## **TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020** **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **REGISTERED CHARITY NUMBER: 1144696** Independent Examiners Ltd Unit 2 Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 1 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** **----- Start of picture text -----**
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Page 3 Legal and Administrative Information Page 4 Independent Examiner's Report to the Trustees Page 5 to 9 Trustees' Annual Report Page 10 Statement of Financial Activities Page 11 Balance Sheet Pages 12 to 20 Notes to the Financial Statements 2 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **CHARITY NUMBER** 1144696 **START OF FINANCIAL YEAR** 1st January 2020 **END OF FINANCIAL YEAR** 31st December 2020 **PCC TRUSTEES AT 31ST DECEMBER 2020** Incumbent – The Reverend David Cloake (Chair) Fr Vernon Fray – Associate Priest Fr Christopher Henley - Associate Priest LLM Sue Hodder-Hesling LLM Mr Peter Lee Warden – Mrs Linda Schubert Warden – Mr Chris Raymond Ms Rosemary Hodi – Deanery Synod Representative Mr Ken Riley – Deanery Synod Representative Mrs Anne-Marie Philp - Deanery Synod Representative ## **ELECTED MEMBERS** ## **OBSERVER** Mr Robert Arney Mrs Angela Bowman Mr Mark Croucher Mrs Liz Dexter (until the rearranged APCM held 18.10.20) Mr Colin Downey Mrs Jan Furze – Hon PCC Treasurer Mrs Jane Lewis - Hon PCC Clerk of Works Mrs Karen Mackay – Hon PCC Secretary Mr Chris Penson Mr Ian Swann Mr Nathan Barrett - Internship ## **LEGAL STATUS** Registered Charity ## **GOVERNING INSTRUMENT** Parochial Church Council Powers Measure (1956) as amended and Church representation rules that came into force on 2 January 1956. ## **OBJECTS** Promoting in the ecclesiastical parish the whole mission of the Church. ## **REGISTERED ADDRESS** ## **BANKERS** The Vicarage 205 Kneller Road Whitton Twickenham Middlesex TW2 7DY Barclays Bank Plc Hounslow Leicestershire LE87 2BB ## **INDEPENDENT EXAMINER** Independent Examiners Ltd Unit 2 Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 3 ## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS** This report on the financial statements for the PCC St Philip and St James, Whitton for the year ended 31st December 2020, which are set out on the following pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the regulations') and s.145 of the Charities Act 2011 ('The Act'). ## **Respective Responsibilities of the PCC and the Examiner** As the members of the PCC you are responsible for the preparation of the financial statements; you consider that the audit requirement of Regulations and section 144(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to issue this report on those financial statements accounts in accordance with the terms of the Regulations. ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145 (5)(b) of the Act and to be found in the Church Guidance 2006 edition, issued from the Finance Division of the Archbishops' Council. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: - 1) which gives me reasonable cause to believe that in any material respect the requirements - ●to keep accounting records in accordance with section 130 of the Act; and - to prepare accounts which accord with the accounting records and to comply with the requirements of the Act, and the - Regulations have not been met; or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent Examiners Limited Unit 2 Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 11th March Dated: …......................2021 4 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **ADDITIONAL STATEMENT RELEVANT TO THE 2020 COVID-19 YEAR** ## Impact of COViD-19 The COViD-19 pandemic has limited much of what we are able to provide or undertake given that the very nature of our charitable work is predicated upon close proximity human contact and gatherings. This has a direct impact upon both our stated activities but also on the activities that constitute our fundraising endeavours which are also suspended and have been for nearly a year. The income of the charity is reduced by over 30%, and although cost generation is likewise reduced due to closure, we are still working hard to mitigate a potential deficit by reducing standing payments to partner organisations like the Diocese of London. HM Government’s Furlough Scheme has enabled us to retain our sole employee so that we are in a better position, when the time is right, to return to our normal activities and fundraising efforts. A salient advantage of the pandemic has been felt in our diversification into the world online and virtual world where we are now regularly found in the provision of worship services for member and those beyond as well as other outreach initiatives. Our move to a virtual existence has started generating modest sums in terms of income, but more importantly, the stated aims of the charity are still being met in our community. It is widely understood by users and stakeholders of the charity the difficulties that we are enduring. Officers and trustees of the charity have been realistic in their reporting and in the choices that have needed to be made during the pandemic to date. ## **AIMS AND PURPOSES** Ss Philip & James’ Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent, the Reverend David Cloake, in promoting the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical through provision of activities for all. The PCC is also specifically responsible for the maintenance of the Parish Hall and Grounds of Ss Philip & James Church, Hounslow Road, Whitton, TW2 7DY ## **OBJECTIVES AND ACTIVITIES** The PCC is committed to enabling as many people as possible to worship at the church and to become part of the parish community at Ss Philip & James. