Trustees' Annual Report
All Saints Danehill With Chelwood Gate
2021
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FROM THE VICAR AND CHURCHWARDENS
What a roller-coaster year it has been! It has been a very difficult time for many with challenges to work, health and social life. As with many churches, we were impacted by the need to follow guidance designed to prevent the spread of Covid-19 and for long periods we had to adapt to services at home. We are thankful for the resource of the internet with online worship, recorded services and later in-person services with streaming for those at home.
At All Saints Danehill with Chelwood Gate, our aim is to ‘know and share the love of Christ’. In obedience to the Great Commission, we seek to reach people for the Lord, to build them up in faith and send them out in loving service.
As we have pursued these goals in the difficult year of 2020 there have been some silver linings. Our church members have appreciated the joy of meeting one another and worshipping together in a deeper way. We have been inspired to find new and creative ways of reaching out, with the online services and groups reaching many. We have had opportunities to show love to the vulnerable and those with practical needs in the church family and in the wider community.
Our vision for the churches has remained steadfast - that visitors will feel welcomed and loved; that there will be thriving services for all; that we will be passionate about our faith; for plenty of leaders; that we will be a hub for outreach, and for growing home groups. Paddy would like to express his thanks to the Wardens, PCC and many others who have worked together towards this vision. Progress towards each vision point is described briefly below.
All Visitors Welcomed and Loved. Whilst we missed live services, visitors have found that it has never been easier to give church a try! Many took the chance to dip their toe in the water from the comfort of their own home, and we were encouraged by the numbers of people viewing. At the same time, we are thankful that it has become easier to welcome visitors and to get to know them with the return to physical services.
Thriving Services for All. We were able to provide a wide variety of online and when possible, in-person services. These ranged from 8am Book of Common Prayer, to 9.30am Communion and Morning Prayer including the special third Sunday services, to the 11am informal service, to Worship@4 with its very contemporary worship. We are grateful to those who worked so hard to take part in these online services and to make them available online. Our special thanks to Steve and Meg for all the editing and technical support, the online Carol Service and Christmas Day services were a particular highlight. Sermons and news sheets have been printed and distributed for a number who are not online as a means of keeping in touch and staying encouraged.
Passionate about our faith. We ran a number of online events to help nurture faith. These included Sunday Club leaders training, an online Alpha Course, and home groups meeting via Zoom. There have also been online prayer meetings as the pandemic has reminded us of our urgent need to depend on God and to seek his blessing for ourselves and others.
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Plenty of leaders. We are grateful for the way in which the wardens, PCC and others stepped up to the plate to address the challenges of this year, giving freely of their time and skills in God’s service. It has been heartening to see new people using their gifts for different roles in church life, from assisting with the Parish Magazine to greater diversity in leading services and preaching. Those involved in 2020 have included Rev. Peter Francis, Andrew Hicks, Kevin Cherry, Ally Large, Meg and Steve Coppin, Josh and Kirsti Watson, Worship@4 guest speakers and others.
Hub for Outreach. We are delighted to have appointed a new youth (& families’) worker, Josh Watson who has used the internet creatively to stay in touch with young people, giving them fun challenges and being a role model of staying positive in difficult times. We were also very thankful for the appointment of Meg Coppin as our part-time children (& families’) worker, and for the efforts of all who serve as youth and children’s work leaders. The Parish Magazine (which has been made available online and when possible in print) and the church website have come into their own as means of communicating with church members and the wider parish. The online ladies’ craft night and more recently the new watercolour group have been further means of reaching out. At this challenging time, church members have shown God’s love to each other and to those in the community through friendship as well as pastoral and practical support.
Growing home groups. Home groups provide an excellent way to grow in faith and to explore questions about how the Scriptures apply to our lives today. Some groups have paused their activities in lockdown but have kept in close touch by phone, whilst others have met on Zoom to study the Bible together.
We have invested in our vision in a number of ways. These have included the sale of the Robins and the purchase of a more suitable property on Oak Tree Cottages to accommodate the youth worker Josh and his family. Progress has been made on needs identified by the Quinquennial building inspection and the pews at Danehill have been mobilised. As restrictions ease, the improvements to Chelwood Gate Church provide us with more options for hosting church events and activities. The planned Refreshments Station at All Saints should also enhance our welcome to those who are new to the church as well as helping to strengthen our fellowship.
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Once again we would like to express our thanks to the wardens, the PCC, the youth and children’s leaders and all the church teams who do so much to support and to enable the practical running of the churches’ activities. We remember with thanksgiving those who have entered the Lord’s nearer presence including Jennifer Jennings, Mary Benson, Donna Barber and Laurence Hardy, who made tremendous contributions to the churches’ life over many years.
We praise God for those who have enabled the church to meet its priorities through generous giving. The lockdown has had a significant financial impact and so your continued support in this area is vital to the church’s mission is appreciated.
And so we thank God for all that He has done in us, through us and occasionally in spite of us in the last challenging year! ‘My grace is sufficient for you, for my power is made perfect in weakness.’ (2 Corinthians 12:9)
Ashdown Café
Unfortunately due to Covid, Ashdown Cafe has had to remain closed. We are very hopeful that it will open again in July.
Shelagh Gilliam
Bellringers
Unfortunately, like all other group activities, we have been unable to ring the bells since the first lockdown. Due to our small ringing room and the closeness of some of the ropes and, therefore, the impossibility to social distance as well as the lack of ventilation it was not thought safe to resume when the first lockdown eased.
