REGISTERED CHARITY NUMBER: 1145082
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021 FOR EMLEY PLAYSCHOOL
Harrison & Co Chartered Accountants 531 Denby Dale Road West Calder Grove Wakefield West Yorkshire WF4 3ND
EMLEY PLAYSCHOOL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 11 |
| Detailed Statement of Financial Activities | 12 to 13 |
EMLEY PLAYSCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
The trustees present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1145082
Principal address
Emley Methodist Church Hall Emley Huddersfield West Yorkshire HD8 9RP
Trustees
J Bacon H Sturdy K Sutton - resigned 22.6.21 C Houlihan - resigned 22.6.21 K Morris B Whitehead - resigned 19.10.21 Z Henley - appointed 21.10.20 - resigned 19.10.21 S Hubert - resigned 19.10.21 R Wray - resigned 19.10.21 K Gravells - resigned 22.6.21 L Burton - appointed 19.10.21 N Furness - appointed 19.10.21 I Emmerson - appointed 22.6.21 J Nannar - appointed 22.6.21 L Nicholls - appointed 22.6.21
Independent examiner
Mr M J Stead FMAAT Harrison & Co Chartered Accountants 531 Denby Dale Road West Calder Grove Wakefield West Yorkshire WF4 3ND
Bankers
Barclays Bank Plc 17 The Market Place Huddersfield West Yorkshire HD1 2AB
Page 1
EMLEY PLAYSCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The overall management and control of the playschool will rest with the individual members of the playschools management committee. As well as being responsible for the management of the playschool the committee members are also charity trustees of the playschool.
The aims of the playschool are to enhance the development and education of the children under statutory school age by encouraging parents to understand and provide for the needs of their children community groups.
Subject to the provisions of the Charities Acts, every member of the committee shall be indemnified out of the assets of the Pre-school against any liability incurred by him/her in defending any proceedings, whether civil or criminal, in which judgement is given in his/her favour in which he/she is acquitted or in connection with any application in which relief is granted to him/her by the court from liability or negligence, default, breach of duty or breach of trust in relation to the affairs of the pre-school.
Recruitment and appointment of new trustees
The trustees of the charity are appointed by the members at the AGM. At every general meeting one third of the trustees shall retire from office and may offer themselves for re-election by the members.
Wider network
The aims of the playschool are to enhance the development and education of the children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability:
(b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas:
(c) Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. The
Charities main activities
a) To provide high quality care and education for children below statutory school age, in a safe, secure and stimulating environment.
b) To work in partnership with parents to help children learn and develop.
c) To add to the life and well-being of the local community.
d) To offer children and their parents a service that promotes equality and values diversity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Public benefit
We are set up to advance the education of pre-school children in or local village and the surrounding areas.
ACHIEVEMENT AND PERFORMANCE
Internal and external factors
Staff member have continued with their professional development through the range of courses and qualifications, and the committee are pleased to support this where possible.
We have received ongoing support from the Methodist Church
FINANCIAL REVIEW
Reserves policy
The net profit for the year was £3,201 (2020 £5,463) on unrestricted funds.
The charities free reserves, excluding fixed assets, restricted and designated funds at the year-end were £35,753 The trustees have adopted a reserves policy for Designated and Restricted funds, it was agreed at the committee meeting in May 2012 that Emley Playschool would maintain a reserve of three months operating expenditure due to the rural location of the setting and the unpredictable nature of birth rates.
