REGISTERED COMPANY NUMBER: 07844680 (England and Wales) REGISTERED CHARITY NUMBER: 1145210
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
DORKING BEATITUDES LIMITED
Ellis Atkins Chartered Accountants The Atrium Business Centre Curtis Road Dorking Surrey RH4 1XA
DORKING BEATITUDES LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Objects of the charity are:
1 The prevention and relief of poverty by providing grants, items and services to individuals in need and/or charities or other organisations working to prevent or relieve poverty.
2 The relief of financial hardship among people by providing such persons with goods and services which they could not otherwise afford through lack of means.
3 To develop the capacity and skills of members of socially and economically disadvantaged communities in such a way that they are able to identify and help meet their needs and participate more fully in society.
Public benefit
The trustees confirm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and when planning activities for the future.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Dorking Beatitudes was opened in March 2012, having been registered as a charity in January 2012. The charity has now been running for 11 years and is a significant presence in St Martin's Walk, Dorking. The charity was set up to help local families in need, in diverse ways. This is usually in the form of financial grants to those families in crisis, often who are referred to us from Children's centres, Dorking 0-19 team, Social Services, local council, churches and other local charities.
On the surface the charity is a 'good as new' shop selling items very cheaply to help families afford clothing, toys, books and equipment, or where there is a need, given freely. In the past we have held coach trips to farms and beaches for those who are unable to travel with children to these. We also give Christmas gifts to local children each year. Families that are most in need also receive grants at Christmas to help with household bills. We offer informal support in the charity most days of the week, although closed on Wednesday and Sunday.
We continue to support local families with ongoing and emergency needs. These needs have increased due to rising fuel bills and general cost of living. 32 grants were given out in this financial year, much of which was fuel and food support, as well as carpeting, transport and debt relief. Equipment and clothing are given to those most in need, often to those who are referred to us from local schools and nurseries. We also continue to send our surplus donations to the Romanian Aid Foundation, which helps families in extreme poverty in Romania.
The charity continues to offer informal support to all families who frequent the charity. We have more families visiting than in previous years as the cost of living has impacted their ability to provide full cost clothing and equipment for their children. In summer of 2022 we were helped with a grant from the Labour party to fund two coaches to the beach for families unable to travel there. 36 children and 20 adults benefitted.
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DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
ACHIEVEMENT AND PERFORMANCE Charitable activities
Staffing and Volunteers
We have a manager, two assistant managers and benefit from many volunteers.
We currently have 18 volunteers, which includes 2 school girls doing their Bronze and Silver Duke of Edinburgh awards Volunteers work between 3 and 11 hours weekly. Volunteers are all from the local community and include single women and mothers gaining experience and confidence to return to work. Some of the volunteers are retirees and some have experienced mental health issues. All benefit from being part of a supportive team and from contact with others in the community, as well as continuing to contribute to the needs of that community. Volunteers are given basic induction in health and safety, fire training and till training. Many staff have received First Aid Training and those with responsibility for overseeing the shop have received training in Safeguarding children, and all volunteers have a basic induction in our Safeguarding procedures. This is still the case.
Other Charities
The charity continues to pass on excess donations to The Romanian Aid Foundation (Reg. charity 1060828), based in Horley, who transport these donations to Romania.
FINANCIAL REVIEW
Results for the year
The charity made a surplus for the year of £61 (2022: deficit of £932).
The trustees have agreed that reserves should not fall below a minimum of three months operational costs. As at 31st March 2023, the charity can confirm that this objective has been met.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a charitable company limited by guarantee, as defined by the Companies Act 2006, incorporated on 11 November 2011 and registered as a charity on 22 December 2011. The company was established under a Memorandum of Association, which established the objects and power of the charitable company and is governed under its Articles of Association. In the event of the company's cessation, the members are required to contribute an amount not exceeding £10.