We were however able to toll a single bell when requested for a funeral and following the death of the Duke of Edinburgh.
We regularly receive guidance from the Central Council of Bellringers and it seems unlikely, due to our circumstances, that we will be able to start after 17th May as social distancing and good ventilation are still recommended. Hopefully, if restrictions are eased as planned on 21st June you will hear the bells ringing again.
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Our Christmas handbell ringing was also affected as we could not get together to practice and were not able to go into any nursing homes. We were able to make a recording for the Carol service which we sent to some of the homes and was very much appreciated.
Chelwood Gate Church Helpers
We are grateful to those who care for Chelwood Gate Church, performing different voluntary tasks to ensure that it is ready for use by parishioners in their worship. Flexible rotas for cleaning, brass polishing and flower arranging duties assist with this. Help is also provided by those who maintain the outside of the church and grounds. We are thankful to all these wonderful volunteers and to those who have helped to recruit them. If you would like to be involved, please contact Frances Parrish (01825 740465) or Jayne Leuchars (740273).
Coffee Plus
Our group has had another positive year of Bible study, prayer and close supportive fellowship. We have used a wide variety of study resources over the course of the last year and are currently working through a study of Mark’s Gospel, which we are all finding extremely rewarding.
All the restrictions that have been in place because of Coronavirus have been extremely challenging. We have met in person when the rules have allowed it, and the rest of our meetings have been via Zoom. Technology has been a lifeline, but we can’t wait to meet up properly again. There really is no substitute for that face-to-face contact. Most of all we are thankful for this group, which has been an invaluable source of support during this difficult year.
Our members continue to be drawn from a wide variety of church backgrounds and neighbouring parishes and we value the richness that this diversity brings to our discussions. As a group, Coffee Plus has continued to make regular donations to charity, including Barnabas Fund, Hope House Haiti and Emmaus in Brighton. This year we donated £400, and Gift Aid brought the total up to £500.
Elizabeth Forty
Electoral Roll
The Electoral Roll was last updated in October 2020 and had 161 people listed.
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This update of the Electoral Roll started on 11th April 2021, have had 3 come off the register (deceased) and 4 new additions. Our new total listed is 162 on the Electoral Roll.
Meg Coppin (Electoral Roll Officer)
Fabric
Fabric matters have as with most things been impacted by COVID-19. The Fabric Committee have met via zoom throughout the year with repairs and maintenance works being progressed but sometimes delayed. The routine tasks of checks on fire extinguishers, lightning conductors, electrical certification at Chelwood Gate and boiler maintenance have continued largely as planned. The boiler has recently suffered a breakdown that required some emergency repairs leaving the church without heating for about 2 weeks. External painting at Chelwood Gate was deferred along with fund raising for the under floor ground source heating proposal at All Saints due mainly to the impacts of the virus. Routine maintenance of the churchyards has continued uninterrupted with grass cutting, trimming of hedges and the Lime trees. Three medium sized trees at Danehill fell in storms but fortunately did no significant damage.
The successful pew mobilisation project was fully completed proving to be useful and well received. Increased use of the North Porch door at Danehill due to COVID-19 restrictions led to improved security with provision of additional bolts. Unusually the All Saints Clock stopped during a period of frosts. Paul Marten who does a stirling job in maintaining the clock believes that the spindle that drives the clock hands had frozen. However some of the mechanism continues to be stiff so this may require more comprehensive maintenance soon.
The major initiative this year has been the proposal to provide a Refreshment Station at the back of All Saints Church behind the glass doors to replace the out dated and impractical facilities in the Vestry. The design includes boiling water on tap, a dishwasher and fridge with a counter for serving drinks plus two small tables and new chairs. The diocesan approval has been protracted as they take their responsibility to consult and maintain the historical integrity of the building fabric very seriously. Installation of the Refreshment Station should take only a few weeks and is scheduled to start in early June, although this is subject to receipt of the Faculty from the Registry.
Further repairs have also been undertaken as recommended in the quinquennial report including minor works to the windows at both All Saints and Chelwood Gate. The report also identified areas of stonework pointing that needed attention and this is considered to be the cause of a small leak in the Vestry roof. Further investigations are continue.
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Following the passing of Laurence Hardy it has been proposed to commemorate his life and dedication to All Saints with a stone plaque. Early consultations are in progress but the proposed plaque may be located immediately below that of his father on the Tower buttress nearest the Font.
Purchase of 41 Oak Tree Cottages was completed with the proceeds of the sale of Robins. A number of repairs were necessary to both properties and a new heating system is now being considered for the purchased property.
Finance Review
2020 review
2020 was the fourth year since 2011 when the church has suffered an overall loss on its general fund. This loss of £2,982 is slightly smaller than the 2019 loss of £8,047 but still not good to see.
The reason for this is not directly attributable to any one expense but small increases spread over several lines.
Whilst we have seen an increase of £5,132, or 7%, in general regular planned giving and cash collections at services, plus Gift Aid Tax recoverable, we have an increase of £4,654 in our general fund donations.
The parish magazine advertising revenue increased by £1,282, there was however a decrease in the number of donors supporting the initiative of giving a copy to each household to help cover the cost to the church.
In line with our pledge 10 years ago to pay the full requested Parish Contribution to the diocese we have now for the sixth consecutive year achieved this. As always this is the largest item of expenditure and was £67,356 in the year.
Due to anticipated decreases in giving during the second half of 2020 and 2021 due to the impact of Covid-19 we have agreed to pay a £1,000 a month reduction in our Parish Contribution for 2021, total £55,434 but have agreed that PCC will review it quarterly and revert to full contribution as soon as we felt we had adequate funds available.
