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2020-12-31-accounts

Annual Report and Financial Statements Year ended 31 December 2020

Registration charity number - 1145034

Year ended 31 December 2020

One by One Annual report and financial statements

Contents

Contents
Legal and administrative information 4
Trustees’ annual report 5
Objectives and activities 5
Structure, governance and management 6
Financial review 7
Statement of board of trustees’ responsibilities 7
Independent examiner’s report 9
Statement of fnancial activities 11
Balance sheet 12
Notes to the fnancial statements 13

Registered charity no. 1145034

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One by One Annual report and financial statements

Year ended 31 December 2020

Legal and administrative information

Entity name

One by One

Charity registration no.

1145034

Registered address

PO Box 762 Rotherham S60 9JB

Trustees

Rev. Rebecca Murray Chairperson - appointed 16 July 2021 Rev. David Jones Chairperson – appointed 24 October 2020, resigned 16 July 2021 Rev. Matthew John Murray Chairperson – resigned 24 October 2020 Liza Benting appointed 14 October 2021 Paul Buttery appointed 23 July 2021 Rev. Nick Chanda Rev. Douglas Williams

Bank

HSBC Bank plc. PO Box 6201 Coventry CV3 9HW

Independent examiner

Haines Watts Chartered Accountants 4 Claridge Court Lower Kings Road Berkhamsted Hertfordshire HP4 2AF

Accountant

Andy Nash Accounting & Consultancy Ltd Units 24 & 25 Goodsheds Container Village Hood Road Barry CF62 5QU

Registered charity no. 1145034

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Year ended 31 December 2020

One by One Annual report and financial statements

Trustees’ annual report

The Board of Trustees submit their annual report and the financial statements of One by One for the year ended 31 December 2020. The Board of Trustees confirms that the annual report and financial statements of the Charity comply with current statutory requirements, including the Charity Act 2011, as well as the requirements of the Society’s governing document and the provisions of the ‘Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition (effective 1 January 2019)’, and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Objectives and activities

One by One’s (OBO) objectives are:

• to relieve poverty and sickness and to promote and preserve good health by the provisions of goods and services of any kind in such parts of the United Kingdom or the world as the Trustees from time to time may think fit;

The Trustees are aware of the Charity Commission guidance on public benefit and are confident that all activities meet this guidance. During the financial year ending 31st December 2020 the public benefit has been:

Main activities in Kenya:

Main activities in Pakistan:

Main activities in Sri Lanka:

• Ran 7 Sewing Centres across the north of Sri Lanka for widows to use to their own micro-businesses. These are now self sufficient as the widows buy more materials out of their profits to buy and sell more products.

Registered charity no. 1145034

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One by One Annual report and financial statements

Year ended 31 December 2020

Dignity Project:

Mission trips:

• in 2020, 16 individuals went on a mission trip with OBO to Kenya, and 7 went to Durban, South Africa. Trips to Zambia, Uganda, Zimbabwe, Pakistan, and multiple more to Kenya were also planned but they were all cancelled due to Covid-19.

Plans for future periods

Kenya: 2021

Pakistan: 2021

Sri Lanka: 2021

Dignity Project: 2021

Mission trips: 2021

• We hope to relaunch missions trips following the impact of Covid-19, these will most likely be to Kenya, Uganda and Zambia, with the founders also visiting Pakistan to monitor the work.

Structure, governance and management

One by One is a charitable trust administered by five Trustees and governed by its Trust Deed dated 4 November 2011. It was registered with the Charity Commission on 13 December 2011.

All Trustees are appointed by vote by the current Trustees and re-appointed on an annual basis. All Trustees have an induction with the Chair of the Board and UK Director, introducing them to the organisation and responsibilities of a Trustee.

The Charity has close links with the American non-profit One by One, which is a registered 501(c)(3) and is governed by Bylaws and overseen by a board of directors. The two organisations were both established by Rebecca and Matthew Murray and both organisations work with the same purpose helping the King’s Children’s Home in Kenya and the widows’ programme in Sri Lanka and all the other main activites of the Charity for the public benefit.