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and the Sacraments. When planning our activities for a normal year, we consider the Commission’s guidance on public benefit and particularly the supplementary guidance of charities for the advancement of religion. Particularly, in normal times, we endeavour to enable ordinary people to live out their faith as part of our parish community through: - Regular public worship, open to all - The provision of sacred space for personal prayer and contemplation - Pastoral work, including visiting the sick and the bereaved - Teaching of Christianity through sermons, courses and small groups - Taking of religious assemblies in schools - Receiving visiting groups into church to talk about the building and its purpose To facilitate this, it is important that we maintain the fabric of the Church of Ss Philip & James and the Parish Hall and grounds. For this year, with the Covid-19 Pandemic, things have been very different. In taking the bullet points above in turn, we have made changes to the offering of services etc as follows: At the beginning of 2020 we were fortunate to have been able to install a camera in the church. This meant that, during the initial lockdown and when priests could enter the church, services could be live-streamed via Facebook, with or without the restricted numbers of congregation in attendance. During other times when the church was closed, as directed by the Church of England and the Government, services such as Morning and Evening Prayer and other Eucharistic services (twice weekly) have been streamed from the vicarage and homes of other members of the clergy team. This has enabled our regular worshippers to retain their spiritual enrichment. In live-streaming services, this has meant that a greater number have been able to watch the services from outside our usual congregation. We also facilitate those who aren’t on social media by using a dial in service where they can listen to the service via their phone. - For the provision of sacred space, we have, when allowed, been able to open the church for private prayer, with Covid-19 Health & Safety guidance in place in accordance with Government Regulations. - Pastoral work has, in the main, been made via the phone. In most cases Last Rites have been achieved in person but arrangements for funerals has mainly been via a phone call. - With the above live-streaming in place, we have been able to continue our teaching of Christianity and have reached a far larger number of people than in normal times. We have also moved our Pilgrim Bible Study Groups to the on-line Zoom facility which has worked very well under the guidance of our LLM Peter Lee. - With the Schools having been closed for a large part of the year it has been a challenging time for any religious contact. - As for church visits and outreach, this has generally been put on hold. The Clergy has offered Saturday Morning Zoom ‘Coffee & Chats’ where members of the congregation have been able to ‘virtually’ meet and talk about all manner of subjects, with the inclusion of quizzes, on occasions. 5 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **WORSHIP AND PRAYER** Our PCC is keen to offer a range of services during the week and over the course of a year. Our community find these both beneficial and spiritually fulfilling. For example, our smaller services provide a quiet, intimate and reflective environment for worship whilst opportunities are provided for people to engage in larger services that involve our choir, our Junior Church, a once a month family friendly service content which have included considered lay involvement and other stakeholder groups within our parish. This year, obviously, things have been very different but we have still been able to engage with all members of our community in the various ways, as mentioned above. We have specific Covid-19 safe arrangements in place for baptisms although there have obviously been very few due to the restriction on numbers attending and for any celebration afterwards The parish continues to produce a service booklet for the different times of the Church’s year but this year has been an abridged standardised version in line with the shortened service requirements. Our Vicar, Fr David, has continued to keep members of the parish up to date with email communications via Church Suite, Facebook and of course our Parish website. People of all ages and spiritual backgrounds are welcomed into our services. There are currently 169 members named on our Church Electoral Roll, a number that has risen steadily in recent years. The average weekly attendance, counted during October, and with Covid-19 restrictions, was 44, with this number largely increasing via our Facebook live-streaming facility. As well as our regular services, we enable our community to celebrate and thank God at the milestones of their journey through life. Through baptisms, marriages and at funeral services we provide way-markers for the transitions in the lives among whom we live although, will the current restrictions these