Chartty Roglstratlon No. 1144958 Company Regijtration No. 07364024 {England and Wales. PERSHORE MIDSUMMER BRASS LIMItED TRUSTEES. REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022 •4151FT. 1211112022 COMPANIES HOUSE A15
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PERSHORE MIDSUMMER BRASS LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Honornry Pr•sidMt G HarUey.Bennett P•laTshall Faize J¢)hn West Ann Vthite Commlttee nbe Faye Cuddy Marshall Fai Peler Faell Heather License Kathine Nem {appointed 18° January 20221 {appointed 18 January 20221 (appnted 18 January 20221 {apposnted P June 20221 {appoinled 18" January 20221 {appoinled 18 January 20221 Jane Richafdson SIM Rithards Elsie West John Wesl Ann Valene {appointed 1 January 20221 Company secretary Andrew Smtth Chatity numbei 11449S8 Company numb•r 07364024 RegOster•d' i)fre 79 NevA8nds PerstrKJre Worcestershire V4T110 18P 8ankefS Lltyds Bank 19 High Street Evesham Worcestershire WR114DQ
PERSHORE MIDSUMMER BRASS LIMITED CONTENTS P•ge T$. rewrt Slalemenl of trustees. reSp1b1I.eg Statement of financial 8ctivrts Balance sheet Noles to the accounts 7-12
PERSHORE MIDSUMMER BRASS LIMITED TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2022 The Irustees preseni their report and accounts for the year ended 31P September 2022. The accounts have been prfjpared in cordae with the acccHJnting Fdicies set out in note 1 to the accounts and comply with the charitable company's memoralm and Artides Of Asswation, Companies Act 2006 and 'AcC(n.g and RePIrj by Chariti'es.. Statement of Recommended Practice applKalle to charibes preparing their accounts in accordance with the FinancTral ReFling SlarKlard applicabte in the UK and Republic of IrelaTrJ IFRS 1021- (as amended for accwnkn.ng penlS cmMenDrj Irn 1 JUary 20191. Objective5 and activities The charitable comparby's owts are lo promote the art ofbras5 bwKI Mu. partl8rfy. but nol exdusively. though the organising and staging of a brass barKI mwc fesb"val. The poliaes adopted in fijrtherance of trse ot4.ects are to organise an annual brass band festival in Pershore. as well as organising other ad hoc Sm1 scale bras5 barKI events. Public benefit The trustees confim that they have tMled V•th the duty in section 17(5) of the Charities Act 2011 to have thle regard to the Chaiity commion'$ genwal guidance on public benefft. Achlevements and perfomiance Followng the COVD-19 OLrtbreak in the UK. the ènr1 Pershore Midsummer Brass Festival retumed fc4lowing 2 years where the annual festival was called off. Hoe¥er. because at the time that annIng on the annual festival started. there was uncertainty as lo wbal lock¢Jown procedu wwld still be in effect at the time of the fesb"val. The trustees therefore made the decison to only hdd the evenl using outdoor venues, being The Aryel Inn and Postsng House and The Star Inn and tree performartss given at Chapman Court. Pershtsre Abbey, ¢)ne ofthe MO popular venues in previous years. was not usetl. In adthti¢M, only 24 brass bands attended this year Compa to 30 brass bands attendirttJ in 2019. wlh e* brass baTrJ perfonning a single perforn7an OL compared to 2019 where most brass bands tAayed two shorter perfomwrKe slots. Not including free tKkets issued to barKls. Vdunteers wvj other key siworteTS i)f Ihe e¥en(380 tet5 were sold Compared to 599 ts"ckets sokl in 2019. The fall in tscket sales is attn"buted to bad weather on the day of the festival where all the performances thwe outgde this year, the redueed progrnmme aTra a150 as a large proportion of the aLKlience in previous year were eldedy persons it is assumed some may have sfill been social distancing at. the time of the festival. The aLrtumn concert undertaken in years piior to the pandemic not go ahead this yw as lod(down procedure$ had not been lifted * that ts'me. Fln•nclal review Total income from the annual Pershore Midsummer Brass Fesliva was £4.419. compared lo the £7.740 received from the previous annual event in 2019. HTh¥ever. Ihe fall in income is attributed to a reduced wogramme arKI othèr effect5 of Ihe COVD-19 outbreak, as well as bad weather di5uraging aUdIee atteTrlan¢e. The unrestricted fvnd reseryes at year end were £6.25212021- £6.269}. ReseNes policy It is the wlicy ofthe organisats.on that unrestricted funts 5uld be maintained at a le¥d to ensure that costs inCUrd in setting up the annual festival can be met Fxwto being recuperated from generated durir¥J the festival, as well as ensuring that there is suffioent fvnds for a cash float on the day. Page 1
