Charity Number : 1144889
THE PAROCHIAL CHURCH COUNCIL OF TRENTHAM OF THE ECCLESIASTICAL PARISH (CHURCH OF ST. MARY & ALL SAINTS)
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
DPC Chartered Accountants Stone House Stone Road Business Park Stoke-On-Trent ST4 6SR
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS) Contents
| Annual Report | 1a – 1c |
|---|---|
| Accountants Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 – 10 |
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 1a
Annual Report for 2023
(to be presented to the APCM in March 2024)
A. Introduction and Administrative Details
For many years the Church of St Mary and All Saints, Trentham (known as Trentham Parish Church) has had registered charitable status.
The charity details are: Charity No: 1144889 Name: The Parochial Church Council of the Ecclesiastical Parish Of St Mary And All Saints, Trentham Address: Park Drive, Trentham, Stoke-on-Trent, ST4 8AB
At the year end the PCC members and trustees were:
Vicar The Revd. Adrian Stone, Curate The Revd. Joe Palfreyman Churchwardens Mr David Finn, Mrs Iris Barcroft Treasurer Mrs Val Ellis Secretary Mrs Sandra Baker Locally Commissioned Officer Mrs Ann George Trustees (elected members) Mrs Cathy Allen, Mr Nick Copestick, Mr Rob Edwards, Mrs Carol Feben, Mrs Lesley Grocott, Miss Janice Hawkins, Ms Amanda McDonald, Mr Terry Steele, Mrs Sue Thomas, Mr Paul Topping, Miss Gracie Walters, Mr Chris Yates Deanery Synod Mrs Lesley Symon, Mrs Lisa Walters, Mrs Pauline Wallbank
The following retired during the year: -
Mr James Allen, Mrs Suzanne Copestick, Mr Jon Mueller
Bankers: NatWest, 75 High Street, Newcastle-under-Lyme, ST5 1PN Independent Examiners: DPC Accountants Stone House, 55 Stone Road Business Park, Stone Road, Stoke-on-Trent, ST4 6SR
Senior Minister: The Revd Adrian Stone
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 1a
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 1b
Annual Report for 2023 (Continued)
(to be presented to the APCM in March 2024)
B. Structure, Governance and Management
The PCC comprises the licensed clergy attached to Trentham, two churchwardens and up to twelve members elected from within the church family who are on the electoral roll, two of whom are entitled to represent the parish at the Deanery Synod.
Trentham Church continues the practice of having one or more co-opted members when required. Newly appointed members can expect to be briefed by the Vicar about their role and responsibilities as trustees of the charity.
They are brought up to date about recent discussions and provided with copies of recent agendas and approved minutes of the meetings.
The PCC has one formal sub-committee, known as the Standing Committee. This committee comprises the vicar, the elected vice-chair, churchwardens, treasurer, secretary and one other elected from within the remaining members of the PCC.
C. Public Benefit
The trustees of the Charity are aware of the Charity Commission’s guidance on public benefit in The Advancement of Religion for the public Benefit and have regard to it in their administration of the Charity.
The trustees believe that by promoting the work of the Church of England in the Ecclesiastical Parish of Trentham it helps to promote the whole mission of the Church (pastoral, evangelistic, social and ecumenical) more effectively within the Ecclesiastical Parish and that in so doing it provides a benefit to the public by: -
“Providing facilities for public worship, pastoral care and spiritual, moral and intellectual development, both for its members and for anyone who wishes to benefit from what the Church offers; and promoting Christian values and service by members of the Church in and to their communities, to the benefit of individuals and society as a whole”
D. Objectives and Activities
Within the fellowship of the Church of England, the Lichfield diocese and the local community, Trentham Parish Church Council has sought to incarnate the strapline “Sharing the love of Jesus”.
