**Glenorchy URC Exmouth Charity number 1144853 Trustees Report Financial Statements Church Organisations Accounts (appendix A) for the year ended 31 December 2023** **Glenorchy URC Exmouth, charity number 1144853** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] DECEMBER 2023** This report includes information required by the Charities (Accounts and Reports) Regulations 2008 and the Statement of Recommended Practice for Accounting by Charities 2005 as applicable to charities entitled to prepare accounts on the receipts and payments basis. ## **ADMINISTRATIVE INFORMATION** Glenorchy United Reformed Church Charity is a local church of the United Reformed Church of Great Britain, and is a member of the South West Synod of the Church. It was registered on 1st December 2011 as Charity Number 1144853. Glenorchy Church has church buildings at Exeter Road, Exmouth. The members of the Elders’ Meeting for the time being are recognised as the charity trustees. Those who served from 1st January 2023 until the date this report was approved are:Mrs. Lyn Bellamy Mrs Sheila Brain Mrs. Jean Curl Mrs Pamela Diffey (retired May 2023) Mrs. Jenny Newman (Church Secretary) Lady Angela Morland (retired May 2023) Mr. Irvin McFarlane (elected May 2023) The Church buildings and the Manse (at 24 Halsdon Avenue Exmouth) are vested in the South West Synod Trust company as trustees and held for the benefit of Glenorchy United Reformed Church in accordance with the trusts applicable to U.R.C. properties. ## **STRUCTURE, GOVERNANCE, AND MANAGEMENT** The activities of Glenorchy United Reformed Church are overseen by the Elders` Meeting of the Church in accordance with the Structure of the United Reformed Church determined by the General Assembly of the United Reformed Church and supplemented by the rules of Glenorchy Church. The governing document of the registered charity is a statement adopted by the Church Meeting on 19th November 2009. The Elders` Meeting is responsible for the financial administration of the Church, and the care and maintenance of Church premises and manse. The Church Meeting gives general guidance on the life and work of the Church. The members of the Elders` Meeting are the minister and up to 8 members of Glenorchy Church nominated and elected by the members of the Church in Church Meeting. Elders are elected for a three-year term, and may then seek re-election if they wish. Elders who have served two consecutive three year terms must have at least one year’s sabbatical, and can then be considered for re-election, if they wish. The members of the Elders` Meeting are the trustees of the registered charity during their period of service as elders. They are assisted in the administration of the Church and its property by the General Purposes Committee and the Finance Committee. The Elders` Meeting normally meets 11 times during the year. ## **OBJECTIVES AND ACTIVITIES** As a local congregation of the United Reformed Church, Glenorchy United Reformed Church seeks to advance the Christian religion through its activities and the facilities offered to the community by its buildings. This is described more specifically in its mission statement as “inspired and guided by the Holy Spirit, we express the love of Christ both within our own fellowship, and in partnership with other churches and Christian groups in Exmouth. Our mission strategy aims to develop our Christian faith and offer community outreach to vulnerable people, including children and young families.” The Elders` Meeting is aware of the Charities Commission`s guidance on public benefit in “The Advancement of Religion for the Public Benefit” and has regard to it in the administration of the Church. ` The Elders Meeting believes that the Church provides benefit to the public by: (a) providing resources and