Reserves Policy .
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It is PCC policy to maintain a balance on the "Unrestricted Fund" to help ease fluctuations in cash flow and to meet emergencies. Now that the balance on this fund has reduced again due to this year’s loss, we remain, as in 2019, at an all-time low of only 2 months operating costs (2017 was 5 months).
Youth and Children’s Work.
We were without a Youth Worker from early 2019 until August 2020. Josh Watson joined us in August 2020 so the Youth Worker costs for 2019 & 2020 were on a par and our Youth Worker Fund has remained fairly static.
We anticipate that with the continued support of the Parish Council and Private Donors, we have sufficient funds to pay the youth worker for the next three years. We were also pleased to receive a grant from the diocesan mission fund for 2021 towards the appointment of Meg Coppin who joined us in February 2021 as part-time children (& families’) worker.
Chelwood Gate Church.
Work has now been completed on Chelwood Gate Church installing kitchen and toilets, also buttress and required repairs plus disabled access. Total cost of Project was £75,462 of which £61,535 was covered by donations and grants.
We are now about to complete other work on Chelwood Gate Church, painting inside and out including windows, clearing trees and trimming back bushes and building a patio and new paths near to the remembrance area. This work will complete a lot of obligations highlighted in our latest Quinquennial Report to complete work including the outside windows.
Endowment Funds
In late 2019, the PCC agreed to sell Robins, our Endowment Property in Chelwood Gate, and bought a property more in the centre of our community. In December 2019 we purchased 41 Oaktree Cottages for £320,000 but, as we did not actually sell Robins until 2021, we obtained a Diocese Loan of £320,000 to purchase the property which is now the home of our new Youth Worker Josh Watson and his family from August 2020.
We sold Robins in February this year but, in the meantime, the monthly rental income from Robins covered our interest expense on the Diocese Loan and, in addition, we also received some short-term rental income on Oaktree Cottages.
When we sold Robins, after allowing for repairs carried out prior to sale interest paid on loan and rent received, we had cash surplus of £174,305.
Financial Summary
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We are grateful to those whose support and generosity has helped the church towards delivering its vision and financial commitments. Please see our website for details about - - online giving. www.allsaintsdanehill.org.uk/for regulars/giving donations To secure the longterm financial future of the Church, as many of our congregation have already done, we encourage parishioners to join the Diocesan run Parish Giving Scheme. Please take and complete one of the Parish Giving Scheme forms to help with this.
We are also very grateful for large donations received through legacies left to the Church. These are invaluable in supporting the fabric of our Churches and our vision. Please let me know if you need any guidance and assistance with this matter.
Will Loveridge
Flowers
This year has once again been a very strange one! No flowers in the church until Christmas when we were able to return to some sort of normality, we didn't start regular weekly rotas until after Lent but are now working as usual and looking forward to the return of weddings. We have several booked up starting from June 26th which will be fun. I would like to thank all my team for their patience during this difficult time and look forward to putting these difficult years behind us!
Diana Freeland
Home Groups
"Faith means being sure of something we hope for and knowing that something is real even if we do not see it" - Hebrews 11 verse 1. Thought about it? A pithy statement from the writer of Hebrews, but is it an assurance for everyone listening to the Gospel being read and preached each Sunday?
Whilst shopping in my local supermarket during Easter Week a mother suddenly rushed up to me and asked "My son wants to know why it is called Good Friday when Jesus died - what do I say?" Whilst searching for the cornflakes I am not sure I gave a very full answer! Home Groups are an opportunity to question, search and share our queries and concerns about our understanding and knowledge of our faith. Participants have so often found it a place where friendships grow and warmth and support develop as time goes by. We have recently added to our existing groups: one in the morning and another in the evening thus with our afternoon group we hope to meet the requirements of all. As we hopefully approach new freedom of meeting following the pandemic, these groups may transfer to homes, but at present they continue on Zoom.
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For any further details do contact our vicar or Heather Heath on 01825 790696 or heath.searles@btinternet.com
Ladies’ Craft Evening
After a considerable break, we decided to start again on Zoom this time, like most things. We have enjoyed many lively sessions, with warmth and laughter and valuable Bible thoughts. We decorated candle holders, stones, some of us trying watercolours for the first time ever, have made Easter wreaths and looked at Bible journaling. We were thrilled to welcome a few new members. A very warm welcome and thanks to Gloria, Kirsti, Alice, Lydia, Fiona, and Tamsyn who actively helped lead the craft and talks and to everyone taking part. A Watercolour Group for both men and women has sprung out of it for which we are profoundly grateful to Gloria.
Please continue to support us in prayer and remember this is a ladies’ craft group that you can come and enjoy whenever convenient. There is a WhatsApp group for updates, so feel free to ask for your number to be added. And let’s remember to be thankful as creativity is a God-given gift, as we read in Genesis 35:35. ‘He has filled them with skill to do all kinds of work as engravers, designers, embroiderers in blue, purple and scarlet yarn and fine linen, and weavers—all of them skilled workers and designers.’ Yours in His service, Sue Hicks and Gabriela MacBain.
Music
For those Sundays when we were able to meet in person, we have been grateful at the 9.30am service for the commitment of Barbara Beedle and David Usher, Katren Bishop on the organ, and for Jenny Virtue who organises the hymn choices and for the singers. We give thanks for the 11am singers and musicians. Interest from additional organists, singers and musicians is welcomed in order to boost the teams.
