REGISTERED COMPANY NUMBER: 07844680 (England and Wales) REGISTERED CHARITY NUMBER: 1145210
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2021
FOR
DORKING BEATITUDES LIMITED
Ellis Atkins Chartered Accountants The Atrium Business Centre Curtis Road Dorking Surrey RH4 1XA
DORKING BEATITUDES LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
The Objects of the charity are:
1 The prevention and relief of poverty by providing grants, items and services to individuals in need and/or charities or other organisations working to prevent or relieve poverty.
2 The relief of financial hardship among people by providing such persons with goods and services which they could not otherwise afford through lack of means.
3 To develop the capacity and skills of members of socially and economically disadvantaged communities in such a way that they are able to identify and help meet their needs and participate more fully in society.
Public benefit
The trustees confirm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and when planning activities for the future.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Dorking Beatitudes continues to be a valued community resource for families and individuals in the heart of the town centre. It operates as a good as new charity shop, with a drop in for families with an ancillary café and a play area for little ones. The shop provides low cost clothes, toys and equipment to families in the community. It also provides a valuable resource centre, displaying community information and signposting families in need to other services.
As with many other charities, Dorking Beatitudes has had a very different year. Being unable to operate for two thirds of this financial year had a significant impact on how we operated as a charity. For so much of the time we were unable to have any face-to-face contact with the people we support, unable to operate as a drop in or as a shop. This was very restricting. We endeavoured to keep in touch with some of our more needy clients through telephone calls and social media. We received a lot less applications for financial support through the agencies we normally have, due to their own lack of face-to-face contact.
While we were open, we continued as a charity shop, but the drop in and play area became a quarantined area for donations which came in more abundantly than before.
Where we were able to, we still gave out some grants to support families in need, but we were unable to provides trips and also unable to have events e.g. a Christmas party for children. Instead, we identified the neediest families and donated financial help via vouchers and Christmas gifts for children. We supported a local school with costs of booklets for Easter and Christmas. We spent almost £4,000 on donations overall.
We were fortunate to receive HMRC grants which paid 80% of salaries and also council grants for times of closure, which made an enormous difference to us as a charity as our sales were reduced for the year by over £22,000 on the previous year.
We took advantage of the closures to repair the floor and carry out refurbishing and redecoration.
Page 1
DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021
ACHIEVEMENT AND PERFORMANCE Charitable activities
Staffing
We continue to have two paid members of staff and up to 13 volunteers, although during the pandemic three volunteers left the charity, including one trustee, June Robinson, who resigned on 31st August 2020.
Volunteers
Volunteers work between 3 and 11 hours weekly. Volunteers are all from the local community and include single women and mothers gaining experience and confidence to return to work. Some of the volunteers are retirees and some have experienced mental health issues. All benefit from being part of a supportive team and from contact with others in the community, as well as continuing to contribute to the needs of that community. Volunteers are given basic induction in health and safety, fire training and till training. Many staff have received First Aid Training and those with responsibility for overseeing the shop have received training in Safeguarding children, and all volunteers have a basic induction in our Safeguarding procedures.
Other Charities
The charity continues to pass on excess donations to The Romanian Aid Foundation (Reg. charity 1060828), based in Horley, who transport these donations to Romania. We continue to offer individuals who are travelling to third world countries taking clothing, toys and goods. Other goods and items received that are not acceptable for good as new sale or the charities and needs above are sold to a recycling company, enabling more income for the charity and ensuring that nothing given is wasted.
FINANCIAL REVIEW
Results for the year
The charity incurred a surplus for the year of £9,385 (2020: deficit of £945).
The trustees have agreed that reserves should not fall below a minimum of three months operational costs. As at 31st March 2021, the charity can confirm that this objective has been met.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a charitable company limited by guarantee, as defined by the Companies Act 2006, incorporated on 11 November 2011 and registered as a charity on 22 December 2011. The company was established under a Memorandum of Association, which established the objects and power of the charitable company and is governed under its Articles of Association. In the event of the company's cessation, the members are required to contribute an amount not exceeding £10.
