Holly Trees Fundraisers Registered Charity Number 1144665
Receipts and Payments Accounts For the year ended 31 August 2023
Achievements and Performance
During the school year 1 September 2022 to 31 August 2023, the Fundraisers raised £32,571.67 from events and activities. The Fundraisers total outgoings were £13,184.67 (not including donations to the school), generating a total gain of £19,387.00. Following the success of last year, the Fundraisers were able to donate all of this gain plus an additional £1,679.04, giving a total donation of £21,066.04 to the school to purchase reading books, contribute towards the OPAL project as well as making our usual donations to School Christmas activities and Year 6 Leavers party.
The biggest fundraisers of the year were our annual fireworks display, summer fete, wine tasting, school discos, music bingo and pizza evening and preloved uniform sales.
For a second year, we have seen a further increase in engagement with fundraising activities from everyone across our school community and beyond, as is evidenced by the staggering amount of money which has been raised. Thank you to all those parents who have regularly contributed their time at our events, without their support we would not have been able to run such brilliant events for the children and the wider community.
Financial Review
The opening balance on 1[st] September 2022 was £19,127.87 and the closing bank account balance on 31[st] August 2023 was £14,868.21. Uncleared transactions at the point of writing this report amount to -£2983.89, including bringing our final balance for the year to £14,868.21.
Total receipts (all fundraising activities as well as the School Lottery, Amazon Smile, Easy Fundraising. Essex Passes and parent donations) total £32,571.67.
Total payments amount to £34,251.49 for fundraising event costs and miscellaneous expenses (as listed in the Receipts and Payments Accounts summary) and donations to the school.
Additionally there remains a cash float of £100 within the school office.
At no point this year was the bank account overdrawn.
Holly Trees Fundraisers Registered Charity No: 1144665 Receipts and Payments Accounts Academic Year 2022-2023
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Fundraising Activities Other Receipts Summary of Bank and Cash
Receipts Payments Profit/Loss
Preloved Uniform £502.65 £502.65 School Lottery £1,892.30 Opening balance 01/09/22 £19,127.87
Bags 2 School £312.00 £312.00 Amazon Smile £290.34 Cleared funds from 21/22 £404.05
Fireworks £12,596.75 -£4,169.70 £8,427.05 Easy Fundraising £61.86 Total Receipts £32,571.67
Pizza Evening £152.00 £152.00 Donations £1,878.76 Total Payments -£34,251.49
Grotto 2022 £1,168.73 -£746.60 £422.13 Accounts balance £17,852.10
Secret Gift Shop 2022 £1,190.77 -£852.58 £338.19 Total Other Receipts £4,123.26 Uncleared debits £318.77
Guess the Elf £145.19 £145.19 Uncleared credits -£3,302.66
Year 1 Play Refreshments £110.03 £110.03 Other Payments Closing Bank Balance 31/08/23 £14,868.21
Christmas Cards £276.67 -£9.05 £267.62 School Donations -£21,066.82 Cash float £100.00
Wine Tasting £2,136.21 -£1,187.50 £948.71 PTA Expenses [1] -£1,906.27
Rainbow Disco £1,111.55 -£448.72 £662.83 Miscelleaneous [2] -£341.14 Cash funds year ending £14,968.21
Year 4 Refreshments £107.42 -£32.90 £74.52 Year 6 Leavers party -£400.00
Krispy Kreme Donuts £673.66 -£450.00 £223.66
Easter Activities £91.57 £91.57 Total Other Payments -£23,714.23
Music Bingo & Pizza £1,304.24 -£515.16 £789.08
Summer Disco £1,033.00 -£180.00 £853.00
Summer Fete £4,494.67 -£1,328.38 £3,166.29
Musical Soiree £350.42 -£236.52 £113.90
Sports Day £479.27 -£272.28 £206.99
Year 6 Refreshments £211.61 -£107.87 £103.74
£28,448.41 -£10,537.26 £17,911.15
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Notes
1PTA Expenses for this year include Zoom A/C renewal, annual PTA Membership fee, investment in Zettles, new PTA shed and independent examination of 21/22 accounts
2Miscelleaneous costs for this year include gift for former treasurer, stripe funds to cover refunds of cancelled events, event alcohol not attributed to an event, increase in cash float, event cups and investment in safety barriers
Trustee Approval
Approved by Holly Trees Fundraisers PTA Committee members and signed on their behalf by:
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Co-Chairs names: Flavia Conde/
Date: Sarah Adams Signatures:
Treasurer Name: Laura Austin
Date: Signature:
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Independent Examlners Report to Holty Trees Fundrai5er5 I report on the atcounts of Holly Trees Fundraiser5 for the year ended 31 August 2023. which are set out above. Respectlve responsibilities of the Charlty and the examlner The charitls trustee5 Consider that an audit is not required for thi5 year under 5ertion 144121 of the Chaflties Act 2011 (the Act) and that an Independent examination is needed. It is my responsibility to- Examine the accounts under section 145 of the Act: Follow procedures laid down in the general directions given by the Charity Commissioners section 145151{bl of the Act,. and State whether particular matters have come to my attention Basls of thls report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and compari50n of the accounts presented wtth those records. It also includes consideration of any unusual items or disclosures in the final accounts. and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide oll the evidence that would be required in a full audit. and consequently I do not express an opinion on the account5. Independent examinerfs statement In connertion with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements -to keep accounting records in accordance with sertion 130 of the Att; or -to prepare accounts, which accord with these accounting records have not been met- or to which. in my opinion. attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Sl£ned: Jeremy Wa on. Watsons Atcountants Suite 4 Pe¥erel House. Hatheld Peverel, CM3 2JF Date: