St Johns Under 5's Pre-school
Charity number 1144826
A company limited by guarantee number 07734638
Annual Report and Financial Statements
for the year ended 31 August 2024
St Johns Under 5's Pre-school
Annual Report and Financial Statements for the year ended 31 August 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 12 |
Prepared by West Yorkshire Community Accountancy Service CIO
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St Johns Under 5's Pre-school
Trustees' report for the year ended 31 August 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Lynne Hill Chair Amanda Whitehead Treasurer Lorraine Pearson Catherine Rowbotham Jodie Hemingway Rochelle McNulty Laura Meer Heather Thurlow Resigned 24 June 2024 Charity number 1144826 Registered in England and Wales Company number 07734638 Registered in England and Wales Registered and principal address Bankers 125 Heckmondwike Road Unity Trust Bank Dewsbury Moor Nine Brindleyplace Dewsbury Birmingham West Yorkshire B1 2HB WF13 3NT
Independent examiner
Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 9 August 2011. It is governed by a memorandum and articles of association as amended by special resolution on 16 November 2015 and 26 June 2023. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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St Johns Under 5's Pre-school
Trustees' report (continued) for the year ended 31 August 2024
Objectives and activities
The charity's objects
The objects of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:-
Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs;
Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
The charity's main activities
The charity runs a sessional pre-school playgroup with children from ages 2 - 5 years.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the care and education of under 5’s. Supporting Families and vulnerable children, including those from disadvantaged backgrounds and children with Special Educational needs and disabilities.
Achievements and performance
The setting was able to maintain its Outstanding rating with OFSTED. Key points highlighted were our effectiveness of ensuring children with SEND and those from deprived backgrounds are supported to a high standard to meet their full potential. The setting was commended on its ability to work closely with parents and the strong relationships it builds with them.
Financial review
The net income for the year was £32,324, including net income of £32,324 on unrestricted funds and net income of £0 on restricted funds after transfers.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £128,820.
It is the aim of St Johns Under 5s Pre-School to keep 2-3 months running costs (including staff wages) in reserve to cover any unforeseen circumstances.
The sum of £40,000 plus credit interest should be set aside in a separate savings account (with Unity Trust Bank) and not drawn upon unless agreed by two officers of the committee.
These funds shall not be restricted funds, although should not been withdrawn without good reason e.g.. If there is a substantial drop in income due to low take up of child places or any large unplanned expenditure, which otherwise cannot be covered by normal working funds.
If any funds are withdrawn, they should be replaced to top up the reserves fund back to the figure of £40,000 as soon as it is financially viable to do so.
If the charities operating costs (i.e. turnover) increase substantially, then the reserve fund should be increased accordingly, in order to maintain the minimum figure of covering at least 2-3 months running costs.
In addition to the funds mentioned in the reserves policy, at the end of the financial year, we also try to hold sufficient funds to cover the operating costs for the first month of the new financial year. This is just in case there is any delay in the funding from Kirklees Council.
The trustees are aware the reserves are higher than needed, but there are plans to update the reserves policy as soon as possible.