PERSHORE MIDSUMMER BRASS LIMITED TRUSTEES. REPORT (CONTINUED) (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2022 This year lotsl annual festiva exFeTrJiture tKJs £7.769 {2021 - £rMII. of whith £2.4 (2021 - £nil) related lo brass ban(J perfomance fees paid after the event. Assuming a eash float of £1.CMJ) needed for the everrt. this would indicate a larget reserve levd of £6,369 Compared lo an actual reserve level of £6.252. However. this yearfs annual festival had a reduced programme Compared to previous years and yeafs annual festival costs are expected to higher than this year. At the year end unrestn.cted reser¥es held are c¢ed to be at a levd cowstent wth thbs reseNes policy. Inve5trnent policy The trustees have Ihe per to invest n suth assets as Ihey see fit. Risk manag•menl The trustee has assessed the maiN risks to vhich the cthari¢able c¢Thpany is expM)sed. and are satisfied that Systems afft in place to mibgate exposure lo the major risks. The tsggesl risk to the charitable company is considered to have been lh8 need to attract sulTraent audience numbers . lo Pershore Midsummer Brass Festival as lo finartt the festival thTough ticket and programme sale, although this risk has increased due to the COVIO-19 oUtk as a large prcyortiw Ofalthen members of past events were over 60 years of age. Fubjre plans Pershore Midsummer Bra55 Fe5tiv is expe(led to go aW in 2023. The trustees. have made the decisi to convert ts tharitable 1panY into a charitable inwrporaled organisation. atthough this is subject to ¢Jbtsining pemission to do so fmm Chanty Com$$1(. Structure. governance and rnanagerngnt The charitable company was incorporated as a compwry h'mited by warantee on 2rrtl SeMember 2010. The eharitable company is govemed by its Memorandum arKJ A"¢leS of Asswation as amended on 7th April 2011 and 18th November 2011. vthich es1iS the.owts and p(h¥ers of the Chtable comp. The trustees. who are also the dire(knts the wrpose ofcompany Iw, and 7ho served during the year were.. M¥shall Faizey John Wesl Ann rte None ofthe trustees has benefioal interest in ts company. Al of the Ir5 are membws of the company and guarantee to nthbute t1 in Ihe evenl ofa windiry w). The charitable C(panY is run by a commrttee. from tr trustees a chosen trom and delegate day lo day management of the charitable company to. There are now 5 committee members linduding the trustees) in the year. The committee meets regulafiy lo decide and monitor the atvitses of Ihe charitable company. A quorum of 4 committee membets is required al commrttee meetings. Page 2
PERSHORE MIDSUMMER BRASS LIMITED TRUSTEES. REPORT (CONTINUED) (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2022 The ¢ommittee membws who seNed during the yw we: Faye Cuddy Marshall Faizey Peter Farrell Heather License Katherine NeIn David Peters Jane Richardsc Simon Richards Elsie West John Wesl Ann White Valerie w0j$ (appnted 1&h January 20221 {apwnted 18th January 2022) {apptynted 18th January 20221 (appointed 7th June 2022) {appoinled 18th January 20221 (appoinie(118th January 20221 (appointed 18th jUary 2022) New committee members a apwnted by the current eommritee Mbe19 based personal rec4Jmmendab"ons. The committee members receive any training deeTrd approwiate at c(xnmittee meetsngs. The wnmittee members usualty meets every monlh and more frequenty in the run up to the event. although during the Cov119 outbreak when such meeting5 coukl not go alwd, decision5 that require committee member approval were discussed by way of ph)ne or all correspcK¥Jence. This report has been prepared in acccdance with t special prov[SK relab.ng to small companies vthin Part 15 of the Companie5 Act 2006. On behalf of the board of tnjstees." John West Trustee Trustee Dated. . ..l.':.Ii :.K Page 3