The Trustees of One by One perform the usual duties of Trustees, including appointing and managing the Directors, setting the strategy, and ensuring compliance with financial and other obligations.

Registered charity no. 1145034

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Year ended 31 December 2020

One by One Annual report and financial statements

Key management personnel

Since April 2018 day to day management of the organisation has been delegated to the UK Director who was responsible for ensuring the operations of the Charity are managed efficiently.

Risk management

The Board of Trustees and key management personnel have a rigorous approach to risk management, and the key risks facing the organisation are reviewed on an ongoing basis, with mitigating actions put in place to minimise the ongoing risk to the Charity.

The key risk at the point of signing this report are:

Financial review

The Charity achieved a surplus of £89,244 in the year (2019 – £94,568) resulting in total funds at the yearend of £424,984 (2019 - £335,740).

Of the funds held at year end £279,920 (2019 - £284,422) were unrestricted as to use, and the Trustees are happy this level of reserves meets the reserves policy below.

Reserves policy

The Charity will have a bank reserve of £30,000 which will remain in the account only to be used in emergency situations such as health care bills for one of the children in One by One’s care or such building repairs for the children’s home or any of the buildings under the care of One by One.

Statement of board of trustees’ responsibilities

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations. Charity law requires the Trustees to prepare financial statements for each financial year. Under that law they are required to prepare the financial statements in accordance with UK Accounting Standards and applicable law (UK Generally Accepted Accounting Practice), including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.

Under charity law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of the excess of expenditure over income for that year. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity’s transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the Charity and to prevent and detect fraud and other irregularities.

Registered charity no. 1145034

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Year ended 31 December 2020

One by One

Annual report and financial statements

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the Charity’s website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. In addition, the Trustees confirm that they are happy that content of the annual review in pages 5 to 8 of this document meet the requirements of the Trustees’ Annual Report under charity law.

They also confirm that the financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the Charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.

This report was approved and authorised for issue by the Board of Trustees on 22 October 2021 and signed on its behalf by:

REV REBECCA MURRAY CHAIR & UK DIRECTOR

Registered charity no. 1145034

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Year ended 31 December 2020

One by One Annual report and financial statements

Independent examiner’s report

I report to the Trustees on my examination of the accounts of One by One (charity number 1145034) for the year ended 31 December 2020 as set out on pages 11 to 21.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Charities Act). The Charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act and that an independent examination is needed.

It is my responsibility to:

This report, including my statement, has been prepared for and only for the Charity’s Trustees as a body. My work has been undertaken so that I might state to the Charity’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity’s Trustees as a body for my examination work, for this report, or for the statements I have made.

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters.

The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

Since the Charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a fellow of the Institute of Chartered Accountants in England & Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Registered charity no. 1145034

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One by One

Year ended 31 December 2020

Annual report and financial statements

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Haines Watts

SHAUN BROWNSMITH FCA

FELLOW OF THE INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND WALES Dated: 25 October 2021

For and on behalf of Haines Watts Chartered Accountants 4 Claridge Court Lower Kings Road Berkhamsted Hertfordshire HP4 2AF

Registered charity no. 1145034

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Year ended 31 December 2020

One by One Annual report and financial statements

Statement of financial activities

For the year ended 31 December 2020

Notes
Income from:
Donations & legacies
3
Charitable activities
4
Investments
Total income
Expenditure on:
Raising funds
Charitable activities
5
Total expenditure
Net income/(expenditure)
Transfers between fund
Net movement in funds
Reconciliation of funds:
Total funds brought forward
10 & 11
Total funds carried forward
10 & 11		 Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2020
2020
2020
2019
£
£
£
£
122,204
239,180
361,384
372,846
12,736
-
12,736
54,026
164
-
164
304
135,104
239,180
374,284
427,176
7,504
1,856
9,360
6,711
114,167
161,513
275,680
325,897
121,671
163,369
285,040
332,608
13,433
75,811
89,244
94,568
(17,935)
17,935
-
-
(4,502)
93,746
89,244
94,568
284,422
51,318
335,740
241,172
279,920
145,064
424,984
335,740

The notes on pages 13 to 21 form part of the financial statements.