numbers are low this year, being seven baptisms, one wedding, along with three funerals held in Church, plus 36 externally at cemeteries or the crematoria. ## **THE PARISH HALL** The Parish Hall serves two important functions in the life of the parish – the first being as a revenue generator to fund the wider mission of the parish. The second, and perhaps more important function of the Hall, is that it allows the parish to support thirdparty organisations through discounted or pro-bono use for its own charitable ends. We currently welcome a number of uniformed youth organisations and groups serving the needs of those most isolated in our area. Also, the needs of young families and children of all ages as well as other charities using the hall for their own ad hoc fundraising events (hosted by us or by their own representatives). The Hall is also used as a local Polling Station in local, national and international elections. We are therefore looking forward to the time when we will be able to continue our mission to enable hospitality. This will take the form of being free of charge to some groups along with offering the space for hire to the local community for family functions, children’s parties, and other one-off events throughout the year. Aside from its outward looking and income generating work, the Hall is usually used by the parish for its own events, all of which are open to the wider community and we look forward to the time when this can be reactivated once the Covid-19 restrictions are lifted. Just before lockdown a small number of the congregation re-decorated it, which means the Hall will be very welcoming when we are allowed to re-open. ## **PASTORAL CARE** - Inevitably, there are some members of our parish who are unable to attend church services due to sickness or infirmity and during this pandemic. As mentioned above, we have kept in touch with the isolated and elderly by regular phone contact. - • LLM Sue Hodder-Hesling is Chair of our Pastoral Group and as directed by Church of England guidance, we have been able to keep our Bereavement Café open, with the necessary restrictions in place and which has been welcomed by those who have attended. ## **MISSION AND EVANGELISM** In recent years, we have moved from an inward-looking parish community concerned with self-preservation, to one that is outwardlooking. Primarily through donated time in our Parish Hall, we have subsidised the efforts of those who seek to make a difference to those in greatest need in our community. These include groups serving the marginalized, the needs of young and new families, reaching out to the lonely, fostering reciprocal relationships with the uniformed organisations, as well as various charity events. During 2020 this has been very limited but we fully intend to continue once again as soon as we are able. 6 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **TRUSTEES' ANNUAL REPORT (Continued) FOR THE YEAR ENDED 31ST DECEMBER 2020** In evangelistic terms, we usually publish and distribute a termly newsletter – called Faith Book – to the large majority of homes within the parish boundaries. Unfortunately, for this year, where there have been no events as such the lack of material for the Faith Book has deemed it necessary to put this on hold, together with the restrictions for circulating paper material. In addition to this, we usually commit to writing to each home specifically once a year assuring them of our prayers for them, offering them an opportunity to engage in that process on their terms. These two initiatives have yielded good fruit in the last couple of years. Our worship is not confined to the church building. We have worked hard to initiate and nurture a regular spiritual presence on an estate on the far border of the parish, itself dissected from the rest of the parish by a significant dual carriageway. In normal times we regularly facilitate and lead services and social events that are usually well supported and these will be reinstated when it is safe to do so. We have also renewed our relationship with the newly formed Whitton Business Association, attending their meetings regularly and we will continue to offer them space within our Faith Book to promote their Association. ## **ECUMENICAL RELATIONSHIPS** We enjoy reciprocal and positive relationships with churches of other denominations in the area, sharing membership of the ‘Churches Together in Whitton’ organisation. The CTiW organises events throughout the year, and members of the parish are often central to those arrangements. The CTiW provide a free Christmas Lunch to those who would otherwise be alone at Christmas. This year this took the form of a ‘Take-Away’ with volunteers cooking the meal in our Parish Hall and other volunteers driving to deliver a full Christmas meal, along with a Goodie Bag of festive gifts. This was very much appreciated by all those who received it, not only for the meal but also for the chance, even for a brief ten or so minutes, to be able to chat to someone else on such an important day. The other form of outreach which normally takes place is a ‘Walk of Witness’ through Whitton High Street on Good Friday, culminating at our Church for a service, coffee and hot cross buns. This sadly couldn’t take place this year. We usually meet as neighbouring churches for worship, often within the context of the Week of Prayer for Christian Unity in January. We also enjoy close