2022-08-31-accounts - St John's Under 5's Pre-School

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St Johns Under 5's Pre-school

Charity number 1144826

A company limited by guarantee number 07734638

Annual Report and Financial Statements

for the year ended 31 August 2022

St Johns Under 5's Pre-school

Annual Report and Financial Statements for the year ended 31 August 2022

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the accounts	9 to 13

Prepared by West Yorkshire Community Accountancy Service CIO

St Johns Under 5's Pre-school

Trustees' report for the year ended 31 August 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Lynne Hill Chair Amanda Whitehead Treasurer Sharon Heywood Resigned 29 June 2021 Lorraine Pearson Paula Rayner Resigned 14 June 2022 Catherine Rowbotham Jodie Hemingway Heather Thurlow Sarah Waterhouse Rochelle Wilson Appointed 29 June 2021 Charity number 1144826 Registered in England and Wales Company number 07734638 Registered in England and Wales Registered and principal address Bankers 125 Heckmondwike Road Unity Trust Bank Dewsbury Moor Nine Brindleyplace Dewsbury Birmingham West Yorkshire B1 2HB WF13 3NT

Independent examiner

E J Beverley FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 9 August 2011. It is governed by a memorandum and articles of association as amended by special resolution on 16 November 2015. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

St Johns Under 5's Pre-school

Trustees' report (continued) for the year ended 31 August 2022

Objectives and activities

The charity's objects

The objects of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:-

Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;

Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs;

Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

The charity's main activities

The charity runs a sessional pre-school playgroup with children from ages 2 - 5 years.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the care and education of under 5’s. Supporting Families and vulnerable children, including those from disadvantaged backgrounds and children with Special Educational needs and disabilities.

Achievements and performance

During the year the activities of the charity included:

Successfully fundraised money to install a Community Defibrillator.

Completion of CPD in Safeguarding level 2 for 3 staff members. Makaton Level 1 for 2 staff members and 2 staff members completed DFE training. Advanced Speech and Language course undertaken by 4 staff members.

Launched new Website Design to promote the Pre-School.

Distributed World Book Day tokens, to over 70 children.

Full Health and Safety Audit with Kirklees Early Years Consultant.

Celebrated The late Queens Platinum Jubilee with a party.

Long standing Staff member retired and new Secretary appointed.

End of year party for leavers and graduation, attended by 70+ parents/carers.

Financial review

The net expenditure for the year was £17,487, including net expenditure of £17,127 on unrestricted funds and net expenditure of £360 on restricted funds.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity's ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to continue as a going concern.

St Johns Under 5's Pre-school

Trustees' report (continued) for the year ended 31 August 2022

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £66,631.

It is the Pre-School's intent to maintain financial viability.

It is the aim of St Johns Under 5s Pre-School to keep 2-3 months running costs (including staff wages) in reserve to cover any unforeseen circumstances.

The sum of £40,000 plus credit interest should be set aside in a separate savings account (with Unity Trust Bank) and not drawn upon unless agreed by two officers of the committee.

These funds shall not be restricted funds, although should not been withdrawn without good reason e.g.. If there is a substantial drop in income due to low take up of child places or any large unplanned expenditure, which otherwise cannot be covered by normal working funds.

If any funds are withdrawn, they should be replaced to top up the reserves fund back to the figure of £40,000 as soon as it is financially viable to do so.

If the charities operating costs (i.e. turnover) increase substantially, then the reserve fund should be increased accordingly, in order to maintain the minimum figure of covering at least 2-3 months running costs.

This policy should be reviewed on an ongoing basis.