Registered charity no. 1145034

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One by One Annual report and financial statements

Year ended 31 December 2020

Balance sheet

As at 31 March 2021

Notes
Fixed assets
Tangible fxed assets
7
Current assets:
Debtors
8
Cash at bank and in hand
Total current assets
Creditors:
Amounts falling due within
one year
9
Net current assets
Total net assets
Funds of the charity:
Restricted funds
10 & 11
Unrestricted funds
10 & 11		 9,392
307,430		 Total
funds
2020
£
112,977


316,822
(4,815)
7,099
221,477		 Total
funds
2019
£
112,977


228,576
(5,813)





312,007 222,763
424,984 335,740
145,064
279,920		 51,318
284,422
424,984 335,740

The notes on pages 13 to 21 form part of the financial statements.

These financial statements were approved and authorised for issue by the Board of Trustees on 22 October 2021 and signed on their behalf by:

REV REBECCA MURRAY CHAIR & UK DIRECTOR

Registered charity no. 1145034

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Year ended 31 December 2020

One by One Annual report and financial statements

Notes to the financial statements

1. Accounting policies

Basis of preparation of the financial statements

The financial statements have been prepared in accordance with ‘Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition (effective 1 January 2019)’, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), including Update Bulletin 1, and relevant charities law.

The effect of any event relating to the year ended 31 December 2020, which occurred before the date of approval of the financial statements by the Board of Trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 31 December 2020 and the results for the year ended on that date.

Using the exemption available to smaller charities, the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.

Legal status

One by One is a charitable trust registered in England & Wales, and meets the definition of a public benefit entity. The registered office is PO Box 762, Rotherham, S60 9JB.

Going concern

The financial statements have been prepared on the going concern basis as the Board of Trustees is confident that future reserves and future income is more than sufficient to meet current commitments. There are no material uncertainties that impact this assessment and the ongoing COVID-19 pandemic has had no material impact on this assessment.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors or that have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in note 10 of the financial statements.

Income

Income is recognised when the Charity has entitlement to the funds, any performance indicators attached to the item(s) of income have been met, it is probable that the income will be received, and the amount can be measured reliably.

Donations are recognised in full in the Statement of Financial Activities when entitled, receipt is probable and when the amount can be quantified with reasonable accuracy. Gift aid receivable is included when claimable – i.e. when the eligible donation is received.

Trip contributions are credited to the Statement of Financial Activities when received or receivable whichever is earlier, unless the contribution relates to a trip in a future year, in which case it is deferred.

Expenditure and irrecoverable VAT

All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities.

Registered charity no. 1145034

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One by One Annual report and financial statements

Year ended 31 December 2020

1. Accounting policies (continued from previous page)

Expenditure and irrecoverable VAT (continued from previous page)

Grants to other organisations are recognised as expenditure when there is a legal or constructive obligation to make the grant. This is usually on receipt of the funding request from the relevant partner organisation.

Indirect costs, including governance costs, which cannot be directly attributed to activities, are allocated between activities proportionate to the direct costs incurred in those activities.

Irrecoverable VAT is charged against the category of expenditure for which it was incurred.

Tangible fixed assets and depreciation

Any assets costing more than £500 are capitalised. The only assets held are leasehold property which is valued at cost and subsequently revalued internally against similar properties in the geographical area on an annual basis and revalued by a relevant professional once every three to five years.

Cash at bank and in hand

Cash at bank and in hand includes cash in hand, deposits with banks and funds that are readily convertible into cash at, or close to, their carrying values, but are not held for investment purposes.

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount is applied.

Creditors

Creditors are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably.

Financial instruments

Basic financial instruments are measured at amortised cost other than investments which are measured at fair value.

Critical estimates and judgements

In preparing financial statements it is necessary to make certain judgements, estimates and assumptions that affect the amounts recognised in the financial statements. The treatment of tangible fixed assets is sensitive to changes in useful economic lives and residual values of assets. These are reassessed annually.

In the view of the Trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry a significant risk of material adjustment in the next financial year.