PERSHORE MIDSUMMER BRASS LIMITFD STATEMENT OF TRUSTEES. RESPONSIBILMES The trustees, are also the directors of PersIe midmer Brass Limited for the pUose of cunpany law. are responsible for preparing the Trustee5' Rewt and aecounls in accordancewth applicable l••varnl Unjted Kirgdcyn Accounbng StKlards (United I"ngdn Generally Aecepted Accounkn"rKJ Prath"ce). Company law requires the trustees to prepare accwnts for each financial year ¥thich give a true and fair view of the state of affairs of the charitabte company and of ts incoming resources and application of reSoUe$, induding the income and expenditure. of the charitable company tr Ihat year. In preparing these a¢counts. the trustees are required to: select suitabk x¢0Ing KI then appty them ¢sIStenY.' obseNe the metrths and pnrtiples in the chaiiti.es SORP (FRS 1021.. make judgements and eslimates that are reasonable aThJ prudent,. and prepare the a¢unt5 on the going con¢em basis unless it 1$ wppropriate lo presume that the charitable ompany VMII contsnue in opwabon. The trustees are responsible for keeping adequate accounting records disclose with reasonable accuracy at any lime the financial position of the charitable comp8ny and enable them lo ensu that the accounts comply with the Companies Act 20L%. They are also resw)nsible for safeguarding assets of the charitable company and hence for taking aSOnable steps for the prevention and detectron of fraud and other irregularities. Page 4
PERSHORE MIDSUMMER BRASS LIMITED STATEMENT OF FINANCIAL ACTMTIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEAIBER 2022 Unrestricted 2022 Total 2021 omln Donations received Charitsble activities.. Pershore midsumm Brass Festival Other trading income Investment irorne 1635 4419 697 Tolal 5n¢ome 7.752 Ex ndl Charitable a¢tbvib'e$.' Pershore midsumm 8rass Festival 7.769 10 T¢)tsl expendlturn 7.769 10 Net incomel{expenditurel lor the ytarf Net mo¥om•nt in funds {171 Fund balances at 1 Cktober 2021 62S2 6,278 Fund balances al 30 Seplember 2022 6.269 6,269 The statement of financtal adivibes irtludes all gains arKI k>sse5 recognised in the ye. The statement of fin081 &bvibes so complies with the requremerts for an income and expenditure aUnt under the Companies Act 2006. Page 5
PERSHORE MIDSUMMER BRASS LIMITED BALANCE SHEET AS A T30 SEPTEMBER 2022 2022 2021 Current assets Cash at bank and in hand 6.252 6.269 6.262 6,269 Total net assets 6.252 6.269 Income funds Unrestricted funds 6.262 6,269 6,252 6,269 The company is entitled lo the exemptiw from the audit requirement contained in section 477 ofthe Companies Act 20C6, forthe year ended 30 September 2022. No rnber ofthe company has depoled a nots"ce. pursuant to section 476. requiring an audit of these &Cnts. The directots aLncNAedge th"r wsth"lilies for wffAJring Ihat the mPanY keeps acc¢xrting records which comply wth section 386 of the Act and for prepariry accounts vthich give a tiue and fair view of the stale of affairs of the company as al the erKI of the financial year and of its incoming rescJrees and application of resources. including its income and experKliture, for the finawal year in accordance wrth the Tequirements of sfjctions 394 and 395 arKI which olhepmse V•th the requrements ofthe COM$ Ac 2006 olaling to accounts, so far as applicable lo the company. These accourrts have been prepared in accordance pwsions appIlble to companies subiecl to th8 small companies. regime. The accounts were approved by the Board w.... . . . Lz West Trustee Ann Vthrte Trustse Company Reglslratlon No. 07364024 Pag8 6
PERSHORE MIDSUMMER BRASS LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022 Acc(wntOng pollcies Statulory InfornHti¢ Pershore Midsummer Brass is a private company lin¥ted by guarantee irwrporated in England and Wales. The registered office is 79 NvAlands. PersfKrfe. v44)rceStetshi. WR10 1BP. 1.1 Accountlng conv•nlk>n The financial statements ofthe cth8rrte CoMpy. thich is a P1¢ benefii entity und¥ FRS 102, have been prepared under the hist¢ical cost Conventi in accwdarKe the Financial Repo"n9 Standard Applicable in the UK and Republic of Ireland (FRS 1021. the AccountirKJ arKI Rep)rbng by Charities.. Slatemenl of ReMrnended Practice applicable to chanties preparirthJ their accounts in accordan wth the Financial Repth'ng Standard applicab in the UK arKI Republic of Irda1 (FRS 102) (Charities SORP IFRS 10211. the Charities Act 2011 the Compa)ies Act 20. The charitsble company taken att4anlage of the provisions in Charities SORP {FRS 1021 not to prepa a Statemenl of Cash Fl(r• avalthe to chanties that &e not law chan¢. The accounts are wepared in sterting. wtwch is the f¢Onal cuffency of the dwritable company. Monetary amounts in these finarKi slatements are to trle nearest £1. 