St Johns Under 5's Pre-school

Trustees' report (continued) for the year ended 31 August 2022

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 27/02/2023

Lorraine Pearson (Trustee)

St Johns Under 5's Pre-school

Independent examiner's report to the trustees of St Johns Under 5's Preschool

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 August 2022, which are set out on pages 7 to 13.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charitable company's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a fellow of ACCA which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

E J Beverley FCCA

31/03/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

St Johns Under 5's Pre-school

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 August 2022

Notes 2022 Unrestricted funds £ Income from: Grants and donations (2) 244,970 Sales and fees 15,794 Fundraising - University bursary 2,000 Other income - Bank interest 69 Total income 262,833 Expenditure on: Salaries, NICs and pension (3) 218,810 Payroll costs 904 Travel expenses 1,693 DBS checks 78 Training - Staff uniform 420 Food 6,784 Rent and rates 1,139 Equipment and resources 6,475 Insurance 2,711 Repairs and maintenance 14,142 Administration 4,039 Telephone 1,036 Subscriptions 591 Independent examination 1,164 Bank charges 235 Utilities 3,688 Depreciation 12,109 Website and IT costs 2,371 Professional fees 71 Bursary - college 1,500 Total expenditure 279,960 Net movement in funds (17,127) Fund balances brought forward 299,693 Fund balances carried forward (4) 282,566	2022 Restricted funds £ - - 1,766 - - - 1,766 - - - - - - - - - - 2,126 - - - - - - - - - - 2,126 (360) 2,248 1,888	2022 Total funds £ 244,970 15,794 1,766 2,000 - 69 264,599 218,810 904 1,693 78 - 420 6,784 1,139 6,475 2,711 16,268 4,039 1,036 591 1,164 235 3,688 12,109 2,371 71 1,500 282,086 (17,487) 301,941 284,454	2021 Total funds £ 229,297 16,104 2,248 - 1,394 - 249,043 222,437 1,231 13 168 1,084 787 5,299 760 11,310 1,492 9,646 2,921 1,184 70 1,032 195 3,964 12,215 3,690 - - 279,498 (30,455) 332,396 301,941

All incoming resources and resources expended derive from continuing activities.

St Johns Under 5's Pre-school

Balance sheet

as at 31 August 2022 2022 Unrestricted £ Fixed assets Tangible assets (5) 215,935 Total fixed assets 215,935 Current assets Debtors and prepayments (6) 6,523 Cash at bank and in hand (7) 64,092 Total current assets 70,615 Current liabilities: amounts falling due within one year Creditors and accruals (8) 3,984 Total current liabilities 3,984 Net current assets 66,631 Net assets 282,566 Funds Unrestricted funds 282,566 Restricted funds - Total funds 282,566	2022 Restricted £ - - - 1,888 1,888 - - 1,888 1,888 - 1,888 1,888	2022 Total £ 215,935 215,935 6,523 65,980 72,503 3,984 3,984 68,519 284,454 282,566 1,888 284,454	2021 Total £ 228,044 228,044 1,578 76,681 78,259 4,362 4,362 73,897 301,941 299,693 2,248 301,941

For the year ending 31 August 2022 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 27/02/2023

Lorraine Pearson (Trustee)

St Johns Under 5's Pre-school

Notes to the accounts

for the year ended 31 August 2022

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:

Freehold land: nil Freehold buildings: over 50 years Fixtures and Fittings: over 5 years Freehold property improvements: over 15 years Equipment: over 5 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

St Johns Under 5's Pre-school

Notes to the accounts continued

for the year ended 31 August 2022

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

2 Grants and donations Kirklees Free Early Education & Care (FFEC) HMRC Statutory Sick Pay 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2022 Unrestricted funds £ 243,915 1,055 244,970	2022 Restricted funds £ - - -	2022 Total funds £ 243,915 1,055 244,970 2022 £ 208,421 11,743 (4,843) 3,489 218,810	2021 Total funds £ 229,297 - 229,297 2021 £ 211,555 11,429 (4,000) 3,453 222,437

The average number of employees during the year was 14.3, being an average of 10 full time equivalent (2021: 15.8, 12.4 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f Incoming £ £ Defibrillator fund 2,248 1,766 2,248 1,766	Outgoing £ 2,126 2,126	2022 £ 3,489 641 Transfers £ - -	2021 £ 3,453 290 Balance c/f £ 1,888 1,888

Fund name Purpose of restriction

Defibrillator fund

Money received from fund raising towards defibrillator and related costs.