relations with local Inter-faith groups in this ethnically diverse area and will continue to do this in more normal times. ## **FINANCIAL REVIEW** ## **General Fund – Income** Due to Covid-19 restrictions the church building was closed for several months and when allowed to open attendance numbers at services were severely restricted and only one small wedding was conducted. Social functions and fundraising activities have not taken place since February. Opportunities for casual giving and fundraising have therefore been greatly reduced. The parish is very fortunate to be supported by regular givers who provide 35% of income. This year 103% of budgeted regular giving has been maintained and the introduction of online and contactless giving facilities has enabled receipt of 75% of budgeted casual giving. Only 30% of budgeted Fundraising and 35% of hall letting was possible The government Job Retention Grant (Furlough) has supported the continued employment of our Parish Administrator. Overall, 70% of total budgeted income was achieved - a shortfall of £41,000. ## **General Fund – Expenditure** The lockdown in March prompted a revision of the 2020 budget, when it became apparent that without remedial action the parish would run out of cash by August. It was therefore decided, with the agreement of the Diocese of London, to reduce Common Fund contributions and as a result only ££37,800 of the £85,200 requested was paid. (45%). Building closures enabled a reduction in costs for general cleaning, gas, electric, water. Expenditure on insurance, administration and communication were maintained and new costs for live streaming services, online meetings and Covid-19 safety equipment and cleaning were incurred. While the Parish hall was under enforced closure the opportunity was taken by a group of parish volunteers to redecorate the hall and a contractor engaged to resurface the wooden floor. Overall, expenditure was reduced to £56,000 - 60% of budget. The resulting net surplus of £15,000 on General Fund will be retained for expenditure on several planned building maintenance projects which have, due to covid-19 restrictions, had to be delayed until spring 2021. 7 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **TRUSTEES' ANNUAL REPORT (Continued) FOR THE YEAR ENDED 31ST DECEMBER 2020** **DESIGNATED FUNDS** – allocated to a specific purpose by the PCC A donation of £5,000 and legacies totalling £76,715 were received and designated to the Building Fund. **RESTRICTED FUNDS** – Funds given for a specific purpose A further generous donation of £25,000 has been received to the Church Reordering Fund. £7,703 was spent from the LBR Community Fund Grant on the installation of new doors to the grass side of the parish hall. The parish is part supporting an Intern from the Kensington Ministry Experience Scheme which has been funded from the Pastoral Assistant Fund. Last year’s fortuitous installation of the new Church Sound System and the balance remaining in the fund enabled the additional installation of a camera for live streaming church services. ## **Special Collections and Donations** The Harvest collection raised £525 for Spear, supporting homelessness to independence; £85 was collected for the Royal British Legion Poppy Appeal and £43 to Art & Soul. ## **Reserves policy** It is PCC policy to try to maintain a balance on unrestricted funds which equates to at least three months unrestricted payments. This is equivalent to £35,000. It is held to smooth out fluctuations in cash flow and to meet emergencies. Cash balances held on unrestricted (including designated) funds at the year end, together with amounts payable to and by the PCC exceed this amount. ## **Covid-19** The financial effects of Covid-19 have been mitigated in 2020 by reduction of the Common Fund payment to the Diocese. Financial policies have been reviewed and updated. ## **VOLUNTEERS** The work of the parish is, in most cases, undertaken by volunteers. Excepting Fr David Cloake and Helen Bott who is our Parish Administrator. Members of the parish also offer time and talent on a voluntary basis. The Vicar would like to thank all members of the parish community who give so generously of their time talents, often quietly and diligently, and without expectation of recognition but more especially during the past year when life has been challenging for all, both spiritually and personally. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The method of appointment of PCC members is set out in the Church Representation Rules. At Ss Philip & James Church, the membership of the PCC consists of the Incumbent (our Vicar), two Churchwardens, two Licensed Lay Readers, three Deanery Synod members (one of whom represents the parish and deanery at the Diocesan Synod), together with members from among the community, elected by those who are on the Electoral Roll of the church. All worshipping members of the community are encouraged to enter their names on the Electoral Roll and stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. The PCC are advised by separate Working Groups who specialise in the various aspects of the PCC’s own work (Finance, Estates, Children, Young People & Families, Communications, Outreach, Hospitality and Pastoral). New members are inducted into the functions and purposes of their membership of the PCC. The full PCC met five times during the year with an average attendance of 83%. Given its wide responsibilities the PCC has, as described, constituted working groups who advise, research and make proposals on matters ready for the full consideration of the PCC in its meetings. The membership of these groups includes both members and non-members of the PCC from across the wider parish. Two of these meetings were during the Covid-19 lockdown and were therefore successfully held via Zoom. ## **SAFEGUARDING** The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016, in relation to having due regard to House of Bishops’ guidance on safeguarding children and vulnerable adults. 