1.2 Charltsble funds Unrestricted fvnds are avalable for use at tt discretK)n of the trustee in furtherance of their charitable 'objectives unless the furKls have been de"gnated otlw wrposes. Restrictgd fvrKls suL¥ect to sFufie eorKlilicrn by don(Ks as to h¢>w try may be used. The pw)oses and uses of the restricted fijnds are set out in the Th)tes to tr acc(nts. 1.3 Incoming resources Income is recognised tthen the charilalk company is legally entit to il after any perfomiance condilic have been met. the amounts be measured rdiably. and rt 15 probable that InCe will be received. Grants related Io Ferf0an WKI specific ddiverables are accounted for as the thaiitable company eams the right to consideration by its pErformarKe. irtsxme is Tthved in athance of Its recognllion it is deferred and included in credrtots. Ifyfrere enbtlement occT$ before income being receNed the income is accrued. Capilal grants ¥e acc(xrted for as income as SIX as tw are receivable. Donated facilities and seryices received ts the chomat4e mpanY5 cw LW wthich it would ¢)therwise have puhased are reeognised in ine4)me during the period in vthich such seNices are receNed, provided the value of the gift can be measured rehably. The chantable company benefits from the c(xrtribubon of unpaid gerwal vdunteers in carrying wt their actiwties. However, it is consdered imwactul for tsir conlrilxrtton to be measured reliably for aecounling purposes. Given the absence of a relith measurement basis, the contribution of genera volunteers 1$ not recognised as ineome. Page 7
PERSHORE MIDSUMMER BRASS LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022 1 Accounting policles {¢onlinued) The chantable comparry reIved thnated gc)as to be as rAues at raffles and tombolas. However, il is considered Impractical forthe value of suth goods to be measured rlaY foraccounting purp)ses. Given the absenee of 8 reliable measurement basis, donated gwds recEi¥ed to be Ltsed as prizes is not reC)niSed as income. Income re1ved from lombolas is recOgne as trading income on receipt in exchange fr)r an imme(atg chance to win dted prizes for t(Mn11a5 at the brr of draw for raffies. Tumover is measured at the fair yue of the coNderatron received or Teceivabk a1 represerrts amounts eivable for gc(rfJs Serv yo¥thd in Ihe normal cwrse of Iwsinessl 1.4 Resources expended Liabilities a recognised as expenditure as soon as there is a legal or c£Jnstructs¥e obligation c(Mnmittin9 the charitsble company lo that expendIre. it is prcthble that a transfer of economK benefits wll be required in settlement and the amount of the obligation can be measured reliably. Expendtture is accounted ts on an accruals basis and has been daswfied under ldIrS that a99regate all cost related to the category. Expendifvre is Ststed inclusive of irreeover8tAe VAT. vthe costs cannot be directly attributed to particular headings. they have been alkxated to activtties a basis conwstent with the use of resour5. Costs of charitable xtivities comwise 011 costs identified as or mainly attributable to achieving the charitable ctjects of the tharrtate company, induding the costs of disseminatsng infom7at in support of charitable a'v"e$. These costs iude staff costs. ¥h)olly mainly attribulable SUPFYt ¢x>sts and an apportionment of general overheads. 1.5 Cash and cash ¢qul¥•l8nts Cash and eash eqvaleftts include cash in ha)d, depc&ts hebd at bks. her short-term Iw4uid inveslirents with ongin81 maturities of three or less. bank overdrafts. urferdrafts are shown within boirowings in current lialylities. 1.6 Financl•l instruments The chantae company has elected to apply the provis( of Section 11 'Basic FinarKial Instruments. and Seth"on 12 '0ther Finanual Irthjmerts IssLES' of FRS 102 tt) all of its financial instNmerits. Financial instruments are recognised in the charitat4e companVs balarte sheet when th.e charitable company becomes party to the contractual provigcw ofthe irtstrument Finanaal assets and IMbthkn"es are oifset. wrth the rt amounts presented in the financaal slatements. when there is a legally enforceaLle nght lo set off the fecognised 8m(KJnts and there is an intention io settle on a net basis or to reatise the asset and settle the ats1.ty wmullly. Ba¥lc financlal assets Basic financial assets. wthich include debtors and cash and bank balanees, are inth.alty measured at transath'on pnee Iuding transaction costs and are subseqLEnty carried at amortised cost usiThJ the effective intere51 method unless the aangement constitutes a finaThing transaction. wthere Ihe transaction is measured at the kyesent value of the fulure receipts discounted at a mwkei rate of interest FinaneAal assets cL3SStfied as receivable within one year are not arniyb"sed. Page 8