The five points from the vision of Trentham Church are: -
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Seeking the Heart of God
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Preach the Authentic Gospel
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Value Each Other and Identify Gifts
Page 1b
PAROCHIAL CHURCH COUNCIL OF TRENTHAM
(CHURCH OF ST. MARY & ALL SAINTS)
-
Intentional Discipleship and Discipling
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Outreach to the Community and Beyond
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 1c
Annual Report for 2023 (Continued)
(to be presented to the APCM in March 2024)
E. Achievements and Performance
Reports from all groups and activities will be submitted at the APCM which is to be held in March 2024.
F. Reserves Policy
The PCC discussed the following factors in arriving at their reserves policy:
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Money should only be kept in reserve for specific reasons – whilst the Bible clearly indicates that we should not hoard, it is also clear that sensible planning for known events and responsibility for others (including employees) is important.
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A wish to have six months running costs in cash reserves in case of a major problem (£75k). This does not include repairs to the building.
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Staff salaries (£60k).
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Building Fund (£50K)
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Quinquennial Repairs (£20k)
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There was a general wish that more should be spent on outreach to the community.
Policy: It is the policy of this church to hold in reserves no more than 6 months general running costs and no less than 3 months general running costs. It is also our policy to hold an amount for likely building works at the next quinquennial inspection.
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 1c
Date: -----------------------
Rev. Adrian Stone Senior Minister
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 2
Accountants Report
I report on the accounts of the PCC for the year ended 31 December 2023, which are set out on pages 3 to 10.
Respective responsibilities of the charity / PCC and the examiner
As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent Examination is needed.
It is our responsibility to :
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Examine the accounts under section 145 of the 2011 Act,
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To follow procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and
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to state whether particular matters have come to our attention.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity/PCC and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit , and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below..
Independent examiners’ statement
In connection with my examination, no matters have come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Helen Tidyman Independent examiner DPC Accountants Ltd Stone House Stone Road Business Park Stoke-On-Trent ST4 6SR
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 2
Date:
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 3
Statement of Financial Activities
For the Year Ended 31 December 2023
| Note INCOMING RESOURCES Donations and legacies 4a Other trading activities 4b Investments TOTAL INCOMING RESOURCES RESOURCES EXPENDED Grants & donations 5a Charitable activities 5b Church administration & management 5c TOTAL RESOURCES USED NET INCOMING /(OUTGOING)RESOURCES Transfers between funds Balances brought forward at 1 stJanuary 2023 BALANCES CARRIED FORWARD AT 31 ST DECEMBER 2023 |
Un- restricted Restricted Total 2023 Total 2022 £ £ £ £ 195,318 - 195,318 182.296 6,936 - 6,936 9,705 1,035 - 1,035 143 203,289 - 203,289 192,144 16,000 - 16,000 22,250 175,889 (220) 175,669 173,419 13,256 - 13,256 11,917 205,145 (220) 204,925 207,586 (1,856) 220 (1,636) (15,442) (600) 600 - - 263,085 1,635 264,720 280,162 260,629 2,455 263,084 264,720 |
|---|---|
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 4
Balance Sheet
As at 31 December 2023
| Note FIXED ASSETS Tangible assets 7 Investments 8 CURRENT ASSETS Debtors 9 Cash at Bank LIABILITIES Amounts falling due within one year 10 NET CURRENT ASSETS NET ASSETS REPRESENTING General Funds 11 Restricted Funds 11 |
2023 2022 £ £ 38,275 39,398 2,455 1,635 |
|---|---|
| 40,730 41,033 8,944 9,440 218,333 217,817 |
|
| 227,277 227,257 (4,923) (3,570) |
|
| 222,354 223,687 |
|
| 263,081 264,720 |
|
| 263,089 263,085 2,455 1,635 |
|
| 263,084 264,720 |
Approved by the Standing Committee on behalf of the PCC on ………………... and signed on its behalf by:
Rev Adrian Stone D Finn Senior Minister Churchwarden
The notes on pages 5 to 10 form part of these accounts.
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 5
Notes to Financial Statements
For the year ended 31 December 2023
1. GENERAL INFORMATION
The charity is registered in England and Wales with a charity number 1144889. The registered address is Park Drive, Trentham, Stoke-on-Trent, ST4 8AB.
2. STATEMENT OF COMPLIANCE
The PCC is a public benefit entity within the meaning of FRS102. These financial statements have been prepared under the Charities Act 2011 and in accordance with Church Accounting Regulations 2006 governing the individual accounts of PCC’s and with the Regulations’ “true and fair view” provisions, together with FRS102 as the applicable accounting standards and the 2019 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP(FRS102)).
The charity has taken advantage of the exemption available for smaller charities not to produce a cash flow statement.
3. ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members. The financial statements are prepared in sterling, the functional currency.
Funds
Unrestricted funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC.
Restricted funds are applied in accordance with the direction of the payer/donor. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund.
Incoming Resources
Voluntary income and capital sources
Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income tax recoverable on Gift Aid donations is matched to the income.
Grants and legacies to the PCC are accounted for when any preconditions have been met.
Funds raised by special events are accounted for exclusive of expenses.
Income from Investments
Interest on Deposits is accounted for when receivable; such income is paid to the PCC without the deduction of income tax.
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 5
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 6
Notes to Financial Statements (Continued)
For the year ended 31 December 2023
Resources Used
Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accounted for when due.
Fixed Assets
Consecrated land and buildings and movable church furnishings
Consecrated and benefice property of any kind is excluded from the accounts by s.10(2)(a)&(c) of the Charities Act 2011.
Movable church furnishings held by the Vicar and churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the Church’s inventory, which can be inspected (at any reasonable time). All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is written off as expenditure where matched to specific income in the Statement of Financial Activities and separately disclosed.
Other fixed assets
Equipment acquired since 1 January 1996 for use within church premises is depreciated on a straight line basis over its estimated useful life. For fixtures and fittings this is 5 years.
Current Assets
Amounts owing to the PCC at 31 December are shown at Note 9 below as “Debtors”, these sums have been received after the accounting date. Income Tax recoverable is calculated by reference to receipts under gift aid to 31 December.
Current liabilities
Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.
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INCOMING RESOURCES
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a) Incoming resources from Donors
| Unrestricted | Restricted | |||
|---|---|---|---|---|
| Funds | Funds | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Bankers orders & regular cheques | 117,471 | - | 117,471 | 127,564 |
| Income tax recoverable | 29,877 | - | 29,877 | 32,511 |
| Collections (open plate) at all services | 8,288 | - | 8,288 | 6,454 |
| Other giving and sundry donations and | 39,682 | - | 39,682 | 15,767 |
| receipts |
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 6
- 195,318 195,318 182,296
PAROCHIAL CHURCH COUNCIL OF TRENTHAM
Page 7
(CHURCH OF ST. MARY & ALL SAINTS)
Notes to Financial Statements (Continued)
For the year ended 31 December 2023
b) Income from charitable & ancillary trading
| Fees Trading 5. RESOURCES USED a) Grants |
Unrestricted funds 2023 Restricted Funds 2023 |
2023 2022 £ £ 6,411 9,645 525 60 |
|---|---|---|
| £ £ |
||
| 6,411 - |
||
| 525 - |
||
| 6,936 - |
6,936 9,705 |
|
| a) Grants |
|
|---|---|
| Missionary and Charitable Giving: Salt Box Toilet twinning Foodbank Ukraine Stoke night shelter Kabanda Trust D & J Isherwood |
Unrestricted funds 2023 2022 £ £ 3,200 3,400 - 250 3,200 3,400 - 5,000 3,200 3,400 3,200 3,400 3,200 3,400 |
| 16,000 22,250 |
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 8
Notes to Financial Statements (Continued)
For the year ended 31 December 2023
b) Activities directly relating to the Church
| Caretaker Ministry - Diocesan Parish Share - Clergy and Curate Expenses - Youth and Children’s Pastors Church Music (Organ) Cleaning Depreciation of Fixed Assets Education and Training Flowers Leasing Costs – Office Photocopier Accountancy fees Quinquennial Miscellaneous running costs Heat, Light and Telephone Printing and advertising Repairs and Maintenance Outreach Insurance Expenditure re flat |
Unrestricted Funds Restricted Funds 2023 2022 £ £ £ £ 4,557 4,557 4,152 66,500 66,500 72,000 4,866 (220) 4,646 6,074 37,445 37,445 34,408 3,503 3,503 3,518 2,817 2,817 2,595 7,750 7,750 6,425 1,926 1,926 1,696 247 247 63 1,521 1,521 1,488 1,290 1,290 1,134 864 864 - 5,659 5,659 6,369 14,418 14,418 11,055 1,153 1,153 1,336 13,132 13,132 13,789 1,392 1,392 1,299 4,792 4,792 4,501 2,057 2,057 1,517 |
|---|---|
| 175,889 (220) 175,669 173,419 |
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 9
Notes to Financial Statements (Continued)
For the year ended 31 December 2023
| c) Church Management and Administration Administration 6. STAFF COSTS Salaries (including employers NIC and pension) |
Unrestricted funds 2023 2022 £ £ 13,256 11,917 |
|---|---|
| 13,256 11,917 |
|
| 2023 2022 £ £ 56,869 51,872 |
|
| 56,869 51,872 |
During the year the PCC employed an average of 6 staff. (2022– 6)
There were no transactions made in respect of PCC members, no PCC member received any remuneration, benefit or reimbursement of travelling or other expenses.
7. TANGIBLE FIXED ASSETS
| Net Book | Net Book | |
|---|---|---|
| Value | Value | |
| 2023 | 2022 | |
| £ | £ | |
| Kitchen | 3,766 | 5,649 |
| Computer and monitor | 196 | 295 |
| Live streaming system | 3,298 | 4,946 |
| Projectors and screens including sound system | 1,614 | 2,420 |
| Strimmer | 60 | 90 |
| Appliances for kitchen | 466 | 700 |
| TV | 126 | 189 |
| Dishwasher | 440 | 660 |
| Heater | 17 | 25 |
| Dehumidifier | 35 | 69 |
| Vacuum cleaner | 113 | 150 |
PAROCHIAL CHURCH COUNCIL OF TRENTHAM
Page 9
(CHURCH OF ST. MARY & ALL SAINTS)
| PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS) |
Page 9 |
|---|---|
| I Pad Defibrillator Sound system TV Car park |
383 510 702 936 8,011 4,000 291 - 18,758 18,758 |
| 38,275 39,398 |
PAROCHIAL CHURCH COUNCIL OF TRENTHAM (CHURCH OF ST. MARY & ALL SAINTS)
Page 10
Notes to Financial Statements (Continued)
For the year ended 31 December 2023
8. INVESTMENTS
| Cost At 1 January 2023 Adjustment Contribution / (encashment) At 31 December 2023 |
2023 2022 £ £ 1,635 1,675 220 - 600 (40) |
|---|---|
| 2,455 1,635 |
9. DEBTORS
| Income tax recoverable 10. CREDITORS Accruals |
2023 2022 £ £ 8,944 9,440 |
|---|---|
| 8,944 9,440 |
|
| 2023 2022 £ £ 4,923 3,570 |
|
| 4,933 3,570 |
11. FUND RECONCILIATION
| Balance at 1 January 2023 Transfers Net (decrease)/ increase for the year Balance at 31 December 2023 |
Unrestricted Restricted Total £ £ 263,085 1,635 264,720 (600) 600 - (1,856) 220 (1,636) |
|---|---|
| 260,629 2,455 263,084 |
The restricted funds relate to £2,035 for the decorating fund and £420 for the church fund for decoration.