
## **1.8 Debtors**
Short term debtors are measured at transaction price, less any impairment.
## **1.9 Taxation**
The company is a registered charity and therefore is not liable to income tax or corporation tax on income or gains derived from its charitable activities, as they fall within the various exemptions available to registered charities.
No tax charge arose in the year.
## **1.10 Government grants**
Government grants are recognized at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
A grant that specifies performance conditions is recognized in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognized in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognized as a liability.
## **2 Change in accounting policy**
In the current year, the following new and revised Standards and Interpretations have been adopted by the company and have an effect on the current period or may have an effect on future periods: COVID 19 government grant received has been accounted for using the accrual method.
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**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Note 2 Direct costs**
Direct costs represent the direct cost of charitable activities including patient support, education and research and development. Staff costs relate to patient support services provided by self-employed staff.
|Direct charitable activity costs
Direct staff costs|**Year to**
**Year to**
**31 Jan 2021**
**31 Jan 2020**
**£**
**£**|
|---|---|
||35,849
35,101
52,837
52,106|
||**88,686**
**87,207**|
Whilst no Trustee received remuneration for their services as Trustees, during the year direct charitable activities include £6,680 reimbursed to two trustees (2020: £13,151) for expenses associated with providing direct charitable activities.
In accordance with the Memorandum of Association of Caring Hair, a director is entitled to be reimbursed from the property of the charitable company. Under this provision, Julia Gupta (Director) has received remuneration for services as a specialist hair loss consultant through Holistic Hair Care, as disclosed in Note 9, of £19,566 (2020: £31,157) during the year.
## **Note 3 Administrative and governance costs**
|Administrative costs
Administrative staff costs
Governance costs|**Year to**
**Year to**
**31 Jan 2021**
**31 Jan 2020**
**£**
**£**|
|---|---|
||29,225
28,201
4,385
10,511
53
480|
||**33,663**
**39,192**|
Governance costs include no expenses paid to trustees (2020: NIL). No Trustee received remuneration for their services as Trustees during the year.
Page 20
**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Note 4 Net movement in funds**
This is stated after charging:
|Depreciation
Independent Examiner’s fees
**Note 5 Fixed assets**
**Cost**
At 31 January 2020
Additions
Disposals
**At 31 January 2021**
**Depreciation**
At 31 January 2020
Charge for the year
Disposals in the year
**At 31 January 2021**
**Net book value at 31 January 2020**
**Net book value at 31 January 2021**
**Note 6 Creditors**
**Amounts falling due within one year**
Other creditors|**Year to**
**31 Jan 2021**
**£**||**Year to**
**31 Jan 2020**
**£**|**Year to**
**31 Jan 2020**
**£**|
|---|---|---|---|---|
||1342
480
**2021**
**£**
1,020|||1,114
480|
|||||**£**|
|||||11,241
4,157|
|||||**15,398**|
|||||10,506
1,342|
|||||**11,848**|
|||||**735**|
|||||**3,550**|
|||||**2020**
**£**|
|||||1,020|
Page 21
**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Note 7 Funds**
||**31 Jan 20**||||**31 Jan 21**|
|---|---|---|---|---|---|
||**Opening**||**Direct**|**Admin**|**Closing**|
|**Unrestricted funds**|**funds**|**Income**|**costs**|**costs**|**Funds**|
|**General funds**|**6,016**|**44,467**|**(22,570)**|**(33,663)**|**(5,750)**|
|Restricted funds:||||||
|Tesco bags of help|-|4,500|-|-|**4,500**|
|Cambridge Coronavirus||||||
|Community Fund|-|4,114|(4,014)|-|**100**|
|Chase Farm Barnet|-|1,042|-|-|**1,042**|
|East & North Herts||||||
|Hospital Charity|-|12,000|-|-|**12,000**|
|Guys Cancer Centre 20-21|-|18,000|-|-|**18,000**|
|HLHH – supporting Herts||||||
|Cancer Patients|-|5,895|(4,179)|-|**1,716**|
|Pink Ribbon Foundation|-|4,000|(3,170)|-|**830**|
|LA Covid Grant|**-**|10,000|-|-|**10,000**|
|Herts Community||||||
|Foundation Tampax Fund|**9,101**|-|(11,670)|-|**(2,569)**|
|Royal Free Charity|**-**|5,750|-|-|**5,750**|
|GCC Main Grant*|**-**|29,975|(27,305)|-|**(3,801)**|
|John Lyon’s Charity Y1|**2,476**|-|-|-|**2,476**|
|John Lyon’s Charity Y2|-|16,500|(15,777)|-|**723**|
|GCC Main project*|**(6,470)**|||||
|**Total restricted funds**|**5,107**|**111,776**|**(66,116)**|**-**|**50,767**|
*There is negative balance on the Guys Cancer Centre project due to the initial funds not being received until after the end of the year. This has been incorporated in GCC Main Grant Figures in 2021 as no separate identification is made to GCC income.
Page 22
**Caring Hair Trustees’ Report and Financial Statements for the year ending 31 January 2021**
## **Charity Registration No: 1145258 Company Registration No: 07498631 (England and Wales)**
## **Note 8 Net assets by fund**
||||**At 31 January 2021**|
|---|---|---|---|
||**Restricted**|**Unrestricted**|**Total**|
|Fixed assets|-|3,549|3,549|
|Current assets|50,767|(8,279)|42,488|
|Current liabilities|-|(1,020)|(1,020)|
|**Net assets**|**50,767**|**(5,750)**|**45,017**|
## **Note 9 Related parties**
During the year, the charity entered into a number of transactions with Holistic Hair Care Limited, a company controlled by Julia Gupta (Director). The charity trustees are satisfied that all transactions are entered into on an arms-length basis and that no conflict of interest has arisen.
|||||**Year to**|
|---|---|---|---|---|
||||**31**|**January 2021**|
||**Income**|**Consultancy**||**Other**|
|||**expenses**||**expenditure**|
|Holistic Hair Care|149|19,566||4,056|
## **Note 10 Volunteers**
The role of volunteers and the nature of their contribution is described in the Trustees’ Report on pages 8 to 10.
Page 23