Noah’s Ark
Having run so successfully for many years, Noah’s Ark along with the rest of the world had to stop and was unable to operate for just over year.
As lockdown has lifted it has restarted Noah’s Ark now meets on a Monday morning. We currently have a restriction on 15 adults and on our first morning we were delighted to have 13 adults and 15 children, amongst whom were some lockdown babies and some that had moved to the village in the last year. We have contact with all the parents on text/email. We remain very grateful of the years of work that have gone into this group and continue with the routines that it is known for, including lots of play, a craft, snack and some gentle Christian input through the song/story.
We have a fantastic team with Jennie Marten and Fiona Laughlan each week and a rota of additional helpers who help once a month, including Jenny Virtue, Susie Oates, Katherine Allenby and Rebecca Bruce – praise God, it wouldn’t happen without the team!
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Please pray for this vital outreach work, the families, volunteers and the relationships that are formed through the group.
Meg Coppin, Children’s (& Families) Worker
Parish Magazine
The magazine has been produced every month during 2020/2021, but not in the usual form. Like everything else the magazine had to migrate to the virtual world, because it was not possible to distribute it, in printed form, with the various lockdown restrictions. This meant that the content was probably less widely read than usual. The print version briefly emerged in November and December and returned properly in April 21. The magazine continues to provide a valued source of news, views and information about the parish and further afield. In these unusual times it has been especially appreciated as a means of keeping people updated and informed.
Pastoral Care
A great deal of informal pastoral care (by which we mean 'looking out for people's needs within the church and wider community') has taken place during the lockdown. This has included helping with practical needs and just being available to chat on the phone. Rob May and Shelagh Gilliam are listed as contacts for those needing prescriptions or lifts to surgery. In addition, a number of church members were on the joint church and parish council volunteer list to assist vulnerable people during this time. As Christians, we all have a responsibility to show love and to help others and church members have worked hard to look out for those in need during this challenging time.
Prayer Meetings
Parish Prayer
Jesus said, ‘Apart from me, you can do nothing’ – that is, nothing of eternal value. Prayer is the way he taught us to access the loving power and wisdom of the living God. The informal Prayer Service has taken place on the third Sunday of the month at 4pm on Zoom. All are welcome, whether they wish to pray out loud or in the silence of their hearts.
Contemplative Prayer
’God never stops listening to us but sometimes we stop listening to him’ – in our time of contemplative prayer we seek to increase our openness to God.
This has been a year of difference. We have continued to put aside time on the third Wednesday of the month to spend time listening to the Word of God from Scripture, and
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ending with a time using the Word in intercession for others. As we have been unable to meet in person, we have been supported by written thoughts which have been circulated to members and which also appear on the All Saints website.
Although we have missed gathering together, it has meant that we have been sharing the prayer time with people not only in our own Parish, but also from Forest Row, Haywards Heath, Uckfield, Porthcawl, Shoreham and other parts of Sussex. All are very welcome to join in, especially as we hope to return to meeting in Chelwood Gate church from May onwards.
Catherine Older
Thursday Prayer Meeting
We met on Thursdays on Zoom at 9.15am. We pray for the needs of the parish, for those in need and for the Sunday services. It is an encouraging time for those who attend. You are welcome to try it and to join.
Safeguarding
Following on from our safeguarding inspection from the Diocese last year it is important to ensure that we as a Parish are continuing to be as thorough and as a safe as possible with our practices.
It is important going forward that we continue doing this great work and take the opportunity to refresh ourselves with current Safeguarding Policies, our Behaviour Code and where we can find Safeguarding resources so that we can be confident in tackling any safeguarding concerns.
A reminder to those who volunteer within the Church and hold DBS certificates that we have been told during assessment that these are only valid for 5 years and unless you are part of the update service they will expire after 5 years. It is a requirement from the Diocese that anyone volunteering within the Church, especially with our Young People, holds a valid DBS certificate. Some personal responsibility must be taken to ensure that our certificates are in date – if they are not then contact Paddy whi will be able to organise a new one to be completed. We have continued to welcome a number of new volunteers to the existing numbers since last year and we continue to give thanks to God for those who continue to help in the Church, especially in these trying times.
There is also a requirement for safeguarding courses to be refreshed every 3 years – C0 (‘Basic Awareness’), C1 (‘Foundation’) and C2 (‘Leadership’). You only have to refresh the highest level you attained every three years and not all of them, so if you currently hold C2 then every three years you will need to refresh C2. Again, some personal responsibility needs to be taken to ensure that we are keeping up to date.
For information please speak to Paddy. Obviously in the current climate a lot of these courses requiring attendance can’t be completed but the online courses remain available to those who need them.
Finally I wish to update you all that I will be stepping down as the Parish Safeguarding Officer after 4 years. I wish my successor the best of luck in continuing with this vital role
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Ally Large, Safeguarding Office r
School
Danehill School has adapted well to the challenges of lockdown, and its online teaching provision was cited as an example for other primary schools to follow. The school’s motto is ‘learning together, learning for life in all its fulness.’ The school seeks to weave its Christian values of curiosity, imagination, discipline, collaboration and persistence into all aspects of learning. We have welcomed opportunities to take both online and live assemblies at the school and with Josh and Meg joining the team, there is an added variety to these times of collective worship.
Sunday Club & Crèche
It has been exciting to see new families at the 11am since lockdown has eased. Sunday Club started back in April and since then has seen 10 primary school aged children. For teaching we use ‘Roots on the Web’ which follows the same teaching that adults have in the service. We have lots of fun and craft is a key part of what we enjoy.
