## **Friends of Phoenix Special School (FOPSS) ANNUAL REPORT 2022/2023** **Prepared By Jason Patefield Corrina Ewbank Jennifer Woodrow Becky Day** ## INTRODUCTION Friends of Phoenix Special School (FOPSS) was officially formed in 2010, when an official Constitution was adopted. The objects of the charity were agreed - To advance the education of the pupils at The Phoenix School, Keighley, by providing and assisting in the provision of education, recreational and other charitable facilities/activities not required to be provided by the local education authority at the school. - To support children with special needs and their families/carers by the provision of education and play facilities, activities, outings and events including care and support and information in particular but not exclusively by the provision of holiday Stay and Play sessions. The Committee consist of stakeholders including staff, parents/carers and volunteers from the school. CHAIR – Jason Patefield TREASURER – Corrina Ewbank SECRETARY – Christine Daly TRUSTEES – Jennifer Woodrow, Becky Day FOPSS is registered with the Charities Commission and is officially recognised as a registered charity – reg No 1144971 ## FINANCIAL SUMMARY The total income to 30[th] September 2023 was £73,381.06 the major source of funding was from fundraising from events, grants and donations from individuals and organisations. Proceeds from events £8,611.97 Short Breaks Grants £6,047.75 Stay & Play and Grants £58,721.34 The total expenditure for the 12-month period was £83,796.95 the charity provided funds to provide food hampers to families in the value of £50.00 per hamper, per month. We have been able to provide face to face services to all our families and our holiday play scheme has returned to normal operational. The remaining balance to carry forward to next year is £38,467.84. ## HIGHLIGHTS & ACTIVITY Charitable Objectives achieved Friends of Phoenix hold regular meetings where parent/carers and staff are encouraged to have a more involvement to continue the fund-raising efforts of the group. We have managed to hold our Summer and Winter Fairs as normal face to face with parents and the public. We have had many donations from local companies of raffle prizes, vouchers, food/drink that has boosted our fund-raising efforts and kept our overheads low. Parents still actively support each other via the support network via social media; where parents can all talk interact with one another. Grants were secured to enable the running of the Stay and Play holiday scheme, where children with additional needs and their siblings can come and play in an environment that is appropriate and safe. This enables families to come together to interact and feel supported. We have had a number of donations and grants from companies including Bradford Council for Short Breaks £4424.00, CAF £1500.00, Keighley Town Council Kings Coronation £200.00. HAF £44,233.00, HSF £14,250.00 ## SUMMARY We have had a great year, where we were able to open fully to all the families that rely on our service. It has been fantastic seeing all the families return and enjoying themselves. We are such a small group of people and the support everyone gives is outstanding. These people are dedicated to ensure that the charity continue to support the school and the ever so popular play scheme in the holidays. One of our aims for the next year it to recruit more volunteers and parents who can join our group. Without the support from these people, we would not be able to fundraise, fill out grant forms and organise the collection of raffle prizes. We also would like to mention all the parents and carers who normally attend the events. Jason Patefield – Chair Person Trustees Report Friends of Phoenix School (FOPS) was established in 2010. It consists of volunteers that are mainly parents attending Beckfoot Phoenix Primary Special school or parents of former students. They volunteer their time to assist with fund raising ideas and implementing those ideas in the form of event preparation and assisting during these events. FOPS holds regular meetings and parents of students currently attending the school are also invited to attend and join the team. FOPS is a well-managed charity that acts within the guidelines, the trustees have no concerns with how the charity operates and is managed. All Trustees are aware of the activities of the charity and do what they can to assist with fundraising one example of this was a sponsored walk one of our trustees organised with their company Santander. Through self-raised funds and grants obtained from various sources FOPS has been able to provide some amazing facilities within the school, this includes Stay and Play and sensory days which are provided during school holidays, sensory equipment and a soft play area within school as well helping with the funding of music therapy provision for children who attend the school. FOPS has been able to assist low-income families by providing food hampers and helps by providing free places at Stay and Play and Sensory days, more recently opening free places to parents of SEN children within the school for both events. During these events children are exposed to many activities including access to a climbing wall, being able to interact with a variety of animals and at the end of summer a fun fair as well as other activities. Jennifer Woodrow Becky Day f/J (n LD (n T (n ED J o ¢n •• Othc (HARIIY (OMMISSION FOR ENGLAND AND IYALES Rocalpts and payments accounts For th• p•rlod CC16a IiItWdUL L￿￿￿Ul To Sectlon A Recelpts and payments Unrnstrlct•d Rgstrict8d lund8 lunds Endowrn•nt funds Total funds Last y•ar A1 R•c•l Bases FundraisiryJ SIKfl 8reak G￿16 8,SBO 8,IM8 32 4,1JS Fundras 10,SlbO 52J80 Slay & Pl•y S8,n1 J8,721 ft)t• ft)ss ome fvAR) TJ,381 73,381 17,0115 A2 Ass•t and Inv•stm•rt sal•s, Is•• tsbl•l. tota Total recwpts 73,381 73.301 67,OlS •nts Bastrs Equiwient Slay & Play RunMgEqupmw Sl*(18roak5 4383 82,839 15,575 2,119 54,63B 349 62,839 15,575 loc• Fyay 12 Sub total B3,T97 83.797 69,986 A4 AsMt and Invutm•Tht urchases. (S￿ labl•l Sub total 83,797 of r•c•lMW(p•ymwts) AS Cash fvnds lasi s•ar •nd C•sh lund$ Ihis •nd S•ctlon B Statement of assets and liabll itles at th• end of the perlod Unrgsiii¢t R￿tr1¢t lund• nds io nMr••t £ to n••rn•t £ Endowmènt lund6 to n•m*t £ D•WIg 81 Cash funds Total cash funds R861r1ct￿ Endowmort fundi fund4 Delails to n•¥•4t £ B2 Other monetary assets Fund to whlch as•4t Cost l¢irtl¢)nall bdon Detalls {opllofflall 83 Investment assets F￿n￿ to Ich cts￿ I¢¥￿¢)￿￿) b•lon Cmnt Detalls 84 Assets retalned for the charity's own use Fund to Ilabllty {opllrAwll (opllon•ll Detalls B5 Liabilities Swned by one (Y t%wJ trustees on behalf of all the trusl8es S6gnalure Print Name Date of apwoval Jenrmfer Wcxthw 1411112023 1411112023