Page 2
EMLEY PLAYSCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
Approved by order of the board of trustees on 19 October 2021 and signed on its behalf by:
I Emmerson - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EMLEY PLAYSCHOOL
I report on the accounts for the year ended 31 August 2021, which are set out on pages five to eleven.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of the Act; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Mr M J Stead FMAAT Harrison & Co Chartered Accountants 531 Denby Dale Road West Calder Grove Wakefield West Yorkshire WF4 3ND
20 October 2021
Page 4
EMLEY PLAYSCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021
| Unrestricted Restricted fund funds Notes £ £ INCOMING RESOURCES Incoming resources from generated funds Activities for generating funds 2 62,727 - Investment income 3 19 - Other incoming resources 11 - Total incoming resources 62,757 - RESOURCES EXPENDED Costs of generating funds Costs of generating voluntary income 4 57,062 - Fundraising trading: cost of goods sold and other costs 1,408 - Other resources expended 1,086 - Total resources expended 59,556 - NET INCOMING RESOURCES 3,201 - RECONCILIATION OF FUNDS Total funds brought forward 32,934 14,284 TOTAL FUNDS CARRIED FORWARD 36,135 14,284 |
2021 Total funds £ 62,727 19 11 62,757 57,062 1,408 1,086 59,556 3,201 47,218 50,419 |
2020 Total funds £ 57,609 57 - |
|---|---|---|
| 57,666 49,934 781 1,488 |
||
| 52,203 | ||
| 5,463 41,755 |
||
| 47,218 |
The notes form part of these financial statements
Page 5
EMLEY PLAYSCHOOL
BALANCE SHEET AT 31 AUGUST 2021
| Unrestricted Restricted fund funds Notes £ £ FIXED ASSETS Tangible assets 7 382 - CURRENT ASSETS Debtors 8 368 - Cash at bank and in hand 35,424 14,632 35,792 14,632 CREDITORS Amounts falling due within one year 9 (39) (348) NET CURRENT ASSETS 35,753 14,284 TOTAL ASSETS LESS CURRENT LIABILITIES 36,135 14,284 NET ASSETS 36,135 14,284 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
2021 Total funds £ 382 368 50,056 50,424 (387) 50,037 50,419 50,419 36,135 14,284 50,419 |
2020 Total funds £ 382 730 46,325 47,055 (219) 46,836 47,218 47,218 32,934 14,284 47,218 |
|---|---|---|
The financial statements were approved by the Board of Trustees on 19 October 2021 and were signed on its behalf by:
I Emmerson -Trustee
H Sturdy -Trustee
The notes form part of these financial statements
Page 6
EMLEY PLAYSCHOOL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Freehold property | - 33% on cost |
|---|---|
| Computer equipment | - 33% on cost |
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. ACTIVITIES FOR GENERATING FUNDS
| Fees received - Invoiced Lunch club fees Fundraising receipts Sale of fleeces and sweatshirt Nursery education funding Access funding Snack food income HMRC Job Retention Scheme Covid grant received |
2021 £ 11,292 3,035 254 28 47,218 - 150 - 750 62,727 |
2020 £ 4,463 1,637 711 41 43,732 3,881 100 3,044 - |
|---|---|---|
| 57,609 |
Page 7
EMLEY PLAYSCHOOL
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2021
3. INVESTMENT INCOME
| Deposit account interest COSTS OF GENERATING VOLUNTARY INCOME Staff costs Rent Insurance and subscriptions Postage and stationery Travelling allowance Sweatshirts purchased Support costs |
2021 £ 19 2021 £ 49,148 5,983 653 342 - 253 683 57,062 |
2020 £ 57 2020 £ 45,331 3,638 742 209 14 - - |
|---|---|---|
| 49,934 |
4. COSTS OF GENERATING VOLUNTARY INCOME
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020 .
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020 .
6. STAFF COSTS
| Wages and salaries Other pension costs |
2021 £ 48,907 241 49,148 |
2020 £ 45,114 217 |
|---|---|---|
| 45,331 |
The average monthly number of employees during the year was as follows:
| 2021 | 2020 |
|---|---|
| 5 | 5 |
No employees received emoluments in excess of £60,000.