facilities for public worship, pastoral care and spiritual, moral, and intellectual development, both for the congregation and for anyone else who wishes to benefit from what the Church offers; and (b) promoting Christian values and service by members of the congregation to the community, for the benefit of individuals and society as a whole. An example of this was the setting up of the Work Club in July 2011 (now known as the Job Café), to offer help and assistance to those in the community who are unemployed and seeking to find employment, This provision is much appreciated within the community. ## **REVIEW OF ACTIVITIES AND ACHIEVEMENTS** Our new minister, Revd Janine Atkinson, came into post in October 2022, bringing a fresh impetus to our activities and building up the community of the church. Developing the Faith – the main activity is Sunday morning worship in the church. These services are not only for the regular worshippers, but also for any member of the public wishing to attend. Numbers attending worship were seriously affected during the Covid pandemic and although attendance has increased, it has not been fully restored to pre-Covid levels. We have lost a number of members through death, or removal to another area. We decided to continue our contact with those members of the congregation still unable to attend through sickness or disability, through the circulation of a weekly Reflection, provided by the Minister leading worship on that Sunday. This is circulated by email, with a printed copy for those unable to receive it that way, and is also published on our website. The monthly _**Review**_ magazine is a key means of sharing news of the fellowship and activities, and the website is kept up-to-date with the latest information. Community Outreach – Normal activities through which Glenorchy Church aims to engage with the public have been fully resumed, including the Saturday shoppers coffee mornings, the weekly Art group and the midweek Music Concerts, In addition, there is the monthly Walking group which continues to take advantage of the beautiful environs around Exmouth. There are a number of regular outside lettings using the Church hall, through which we engage with a variety of local community groups. We continue to join with other churches in support of the much-needed Community Larder/Foodbank, based at the Salvation Army, and the “Open Door” drop-in Centre. Glenorchy Church works to serve those in need through our Mission Committee, by seeking social justice, both locally and abroad, and working with other Christian groups, such as “Christian Aid”, and “Commitment For Life”, as well as agencies abroad. The Church actively supports “Fairtrade.” We have regular fundraising activities for our chosen charities, and voluntary donations for the various causes have been generously maintained. As mentioned previously in this report, the setting up of the Work Club/Job Café to reach out to those unemployed and seeking employment, is regarded as very successful, and is an effort to provide further engagement with the local community. This activity is funded partly by the URC South West Synod and partly through outside grants. Glenorchy Church is aware of and adheres to the “Good Practice Guide” for safeguarding children and young people in churches. The Church has in place a Child Protection Policy as well a policy for the Safeguarding of Vulnerable Adults. The Church also seeks to address health and safety issues at all times. The Church is also aware that these activities and events could not take place without the help of the many volunteers who give of their time and energy, to whom the Church is very grateful. ## **2023 FINANCIAL REVIEW** ## General Summary There was a surplus of £2,108 at the end of 2023 against the £20,861 deficit for 2022 