Annual Report for the Year Ended 31 October 2022
Reg. Co. 07826095
Reg. Charity. 1144669
Portsmouth Vineyard LifeChurch Statement of Financial Activities (including Income and Expenditure Account) for the Year Ended 31 October 2022
| Unrestricted Funds Restricted Funds Total Funds year ended 31st October 2022 Note £ £ £ Incoming resources from generated funds VoluntaryIncome 2 £45,834 £56,888 £102,722 |
Total Funds year ended 31st October 2021 £ |
|---|---|
| Total incomingresources £45,834 £56,888 £102,722 |
£64,102 |
| Resources expended Cost of generating funds Resources expended 3 £16,369 £55,364 £71,733 |
|
| Total resources expended £16,369 £55,364 £71,733 |
£61,499 |
| Net Income £29,465 £1,524 £30,989 Reconciliation of funds Total Funds brought forward £13,014 £10,985 £24,000 Total Funds carried forward £42,479 £12,509 £54,988 |
£2,603 £24,000 |
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Portsmouth Vineyard LifeChurch (Company Registration number: 07826095) Balance Sheet as at 31 October 2022
| 2022 Notes Current Assets £ Debtors and Prepayments 8 £3,844 Cash at bank and in hand £51,144 Net Assets The funds of the charity 9 Restricted Funds £12,509 Unrestricted Funds £42,479 Total Charity Funds |
2021 £ £54,988 £54,988 £54,988 |
£3,821 £20,179 |
|---|---|---|
| £24,000 | ||
| £24,000 | ||
| £13,014 £10,985 |
||
| £24,000 |
These accounts have been approved by the trustees and signed on its behalf by:
Mr Michael Morell Trustee and Treasurer Date: 16/07/23
The notes on pages 1 to 12 form an integral part of these financial statements.
Portsmouth Vineyard LifeChurch
Notes to the Financial Statements for the Year Ended 31 October 2022
1. Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective April 2008) and the Companies Act 2006.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the Trustees' discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 2
Incoming resources
Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Incoming resources from tax reclaims are included in the statement of financial activities at the same time as the gift to which they relate.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
2 Voluntary Income
| Voluntary Income | ||||
|---|---|---|---|---|
| Total | ||||
| Total Funds | Funds | |||
| Year Ended | Y/End | |||
| Unrestricted | Restricted | 31st Oct | 31st Oct | |
| Funds | Funds | 2022 | 2021 | |
| £ | £ | £ | £ | |
| General Funds | ||||
| Appeals and Donations | £44,016 | £53,959 | £97,975 | £50,950 |
| Grants | £2,000 | £2,000 | £10,241 | |
| Interest | £12 | £0 | £12 | £501 |
| Gift Aid Tax reclaim | £1,337 | £1,073 | £2,410 | £3,565 |
| £45,834 | £56,888 | £102,722 | £64,102 |
3 Total Resources Expended
| Total Resources Expended | |||||
|---|---|---|---|---|---|
| Total | |||||
| Total Funds | Funds | ||||
| Year Ended | Year End | ||||
| Unrestricted | Restricted | 31st Oct | 31st Oct | ||
| Notes | Funds | Funds | 2022 | 2021 | |
| Charitable Activities | |||||
| Activities Undertaken Directly | 4 | £12,513 | £52,088 | £64,601 | £55,491 |
| Grant Funding of Activities | 5 | £506 | £0 | £506 | £578 |
| Support Costs | 6 | £3,350 | £3,276 | £6,626 | £5,430 |
| £16,369 | £55,364 | £71,733 | £61,499 |
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4 Activities Undertaken Directly
| Salaries & Wages Volunteers’ Expenses Rent and Venue Hire Worship & Music Costs Ministry Gifts & Donations Hospitality Light & Heat LifeHouse Food Maintenance & LifeHouse Costs Other LifeHouse Costs Equipment Conference & Training |
Unrestricted Funds Restricted Funds Total Funds Year Ended 31st Oct 2022 |
Total Funds Year Ended 31st Oct 2021 |
| £9,046 £9,046 £145 £145 £8,394 £13,670 £22,064 £0 £3,146 £1,500 £4,646 £206 £206 £4,677 £4,677 £9,153 £9,153 £5,336 £5,336 £8,561 £8,561 £137 £137 £630 £630 |
£8,342 £0 £20,522 £4,541 £977 £2,215 £4,660 £9,159 £4,271 £624 £180 |
|
| £12,513 £52,088 £64,601 £55,491 |
5 Grants Payable
| Vineyard UK Street Pastors Portsmouth Foodbank |
Unrestricted Funds Restricted Funds Total Funds Year Ended 31st Oct 2022 |
Total Funds Year Ended 31st Oct 2021 |
| £506 £506 |
£552 £26 £0 |
|
| £506 £506 |
£558 | |
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6 Support Costs
| Insurance Travel & Subsistence General Expenses Office Cost, Stationery, postage Repairs & renewal Bank Charges Books & Subscriptions Auditing & Accountancy Fees Legal Costs |
Unrestricted Funds Restricted Funds Total Funds Year Ended 31st Oct 2022 |
Total Funds Year Ended 31st Oct 2021 |
| £138 £552 £690 £290 £290 £379 £379 £758 £1,170 £1,170 £2,340 £151 £151 £93 £93 £186 £326 £326 £792 £792 £1,584 £301 £301 |
£535 £17 £79 £1,547 £494 £360 £486 £1,408 £504 |
|
| £3,350 £3,276 £6,626 |
£5,430 |
7 Employees' remuneration
The average number of persons employed by the charity (including trustees) during the year was ONE. Their net remuneration during this accounting year was £8887.15.