Organisational structure
The trustees have overall authority for the charitable company, determining direction and ensuring the charitable company complies with company and charity laws. The Charity is actively recruiting a second trustee to replace June Robinson.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
07844680 (England and Wales)
Registered Charity number
1145210
Registered office
1 Paper Mews 330 High Street Dorking Surrey RH4 2TU
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DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021
Principal address
13 St Martin's Walk Dorking Surrey RH4 1UT
Trustees
S J Gardner Mrs J M Robinson (resigned 31.8.20)
Independent Examiner
P D Longstaff FCA Ellis Atkins Chartered Accountants The Atrium Business Centre Curtis Road Dorking Surrey RH4 1XA
Approved by order of the board of trustees on 27th October 2021 and signed on its behalf by:
S J Gardner - Trustee
Page 3
INDEPEf4DENT EXAMlf4ER'S REPORT TO THE TRUSTEES OF
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DORKING BEATITUDES LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
| 31/3/21 | 31/3/20 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 2 | 41,773 | - | 41,773 | 8,960 |
| Other trading activities | 3 | 16,918 | - | 16,918 | 38,577 |
| Total | 58,691 | - | 58,691 | 47,537 | |
| EXPENDITURE ON | |||||
| Raising funds | 44,018 | - | 44,018 | 45,049 | |
| Charitable activities | |||||
| Community support | 5,288 | - | 5,288 | 3,433 | |
| Total | 49,306 | - | 49,306 | 48,482 | |
| NET INCOME/(EXPENDITURE) | 9,385 | - | 9,385 | (945) | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 19,602 | - | 19,602 | 20,547 | |
| TOTAL FUNDS CARRIED FORWARD | 28,987 | - | 28,987 | 19,602 |
The notes form part of these financial statements
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DORKING BEATITUDES LIMITED (REGISTERED NUMBER: 07844680)
BALANCE SHEET 31ST MARCH 2021
| 31/3/21 | 31/3/20 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| CURRENT ASSETS | |||||
| Debtors | 9 | 4,669 | - | 4,669 | 4,964 |
| Cash at bank and in hand | 25,107 | - | 25,107 | 15,427 | |
| 29,776 | - | 29,776 | 20,391 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 10 | (789) | - | (789) | (789) |
| NET CURRENT ASSETS | 28,987 | - | 28,987 | 19,602 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 28,987 | - | 28,987 | 19,602 | |
| NET ASSETS | 28,987 | - | 28,987 | 19,602 | |
| FUNDS | 11 | ||||
| Unrestricted funds | 28,987 | 19,602 | |||
| TOTAL FUNDS | 28,987 | 19,602 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 27th October 2021 and were signed on its behalf by:
S J Gardner - Trustee
The notes form part of these financial statements
Page 6
DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Grants are recognised when the entitlement to the grant is confirmed. Revenue based grants are recognised in the period in which the related costs are incurred.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings
- 20% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| 31/3/21 | 31/3/20 | |
| £ | £ | |
| Donations | 7,936 | 8,960 |
| Grants | 33,837 | - |
| 41,773 | 8,960 |
The grants of £33,837 were all from Government bodies, including £9,853 received as part of the Government's Job Retention Scheme.
3. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 31/3/21 | 31/3/20 | |
| £ | £ | |
| Shop income from donated goods | 16,918 | 38,577 |
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 31/3/21 | 31/3/20 | |
|---|---|---|
| £ | £ | |
| Independent Examiner's fee | 660 | 660 |
| Independent Examiner's fee - other services | 660 | 216 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020.
6. STAFF COSTS
| STAFF COSTS | ||
|---|---|---|
| 31/3/21 | 31/3/20 | |
| £ | £ | |
| Wages and salaries | 24,689 | 23,909 |
| Other pension costs | 960 | 960 |
| 25,649 | 24,869 | |
| The average monthly number of employees during the year was as follows: | ||
| 31/3/21 | 31/3/20 | |
| Employees | 2 | 2 |
No employees received emoluments in excess of £60,000.
Employee benefits to Key Management Personnel amounted to £18,960 (2019: £18,960).
continued...
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | ||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||
| fund | fund | funds | ||
| £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||
| Donations and legacies | 8,960 | - | 8,960 | |
| Other trading activities | 38,577 | - | 38,577 | |
| Total | 47,537 | - | 47,537 | |
| EXPENDITURE ON | ||||
| Raising funds | 45,049 | - | 45,049 | |
| Charitable activities | ||||
| Community support | 3,433 | - | 3,433 | |
| Total | 48,482 | - | 48,482 | |
| NET INCOME/(EXPENDITURE) | (945) | - | (945) | |
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 20,547 | - | 20,547 | |
| TOTAL FUNDS CARRIED FORWARD | 19,602 | - | 19,602 | |
| 8. | TANGIBLE FIXED ASSETS | |||
| Fixtures | ||||
| and | ||||
| fittings | ||||
| £ | ||||
| COST | ||||
| At 1st April 2020 and 31st March 2021 | 8,842 | |||
| DEPRECIATION | ||||
| At 1st April 2020 and 31st March 2021 | 8,842 | |||
| NET BOOK VALUE | ||||
| At 31st March 2021 | - | |||
| At 31st March 2020 | - |
continued...
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31/3/21 | 31/3/20 | |||
|---|---|---|---|---|
| £ | £ | |||
| Rent deposit | 4,350 | 4,350 | ||
| Prepayments | 319 | 614 | ||
| 4,669 | 4,964 | |||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | ||
| 31/3/21 | 31/3/20 | |||
| £ | £ | |||
| Accrued expenses | 789 | 789 | ||
| 11. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1/4/20 | in funds | 31/3/21 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 19,602 | 9,385 | 28,987 | |
| TOTAL FUNDS | 19,602 | 9,385 | 28,987 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 58,691 | (49,306) | 9,385 | |
| TOTAL FUNDS | 58,691 | (49,306) | 9,385 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| At 1/4/19 | in funds | 31/3/20 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 20,547 | (945) | 19,602 | |
| TOTAL FUNDS | 20,547 | (945) | 19,602 |
continued...
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DORKING BEATITUDES LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021
11. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 47,537 | (48,482) | (945) |
| TOTAL FUNDS | 47,537 | (48,482) | (945) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1/4/19 | in funds | 31/3/21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 20,547 | 8,440 | 28,987 |
| TOTAL FUNDS | 20,547 | 8,440 | 28,987 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 106,228 | (97,788) | 8,440 |
| TOTAL FUNDS | 106,228 | (97,788) | 8,440 |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st March 2021.
Page 11