PERSHORE MIDSUMMER BRASS LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022 AGcountlng policles IcoDllnued) Baslc finan¢i liabilili•s 8asic finan(aal liabilities. induding credit¢)ts and bank loans are In"al recognised at transaction price unless the arrarvjement consththes 8 financTng transath"on. where the debl instrument is measureil al the present value of the luture payments dis£tyJnted at a market rate of interest. Financial liat4.1ilie$ ¢13$sified as payable wthin one year are Tr)t am¢ylised. Debt instruments are gjbserywuy wied al amorbsed using ts effective interest rate method. Trade creditors are oblatIc$ to pay for gothjs or ser¥eS that have been xquired in the ordinary course of operations from yjppliers. Amounts payable a classffied as current liatj'lities if payment is due ¥wthin one year or less. If Th)t. they are presented as rwurrent liabilities. Trade cr&Xilots are recognised inib.ally at transaction price and Subseq measured at amorttsed Cost usirvJ the effecaive interest melhcKI. Financial liabilities are derecognised then Ihe charilable company's CLYrtra¢tual obligations expire or are discharged or carKelled. Crftlcal accountlng esllm•ts¥ and Judgements In the applKation of the charitable compan$ accounting policies. the trustees are required to make judgemenls, estimate5 and assump110r aboul Ihe eaffying amount of 8ssets and liabilities that are not readily apparent Irom other sLxJrces. The esb"males and asswate(l asSUmptn$ are based on historical experience and othw factors Ihal are C¢1{ to be re18vant. AL1ual re$ts may differ from these estimates. The eslimales aTrJ undedying assumpbons we le4j on an ongoirvJ basis. RevisK)rts to accounting eslimales are recognised in the Feric¥J in the estimate is revised where Ihe revision affects only Ihal period. or in ts period of the revision and future periods where the revision affeets both current and future periods. Non4apitallsadon of equipment The followng items purchased. arKI sltll by Ihe charilable company have beeTt expensed in the year of purchase, as Ilw are not considered tarvJible fixed assets: TKket boolh purthased in 2012 for £717 Music sland$ purcha¥ed in 2013 for £495 Marque purchased in 2014 for £1.400 Ausic stands purchased in 2016 for £720 Public address sy*em purchased in 2017 for £610 qusic stsnd bags purchased in 2018 for £300 Gazebo purchased in 2019 for £299 Pa9e 9
PERSHORE MIDSUMMER BRASS LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022 Donatlons recelved Tolal 2022 Total 2021 Donations Grants receivable The Elmley FwrKlalion chavon District COU11 Pershore Chamber of Commerc* 65 1,000 1.000 S70 2.635 Incomè from charltable actlvliles Total 2022 Total 2021 Pershore Midsummer Brass Ticket sales Programme sales Adverhsing and sportsorship 1.206 Totsl Incom• from chartable actlvltles 4,419 Income from tradlng actlvths Total 2022 Total 2021 Tombolas 697 Investment income Totsl 2022 Tolal 2021 Bank inlwesl recwvable Page 10
PERSHORE MIDSUMMER BRASS LIMITED NOTES TO THÈ ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022 Charltable actlvltles 2022 2021 Aclivilies undertaken diTecty- Pwshore Midsummer Brass Festival Supwt cosls- Petshe Mhlsummer Brass Fesbval 7,166 603 10 7.769 10 Exp•ndlture on ¢haritsbl I1VIlla$- dirnct costs Totsl 2022 Totsl 2021 Costs relaling to Pefshore PAldsummer Brass costs conykne: Biass baj perfonnance fees Marquee and equipment hire Pro9ramme V4YiStband printirvj costs Event insurance First aid costs Perfomiing RI Sooety 2MOO 3.318 472 300 121 169 Totsl expenditure on direct costs 7,166 Expendlture on ¢harllable actl¥it1- support costs Tolal 2022 Totsl 2021 Event advertigng Website Costs Postage and stationery 552 12 10 10 10 Trustees N¢)né of the trustees (or any perwns t1) received any remuneralion during eilher the urrent year or the previ¢)us year. None of the trustees were reimbu expenses in ther the cuffent year cy the 10$ yew. 11 Employees There Vere no employ&s dunng either the currert or previ(ws years. Page11
PERSHORE MIDSUMMER BRASS LIMITED NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 30..SEPTEMBER 2022 12 Related party tranwtrons The charitable compwy had no rdated paty IrSaCkn in eiiher the cuThert or previLW financial years. 13 Member8 Ilablmty Each member of Ihe tharI&Ie company lththo are the trustees of the tharitable tompany} undertakes to ontribute to the assets of the company in the event of it teing wound up while helshe is a member. or vmlhin one year after helshe ceases to be a memter, such amount as may be required. not exceeding £10 for the debts and lbIl"eS c(xtsaaed helshe ceases tt> be a member. Page 12