Crèche has also started in April for the first time in many years and since starting has seen 7 preschool age children. The parents have greatly appreciated the chance of being able to sit in the service.
The All age service runs on the first Sunday of the month, this includes an action song and sees the children reading and leading prayers, it is lovely to see them at the front of church and they all seem to enjoy having a special role in the service.
There is a brilliant team to teach Sunday Club and oversee crèche, Olivia Wilcocks, Chloe Blantern, Melissa Critchley, Fiona McLaughlan, Marie Gaffon and Tamsyn Llewellyn.
We praise God for the growing number of young families at the 11am, please pray for this work, thankfulness for the volunteers and of course for the families, especially children.
Meg Coppin, Children’s (& Families) Worker
Support Ministries
We are grateful to the many people who undertake 'behind the scenes' roles to help church services function smoothly. These include our Vergers and Sacristan, Jennie Marten; the
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sidesmen; Cedric Parrish for assisting with the news sheet; Jayne Leuchars and Frances Parrish who have helped with rotas and practical matters at Chelwood Gate; the Lay Ministers of Communion and the sound and laptop operators.
We are thankful to Paul Marten for his flag raising and clock-winding; those who open and close the church; the sidesmen and welcomers and those who served hot drinks, earlier in the year. A special word of thanks to Jenny Virtue for her many years of helping with the housekeeping and to Tricia Burgess for having overseen the coffee rota. We express our thanks to all those who have helped with pastoral care, offering lifts and being named on the joint church and parish council volunteer list to assist vulnerable people during lockdown.
We are also grateful to Will Loveridge for his support with planned giving; to the Friends; the parish magazine distributors; and to many others.
Watercolour@All
Watercolour@All was launched in February 2021 after a workshop set up by Gabriela’s Craft Group. There was so much interest in learning more, that it was decided to start a specific group for painting in Watercolour. It is run by Gloria Horsfall, who has had a long career in art, exhibiting and has taught many, the love and passion for Botanical Art. The group is run the 2nd Tuesday each month starting at 1.30.
The group features primarily in Botanic Art, this gives the artist a more complete picture of a plant which can be accurately observed and recorded. An artist can incorporate many features of a plant’s life cycle in one picture: the seed, foliage, flowers, and fruit. To aid plant identification botanists at Kew and around the world still use botanic art to help them identify species where written descriptions in floras are inadequate.
The teaching sessions will gradually build up to using more skills from drawing to colour, shape and form plus materials and techniques. The workshops are always accompanied by teaching notes for reference. So far, all the sessions have been on Zoom but it is our aim to be meeting once a month at Chelwood Gate, once we have the go ahead to start.
The Watercolour Group has only been running for a very short time but already we are seeing some stunning art being produced. The group is truly inspirational, friendly, enjoyable and welcoming. We always honour God before we start with a short reflection.
The workshops are free on Zoom but when we do meet, a small donation would be helpful towards the costs of heating and lighting at Chelwood Gate. When we can meet, there will refreshments.
If anyone wants to have a try first before they decide to buy any materials, there are watercolours and paper kept at the Vicarage, just let Gabriela know and she’ll help.
For me personally, the group fulfils a vision of creativity flowing into the life at Danehill Church and I am so thankful for being given this opportunity. Please feel free to email me if you would like to join us. chayah3443@gmail.com
Gloria Horsfall
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Youth Work Report
This last year has been tough for youth workers across the nation, presenting us with some unique challenges and opportunities. We have had to keep up with ever-changing guidance and sporadic lockdowns, which have made it difficult to meet consistently and build relationships with the young people. With that being said, the volunteer team have really stepped up to the plate, which has enabled us to do as much as we can in these trying times - Thank you so much for your service!
We started in September with TNT and ICE, separating the year groups in order to keep our group sizes down. Despite this, we still saw at least 40 different young people across the two groups, which was a really encouraging start! Unfortunately, we were cut short by the November lockdown, although we were able to finish with a Christmas Special before the term ended. After Christmas we were unable to meet in person, so everything had to be done through technology. I started with a treasure hunt, leaving clues online that led to real world locations, at which I had hidden a small prize of sweets!
This was great in January, when school was all online, as it encouraged the young people to get outside, and gave them something fun to engage in. I received good feedback from the young people as well as their families.
The most exciting news is that we are able to run TNT and ICE again! Restrictions on numbers have been removed for youth groups, although social distancing still applies, but this means that we can proceed with our summer specials programme and end this year on a high note! We kicked it off with 'Fun-Field Hot Dogs' on Jubilee green, and more than 30 young people came. This is great news as we head into this term, and we have lots more fun to come.
We will also see the return of May Camp this year, although not quite as we know it. The Diocese have produced online material and have encouraged youth leaders to run an event surrounding this, so on the 30-31st of May we will be doing just that! We're all booked in to head to Blackland farm outdoor activity centre, so it will be a blast!
If you have any questions or want to get in contact, just send an email to youth@allsaintsdanehill.org.uk
Josh Watson
Website
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The website remains a key source of information about all aspects of our life together. It has recently been updated and has played an enhanced role in communications in the light of recent events. Please see www.allsaintsdanehill.org.uk
Worship@4
Worship@4 is church, but not as you know it! It has a relaxed ‘festival feel’ with songs/multimedia from the latest Christian artists and the talk is engaging, built around God’s word and all that it means for us today. Our heartfelt thanks in particular to the wonderful people from around the South-East who have given their time and energy to lead these talks.