which was an increase of £22,969 from the 2022 deficit. Income (of £103,964) exceeded expenditure (of £101,856), so reserves were added to, though ongoing monthly deficits were countered by the receipt of one significant legacy providing the initial sum in January and the balance in December. ## Receipts Income of £103,964 was a 38.2% increase on the £75,212 in 2022. This was essentially due a one off legacy and increased Gift Aid refund, offsetting reductions due to reduced membership, loss of rental from the Manse. Some increased hall rents offset the loss of some Manse rental income lost but still lower then prior to the Covid19 pandemic, as some previous lessors never returned.. Offerings still remain the largest single item of income and accounts for 31.6% of total income, though were nearly matched by the legacy. The Church is grateful for this continued financial support of all those of our Church fellowship and in the community. ## Payments Expenditure has seen an increase from £96,073 in 2022 to £101,856 this year. This was mainly due to increased Church utilities and running costs, and increased Manse costs, mainly due to both the refurbishment which ended in first quarter 2023, and running costs. Church utilities costs have increased from £10,388 in 2022 to £11,790 in 2023,whilst Church running costs increased from £17,612 in 2022 to £24,110 in 2023. The Manse costs increased with the full year occupation, and the completion of the refurbishment In the first quarter of 2023. (Cost increasing from £13,298 in 2022 to £20,382 in 2023). The Ministry & Mission payments, together with ministerial expenses, showed a small decrease from £35,210 in 2022 to £33,297 in 2023. This cost remains our largest single expenditure, accounting for 32.7% of our expenditure. ## Church Organisatons The appendices show the financial activity, and the current state of the various church groups, which are financially autonomous within the church itself. As in previous years those accounts have been drawn up by the various members concerned, these were then examined and found correct by Mrs. Sheila Johnstone to whom our thanks must be recorded. ## Investments Cash reserves were required to be utilised to cover the deficit resulting from increased Church costs and Manse refurbishment, though some replenishment occurred due to the legacy, whilst short term investments also showed a 10% increase in value. ## Future Outlook Effort has to be made to ensure that we balance income and expenditure, and to continue to manage our finances, especially as we are in a period of uncertainty and change, though we are also working to best utilise the assets at our disposal given the challenging environment. It is prudent that certain money is put aside as insurance against the unexpected, and to furnish future projects/refurbishments. Future revenues will likely be under comparative strain due to the loss of the lease rental income from the Manse, reduced membership, stagnant hall rental, and pressures from running costs and improvements, though steps are being taken to control these. ## Unrestricted funds:- Ideally the Elders meeting would wish to have in hand an amount equal to at least 6 months` regular expenditure as “free” reserves, to meet future shortfalls in income or unexpected expense. The Reserve fund has sufficient balance at present, to meet such a commitment. General expenditure in the running of the Church should be met from normal income. The weekly free will offering envelopes and Gift Aiding (for tax payers) and direct bank debiting, may be areas worthy of further promotion. There is a need that we continue to manage our reserves to obtain the correct mix of cash reserves, investments, and funding for future refurbishments/ deficits/projects. ## Conclusions It is true to say that we have paid our bills, and managed to cover our costs. However, this was largely due to the unexpected arrival of a large legacy which was a one-off bonus and unlikely to be repeated. Let us hope with careful management we will still be able to balance the Church finances in the foreseeable future. Thanks need to be recorded, to members of the General Purposes committee, and to all the fellowship at Glenorchy for their individual contributions to the life and witness of the church. Thanks also to our appointed accounts examiner Mr. Dick Gray for his valued help and advice. GLENORCHY UNTfED REFORMeD CHURCH FINANCIAL STATEMEKfs YEAR ENDED 31 DECEMBER 2023 RECEIPTS &lND PAYMEIWJ ACCOUNT Th1• Y•v Fund• E Fund•£ T•tsl £ Totsl t RECEIPTS Ofteriws L¢tttws, & A¢knt Re￿ts Conc8rts YQUTMJ Cl￿rch & PJkxn8nts Special CdIBcti(￿Y for Othe Irwe8lments Incorne Sth# & Cxher IncA)mt Tax Grnrts & Rgfur Gr￿ & DoKth & InlwltAnc• 32.903 11.575 32.903 11.575 2.218 1.751 2.394 4.714 5.812 11.011 33.437 5,317 12 4.714 5,612 11.011 33.437 Total r•ceFpts 99252 4,712 103.9 75,212 PAYMENTS fvllrwstry & FMd KN8trylGroup Exp￿90S UUlkn&, InSurn￿￿ & LiMrnx8 Runnlrva Cc•ts MalntenarKe of Churth Wklngj Man9e RunnlrvJ Costs y¢￿ngChurCh & PJh)trnent DC￿allOr* to ￿lty 33.792 1.418 741 11.790 22,116 9.748 741 24.110 10.570 20.382 822 1.706 1.7r 9T.333 4,522 101 96,073 -20.861 PIET RECEIPTS I (PAYMEP￿) TRANSFERS Gold 190 dry To Curvent 35.725 19.338 19,338 33,468 16, 27,258 18.004 CASH FUNDS clhvd 31 DecemL Mon•lary 48*•ts Bank ¢urrent wJ)unt DepoBIt ac0￿r￿ {GOld,5￿ DaJ&Rw•) Glenorthy Hekl Inveytrnents Swod Tru>t Depoak Investments 9.￿9 40.537 18,080 144.496 16,239 90.537 18.08Q 33,467 70.493 131376 212.952 251,n4 Gift AYJ rocovwablg Church Bulkllng¥ & Manso Church Fun48htr¥$ & Equlpmenl 11 11 5.715.385 5.103.021 736,628 Ll•bllltl•s APPROVED by th• Church h•kl ¢n (rwm) t LILU l¢g(* aTrS on ib behall ($lJthJre) IK)2r2024J OLENORCHY UN￿ED REFORMED CHURCH Page 2 FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 INDEPENDENT EXAMINER'S REPORT I report on the financial ststements of Glenorchy URC for the ￿r onded 31 December 2023. whlch are set out on pages 1 10 3. Respectlve responsibilities The church is responsible for the preparation of the financial Statements. arKI considers that the audit requirement of the Charib'es Act 2011 (the Act) does not apply. It is my responsibility to stste, on the basis of procedu￿ specrfied in the General Directlons glven by the Charity Commissionors under Section 4317llbl of the ACL whether particular matters have come to my attention. Basis of Independent Examiners report My examination was carried out in accordance wtth the Gen&r81 Directions of the Charity Commissloners. An axamination includes a review of the accountlng records kept by the church and a comparison of the accounts presented with those records. 11 also Includes consideration of any unusual ttems or di8closure8 in the flnancial slalements. and seeking explanations concerning any such matters. The proceduras undertaken do not provide all the evidgnca that would be required irk an audit, and con$equenUy I do not expre88 an audit opinion on the viow given by the financial statsments. Independent Examinfjrfs statement In connoclion with my examination of the church funds, nolhlng came to my attention which gave me cause to believe otherwise than that the financial ststements accord with the accounting records of the church. and that those records satisfied the requirements of the Act. l am not aware of any matter lo which att8nti should be drawn in order to enable a proper underslanding ol the financial statements to ba reached. Richard Gray 16 March 2024 Name and addross of thè Ind8pèndgnt Examiner. Pheasants Rise Staplake Road Stsrcross Exeter EX6 8PQ GLENORCHY UNITED REFORMED CHURCH FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 NOTES 1 ACCOUNTING POLICIES The financial ststements have bèen prepared In accordance wlth th8 Chgritigs Act 2011, using the Receipts and Pa￿ents basis avallable to small charitie8, and the Unilgd Reformed Church guidanc8. 