8 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **TRUSTEES' ANNUAL REPORT (Continued) FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **ADMINISTRATIVE INFORMATION** Ss Philip & James’ Church is situated on Hounslow Road, Whitton. It is part of the Diocese of London within the Church of England. The correspondence address is The Vicarage, 205 Kneller Road, Whitton, TW2 7DY, and its PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and a charity registered with the Charity Commission, being entered on its registers with the Charity Number 1144696. PCC members who have served at any time from the 1[st] January 2020 until the date of this report are: ## **Ex Officio** - Incumbent and PCC Chair - The Reverend David Cloake - • Associate Priest - Fr Vernon Fray • Associate Priest - Fr Christopher Henley • LLM Mrs Sue Hodder-Hesling • LLM Mr Peter Lee • Warden – Mr Chris Raymond - Warden – Mrs Linda Schubert - • Deanery Synod Representative - Ms Rosemary Hodi • Deanery Synod Representative - Mrs Anne-Marie Philp - Deanery Synod Representative - Mr Ken Riley ## **Elected Members** - Mr Robert Arney - • Mrs Angela Bowman • Mr Mark Croucher - Mrs Liz Dexter (until the re-arranged APCM held 18.10.2020) - Mr Colin Downey - Mrs Jan Furze – Hon PCC Treasurer - Mrs Jane Lewis – Hon PCC Clerk of Works - Mrs Karen Mackay – Hon PCC Secretary - Mr Chris Penson - Mr Ian Swann ## **Observer** - Mr Nathan Barrett – Internship ## **Trustees Responsibilities** The trustees (Members of the PCC) are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The Charities Act 2011 require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to: **i)** Select suitable accounting policies and apply them consistently **ii)** Make judgements and estimates that are reasonable and prudent **iii)** Prepare financial statements on the going concern basis unless it is inappropriate to presume that the trust will continue in existence. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charity (Accounts and Reports) Regulations and the provisions of Church Accounting Regulations 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements. Approved by the Trustees on ……………………………………………2021………………………………………………………………………… Signed on their behalf by Trustee ……….…………………………....…………………………………………………………………………………………………………………… Printed Name: Mrs Jan Furze – Treasurer 9 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2020** |**Notes**
**INCOMING RESOURCES**
Donations & Legacies
**3a**
Activities for Generating Funds
**3b**
**3c**
Charitable Activities
**3d**
**TOTAL INCOMING RESOURCES**
**RESOURCES USED**
Cost of Charitable Activities
**4a**
Governance Costs
**3b**
**TOTAL RESOURCES USED**
**NET INCOMING RESOURCES**
**NET MOVEMENT IN FUNDS**
Balances Brought Forward
Transfer Between Funds
**BALANCES CARRIED FORWARD**
Investment Income|Unrestricted
Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2020**
**2019**
£
£
£
£
£
81,855
82,164
25,662
189,681
118,145
16,877
270
-
17,147
50,552
21
-
-
21
21
152
-
-
152
3,324
**98,905**
**82,434**
**25,662**
**207,001**
**172,042**
83,398
560
12,838
96,796
156,173
1,000
-
-
1,000
4,927
**84,398**
**560**
**12,838**
**97,796**
**161,100**
**14,507**
**81,874**
**12,824**
**109,205**
**10,942**
14,507
81,874
12,824
109,205
10,942
18,694
486,858
43,177
548,729
537,787
-
-
-
-
-
**33,201**
**568,732**
**56,001**
**657,934**
**548,729**| |---|---| Movements on all reserves and all recognised gains and losses are shown above. All of the PCC's operations are classed as continuing. The notes on pages 12 to 20 form part of these financial statements. 10 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** **BALANCE SHEET AS AT 31ST DECEMBER 2020** |**Note**
**Fixed Assets**
Tangible Assets
**2**
**Current Assets**
Debtors & Prepayments
**8**
Cash at Bank and in Hand
**7**
**Total Current Assets**
**Creditors:**Due Within One Year
**9**
**NET CURRENT ASSETS**
**TOTAL ASSETS**less current liabilities
**Creditors:** Due in More than One Year
**10**
**NET ASSETS**
**Funds of the Charity**
Unrestricted Funds
Designated Funds
**5**
Restricted Funds
**6**|Unrestricted
Designated
Restricted
**Total**
**Total**
Funds
Funds
Funds
**31-Dec-20**
**31-Dec-19**
£
£
£
**£**
**£**
-
465,000
-
465,000
465,000
7,379
18
25
7,422
4,067
29,390
103,714
56,397
189,501
89,170
**36,769**
**103,732**
**56,422**
**196,923**
**93,237**
3,568
-
421
3,989
9,508
33,201
103,732
56,001
192,934
83,729
**33,201**
**103,732**
**56,001**
**192,934**
**83,729**
-
-
-
-
-
**33,201**
**568,732**
**56,001**
**657,934**
**548,729**
33,201
-
-
33,201
18,694
-
568,732
-
568,732
486,858
-
-
56,001
56,001
43,177