We have been so excited to see how God has brought a new congregation together for Worship@4, who are now becoming great friends and growing in faith. As we move forward, our aim (with God’s blessing) is to make Worship@4 a hub for young people & the young at heart for Danehill and surrounding villages, enabling them to know and share the love of Christ.
Meg & Steve Coppin
Parochial Church Council
The PCC is responsible for co-operating with the Vicar in promoting to the parish at large the whole mission and vision of the church. It is responsible for maintaining both church buildings, in Danehill and Chelwood Gate. The PCC has shown regard to the Charity Commission's guidance on public benefit, seeking to represent the churches in sharing Christ's love in word and action.
Members of the PCC are either ex-officio or elected by the APCM in accordance with the Church Representation Rules. There were no Standing Committee meetings in 2020.
Our sincere and heartfelt thanks go to all who have served faithfully on the PCC, including several who have done so over many years. These include those who have retired from the PCC; Sally Alexander, Sue Hicks, Chris Critchley and Angela Barraclough, who served as PCC secretary and in many other ways before her move with Nigel to Horsham.
The PCC members are currently as follows
Vicar and Chair: Revd. Paddy MacBain, Warden and Vice Chair: Charles Critchley. Warden: Shelagh Gilliam. Treasurer: Will Loveridge, Secretary: Kirsty Watson. Cedric Parrish* (Diocesan Synod), Fabric Officer: Tony Blake. Safeguarding Officer: Alistair Large, Electoral Roll Officer: Meg Coppin, Ian Barras-Hill, Christine Colbourne, Jenna Davies, Mae Lewis, Stefan Mercado.
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- Indicates Deanery Synod member
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PAROCHIAL CHURCH COUNCIL OF DANEHILL & CHELWOOD GATE Registered charity number: 1145025
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| Notes Incoming resources Donations & legacies 2a Trading activities 2b Investment & rental income 2c Charitable activities 2d Other income 2e Total incoming resources Resources expended Costs of raising funds 3a Other trading costs 3b Charitable activities 3c Total resources expended Net incoming/(outgoing) resources Gain/Loss on sale of fixed asset Gains / losses on investment assets 6 Transfer between funds - in Transfer between funds - out Net movement in funds Total funds brought forward at 1 Jan. 2021 Total funds carried forward at 31 Dec. 2021 |
TOTAL TOTAL General Designated Restricted Endowment FUNDS FUNDS Funds Funds Funds Funds 2021 2020 £ £ £ £ £ 60,605 6,100 120,149 0 186,854 85,576 8,839 0 0 0 8,839 8,327 4,062 0 0 7,887 11,949 18,965 4,216 0 0 0 4,216 2,178 1,362 0 9,400 0 10,762 7,843 |
|---|---|
| 79,084 6,100 129,549 7,887 222,620 122,890 |
|
| 0 0 0 0 0 0 0 0 0 15,145 15,145 12,622 103,442 20,966 54,630 19,687 198,725 125,860 |
|
| 103,442 20,966 54,630 34,832 213,870 138,482 |
|
| (24,358) (14,866) 74,919 (26,945) 8,749 (15,592) 53,000 53,000 9,883 0 0 0 9,883 (13,506) 0 72 (2,880) 0 (2,808) 7,872 2,808 0 0 0 2,808 (7,872) |
|
| (11,668) (14,794) 72,039 26,055 71,632 (29,098) |
|
| 15,654 35,139 65,980 501,558 618,330 647,428 |
|
| 3,986 20,345 138,018 527,613 689,962 618,330 |
PAROCHIAL CHURCH COUNCIL OF DANEHILL & CHELWOOD GATE
BALANCE SHEET AS AT 31 DECEMBER 2021
| Fixed assets Tangible fixed assets Current assets Debtors Short term deposits Cash at bank and in hand Net current assets Total assets less current liabilities Creditors: amounts falling due after one year Creditors: amounts falling due after one year NET ASSETS Represented by - funds General (unrestricted) funds Designated funds Restricted funds Endowment funds TOTAL CHURCH FUNDS Investment assetsat market value Creditors: less amounts falling due within one year |
Notes | 18,556 59,894.78 214,513 292,963 (8,755) |
18,556 59,894.78 214,513 292,963 (8,755) |
2021 £ 320,000 85,753 284,208 689,962 - 689,962 0 3,986 17,050 141,314 527,613 689,963 (2) |
2020 £ 790,000 75,871 19,180 59,815 8,363 |
|
|---|---|---|---|---|---|---|
| 5 6 8 9 9 7 10 10 10 10 |
||||||
| 87,359 (334,899) |
||||||
| (247,541) | ||||||
| 618,330 - |
||||||
| 618,330 | ||||||
| 15,654 31,844 69,275 501,558 |
||||||
| 618,330 | ||||||
Approved by the Parochial Church Council on ….................. and signed on its behalf
Rev'd P. MacBain Chairman
The accompanying notes form a part of these financial statements.
PAROCHIAL CHURCH COUNCIL OF DANEHILL & CHELWOOD GATE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1. Accounting policies
a Accounting convention
The financial statements have been prepared under the Church Accounting Regulations 2006, as far as currently applicable, in accordance with applicable Charity Law, Financial Reporting Standards and also with the current Statement Of Recommended Practice, Accounting and Reporting by Charities SORP (FRSSE), effective 1st January 2015.