2 FUND ACCOUNTING 2a Vnrostrict•d Funds may be used by th6 church for any of its ordinary purp0s8$. 2b Deslgnated Funds represent unrestricted funds set aside by the church for 8peclfic designatod purposes; Ihey Can be transferred bock into general funds at the church's dec1850n. No funds were classified as Designat8d in current accounting year. 2c Rfrstricted Fund$ r8pr6s8nt income Nthlch may be expended only on tho89 rgstrictfjd objects provided in the temi8 of a trust or bequest, or donatlons or grants received or invited for a $pecrfic purpose. Thèse funds c8n only bo spent on the specffic pUrF￿se for whlch they were givgn. Any balance remaining unspent musl be carried forward as a b81ance on thal fund for futur8 axp8nditure on that specific purpose, or relumed., it ¢anr￿t be ab8orb8d into general funds. Fund name & purposo.. Balan blfwd £ 3,619 1.342 885 118 31 5.995 Re￿Ipts Paym•nts ar£ In 2,318 BAl*nc• Cllwd £ 3,943 520 885 118 31 5.497 Concerts Dlfibrilator Junior Chufch l Misglon Allotment ial Outings Totsl$ for r•strict•d fundg 1,994 822 2,318 2,816 Th18 Year 2023 Total £ La#t Y•ar 2022 Tot•1 £ Unrnstdctsd R•strlct•d Funds £ Funds £ 3 MONIE3 RAISED FOR OUTSIDE CAUSES Intemational Caus68 National & Local Causes Minister Retirement Presentation Totals ralsed for outslde causes 1,276 1,118 1.276 1.118 2.052 1,592 2.394 2.394 4 PROPER￿ INCOME Rents for Lettings to Church Rent for Mansa Revl8w Adverts 11.475 11.475 9,943 8.815 230 100 100 Total property Income CHURCH RUNNING COSTS Gas and ele¢lri¢ity Insurance Water rates LI￿nceS arKI muBIc Admin, Stationery and photocopying General Expenses Cloaninglcaretaking Total church running costs 6.543 4,031 531 685 9,571 5,342 9,197 35,900 4,856 4,082 413 1,017 4,409 3,546 9,657 27,98 4,031 531 685 9.571 5.342 9,197 35,￿0 This Year 2023 Total É La￿ Year 2022 Tot•1 £ Funds£ PROGRAMME ACTMfY COSTS Messy Church Ajlotmont Totsl progrnmm8 activty costs Funds t GLENORCHY UNITED REFORMED CHURCH FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 NOTES- contlnu Thkn Y￿r La•tY•ar 2022 Totsl £ FurNh£ Fund¥£ Totsl £ 7 SUPPORT OF OUTSIDE CAUSES Open t)fx)r CREE for Ukrnine Pakistan Floods Combat Stress Devon Historic Churches Trust DEC Syria & T￿￿eY Anglo Peruvian Children8 Charity Donkey Sanctuory Commitment for Lrfe Christian Aid Tot•1 support of out8ldo cau80• 210 210 1,737 231 63 222 367 178 230 231 63 222 367 178 230 206 1.707 206 1.707 6,529 8 MAINTENANCE OF CHURCH BUILDING8 Major Ropairs I Impfovements Minor Repairs Routine Maintenance Total malnt•nanco Ot Church Bulldlng• 10,570 10,570 10,570 10,570 5,589 5,569 9 MAINTENANCE OF MANSE Agents Fees Repairs Routine VAintenar￿1mprOVern8nt Other, Inslwaterlcouncil Tax Charges Total malntsnancè ol Man80 1,128 11,617 555 13,298 14.516 5.866 20,382 14,516 20.382 10 MONETARY ASSETS The church monies are not held in segregated accounts. but for Ihe sake of this financial Statement tho total of each account is allocated appropriately ¢)ver the various funds. 