**33,201**
**568,732**
**56,001**
**657,934**
**548,729**| |---|---| Approved by the Trustees on ……………………………………………2021………………………………………………………………………… Signed on their behalf by Trustee ……….…………………………....…………………………………………………………………………………………………………………… Printed Name: Mrs Jan Furze – Treasurer 11 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **1. ACCOUNTING POLICIES** ## **a) Basis of Preparation of Financial Statements & Assessment of Going Concern** The accounts are prepared under the historical cost convention, in accordance with the Church Accounting Regulations 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with FRS 102 (effective 1 January 2015) - (Charities SORP (FRS 102)) and the Charities Act 2011. The primary objective of the charity is to promote the gospel of our Lord Jesus Christ according to the doctrine and practice of the Church of England. The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. There are no material uncertainties about the charity’s ability to continue as a going concern. The church is a registered charity in England and Wales. The Trustees are the members of the PCC named on page 3. ## **b) Reconciliation with previous Generally Accepted Accounting Practice** In preparing the accounts, the trustees have considered whether in applying the accounting policies required by the Charities SORP FRS 102 the restatement of comparative items was not required. ## **c) Fund accounting** PCC funds are required to be analysed under specific headings, as follows. **General funds** represent the ‘free’ funds of the PCC that are not subject to any restriction regarding their use and are available for application for the general purposes of the PCC. **Designated funds** are earmarked by the PCC for purposes but are nevertheless still unrestricted as the PCC can reassign the funds if it wishes. **Restricted funds** are funds collected or donated for a purpose and cannot be used by the PCC for any other purpose except by agreement with the donor. The funds of the PCC have been appropriately analysed, and the statement of financial activities has been prepared in accordance with this analysis. ## **d) Accounting Requirements** The accounts are required to include all transactions, assets and liabilities for which the PCC can be held responsible. ## **e) Income** (i) **Donations** - Collections and planned giving are included in the SOFA when the funds are received. Income tax recoverable on gift aid donations is recognised when claimable. (ii) **Other donations** - Any grants or legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due. (iii) **Trading and ancillary activities:** All funds raised by parish activities such as the bookstall, and catering etc. are accounted for gross. Rental income from non-investment property and room lettings is recognised when the rental is due. Parochial fees for weddings, funerals etc., are accounted for when due. (iv) **Investments** - Income earned on short-term deposits with the bank and Central Board of Finance is accounted for when received. Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at the year-end. 12 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **f) Application of Resources** (i) Grants and outward giving are accounted for in the SOFA when paid, unless an obligation, whether constructive or legal, exists to the recipient in accordance with the Charities SORP and FRS102. (ii) Parish share and other costs directly relating to the work and activities of the Church are accounted for when they are incurred or become due and payable. ## **g) Fixed Assets** (i) **Consecrated land and buildings and moveable church furnishings** - Consecrated and beneficed property, is excluded from the accounts by S10(2)(a & c) of the Charities Act 2011. No value is attributed to moveable church furnishings held by the Churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property. All expenditure incurred during the year on consecrated or beneficed buildings and moveable church furnishings, whether for maintenance or improvement, is written off as expenditure in the SOFA and separately disclosed. (ii) **Other land and buildings** - Other land and buildings held on behalf of the PCC for its own purposes are valued at a fair but prudent valuation which is a reasonable estimate of the current value “in use” of the property. No depreciation has been charged in respect of such properties as they are kept in sound condition and any expenditure on maintenance or improvement following regular review is written off as incurred. (iii) **Other fixtures, fittings and office furniture -** Equipment used for church purposes is capitalised and written off on a straight-line basis over the assets estimated useful life. Routine replacements and renewals are written off as expenditure in the SOFA. Other equipment purchases of under £1,500 are also written off as expenditure in the SOFA. ## **h) Current Assets** Amounts owing to the PCC at the year end in respect of tax reclaims and other income are shown as debts less any provision for amounts which may prove to be uncollectable. Short-term deposits include cash held on deposit either with the Central Board of Finance or at a bank. ## **i) Tax Status** As a charity, the PCC is exempt from paying income and corporation tax but does have to pay value added tax. ## _**j) Depreciation Expense**_ Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life on a straight line basis and are as follows: Fixtures & Fittings 25% - Straight Line Basis Equipment 33% - Straight Line Basis 13 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **2. TANGIBLE FIXED