St Johns Under 5's Pre-school

Notes to the accounts continued

for the year ended 31 August 2022

5	Tangible assets Cost At 1 September 2021 Additions Disposals At 31 August 2022 Depreciation At 1 September 2021 Depn reversed re. disposals Charge for year At 31 August 2022 Net book value At 31 August 2022 At 31 August 2021	£ 48,093 - (420) 47,673 42,861 (420) 4,074 46,515 1,158 5,232 Equipment	£ 50,799 - - 50,799 20,956 - 3,556 24,512 26,287 29,843 Property improvements	£ 223,988 - - 223,988 31,019 - 4,479 35,498 188,490 192,969 Property	£ 4,396 - - 4,396 4,396 - - 4,396 - - Fixtures and Fittings	Total £ 327,276 - (420) 326,856 99,232 (420) 12,109 110,921 215,935 0 - 228,044 -0.25

Security over assets

Kirklees Council hold a 25 year charge over the freehold property at 125 Heckmondwike Road to the value of £180,000 in relation to the funding provided to extend the property.

6 Debtors and prepayments Debtors Prepayments 7 Cash at bank and in hand Cash at bank Cash in hand 8 Creditors and accruals Bank loans and overdrafts Creditors Accruals	2022 £ 4,843 1,680 6,523 2022 £ 65,891 89 65,980 2022 £ 28 2,792 1,164 3,984	2021 £ - 1,578 1,578 2021 £ 76,592 89 76,681 2021 £ 289 2,955 1,118 4,362

Notes to the accounts continued

St Johns Under 5's Pre-school

for the year ended 31 August 2022

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

Details of remuneration and benefits

Name of trustee Role Legal authority Lorraine Pearson Manager Governing document Paula Rayner Childcare practitioner Governing document Jodie Hemingway Room leader Governing document	2022 £ 21,689 17,466 17,757 56,912	2021 £ 24,661 17,085 17,651 59,397

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £21,689 (previous year: £24,661).

Other related party transactions

Other transactions with trustees or related parties

Other transactions with trustees or related parties Laura Pearson 10 Operating leases Within one year In the second to fifth years inclusive Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: Employee Name of trustee or related party Relationship to charity Description of transaction Relative of Lorraine Pearson (Trustee)	2022 £ 24,334 24,334 2022 £ 394 525 919	2021 £ 24,109 24,109 2021 £ 393 919 1,312

St Johns Under 5's Pre-school

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2022

2022 2021 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 244,970 229,297 Sales and fees 15,794 16,104 Fundraising - - University bursary 2,000 - Other income - 1,394 Bank interest 69 - Total income 262,833 246,795 Expenditure Salaries, NICs and pension 218,810 222,437 Payroll costs 904 1,231 Travel expenses 1,693 13 DBS checks 78 168 Training - 1,084 Staff uniform 420 787 Food 6,784 5,299 Rent and rates 1,139 760 Equipment and resources 6,475 11,310 Insurance 2,711 1,492 Repairs and maintenance 14,142 9,646 Administration 4,039 2,921 Telephone 1,036 1,184 Subscriptions 591 70 Independent examination 1,164 1,032 Bank charges 235 195 Utilities 3,688 3,964 Depreciation 12,109 12,215 Website and IT costs 2,371 3,690 Professional fees 71 - Bursary - college 1,500 - Total expenditure 279,960 279,498 Net movement in funds (17,127) (32,703) Fund balances brought forward 299,693 332,396 Fund balances carried forward 282,566 299,693	2022 Restricted funds £ - - 1,766 - - - 1,766 - - - - - - - - - - 2,126 - - - - - - - - - - 2,126 (360) 2,248 1,888	2021 Restricted funds £ - - 2,248 - - - 2,248 - - - - - - - - - - - - - - - - - - - - - - 2,248 - 2,248	2022 Total funds £ 244,970 15,794 1,766 2,000 - 69 264,599 218,810 904 1,693 78 - 420 6,784 1,139 6,475 2,711 16,268 4,039 1,036 591 1,164 235 3,688 12,109 2,371 71 1,500 282,086 (17,487) 301,941 284,454	2021 Total funds £ 229,297 16,104 2,248 - 1,394 - 249,043 222,437 1,231 13 168 1,084 787 5,299 760 11,310 1,492 9,646 2,921 1,184 70 1,032 195 3,964 12,215 3,690 - - 279,498 (30,455) 332,396 301,941