Organisational structure
The trustees have overall authority for the charitable company, determining direction and ensuring the charitable company complies with company and charity laws. The Charity is actively recruiting a second trustee to replace June Robinson.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07844680 (England and Wales)
Registered Charity number
1145210
Registered office
The Atrium Business Centre Curtis Road Dorking Surrey RH4 1XA
Trustees
S J Gardner P Mockler J Mockler
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DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner P D Longstaff FCA Ellis Atkins Chartered Accountants The Atrium Business Centre Curtis Road Dorking Surrey RH4 1XA
Approved by order of the board of trustees on 19 September 2023 and signed on its behalf by:
S J Gardner - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DORKING BEATITUDES LIMITED
Independent examiner's report to the trustees of Dorking Beatitudes Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P D Longstaff FCA
Ellis Atkins Chartered Accountants The Atrium Business Centre Curtis Road Dorking Surrey RH4 1XA
19 September 2023
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DORKING BEATITUDES LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| 31/3/23 | 31/3/22 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 2 | 9,378 | - | 9,378 | 10,435 |
| Other trading activities | 3 | 49,765 | - | 49,765 | 43,716 |
| Total | 59,143 | - | 59,143 | 54,151 | |
| EXPENDITURE ON | |||||
| Raising funds | 52,123 | - | 52,123 | 48,998 | |
| Charitable activities | |||||
| Community support | 6,959 | - | 6,959 | 6,085 | |
| Total | 59,082 | - | 59,082 | 55,083 | |
| NET INCOME/(EXPENDITURE) | 61 | - | 61 | (932) | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 28,055 | - | 28,055 | 28,987 | |
| TOTAL FUNDS CARRIED FORWARD | 28,116 | - | 28,116 | 28,055 |
The notes form part of these financial statements
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DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680)
BALANCE SHEET 31 MARCH 2023
| 31/3/23 | 31/3/22 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| CURRENT ASSETS | |||||
| Debtors | 9 | 8,192 | - | 8,192 | 8,192 |
| Cash at bank and in hand | 21,001 | - | 21,001 | 20,652 | |
| 29,193 | - | 29,193 | 28,844 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 10 | (1,077) | - | (1,077) | (789) |
| NET CURRENT ASSETS | 28,116 | - | 28,116 | 28,055 | |
| TOTAL ASSETS LESS CURRENT | LIABILITIES | 28,116 | - | 28,116 | 28,055 |
| NET ASSETS | 28,116 | - | 28,116 | 28,055 | |
| FUNDS | 11 | ||||
| Unrestricted funds | 28,116 | 28,055 | |||
| TOTAL FUNDS | 28,116 | 28,055 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 19 September 2023 and were signed on its behalf by:
S J Gardner - Trustee
The notes form part of these financial statements
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Grants are recognised when the entitlement to the grant is confirmed. Revenue based grants are recognised in the period in which the related costs are incurred.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 20% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| 31/3/23 | 31/3/22 | |
| £ | £ | |
| Donations | 9,378 | 6,500 |
| Grants | - | 3,935 |
| 9,378 | 10,435 |
No grants were received in the year to 31 March 2023. In 2022, the grants of £3,935 were all from Government bodies, including £268 received as part of the Government's Job Retention Scheme.
3.
OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 31/3/23 | 31/3/22 | |
| £ | £ | |
| Shop income from donated goods | 49,765 | 43,716 |
4.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 31/3/23 | 31/3/22 | |
|---|---|---|
| £ | £ | |
| Independent Examiner's fee | 660 | 660 |
| Independent Examiner's fee - other services | 378 | 252 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
6. STAFF COSTS
| STAFF COSTS | ||
|---|---|---|
| 31/3/23 | 31/3/22 | |
| £ | £ | |
| Wages and salaries | 29,813 | 25,763 |
| Other pension costs | 960 | 960 |
| 30,773 | 26,723 | |
| The average monthly number of employees during the year was as follows: | ||
| 31/3/23 | 31/3/22 | |
| Employees | 3 | 2 |
No employees received emoluments in excess of £60,000.
Employee benefits to Key Management Personnel amounted to £19,210 (2022: £18,960).
continued...
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
8.
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| fund | fund | funds | |
| £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 10,435 | - | 10,435 |
| Other trading activities | 43,716 | - | 43,716 |
| Total | 54,151 | - | 54,151 |
| EXPENDITURE ON | |||
| Raising funds | 48,998 | - | 48,998 |
| Charitable activities | |||
| Community support | 6,085 | - | 6,085 |
| Total | 55,083 | - | 55,083 |
| NET INCOME/(EXPENDITURE) | (932) | - | (932) |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 28,987 | - | 28,987 |
| TOTAL FUNDS CARRIED FORWARD | 28,055 | - | 28,055 |
| TANGIBLE FIXED ASSETS | |||
| Fixtures | |||
| and | |||
| fittings | |||
| £ | |||
| COST | |||
| At 1 April 2022 and 31 March 2023 | 8,842 | ||
| DEPRECIATION | |||
| At 1 April 2022 and 31 March 2023 | 8,842 | ||
| NET BOOK VALUE | |||
| At 31 March 2023 | - | ||
| At 31 March 2022 | - |
continued...
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31/3/23 | 31/3/22 | |||
|---|---|---|---|---|
| £ | £ | |||
| Rent deposit | 4,350 | 4,350 | ||
| Prepayments | 3,842 | 3,842 | ||
| 8,192 | 8,192 | |||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31/3/23 | 31/3/22 | |||
| £ | £ | |||
| Accrued expenses | 1,077 | 789 | ||
| 11. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.4.22 | in funds | 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 28,055 | 61 | 28,116 | |
| TOTAL FUNDS | 28,055 | 61 | 28,116 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 59,143 | (59,082) | 61 | |
| TOTAL FUNDS | 59,143 | (59,082) | 61 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| At 1.4.21 | in funds | 31.3.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 28,987 | (932) | 28,055 | |
| TOTAL FUNDS | 28,987 | (932) | 28,055 |
continued...
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
11. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement |
|---|---|---|
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 54,151 |
(55,083) | (932) |
| TOTAL FUNDS 54,151 |
(55,083) | (932) |
| A current year 12 months and prior year 12 months combined position is as follows: | ||
| Net | ||
| movement | At | |
| At 1.4.21 | in funds | 31.3.23 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 28,987 |
(871) | 28,116 |
| TOTAL FUNDS 28,987 |
(871) | 28,116 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 113,294 | (114,165) | (871) |
| TOTAL FUNDS | 113,294 | (114,165) | (871) |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
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