Holly Trees Fundraisers Registered Charity Number 1144665
Receipts and Payments Accounts For the year ended 31 August 2024
Achievements and Performance
During the school year 1 September 2023 to 31 August 2024, the Fundraisers raised £28,446.98 from events and activities. The Fundraisers total outgoings were £13,598.99 (not including donations to the school), generating a total gain of £14,847.99. The Fundraisers donated £8,055.90 to the school to purchase reading books, recorders, dining tables, online security training as well as making our usual donations to School Christmas activities and Year 6 Leavers party.
The biggest fundraisers of the year were our annual fireworks display, grotto, summer fete, wine tasting, glow disco, and preloved uniform sales.
Thank you to all those parents who have regularly contributed their time at our events, without their support we would not have been able to run such brilliant events for the children and the wider community. We really do appreciate the support and engagement.
Financial Review
The opening balance on 1[st] September 2023 was £14,868.21 and the closing bank account balance on 31[st] August 2024 was £24,644.19. There were no uncleared transactions at the year end.
Total receipts (all fundraising activities as well as the School Lottery, Easy Fundraising and parent donations) total £28,446.98.
Total payments amount to £21,654.89 for fundraising event costs and miscellaneous expenses (as listed in the Receipts and Payments Accounts summary) and donations to the school.
Additionally there remains a cash float of £100 within the school office.
At no point this year was the bank account overdrawn.
Holly Trees Fundraisers Registered Charity No: 1144665 Receipts and Payments Accounts Academic Year 2023-2024
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Fundraising Activities Other Receipts Summary of Bank and Cash
Receipts Payments Profit/Loss
Preloved Uniform £670.83 £670.83 School Lottery £1,656.40 Opening balance 01/09/23 £14,868.21
Barleylands £544.86 -£850.00 -£305.14 Easy Fundraising £55.94 Cleared funds from 22/23 £2,983.89
Fireworks £11,717.74 -£5,383.15 £6,334.59 Donations £776.50 Total Receipts £28,446.98
Inflatables (Cancelled) £556.00 -£570.48 -£14.48 Miscelleaneous [2] £21.66 Total Payments -£21,654.89
Grotto 2023 £1,471.95 -£827.13 £644.82 Accounts balance £24,644.19
Secret Gift Shop 2023 £1,164.07 -£957.39 £206.68 Total Other Receipts £2,510.50 Uncleared debits £0.00
Guess the Elf £160.50 -£24.99 £135.51 Uncleared credits £0.00
Year 1 Play Refreshments £31.40 £31.40 Other Payments Closing Bank Balance 31/08/24 £24,644.19
Christmas Cards £236.46 £236.46 School Donations -£7,655.90 Cash float £100.00
Wine Tasting £1,378.70 -£696.45 £682.25 PTA Expenses [1] -£692.71
Glow Disco £1,068.57 -£251.63 £816.94 Miscelleaneous [2] -£652.06 Cash funds year ending £24,744.19
Guess the Chick £124.50 £124.50 Year 6 Leavers party -£400.00
Secret Gift Shop 2024 -£606.24 -£606.24
Summer Fete £6,214.11 -£2,065.76 £4,148.35 Total Other Payments -£9,400.67
Musical Soiree £276.81 -£21.00 £255.81
Sports Day £108.19 £108.19
Year 6 Refreshments £211.79 £211.79
£25,936.48 -£12,254.22 £13,682.26
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Notes
1PTA Expenses for this year include Zoom A/C renewal, annual PTA Membership fee, investment in event equipment (padlocks, light up batons, barrier fencing, first aid refills, padlocks) 2Miscelleaneous costs for this year include gift for former chair, inflatables deposit carry forward for future year, hot chocolate not attributed to event
Trustee Approval
Approved by Holly Trees Fundraisers PTA Committee members and signed on their behalf by:
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Co-Chairs names: Andrea/Wilkins
Date: Sarah Adams Signatures:
Treasurer Name: Sarah Day
Date: Signature:
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Independent Examiners Report to Holly Tre Fundl$erS I report on the accounts of Holly Trees Fundraisers for the year ended 31 August 2024. which are set out above. Respertive responsibilities of the Charity and the examiner The charivs trustees consider that an audit 15 not required for this year under section 144121 of the Charities Act 2011 Ithe Act) and that an Independent examination is needed. It is my responsibility to- Examine the accounts under section 145 of the Act- Follow procedures laid down in the general directions given by the Charity Commissioners Section 14515llbl of the Act: and State whether particular matters have come to my attention Basis of this report My examination was Girried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the final accounts. and seeking explanations frorn the management committee concerning any such matter5. The procedures undertaken do not provide all the evidence that would be required in a full audit. and consequently I do not express an opinion on the accounts. Independent examinerfs statement In connection with my examination. no matter has come to my attention- which gives me reasonable cause to believe that in any material respect the requirements -to keep accounting records in accordance with section 130 of the Act- or -to prepare accounts, which accord with these accounting records have not been met,. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sl8ned: Jeremy Watson, Watsons Accountants Sulte 4 Peverel House, Hatfield Peverel, CM3 2JF Date: