## **Trustees’ Annual Report for the period**
**From 01/01/2021 Period start date To 31/12/2021 Period end date**
## **Charity name: “The Melton Scout Campsite Trust”**
## **Charity registration number: 1144871**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 Scout Wood will be held in Trust to
of the charity as set out provide an outdoor environment and
in its governing help young people advance in life
document through provision of recreational and
leisure time activities
Summary of the main Para 1.17 and The Trustees manage and maintain
1.19
activities in relation to the land and its buildings and ensure
those purposes for the that all users follow the guidance set
public benefit, in out in Policy, Organisation & Rules of
the Scout Association or those laid
particular, the activities,
down by their own educational or
projects or services
governing bodies.
identified in the
accounts.
Statement confirming Para 1.18 The ‘Trust’ confirms that it has
whether the trustees complied with the requirements of the
have had regard to the ‘Charities Act 2011 and those set out
in its own ‘Trust Deed’ of 2011
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
The Trust has not given any grant
Para 1.38 funding during the last financial
Policy on grant making period
Para 1.38
Policy on social
investment including
program related
investment
The Trust does not have any paid staf
and all ‘Trustees’ operate in a
Para 1.38
Contribution made by voluntary capacity and rely heavily on
volunteers the contributions made by other like
minded volunteers
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Other
## **Achievements and Performance**
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SORP reference
Heavy investment has been made on
improving and enhancing the
Summary of the main
Para 1.20 infrastructure and surrounding
achievements of the
environment in particular the
charity, identifying the commencement of construction of a
difference the charity’s new ‘Warden’s’ accommodation
work has made to the
building. This will ensure a suitably
circumstances of its qualified adult will be available to
beneficiaries and any provide advice and assistance to all
wider benefits to society young people who use the facilities
as a whole. provided.
Additional investment has been made
in ensuring the environment is
protected and enhanced in
accordance with advice laid down by
the ‘Forestry Commission’ and
‘Woodland Trust’.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Due to delays caused by the ‘Covid’
Pandemic the Trust was unable to
Achievements against Para 1.41 complete all of its objectives set out
at the beginning of the period.
objectives set
The Trust does not have any direct
fundraising initiatives and relies on
Performance of income achieved from users of the
Para 1.41 land and its buildings.
fundraising activities
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 At the end of the period, The Trust
financial position at the held funds well in excess of its
end of the period reserves policy
Statement explaining the Para 1.22 The Trust’s policy is that it will hold a
policy for holding minimum of 1 years predicted
reserves stating why they expenditure for running costs. This
are held figure is reviewed annually.
Amount of reserves held Para 1.22 £4,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Funds obtained primarily from fees
The charity’s principal paid by users of the facilities.
sources of funds Para 1.47 In addition, during 2021 The Trust
received a legacy of just under
(including any
£16,000 and a similar sum in Covid
fundraising)
related grants as shown on the annual
accounts
Investment policy and N/A
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46 No material risks identified during the
principal risks facing the period
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed - 2011
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted? Trust Deed Alone
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Trust has at its discretion the
methods including details power to nominate and appoint
of any constitutional additional Trustees at its AGM.
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The Trust primarily follows the
Policies and procedures guidance laid down in Policy
Para 1.51 Organisation & Rules of The Scout
adopted for the induction
Association
and training of trustees
The charity’s As Above
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51 As above
related parties
Other
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## **Reference and Administrative details**
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Charity name The Melton Scout Campsite Trust
Other name the charity N/A
uses
Registered charity 1144871
number
Charity’s principal Melton Scout Campsite, Melton Bottoms, Melton,
address East Yorkshire, HU14 3HU
For Postal Communications:
C/o 3 Westfield Lane, Swanland, North Ferriby, East
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Yorkshire. HU14 3PG
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Paul Mould Chairman The Trust
2 Roger Pickering Treasurer ---:---
Peggy ---:---
3
Hutchinson
Daniel ---:---
4
Weightman
Sharon ---:---
5
Weightman
6 Roy Bolsover ---:---
7 Andrew Jackson ---:---
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
||**Trustee name**|**Dates acted if not for whole**
**year**|||
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Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity N/A
Name and objects of the
charity on whose behalf
the assets are held and N/A
how this falls within the
custodian charity’s
objects
Details of arrangements
for safe custody and
segregation of such N/A
assets from the charity’s
own assets
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## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staf members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Paul Nicholas Mould
**Position (eg Secretary, Chair, etc)** Chairman
**Date** 2[nd] March 2022
CHARITY REG NO: 1144871
THE MELTON SCOUT CAMPSITE TRUST
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2021
## **Melton Scout Campsite Trust Registered Charity No. 1144871**
## **Receipts and Payments Account for Period 1st January 21 to 31 st December 2021**
**Running Account 2021 2020** Opening Balance £14642.32 £5174.42 **Payments** Electricity £549.95 £617.79 Water £152.09 £94.30 R&R Buildings £222.39 £495.77 Campsite Equipment £0.00 £0.00 Insurance £1978.19 £1902.52 Fire/ Safety Tests £1191.29 £0.00 Tools (inc R&R) £179.52 £344.89 Admin costs £20.05 £4.20 Petrol/Diesel (Eqpt) £121.05 £113.77 Janitorial £34.45 £13.47 ERYC Rates £70.57 £0.00 Tutors (Archery etc) £0.00 £0.00 Donations to Groups £0.00 £0.00 Legal & Professional £0.00 £0.00 Grounds Maintenance £0.00 £1300.00 Trfrs to Imp a/c £36000.00 £0.00 Sundry (Gift Celia) £25.00
**Total (£40544.55) (£4886.71) Receipts** Camping Fees + Site use £325.25 £168.50 Lodge £3390.00 £1290.00 Wardens Hut £0.00 £0.00 Electricity £319.95 £187.10 Activities (Archery etc) £150.00 £0.00 Donations £0.00 £0.00 Sale of Logs £22.00 £8.00 Adjustments/Interest £0.10 £0.00 Sundries £7.61 £8.01 Sale Avy Books £0.00 £0.00 Shower Use £37.50 £25.00 Covid Grants £16287.57 £12668.00 Legacy T Norman £15911.47 Discounts (£8.25) **Total £36443.20 £14354.61**
**Closing balance £10540.97 £14642.32**
**Melton Scout Campsite Trust Registered Charity No. 1144871**
## **Receipts and Payments Account for Period 1st January 2021 to 31 st December 2021**
**2021**
**2020**
**Improvement Account**
Opening balance £6827.62 £8081.38
**Payments** Equipment/Tools (inc Hire) £100.00 £0.00 Campsite facilities £0.00 £0.00 New Buildings* £41798.27 £1389.96 Sundries £0.00 £0.00 Profsnl & Legal £0.00 £0.00 Petrol/Diesel £0.00 £0.00 Furnishings & Fittings £0.00 £0.00
**Total (£41898.27) (£1389.96)**
## **Receipts**
Donations £2083.80 £136.20 Sundry £0.00 £0.00 HMRC Gift Aid Refunds £0.00 £0.00 Adjustments/Interest £0.00 £0.00 Trsfrs from Running a/c £36000.00 £0.00
**Total £38083.80 £136.20**
**Closing Balance £3013.15 £6827.62[6]**
## **Overall Balance £13554.12**
## **£21469.94**
- *New Buildings entirely Birdie’s Nest, New Warden’s Chalet. All ring-fenced funds from 2020 used for construction.
- [6] £4578.04 ring-fenced to re-build Warden’s Chalet (Birdie’s Nest)
- of which Buy-a-Block contributed £2008.00
## **Melton Scout Campsite Trust Registered Charity No. 1144871 Explanatory Notes to Receipts and Payments Account for Period 1 st January 2021 to 31 st December 2021**
## **Accounting Notes…………………..None to report**
Other Notes
## **Running Account Payments.**
Covid Pandemic measures imposed by the Government and by the Scouting Authorities meant that the site suffered reduced usage at various periods during the year. This continued to have a dramatic effect on income from regular sources with corresponding effects on expenditure. However, work continued with landscape maintenance. Insurance level was increased to account for the value of the New Warden’s Chalet but this was done at a very reasonable increase in the premium. Our electricity supplier was changed in October as the increased tariff quoted by Opus Energy was too high; however the transfer to Scottish Power has been fraught with difficulties and problems. In fact we still await confirmation of our reduced VAT status and billing arrangements.
## **Running Account Receipts**
Income from The Lodge, Camping and Site Use was well below prepandemic levels falling below 50% of those achieved in 2018 and 2019. However as business rate payers and a charity we continued to receive Government grants paid via ERYC in excess of £16000.00. This has meant we have received more income than in pre-pandemic years which along with a Legacies from the estates ofMr Trevor Norman and John Todd which contributed to the Improvement Account and enabled the construction of Birdies’s Nest (Warden’s Chalet) to continue to the point of internal finishing. It would be prudent to continue to maintain a balance of approx. £3000 in the Running Account to allow for contingencies.
## **Improvement Account Payments**
It has still not been possible to replace the Climbing Wall but work has started on re-building the Warden’s Chalet (proposed name Birdie’s
Nest). The only payments made from the Improvement Account during the year were towards this new building.
## **Improvement Account Receipts**
Fund raising during 2021 was non-existent as Covid and building work prevented any significant activity. However as seen above there is a surplus of at least £10K in the Running Account and a further £3K in the Improvement Account. This should allow sufficient funds to substantially complete Birdie’s Nest though there may be need for “top-up” funding for finishing touches.
_See over………………._
Explanatory m?tes ¢0 ihe Accounts continued... ...... ... .....
Treasurer's Ikclarntlon
This receipts and payments account was prepared by
.Rogex Pickerin& Trustee.
Date:.......... 1% Jt Z*21
Inde
endent Checker*s Deelaralion
I confirn] that the receipts and payments account for the year I. January 2021 to 31"
December 2021 has been properly prepared from the Trust's books and records as presented
to me.
Ian Robin50n, Independent Checker.
lan Robinson
I l Magdalen Court
Hedon
Hull
HU12 8NF