11 ASSEfs USED FOR CHURCH PURPOSES The Church Building and the manse at 24 Ha18don Road, Exmoulh, are vested in the URC Southwestem Synod Trust as trustees and not church assets. They are held for the benefft of Glenorchy URC in 8Ctordance wlh the statutory trusts applicable URC properties under the URC Acts. For insurance purposes the ¢hurd) buiklings are insured by the church for £5256877 and the manse for £458,508. The ¢hurth contents are insured by the church for £824,579 12 INVESThIENTS HELD FOR CHURCH PURPOSES The Synod TnJst company holds on behaw of the church, inve$lrnents representlng money receNed as 18ga¢igs and grfis. The felease of this mney 18 decided by the church alone. Amounts received during th8 year ar8 included in these acwunts. The v8lLse of the investments and deposits and the treatment of income is as follchvs. Intere8Vlncomo Valu• In 2023 2023 Valuo @ 2022 CAF Current Account CAF Gold AccounUNW Reserve Scottish w￿owS 90 Day Accounl Glen0￿hY held COIF Ethical Investment Fund Synod Trust Held COIF Ethical Inve8tment Fund 16 42 778 517 4.133 5,486 15.940 19,338 71.199 18.080 144.496 269,053 32,530 937 70,493 16.438 131.378 251.774 IntOrn8t Includod in Unrostri￿ Fund* TRWJURER'S STATEMENT I have prepared the financval Statements on pages 1 to 3 for the yegr ended 31 December 2023 Allan G Jackson, bc*)kkeeper February 2024 ## **Appendix A** ## **GLENORCHY UNITED REFORMED CHURCH** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 CHURCH ORGANISATIONS ACCOUNTS** ## **Appendix A 1 Art Group** **----- Start of picture text -----**
INCOME EXPENDITURE
Balance B/F from 2022
Bank 1330.52
Cash in hand 38.68
Total 1369.20 Donation to church 1000.00
Bank @ 31/12/2023 1015.52
Cash in hand 73.10
Balance C/F to 2024 1088.62
Takings in 2023 719.42
---------- ----------
TOTAL 2088.62 2088.62
Prepared by Diana Austen
Examined and found correct by Sheila Johnstone on 22/01/2024
**----- End of picture text -----**
|**Appendix A 2**|**Glenorchy Crafters**|**Glenorchy Crafters**|**Glenorchy Crafters**|| |---|---|---|---|---| |**INCOME**|||**EXPENDITURE**|| |**Balance B/F from 2022**||**94.50**|Donation to Glenorchy|100.00| |Receipts|119.00|
|Payments for items|| |Donations & cofee morning301.63|||bought for shoe boxes|240.14| |||**420.63**||**340.14**| ||
||**Carried forward to 2024**|| ||||Bank
160.00|| ||||Cash in hand14.99|| |||||**174.99**| |||**----------**||**---------**| ||**TOTAL**|**515.13**||**515.13**| _Prepared by Mrs P Palmer_ _Examined and found correct on by Sheila Johnstone on 24/01/2024_ ## **Appendix A 3 Flower Fund** ## **INCOME** ## **EXPENDITURE** |Balance B/F from 2022
Bank balance
Cash


Grant from church
Net interest

Donations


**TOTAL**|
Mothering Sunday 84.40
363.91
Easter plants
77.94
117.51
Harvest
55.00
**481.42**
Remembrance
34.00
**251.34**
200.00
Bank @31/12/2023 517.71
3.80
Cash @ 31/12/2023 56.17
140.00
**343.80**
**Balance C/F to 2024**
**573.88**
**825.22**
**825.22**| |---|---| ## _Prepared by Mrs M Bellamy_ _Examined and found correct by Sheila Johnstone on 21/01/2024_ ## **Appendix A 4 Mission Committee** ## **INCOME EXPENDITURE** **Balance B/F from 2022 24.19** Donations 1329.38 **1329.38** _Donations_ Mission boxes 630.92 **630.92** Seeway Trust* 200.00 _Special events_ Sailors’ Society 150.00 Soup lunch 107.00 Smile Train UK 150.00 Poetry & prose 170.00 Seeway Trust 650.00 Empsons At Home 165.00 D. Davies concert 115.00 Coffee morning 220.30 (* _Seeway Trust for Rehoboth_ ) Smile Train concert 205.00 **982.30** Total Expenses **1150.00 Balance C/F to 2024 1816.79 TOTAL 2966.79 Total 2966.79** _Prepared by Mrs S Densham Examined and found correct by Sheila Johnstone on 25/1/ 2024_ |**Appendix A 5 Glenorchy Job Café**
**INCOME**
**EXPENDITURE**
**2022 Balance B/F**
**9,989.67**
Glenorchy grant &
Franklins
107.70
Broadband
0
Banners
250.00
Garfeld Western Foundation 3,000.00
Printer inks
37.94
S W Synod
1,000.00
S Skidmore foat 200.00
Christmas lunch (11x£5)
55.00
**Cheques total**
**Sub Total**
**4,055.00**
Co-ordinator 10,200.00
Zen phone
& broadband 594.57
BT/EE new line (net) 11.13

**Total Expenses**

**Balance C/F to 2024**

**-------------**

**TOTAL**
**14,044.67**
**TOTAL**
|**595.64**
**10,805.70**
**11,401.34**
**2,643.33**
**-------------**
**14,044.67**| |---|---| _Prepared by Rev. Peter Brain Examined and found correct by Sheila Johnstone on 15/01/2024_