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St Johns Under 5's Pre-school
Trustees' report (continued) for the year ended 31 August 2024
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on 29/04/2025
Lorraine Pearson (Trustee)
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St Johns Under 5's Pre-school
Independent examiner's report to the trustees of St Johns Under 5's Preschool
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 August 2024, which are set out on pages 6 to 12.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the charitable company's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of ACIE which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
-
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
06/05/2025
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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St Johns Under 5's Pre-school
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 August 2024
| Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 281,071 Sales and fees 8,793 Fundraising 102 Other income 598 Bank interest 1,287 Total income 291,851 Expenditure on: Salaries, NICs and pension (3) 206,454 Payroll costs 1,015 Transport costs 1,824 Training 1,035 Staff uniform 468 Food 3,260 Rent and rates 240 Equipment and resources 12,017 Insurance 2,182 Repairs and maintenance 9,401 Administration 4,677 Telephone 773 Subscriptions 660 Independent examination 1,222 Bank charges 195 Utilities 2,921 Depreciation 8,420 Website and IT costs 2,763 Professional fees - Total expenditure 259,527 Net income 32,324 Fund balances brought forward 295,586 Fund balances carried forward (4) 327,910 |
2024 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,912 1,912 |
2024 Total funds £ 281,071 8,793 102 598 1,287 291,851 206,454 1,015 1,824 1,035 468 3,260 240 12,017 2,182 9,401 4,677 773 660 1,222 195 2,921 8,420 2,763 - 259,527 32,324 297,498 329,822 |
2023 Total funds £ 235,632 8,802 - 339 693 245,466 186,875 887 765 384 548 4,611 334 7,212 2,359 5,826 3,673 1,049 584 1,222 197 3,245 8,425 3,486 740 232,422 13,044 284,454 297,498 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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St Johns Under 5's Pre-school
Balance sheet
| as at 31 August 2024 2024 Unrestricted £ Fixed assets Tangible assets (5) 199,090 Total fixed assets 199,090 Current assets Debtors and prepayments (6) 4,339 Cash at bank and in hand (7) 128,166 Total current assets 132,505 Current liabilities: amounts falling due within one year Creditors and accruals (8) 3,685 Total current liabilities 3,685 Net current assets 128,820 Net assets 327,910 Funds Unrestricted funds 327,910 Restricted funds - Total funds 327,910 |
2024 Restricted £ - - - 1,912 1,912 - - 1,912 1,912 - 1,912 1,912 |
2024 Total £ 199,090 199,090 4,339 130,078 134,417 3,685 3,685 130,732 329,822 327,910 1,912 329,822 |
2023 Total £ 207,510 207,510 7,184 86,123 93,307 3,319 3,319 89,988 297,498 295,586 1,912 297,498 |
|---|---|---|---|
For the year ending 31 August 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 29/04/2025
Lorraine Pearson (Trustee)
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St Johns Under 5's Pre-school
Notes to the accounts
for the year ended 31 August 2024
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Freehold land: nil Freehold buildings: over 50 years Fixtures and Fittings: over 5 years Freehold property improvements: over 15 years Equipment: over 5 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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St Johns Under 5's Pre-school
Notes to the accounts continued
for the year ended 31 August 2024
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Leases
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
| 2 Grants and donations Kirklees Free Early Education & Care (FFEC) Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2024 Unrestricted funds £ 281,071 - 281,071 |
2024 Restricted funds £ - - - |
2024 Total funds £ 281,071 - 281,071 2024 £ 197,897 10,850 (5,594) 3,301 206,454 |
2023 Total funds £ 235,326 306 235,632 2023 £ 178,659 9,534 (4,123) 2,805 186,875 |
|---|---|---|---|---|
The average number of employees during the year was 13.7, being an average of 10 full time equivalent (2023: 13.4, 10 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2024 2023 |
||
|---|---|---|---|
| Costs of the scheme to the charity for the year | £ £ 3,301 2,805 |
||
| Amount of any contributions outstanding at the year end | 642 536 |
||
| **4 ** | Restricted funds Balance b/f Incoming |
Outgoing Transfers Balance c/f |
|
| £ Defibrillator fund 1,912 - |
£ | £ £ £ - - 1,912 |
|
| 1,912 - |
- - 1,912 |
||
| Fund name Purpose of restriction |
|||
| Defibrillator fund Money received from fund |
raising | towards defibrillator and related costs. |
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St Johns Under 5's Pre-school
Notes to the accounts continued
for the year ended 31 August 2024
| **5 ** | Tangible assets Cost At 1 September 2023 Additions At 31 August 2024 Depreciation At 1 September 2023 Charge for year At 31 August 2024 Net book value At 31 August 2024 At 31 August 2023 |
£ 47,673 - 47,673 46,905 385 47,290 383 768 Equipment |
£ 50,799 - 50,799 28,068 3,556 31,624 19,175 22,731 Property improvemen t |
£ 223,988 - 223,988 39,977 4,479 44,456 179,532 184,011 Property |
£ 4,396 - 4,396 4,396 - 4,396 - - Fixtures and Fittings |
Total £ 326,856 - 326,856 119,346 8,420 127,766 199,090 0 207,510 0.24 |
|---|---|---|---|---|---|---|
Security over assets
Kirklees Council hold a 25 year charge over the freehold property at 125 Heckmondwike Road to the value of £180,000 in relation to the funding provided to extend the property in 2015.