Page 8
EMLEY PLAYSCHOOL
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2021
7. TANGIBLE FIXED ASSETS
| Freehold Plant and Computer property machinery equipment £ £ £ COST At 1 September 2020 and 31 August 2021 1,520 380 1,420 DEPRECIATION At 1 September 2020 and 31 August 2021 1,519 - 1,419 NET BOOK VALUE At 31 August 2021 1 380 1 At 31 August 2020 1 380 1 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Trade debtors 368 Other debtors - 368 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Trade creditors 348 Taxation and social security 39 387 10. MOVEMENT IN FUNDS Net movement At 1.9.20 in funds At £ £ Unrestricted funds General fund 32,934 3,201 Restricted funds Designated Funds 3,342 - Restricted Funds 10,942 - 14,284 - TOTAL FUNDS 47,218 3,201 |
Totals £ 3,320 2,938 382 382 2020 £ 78 652 730 2020 £ 348 (129) 219 31.8.21 £ 36,135 3,342 10,942 14,284 50,419 |
|---|---|
Page 9
EMLEY PLAYSCHOOL
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2021
10. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Incoming | Resources | Movement in | |||
|---|---|---|---|---|---|---|
| resources | expended | funds | ||||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 62,757 | (59,556) | 3,201 | |||
| TOTAL FUNDS | 62,757 | (59,556) | 3,201 | |||
| Comparatives for movement in funds | ||||||
| Net movement | Transfers | |||||
| At 1.9.19 | in | funds | between funds | At 31.8.20 | ||
| £ | £ | £ | £ | |||
| Unrestricted Funds | ||||||
| General fund | 27,580 | 5,463 | (109) | 32,934 | ||
| Restricted Funds | ||||||
| Designated Funds | 3,342 | - | - | 3,342 | ||
| Restricted Funds | 10,833 | - | 109 | 10,942 | ||
| 14,175 | - | 109 | 14,284 | |||
| TOTAL FUNDS | 41,755 | 5,463 | - | 47,218 | ||
| Comparative net movement in funds, included | in the above are | as follows: | ||||
| Incoming | Resources | Movement in | ||||
| resources | expended | funds | ||||
| £ | £ | £ | ||||
| Unrestricted funds | ||||||
| General fund | 57,666 | (52,203) | 5,463 | |||
| TOTAL FUNDS | 57,666 | (52,203) | 5,463 | |||
| A current year 12 months and prior year 12 months combined position is as follows: | ||||||
| Net movement | Transfers | |||||
| At 1.9.19 | in | funds | between funds | At 31.8.21 | ||
| £ | £ | £ | £ | |||
| Unrestricted funds | ||||||
| General fund | 27,580 | 8,664 | (109) | 36,135 | ||
| Restricted funds | ||||||
| Designated Funds | 3,342 | - | - | 3,342 | ||
| Restricted Funds | 10,833 | - | 109 | 10,942 | ||
| 14,175 | - | 109 | 14,284 | |||
| TOTAL FUNDS | 41,755 | 8,664 | - | 50,419 |
Page 10
EMLEY PLAYSCHOOL
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2021
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 120,423 | (111,759) | 8,664 |
| TOTAL FUNDS | 120,423 | (111,759) | 8,664 |
11. OTHER FINANCIAL COMMITMENTS
Designated funds
Included in unrestricted funds is a balance at the year-end of £3,342 (2020 £3,342) that has been designated by the trustees for the purchase of requested resources and contingency payments.
2021 2020
Outdoor equipment replacement 1,000 1,000 Training, laptop upgrade and other resources 2,000 2,000 Emergency Session funding 342 342 _ _ 3,342 3,342 ======== =======
Restricted funds
Reserves to be held (three months of operational expenditure) including redundancy payments based on the 31 August 2021 expenditure amounting to £11,290 (2020 £11,290)..
Page 11
EMLEY PLAYSCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021
| INCOMING RESOURCES Activities for generating funds Fees received - Invoiced Lunch club fees Fundraising receipts Sale of fleeces and sweatshirt Nursery education funding Access funding Snack food income HMRC Job Retention Scheme Covid grant received Investment income Deposit account interest Other incoming resources Donations Total incoming resources RESOURCES EXPENDED Costs of generating voluntary income Wages Pensions Rent Insurance and subscriptions Postage and stationery Travelling allowance Sweatshirts purchased Fundraising trading: cost of goods sold and other costs Equipment purchased Food and snacks Milk costs Other resources expended Repairs and renewals Sundry expenses Website costs Professional fees Training costs Sage and payroll manager costs Carried forward |
2021 £ 11,292 3,035 254 28 47,218 - 150 - 750 62,727 19 11 62,757 48,907 241 5,983 653 342 - 253 56,379 1,131 229 48 1,408 243 60 - 109 153 290 855 |
2020 £ 4,463 1,637 711 41 43,732 3,881 100 3,044 - |
|---|---|---|
| 57,609 57 - |
||
| 57,666 45,114 217 3,638 742 209 14 - |
||
| 49,934 561 191 29 |
||
| 781 69 - 14 - 411 323 817 |
This page does not form part of the statutory financial statements
Page 12
EMLEY PLAYSCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021
| Other resources expended Brought forward Loyalty rewards Support costs Management Computer equipment purchases Human resources Telephone Other 4 Bad debts Total resources expended Net income |
2021 £ 855 231 1,086 601 - 82 59,556 3,201 |
2020 £ 817 624 |
|---|---|---|
| 1,441 - 47 - |
||
| 52,203 | ||
| 5,463 |
This page does not form part of the statutory financial statements
Page 13