8 Debtors and Prepayments
| Gift Aid 9 Analysis of Funds General Funds Unrestricted Income Restricted Funds |
31st Oct 2022 £1,967 |
31st Oct 2022 £1,967 |
31st Oct 2021 | |
|---|---|---|---|---|
| £3,821 | ||||
| As At Oct 31st 2022 £42,479 £12,509 £54,988 |
||||
| 2021 £13,014 £10,985 |
Income Resources expended £45,834 £16,369 £56,888 £55,364 |
As At Oct 31st 2022 £42,479 £12,509 |
||
| £23,999 | £102,102 £71,733 |
£54,988 |
Restricted funds have been given for specifically use in refurbishment and re-equipment, e.g. purchasing of new fridges and freezers. Also for the running of the LifeHouse homeless drop-in and soup kitchen, e.g. specifically for food purchasing. These are in addition to grants and funding that is unrestricted. Our aim, as always is to connect with people who find themselves in homelessness or addiction and in need of hot meals and food parcels. The LifeHouse also signposts users to other support services across the city.
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10 Net Assets by fund
| Current Account 1 Current Account 2 Savings Account 1 Savings Account 2 Savings - Aldermore Gift Aid Due |
Total Funds Funds 31st October 2022 £ £ £6,665 £6,665 £29,979 £29,979 £2,163 £2,163 £4,163 £4,163 £8,174 £8,174 £3,844 £3,844 £54,988 £54,988 |
|---|---|
11. Taxation
Portsmouth Vineyard LifeChurch is a registered charity and is, therefore, exempt from taxation.
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Portsmouth Vineyard LifeChurch Reference and Administrative Details
| Charity name |
Portsmouth Vineyard LifeChurch |
|---|---|
| Charity registration number | 1144669 |
| Company registration number | 07826095 |
| Principal Office | 153 Albert Road, Southsea, Portsmouth, PO4 0JW |
| Registered Office | 153 Albert Road, Southsea, Portsmouth, PO4 0JW |
| Trustees | Mr Peter John Robinson, (Appointed 13 November 2016 – Chair of Trustees) |
| Mr Helen Robinson, (Appointed 16 December 2021) | |
| Mr Clive Oliver, (Appointed 29 May 2016, resigned on 10 October 2022) | |
| Mr Michael Morell, (Appointed 6 September 2016) | |
| Mrs Paula Bettina Jolly (Appointed 1 September 2018) | |
| Ms Rosina Susan Godfrey (Appointed 27 March 2020, resigned on 31 | |
| December 2021) | |
| Bankers | CAF BANK |
| 25 Kings Hill Avenue, Kings Hill, | |
| West Malling, Kent, | |
| ME19 4JQ | |
| Independent Examiner | Jeremy Brown |
| 14 Marion Road | |
| Southsea | |
| Portsmouth | |
| Hampshire | |
| PO4 0QX |
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Portsmouth Vineyard LifeChurch
Trustees' Report
The Trustees present their report and accounts for the period ended 31 October 2022.
Portsmouth Vineyard LifeChurch was incorporated on 27th October 2011 and granted charitable status on 15[1h] November 2011.
Structure, governance and management
The company is a company limited by guarantee. The liability of the members is limited by their guarantee. In the event of the company being wound up during the period of their membership (or within a year following), members undertake to contribute such amounts as may be required, up to a maximum of £1.
Objectives and activities
The company's charitable objects are:
-
a) to relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling, training in life skills and support in such parts of Portsmouth, the United Kingdom or the world as the trustees from time to time may think fit.
-
b) to provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life.
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c) to advance the Christian faith in accordance with the statement of beliefs including but not by way of limitation through the planting of other Vineyard Churches in such ways and in such parts of Portsmouth, the United Kingdom or the world as the trustees from time to time may think fit.
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d) to further Christian education in such parts of Portsmouth, the United Kingdom and the world as the trustees may from time to time think fit.
Strategies
During this accounting period we had a period of rapid numerical and financial growth in all our LifeHouse Food Kitchen activities and but a decline in Church activities. We have been so pleased to see our different benevolent (including the LifeHouse), spiritual and pastoral (through the Vineyard) activities and events continue to serve the wider community here in Portsmouth.