| 6 Debtors and prepayments Prepayments Other debtors 7 Cash at bank and in hand Cash at bank Cash in hand 8 Creditors and accruals Credit card Accruals Taxation and social security Other creditors |
2024 £ 3,149 1,190 4,339 2024 £ 129,987 91 130,078 2024 £ 182 1,831 1,030 642 3,685 |
2023 £ 2,265 4,919 7,184 2023 £ 86,034 89 86,123 2023 £ 120 1,902 761 536 3,319 |
|---|---|---|
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Notes to the accounts continued
St Johns Under 5's Pre-school
for the year ended 31 August 2024
9 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
| Details of remuneration and benefits Name of trustee Role Legal authority Lorraine Pearson Manager Governing document Jodie Hemingway Room leader Governing document Laura Meer Admin work Governing document |
2024 £ 16,298 12,003 8,271 36,571 |
2023 £ 18,505 12,123 1,336 31,963 |
|---|---|---|
Remuneration and benefits received by key management personnel
The total employee benefits received by key management personnel were £16,298 (previous year: £18,505).
10 Other related party transactions
Other transactions with trustees or related parties
| Other transactions with trustees or related parties Laura Pearson 11 Operating leases Within one year In the second to fifth years inclusive Over five years from the balance sheet date Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: Employee Name of trustee or related party Relationship to charity Description of transaction Daughter of Lorraine Pearson |
2024 £ 28,940 28,940 2024 £ 1,189 1,988 28 3,205 |
2023 £ 26,626 26,626 2023 £ 394 131 - 525 |
|---|---|---|
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St Johns Under 5's Pre-school
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2024
| 2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 281,071 235,382 Sales and fees 8,793 8,802 Fundraising 102 - Other income 598 339 Bank interest 1,287 693 Total income 291,851 245,216 Expenditure Salaries, NICs and pension 206,454 186,875 Payroll costs 1,015 887 Transport costs 1,824 765 Training 1,035 384 Staff uniform 468 548 Food 3,260 4,611 Rent and rates 240 334 Equipment and resources 12,017 6,986 Insurance 2,182 2,359 Repairs and maintenance 9,401 5,826 Administration 4,677 3,673 Telephone 773 1,049 Subscriptions 660 584 Independent examination 1,222 1,222 Bank charges 195 197 Utilities 2,921 3,245 Depreciation 8,420 8,425 Website and IT costs 2,763 3,486 Professional fees - 740 Total expenditure 259,527 232,196 Net movement in funds 32,324 13,020 Fund balances brought forward 295,586 282,566 Fund balances carried forward 327,910 295,586 |
2024 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,912 1,912 |
2023 Restricted funds £ 250 - - - - 250 - - - - - - - 226 - - - - - - - - - - - 226 24 1,888 1,912 |
2024 Total funds £ 281,071 8,793 102 598 1,287 291,851 206,454 1,015 1,824 1,035 468 3,260 240 12,017 2,182 9,401 4,677 773 660 1,222 195 2,921 8,420 2,763 - 259,527 32,324 297,498 329,822 |
2023 Total funds £ 235,632 8,802 - 339 693 245,466 186,875 887 765 384 548 4,611 334 7,212 2,359 5,826 3,673 1,049 584 1,222 197 3,245 8,425 3,486 740 232,422 13,044 284,454 297,498 |
|---|---|---|---|---|
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