The financial statements have been prepared under the historical cost convention as modified by the inclusion of investments at market value and the revaluation of fixed assets. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those which are informal gatherings of church members.
b Funds accounting
Funds held by the PCC are:
Unrestricted funds - general funds which can be used for PCC ordinary purposes
Designated funds - monies set aside by the PCC out of unrestricted funds for specific future purposes or projects.
Restricted funds - (a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest; (b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of the year is carried forward as a balance on that fund.
Endowment funds - funds the capital of which must be maintained; only income arising from the investment of the endowment may be used, either as restricted or unrestricted funds, depending on the purpose set out in the terms of the original endowment.
c Incoming resources
All incoming resources are accounted for on an accruals basis and are accounted for gross.
Voluntary Income
Collections are recognised when received. Planned giving receivable is recognised only when received. Income tax recoverable on Gift Aid donations is recognised when the original income is recognised. Grants and legacies are recognised when the PCC is legally entitled to the amount due.
Income from investments
Dividends are accounted for when due and payable. Interest entitlements are accounted for as they are received, accrued for if material.
All other income
All other income is recognised when it is receivable.
Gains and losses on investments
Realised gains are recognised when the investments are sold. Unrealised gains and losses are accounted for on revaluation on 31 December.
PAROCHIAL CHURCH COUNCIL OF DANEHILL & CHELWOOD GATE
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021
d Resources used
Resources expended are accounted for on an accruals basis and are accounted for gross.
Grants
Grants and donations are accounted for when paid over, or when awarded where the award creates a binding obligation on the PCC.
Church Activities
The diocesan parish contribution is accounted for when paid. Any parish contribution unpaid at 31 December is provided for in these accounts as an operational (though not a legal) liability and is shown as a creditor in the balance sheet.
e Fixed Assets
Tangible fixed assets
Consecrated and beneficed property of any kind is excluded from the accounts by s.96(2) of the Charities Act 1993.
Movable church furnishing held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's inventory which can be inspected. For inalienable property where there is insufficient cost information available, such assets are not valued in the accounts. Individual items acquired over £1000 have been capitalised in the accounts and depreciated over their useful economic life.
All expenditure on consecrated or beneficed buildings and individual items costing under £1000 are written off in the year they were incurred (immediately if covered by specific grant or bequest).
As the expenditure on the improvements at the Chelwood Gate Church will be funded by a legacy and fundraising, and the property is not registered as an asset in the accounts, and also will not affect the PCC's ability to pay its parish share, these costs will be written off in the year that they occur.
Depreciation
No depreciation is provided on freehold property as it is the PCC s policy to maintain these assets in a continual state of sound repair. The useful economic life of these assets is so long and residual values so high that any depreciation would not be material. These assets will be subject to annual impairment reviews. Provision will be made if there has been any permanent diminution in value.
Investments
Investments are stated at market value at the balance sheet date and are Charifund Income Units and National Savings Income Bonds.
f Current Assets
Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove not collectable.
Short term deposits consists of the Virgin Money Charity Account.
Cash at bank includes the Verger's, Noahs Ark and Parish Magazine petty cash floats.
Reserves policy
- g It is PCC policy to maintain a balance on the "Unrestricted Funds" which equates to approximately 6 months recurring operating costs against unforeseen situations.
The balance on the Designated Fabric Fund is built up as a provision against the estimated costs of the next quinquennial inspection, together with the PCC property maintenance obligations.
PAROCHIAL CHURCH COUNCIL OF DANEHILL & CHELWOOD GATE
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021
2 Incoming resources
| aDonations & legacies 1_Planned giving _2_Cash collections at services _3_Special collections _4_Sundry donations and appeals _5_Income tax recoverable _6_Grants _7_Legacies b_Trading activities 1_Fundraising _2_Parish magazine c_Investment income 1Rental income from property 2Dividends and interest dCharitable activities 1_Church fees etc e_Other income Sundry VAT reclaim Total incoming resources |
TOTAL TOTAL General Designated Restricted Endowment FUNDS FUNDS Funds Funds Funds Funds 2021 2020 £ £ £ £ £ £ 29,165 29,165 46,401 2,283 2,283 5,901 3,500 3,500 0 22,842 6,100.00 5,649 34,591 4,180 6,314 6,314 12,694 0 11,000 11,000 16,400 100,000 100,000 0 |
|---|---|