Registered charity no. 1145034

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Year ended 31 December 2020

One by One Annual report and financial statements

2. Comparative statement of fnancial activities

ear ended 31 December 2020
. Comparative statement of fnancial activities		 One by One
Annual report and fnancial statements
Notes
Income from:
Donations & legacies
3
Charitable activities
4
Investments
Total income
Expenditure on:
Raising funds
Charitable activities
5
Total expenditure
Net income/(expenditure)
Transfers between fund
Net movement in funds
Reconciliation of funds:
Total funds brought forward
10 & 11
Total funds carried forward
10 & 11		 Unrestricted
Restricted
Total
Funds
Funds
Funds
2019
2019
2019
£
£
£
143,195
229,651
372,846
54,026
-
54,026
304
-
304
197,525
229,651
427,176
6,711
-
6,711
138,717
187,180
325,897
145,428
187,180
332,608
52,097
42,471
94,568
-
-
-
52,097
42,471
94,568
232,325
8,847
241,172
284,422
51,318
335,740

Registered charity no. 1145034

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One by One Annual report and financial statements

Year ended 31 December 2020

3. Income from donations and legacies

4. Income from charitable activities
Donations & other gifts
Sponsorship
Partnerships
Coronavirus Job Retention Scheme
Donations & other gifts
Sponsorship
Partnerships
Contribution from One by
One US
Team trip contributions
Team trip contributions		 Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
83,105
77,649
160,754
-
129,706
129,706
17,487
31,825
49,312
21,612
-
21,612
122,204
239,180
361,384
Unrestricted
Restricted
Total
Funds
Funds
Funds
2019
2019
2019
£
£
£
97,662
79,443
177,105
-
116,453
116,453
23,195
33,755
56,950
22,338
-
22,338
143,195
229,651
372,846
Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
12,736
-
12,736
12,736
-
12,736
Unrestricted
Restricted
Total
Funds
Funds
Funds
2019
2019
2019
£
£
£
54,026
-
54,026
54,026
-
54,026

Registered charity no. 1145034

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Year ended 31 December 2020

One by One Annual report and financial statements

  1. Total expenditure
Grants to King’s Children’s Home Kenya
Grants to Sri Lanka
Grants to Pakistan
Other grants & gifts
Total grants
Staff costs
Consultants & professional fees
Travel & hospitality
Administrative costs
Governance costs
Grants to King’s Children’s Home Kenya
Grants to Sri Lanka
Other grants & gifts
Total grants
Staff costs
Consultants & professional fees
Travel & hospitality
Administrative costs
Governance costs		 Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
-
22,100
22,100
-
3,276
3,276
-
83,920
83,920
16,910
51,617
68,527
16,910
160,913
177,823
44,844
-
44,844
33,562
-
33,562
6,599
-
6,599
10,272
600
10,872
1,980
-
1,980
114,167
161,513
275,680
Unrestricted
Restricted
Total
Funds
Funds
Funds
2019
2019
2019
£
£
£
-
83,003
83,003
-
4,500
4,500
1,000
30,075
31,075
1,000
117,578
118,578
29,978
53,597
83,575
22,650
16,005
38,655
65,812
-
65,812
17,297
-
17,297
1,980
-
1,980
138,717
187,180
325,897

An analysis of staff costs can be found in note 6.

Governance costs includes:

Independent examination
Accounts preparation		 Total
Total
Funds
Funds
2020
2019
£
£
900
900
1,080
1,080
1,980
1,980

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One by One Annual report and financial statements

Year ended 31 December 2020

6. Staff costs

Gross salaries
Employer’s NIC
Employer’s pension		 Total
Total
Funds
Funds
2020
2019
£
£
42,609
78,131
1,168
3,882
1,067
1,562
44,844
83,575

The average headcount during the year was 1 persons (2019 – 4).

No employee received employee benefits of more than £60,000 (2019 – Nil).

Total remuneration to key management personnel in the year was £48,903 (2019 - £42,690).