ASSETS** |||Designated|General|Restoration|| |---|---|---|---|---|---| |||Fund|Fund|Fund|| |||Land &|Church|Buildings &|**2020**| |||Buildings|Equipment|Fixtures|**Total**| |||£|£|£|£| |Cost|01-Jan-20|465,000|11,998|12,627|24,625| |Additions||-|-|-|-| |Revaluation||-|-|-|-| |Cost at|31-Dec-20|465,000|11,998|12,627|24,625| |Depreciation|01-Jan-20|-|11,998|12,627|24,625| |Charge||-|-|-|-| |Depreciation at|31-Dec-20|-|11,998|12,627|24,625| |Net Book Value|31-Dec-20|**465,000**|**-**|**-**|**465,000**| |Net Book Value|31-Dec-19|465,000|-|-|465,000| The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2020: None 31st December 2019: None The PCC owns a hall, built during the 1950’s and extensively refurbished in 2012 at a capital cost of £220,000. As a consequence the June 2014 Ecclesiastical Insurance valuation of the hall on a “replacement as new basis” was £465,000. This has been adopted as the deemed cost in accordance with FRS102. No depreciation is provided on the hall, as the currently estimated residual value of the properties is not less than their carrying value and the remaining useful life of these assets currently exceeds 50 years, so that any depreciation charges would be immaterial. An impairment review is carried out at each year end and any resultant loss identified included in expenditure for the year. 14 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **NOTES TO THE FINANCIAL STATEMENTS (continued)** ## **FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **3. INCOMING RESOURCES** |Donations & Appeals
Gift Aid Donations
Gift Aid Tax Recoverable
Grants
Legacies
**b) Activities for Generating Funds**
Church Hall & Room Letting
Fundraising Events
Bank Interest
**d) Charitable Activities**
Statutory Fees (Weddings, Funerals)
**a) Donations & Legacies**
**c) Investment Income**|Unrestricted
Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2020**
**2019**
£
£
£
£
£
4,986
5,100
25,540
35,626
35,516
57,515
-
50
57,565
57,974
14,620
1,162
72
15,854
19,655
4,734
-
-
4,734
5,000
-
75,902
-
75,902
-
**81,855**
**82,164**
**25,662**
**189,681**
**118,145**
9,030
-
-
9,030
24,810
7,847
270
-
8,117
25,742
**16,877**
**270**
**-**
**17,147**
**50,552**
21
-
-
21
21
**21**
**-**
**-**
**21**
**21**
152
-
-
152
3,324
**152**
**-**
**-**
**152**
**3,324**| |---|---| 15 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **NOTES TO THE FINANCIAL STATEMENTS (continued)** ## **FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **4. RESOURCES EXPENDED** |Administrative Expenses
Church Repairs & Maintenance
Church Running Costs
Church Upkeep
Cleaning Costs
Clergy & Staff Costs
Cost of Church Services
Diocesan Common Fund
Education & Training
Fairs & Fundraising Costs
Hall Repairs & Maintenance
Hall Running Costs
Magazine Expenses
Missionary & Charitable Giving
Reimbursement of recharged shared expenses *
**a) Cost of Charitable Activities**|Unrestricted
Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2020**
**2019**
£
£
£
£
£
6,514
-
-
6,514
5,177
1,739
-
3,262
5,001
22,892
1,378
-
-
1,378
2,237
6,362
-
-
6,362
4,063
2,552
-
-
2,552
4,952
15,930
15
1,873
17,818
13,263
3,525
-
-
3,525
7,634
37,800
-
-
37,800
82,800
397
-
-
397
754
3,434
-
-
3,434
5,125
4,466
545
7,703
12,714
1,576
2,509
-
-
2,509
4,440
-
-
-
-
900
654
-
-
654
360
(3,862)
-
-
(3,862)
-
**83,398**
**560**
**12,838**
**96,796**
**156,173**| |---|---| - This is the reimbursement of shared expenses incurred on behalf of St Stephens Hounslow (the neighbouring parish), and includes the following: **----- Start of picture text -----**
£
Intern 2,197
Parish Administrator 323
Materials 169
Telephone 25
Upkeep of services 421
Administration 354
Office and other costs 163
Cleaning 210
3,862
b) Governance Costs
Independent Examiners Fees 1,000 - - 1,000 930
Insurance Costs - - - - 3,997
1,000 - - 1,000 4,927
**----- End of picture text -----**
Note: In March 2020, our incumbent was appointed as priest-in-charge of St Stephen's Hounslow, our neighbouring parish. This began a new informal partnership of the two churches, where resources are shared, including clergy expenses and ad hoc ministry costs etc. This partnership isn't a formalised agreement, but it is for this reason that there are payments between the two parishes from time to time. 16 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **NOTES TO THE FINANCIAL STATEMENTS (continued)** ## **FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **5. DESIGNATED FUNDS** ## **CURRENT FINANCIAL YEAR** |Building Fund
Children & Young People
Clergy Retreats
Friends of St Philip and St James
Legacy Fund
New Hall Fund
Outreach
Reserve Contingency|**Balance**
**Balance**
**01-Jan-20**
Income
Expenditure
Transfers
**31-Dec-20**
£
£
£
£
£
3,544
80,902
-
-
84,446
4,695
-
-
-
4,695
15
-
15
-
-
1,116
20
-
-
1,136
612
-
545
-
67
465,000
-
-
-
465,000
(124)
1,512
-
-
1,388
12,000
-
-
-
12,000
**486,858**
**82,434**
**560**
**-**
**568,732**| |---|---| ## **PREVIOUS FINANCIAL YEAR** |Building Fund
Children & Young People
Clergy Retreats
Friends of St Philip and St James
Legacy Fund
New Hall Fund
Outreach
Reserve Contingency|**Balance**
**Balance**
**01-Jan-19**
Income
Expenditure
Transfers
**31-Dec-19**
£
£
£
£
£
-
4,000
456
-
3,544
4,940
-
245
-
4,695
220
-
205
-
15
364
752
-
-
1,116
612
-
-
-
612
465,000
-
-
-
465,000
301
475
900
-
(124)
12,000
-
-
-
12,000