We have been able during this period to start in person activities in our building and resume a service to the homeless and under-housed inside rather than outside We have continued our different delivery runs for food for those unwell, vulnerable and isolating. Risk assessments, policies and training notes continue to be issued to new volunteers and put on display.
Closure of Portsmouth Vineyard Church
At the end of October 2022 it was regrettably decided and unanimously agreed to close the church meetings and activities of the Portsmouth Vineyard Church. The Christian group that had been meeting as a Church on Sundays changed to being a home group meeting on Wednesday evenings under the pastoral care of the Winchester Vineyard Church, our regional hub. The LifeHouse continues to thrive and under a Resolution passed by the Trustees the charity is now renamed “The LifeHouse” with Companies House and The Charity Commissioners. The LifeHouse is now the sole user of the property at 153 Albert Road, Southsea, Portsmouth, PO4 0JW.
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Portsmouth Vineyard LifeChurch
Trustees' Report Continued….
Changes in Personnel
Portsmouth Vineyard saw more changes this year. Helen Robinson applied to take assessment as part of her application to become our Pastor supported by her husband Peter. Mike Morell remains a Trustee and Manager of the LifeHouse. We invited Helen Robinson to join us on the board of trustees, as we lost the services of Rosie Godfrey and Clive Oliver.
The LifeHouse saw a steady increase in demand after the Covid Pandemic with up to 100 meals usually served on Wednesdays and Thursdays. We continued our food parcel and hot meal delivery service to those whom have been unwell physically and/or mentally, or incapacitated or under curfew, on a somewhat scaled down basis as the need to help people during isolation subsided. Our team has increased its supermarket “end of the day” collections to up to 25 times a week to meet growing demand. We have some corporate sponsors and the public have continued to be generous in their donations and support for our charitable work.
Other Achievements
Portsmouth Vineyard LifeChurch has continued to provide financial support to Compassion International (child schooling sponsorship in Cambodia) and two overseas missionaries involved in compassionate and people-centred outreaches in Cambodia and other parts of the world.
We continue to give regular donations to Vineyard Churches UK to help finance training, church planting and oversight of the network of churches to which we are associated. The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity and company should undertake.
We continue to make improvements to our facilities and the décor and arrangement of the premises in a planned and methodical manner, often with the support and donations of local companies and organisations in the community.
Financial review
Financially the charity is secure. The unrestricted fund balance of £42,479 along with £17,000 of our short and long-term saving in the Hampshire Trust Bank and Aldermore Business Savings exceed the reserves policy of three months' expenditure as agreed by the Trustees, and reflects both stability in the church finances and vigilance by the Trustees.
The Trustees continue to review the major risks to which the company is exposed in order to establish systems to manage those risks. Our Safeguarding and other Policies and Risk Assessments continue to be reviewed.
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Small company provisions
This report has been prepared in accordance with the small company regime under the Companies Act 2006.
Approved by the Board of Trustees for Portsmouth Vineyard LifeChurch on its behalf by:
Date: 16/07/23
Mr. Michael Morell, Trustee and Treasurer
Portsmouth Vineyard LifeChurch
Trustees' Responsibilities in relation to the Financial Statements
The Trustees (who are also Directors of Portsmouth Vineyard LifeChurch for the purposes of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgments and estimates that are reasonable and prudent;
-
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Independent Examiner's Report to the Trustees of Portsmouth Vineyard Lrfechurch I report on the accounts of the company for the year ended 31 Ottober 2022, which are set out on the predIng page5. Respecti responsibilities of Trustees and Examlner The Trustees (who are also the Directors of the Company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not quIred for thls year under sertion 144{2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having s3tisfied myself that the d)arity is not subjert to audft under company law and is ellglble for independent examination, t is my responsibilty to: examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the General Directions glven by the Chadty Commisslon under sethon 145 (51 (b) of the 2011 Act,. and 111. state whether paCUlar matters have come to my attention. Bagis of Independ•nt Examin•r's R•port My examination was carried out in accordance wh the General Directions given by the Charity Commission. An examinatlon indudes a review of the ac0)Unng records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The prOdureS undertaken do not provide all the eviden that would be required in an audit and consequently no opiriion is given as to whether the accounts present a 'true and fair view, and the report is limtrd to those matters set out in the statement below. Independerrt Examinerfs Statement In connection wfth my examin&ion, no matter has come to my attentK)n: {11 which gives me reasonable cause to believe that in any material respect the reqU1Ments. to keep accounting records in accordan with sertion 386 of the Companies Act 2006. and to prepare )Unts whith accord with the aUnn9 records, comply with the auounting requirements Df section 396 of the Companles Att 2006 and with the methods and principles of the Statement of RecomnEnded Prattl., Accountln9 and Reporting by Charlties have not been met; or {21 to whith, in rny opinion, attention should k drawn in order to enable a proper understsndlng of the accounts to be reached. Jeremy Brown 14 Marion Road Southsea Jeremy Brown Portsmouth Lg Jrfl a023 Hampshire P04 OQX Page 12