| 60,605 6,100 120,149 0 186,854 85,576 |
|
| 1,006 1,006 0 7,834 7,834 8,327 |
|
| 8,839 0 0 0 8,839 8,327 |
|
| 7,887 7,887 15,259 4,062 4,062 3,707 |
|
| 4,062 0 0 7,887 11,949 18,966 |
|
| 4,216 4,216 2,178 |
|
| 4,216 0 0 0 4,216 2,178 |
|
| 1,362 9,400 10,762 7,843 0 0 |
|
| 1,362 0 9,400 0 10,762 7,843 |
|
| 79,084 6,100 129,549 7,887 222,620 122,890 |
PAROCHIAL CHURCH COUNCIL OF DANEHILL & CHELWOOD GATE
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021
3 Resources expended
| Resources expended | |
|---|---|
| aCosts of raising funds 1_Special appeal costs _2_Stewardship costs b_Other trading costs 1_Fundraising _2_Other _3_41 Oaktree Cottages Purchase _4_41 Oaktree Cottages Upkeep _5_41 Oaktree Cottages Insurance _6_41 Oaktree Cottages Council Tax c_Charitable activities _1_Missionary and charitable giving: Overseas Home Missions / Church Societies Secular Charities _1_Charitable Giving _2_Diocesan parish contribution _3_Clergy costs - vicar _4_Youth worker _5_Church utilities _6_Church buildings upkeep _7_Church service costs _8_Church insurance _9_Upkeep of grounds _10_Parish magazine _11_Courses and groups _12_Other church activities _13_PCC property costs - Robins _14_Chelwood Gate church improvements _15_Independent examination costs Total resources expended |
TOTAL General Designated Restricted Endowment FUNDS Funds Funds Funds Funds 2021 £ £ £ £ £ 0 0 |
| 0 0 0 0 0 |
|
| 0 0 2,286 2,286 0 12,545 12,545 0 314 314 0 |
|
| 0 0 0 15,145 15,145 |
|
| 0 0 0 |
|
| 525 525 55,434 55,434 8,444 8,444 41,655 41,655 4,725 4,725 6,860 10,574 17,434 3,610 3,610 3,903 3,903 5,169 5,169 7,812 7,812 1,913 1,325 3,237 0 1,076 1,076 19,687 19,687 653.31 20,966 21,619 4,395 4,395 |
|
| 103,442 20,966 54,630 19,687 198,725 |
|
| 103,442 20,966 54,630 34,832 213,870 |
TOTAL FUNDS 2020 £
0 0 0 0 0 10,329 1,519 603 171 12,622
0 0 0 0 67,356 4,273 9,466 3,818 7,336 2,096 3,895 160 4,329 367 1,416 8,131 12,135 1,080 125,860 138,482
PAROCHIAL CHURCH COUNCIL OF DANEHILL & CHELWOOD GATE
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021
4 Staff costs
a Wages and salaries
The youth worker received remuneration totalling £22,258.25
The Children's and Family Worker received remuneration totalling £11,326.09
b Payments to PCC members
There were no payments to PCC members, or persons closely connected to them, or other related parties.
| 5 Tangible fixed assets Cost or valuation _1_At 1 January 2021 net book value _2_Additions _3_Disposals _4_Revaluation At 31 December 2021 |
Freehold land and buildings £ 790,000 - (470,000) - |
|---|---|
| 320,000 |
During the year Robins was sold for £523,000 and the loan sitting in other creditors was repaid. The freehold land and buildings comprises of 41 Oaktree Cottages purchased on 11/12/2019 and is valued at its purchase price of £320,000.
6 Investments
| _1_Market value 1 January 2021 _2_Disposals at carrying value _3_Purchases at cost _4_Net gain on revaluation Market value 31 December 2021 |
£ 75,871 - - 9,882.78 |
|---|---|
| 85,754 |
7 Analysis of Net assets by fund
| _1_Fixed assets for church use _2_Investment assets _3_Current assets _4_Current liabilities |
General Designated Restricted Endowment Total Funds Funds Funds Funds Funds 2021 £ £ £ £ 320,000 320,000 85,754 85,754 (73,014) 17,050 141,314 207,613 292,963 (8,755) (8,755) |
|---|---|
| 3,985 17,050 141,314 527,613 689,962 |
PAROCHIAL CHURCH COUNCIL OF DANEHILL & CHELWOOD GATE
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021
8 Debtors
| _1_Income tax recoverable _2_Year end oil stock _3_Prepayments and accrued income _4_Other debtors |
2021 2020 £ £ 14,325 6,381 400 400 3,831 - Magazine - 5,000 18,55611,781 |
|---|---|
9 Creditors: amounts falling due within one year
| _1_Prepayments received _2_Other creditors |
2021 2020 £ £ - - 8,755 334,899 |
2020 |
|---|---|---|
| 8,755 334,899 |
10 Statement of funds
| Unrestricted Fund General fund Designated Fund Designated C.G. Extension Designated fabric fund Designated decorating fund Designated 'All Saints Fellowship' Designated Cafe Church Restricted Fund Vicar's Parish Mission Fund Sunday Special Collections Refreshment station/Plaque Hardy Fund Youth workers Barbara Lloyd Endowment Fund Robins 41 Oaktree Cottages Endowment Cash 41 Oaktree upkeep Robins costs Total funds |
Bal b/fwd Income Expenditure Transfers Revaluation Bal c/fwd 1 Jan 2021 31 Dec 2021 £ £ £ £ £ |
|---|---|
| 15,654 88,967(103,442) 2,808 0 3,986 |
|
| (0) 6,100 (20,966) 14,866 (0) 26,400 -9,350 17,050 4,750 -4,750 - 300 -300 - 394 -394 - |
|
| 31,844 6,100(20,966) 72 0 17,050 |
|
| 530 530 3,2953,500 6,795 0 4,149 (9,347) 5,198 -1 100,000 (5,076) 94,924 25,45021,900 (41,655) 5,695 40,000 (3,627) (3,002) 33,371 |
|
| 69,275 129,549(54,629) -2,880 0 141,314 |
|
| 470,000 0(470,000) 0 327,887 (7,887) 320,000 31,558 150,000 (26,945) 53,000 207,613 0 (15,145) 15,145 0 0 (19,687) 19,687 0 |
|
| 501,558 477,887 -504,832 0 53,000 527,613 |
|
| 618,330 232,503 (213,870) - 53,000 689,963 |
The fabric fund and the property decorating funds are treated as unrestricted funds as they are financed from agreed PCC transfers from the general fund. They are used towards funding the future costs of any significant building, repair and maintenance work that may arise in the future, specifically the next quinquennial. The endowment is comprised of Robins (previously Marten Cottage); it is an expendable endowment.