**483,437**
**5,227**
**1,806**
**-**
**486,858**| |---|---| The Churches designated funds are represented by cash reserves held and fixed assets investments and are to be expended as described above. 17 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **6. RESTRICTED FUNDS** ## **CURRENT FINANCIAL YEAR** |Church Re-ordering Fund (Chairs)
Church Re-ordering Fund
Church Sound & Technology Fund
Civic Pride Fund
Community Fund
Pastoral Assistant Fund
Vicars Discretionary Fund
Vicarage and Intern Fund
Wickstone Fund|**Balance**
**Balance**
**01-Jan-20**
Income
Expenditure
Transfers
**31-Dec-20**
£
£
£
£
£
25,000
-
-
-
25,000
-
25,000
-
-
25,000
3,262
-
3,262
-
-
5,000
-
-
-
5,000
7,718
-
7,703
-
15
1,546
-
1,546
-
-
597
-
-
-
597
-
662
327
335
54
-
-
-
54
**43,177**
**25,662**
**12,838**
**-**
**56,001**| |---|---| ## **PREVIOUS FINANCIAL YEAR** |Church Re-ordering Fund (Chairs)
Church Sound & Technology Fund
Civic Pride Fund
Community Fund
Pastoral Assistant Fund
Small Projects Fund
Vicars Discretionary Fund
Wickstone Fund|**Balance**
**Balance**
**01-Jan-19**
Income
Expenditure
Transfers
**31-Dec-19**
£
£
£
£
£
25,000
-
-
-
25,000
-
23,265
20,003
-
3,262
-
5,000
-
-
5,000
8,000
-
282
-
7,718
1,546
-
-
-
1,546
-
1,335
1,335
-
-
597
-
-
-
597
414
-
360
-
54
**35,557**
**29,600**
**21,980**
**-**
**43,177**| |---|---| The Church Re-ordering Fund (Chairs) comprises a donation specifically given for the purchase of chairs to replace the pews in a church re-ordering project. The Church Re-ordering Fund comprises a donation specifically to assist towards the funding of a new floor in the church, or to relocate the font, or to move the organ console to a new position, in a church re-ordering project. The Church Sound & Technology Fund is comprised of donations for the replacement of the Church sound system. The balance will pay for licenses and maintenance over the next 5 years. The LBR Community Fund & LBR Civic Pride Fund are grants to be used for the improved access from the parish hall to the Church grounds. The Pastoral Assistant fund which comprises donations and grants received to fund the work of Pastoral Assistants working within the parish. The Wickstone Fund comprises the collection and donations made following the death of Wendy Wickstone in June 2015. The fund purpose is the encouragement of young people within the ecclesiastical parish in their personal, moral and spiritual growth. The Vicarage and Intern Fund represents donations to support a parish intern to be accommodated at St Stephen’s Vicarage. The Restricted funds held are represented by fixed asset investments and cash funds held by the Church and are to be expended as specified above. 18 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **7. CASH AT BANK AND IN HAND** |Cash at Bank and in Hand|Unrestricted
Designated
Restricted
**Total**
**Total**
Funds
Funds
Funds
**31-Dec-20**
**31-Dec-19**
£
£
£
**£**
**£**
29,390
103,714
56,397
189,501
89,170
**29,390**
**103,714**
**56,397**
**189,501**
**89,170**| |---|---| ## **8. DEBTORS & PREPAYMENTS** |Grants Receivable
Gift Aid Tax Recoverable
Hall Letting
Prepayments
St Stephens Hounslow|Unrestricted
Designated
Restricted
**Total**
**Total**
Funds
Funds
Funds
**31-Dec-20**
**31-Dec-19**
£
£
£
**£**
**£**
345
-
-
345
-
3,694
18
25
3,737
3,500
895
-
-
895
-
538
-
-
538
567
1,907
-
-
1,907
-
**7,379**
**18**
**25**
**7,422**
**4,067**| |---|---| ## **9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Deferred Income
Independent Examiners Fees
Sundry Creditors
Third Party Funds|Unrestricted
Designated
Restricted
**Total**
**Total**
Funds
Funds
Funds
**31-Dec-20**
**31-Dec-19**
£
£
£
**£**
**£**
1,125
-
-
1,125
5,089
1,000
-
-
1,000
930
1,443
-
-
1,443
2,664
-
-
421
421
825
**3,568**
**-**
**421**
**3,989**
**9,508**| |---|---| ## **10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR ONE YEAR** The PCC of St Philip & St James, Whitton held no long term liabilities during this or the previous financial year. 19 ## **PAROCHIAL CHURCH COUNCIL OF ST PHILIP & ST JAMES, WHITTON** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020** ## **11. ANALYSIS OF NET ASSETS BY FUND** |Fixed Assets and Investments
Current Assets
**12. STAFF COSTS AND NUMBERS**
Gross Wages and Salaries
Employer's National Insurance Costs
Employers Allowance
Pension Contributions
Employees who were engaged in each of the following activities:
Activities in furtherance of organisation's objects|Unrestricted
Restricted
Fund
Fund
£
£
465,000
-
136,933
56,001
**601,933**
**56,001**
**2020**
**£**
11,375
362
(362)
-
**11,375**
**2020**
1|**Total**
**Total**
**31-Dec-20**
**31-Dec-19**
£
£
465,000
465,000
192,934
83,729
**657,934**
**548,729**
**2019**
**£**
10,989
-
-
-
**10,989**
**2019**
1| |---|---|---| The organisation operates a PAYE scheme to pay all employed members of staff and the organisation also employs members of staff on a self employed basis. No employees received emoluments in excess of £60,000. (2019: None). ## **13. PAYMENTS TO PCC MEMBERS** The incumbent received working expenses totalling £802 (2019: £1,343) and the water rates and telephone expenses paid for the vicarage by the church totalled £1,198 (2019: £931). No other payments were made to PCC Members or any persons connected with them during this financial period. No material transaction took place between the charity and a PCC Member or any person connected with them. ## **14. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **15. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **16. PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. 20