7. Tangible fxed assets

8. Debtors and prepayments
Cost
Balance brought forward as of 1 January 2020
Balance carried forward as of 31 December 2020
Accrued gift aid
Prepayments		 Total
Leasehold
Funds
Property
2020
£
£
112,977
112,977
112,977
112,977
Total
Total
Funds
Funds
2020
2019
£
£
9,392
1,984
-
5,115
9,392
7,099

8. Debtors and prepayments

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One by One Annual report and financial statements

  1. Creditors: amounts falling due within one year
0. Analysis of charity funds
Trade creditors
Accruals
HMRC creditor
Pension creditor
Credit card		 Funds
Income
Expenditure
brought
for the
in the
forward
period
period
2020
2020
2020
£
£
£
284,422
135,104
(121,671)
15,058
36,417
(206)
-
98,231
(22,557)
-
51,375
(53,080)
-
100
(25)
25,703
42,291
(84,224)
10,557
10,766
(3,277)		 Total
Total
Funds
Funds
2020
2019
£
£
573
2,604
1,980
1,980
1,621
-
207
323
434
906
4,815
5,813
Transfers
Funds
in the
carried
period
forward
2020
2020
£
£
(17,935)
279,920
-
51,269
-
75,674
1,705
-
-
75
16,230
-
-
18,046

Unrestricted funds
Restricted funds
Dignity Project
King’s Children’s Home
ChiChi
Metro One World
Pakistan
Sri Lanka
Restricted funds
Total funds
51,318
239,180
(163,369)		 17,935
145,064
335,740
374,284
(285,040)		 -
424,984

10. Analysis of charity funds

Dignity Project

These are donations received for the Dignity Project work internationally.

King’s Children’s Home

These are donations received for the work at King’s Children’s Home in Kenya.

ChiChi

These are donations received to support a local young community member bereaved as a result of COVID-19.

Metro One World

These are donations received to support a new partnership with Metro One World.

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One by One Annual report and financial statements

Year ended 31 December 2020

Pakistan

These are donations received for the work in Pakistan.

Sri Lanka

These are donations received for the various areas of work in Sri Lanka.

Unrestricted funds
Restricted funds
Dignity Project
King’s Children’s Home
Pakistan
Sri Lanka
Restricted funds
Total funds		 Funds
Income
Expenditure
Transfers
Funds
brought
for the
in the
in the
carried
forward
period
period
period
forward
2019
2019
2019
2019
2019
£
£
£
£
£
232,325
197,525
(145,428)
-
284,422
-
43,038
(27,980)
-
15,058
-
110,268
(110,268)
-
-
8,847
52,750
(35,894)
-
25,703
-
23,595
(13,038)
-
10,557
8,847
229,651
(187,180)
-
51,318
241,172
427,176
(332,608)
-
335,740

11. Analysis of charity assets

Fixed assets
Current assets
Current liabilities
Fixed assets
Current assets
Current liabilities		 Unrestricted
Restricted
Total
Funds
Funds
Funds
2020
2020
2020
£
£
£
112,977
-
112,977
171,758
145,064
316,822
(4,815)
-
(4,815)
279,920
145,064
424,984
Unrestricted
Restricted
Total
Funds
Funds
Funds
2019
2019
2019
£
£
£
112,977
-
112,977
177,258
51,318
228,576
(5,813)
-
(5,813)
284,422
51,318
335,740

Registered charity no. 1145034

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Year ended 31 December 2020

One by One Annual report and financial statements

12. Trustee remuneration & expenses

During the previous two years, one Trustee, Rebecca Murray, who is also the spouse of the previous Chairperson, Matthew Murray, and since 16 July 2021 has been Chairperson, received remuneration in their role as UK Director as a paid employee of the Charity. Total remuneration during this period came to £47,395 as a staff member (2019 - £42,690). In addition, Rebecca received reimbursement of expenses incurred in her role of £Nil (2019 - £7,420).

This remuneration is permitted under the Trust Deed which constitutes the Charity, and both the previous Chairperson and Rebecca were not involved in the decision-making process around either their employment or remuneration.

In addition, the previous Chairperson, Matthew Murray, received reimbursement of travel and hospitality expenses incurred in support of the Charity, including trips to the various projects overseas and fundraising meetings, totalling £Nil (2019 - £10,961).

No other Trustees received remuneration or reimbursement of expenses during either the current or prior year.

13. Related party transactions

There were no other related party transactions in either the current or prior year.

Registered charity no. 1145034

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