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2021-03-31-accounts

Trade aid UK FoUndaTion

Annual Charity Report

Report of the Trustees and Unaudited Financial Statements for the year 1[st] April 2020 to 31[st] March 2021

Trade aid UK FoUndaTion

CONTENTS

REPORT OF THE TRUSTEES 1 - 5
COMPANY INFORMATION 1
LEGAL AND ADMINISTRATIVE INFORMATION 2
STRUCTURE GOVERNANCE AND MANAGEMENT 2- 3
ACHIEVEMENTS AND PERFORMANCE 3- 4
SUMMARY 4
FINANCIAL REVIEW 4
RESERVES POLICY 4
PLANS FOR FUTURE 4 -5
DECLARATION AND PUBLIC BENEFIT 5
SIGNATORIES 5
INDEPENDENT EXAMINERS REPORT 6 - 13
EXAMINERS REPORT AND STATEMENT 6
STATEMENT OF FINANCIAL ACTIVITIES 7
STATEMENT OF FINANCIAL POSITION 8
NOTES TO THE FINANCIAL STATEMENTS 9 - 12
TRADING AND PROFIT AND LOSS ACCOUNT 13
OVERSEAS AID REPORTS FROM BENEFICIARIES 14 - 20
Seed MadaGaSCar 14
CHiLdren on THe edGe 15 - 18
ViLLaGe waTer 19 - 20

Trade aid UK FoUndaTion

COMPANY INFORMATION

FOR THE YEAR 1[st] APRIL 2020 to 31st MARCH 2021

Directors and Trustees

David Gerrie Caroline Gerrie Nigel Dedman

Registered Company Number 07256229 Registered Charity Number 144621

Registered Office

St John’s House St John’s Street Chichester West Sussex

PO19 1UU

Independent Examiners Emmaus Chartered Accountants Westmead House

Westmead

Farnborough Hampshire GU14 7LP

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TRUSTEES REPORT

FOR THE YEAR 1[st] April 2020 to 31[st] MARCH 2021

The trustees, who are also directors of the charity for the purpose of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31[st] March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ issued in March 2005.

Legal and Administrative Information

The Trade Aid UK Foundation is a UK registered charity (number 144621) and a registered company (number 07256229, England and Wales) whose registered address is:

St Johns House

St Johns Street Chichester PO19 1UU

The directors and trustees during the year were: David Gerrie (Founder & Chairman) Caroline Gerrie (Founder) Nigel Dedman (Founder & Treasurer)

Structure, Governance and Management

A declaration of Trust registered 10[th] November 2011 and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006, incorporating the Memorandum and Articles of Association dated 18[th] May 2010, governs the activities of Trade Aid UK Foundation.

Trade Aid UK Foundation provides funding for the relief of poverty from income achieved under a deed of covenant from Trade Aid International Limited. No fundraising activities are undertaken where the public are requested to donate to the charity. Trade Aid UK Foundation is the charitable arm of Trade Aid International Limited.

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Recruitment and Appointment of New Trustees

There are no plans to appoint any further trustees at the current time. The Charity’s Articles of Association state that new trustees can only be appointed if they apply in the form required by the existing trustees and are approved by the existing trustees and are approved by the exiting trustees. The minimum number of trustees is three. The maximum number of trustees is decided by the existing trustees.

Achievements and Performance

Since its formation, Trade Aid UK Foundation has been the charitable arm of Trade Aid International Limited, supporting various aid programmes around the world.

Funding is received from Trade Aid International Limited, the origins of which chart back to 1997 when Trade Aid UK, was formed by David and Caroline Gerrie. The development of the Trade Aid UK Foundation was a natural progression with the growth of the business when Nigel became an integral part in 2002 with the formation of Trade Aid International Limited. Funds are not sought from any other third party or private individuals.

Impact of Covid 19 and Lockdown on Performance

Trade Aid UK Foundation has felt the repercussions of the pandemic, yet despite this, we have been able to adapt to the ever-changing circumstances. The Foundation has been able to maintain its support to key programmes and, in addition, was able to respond to a humanitarian food crisis in Madagascar at the height of lockdown.

Trustees’ meetings have had to be conducted via Zoom or telephone calls for obvious reasons.

Covid 19 has seen a gradual reduction in funding which over the financial year saw donations drop from an anticipated £60k down to actual receipts of £32k, particularly from September onwards when the full impact of lockdown began to be felt. The reduction of income has meant that the Trustees were unable to increase support to other aid programmes in this period. However, support continued for SEED Madagascar (Education and

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Famine Relief), Children On The Edge ( Refuge and Education India) and Village Water in Zambia.

Summary

Trade Aid UK Foundation donate to charities and aid organisations which are able to fully account for monies spent and give detailed information on the progress of their work. However, due to travel restrictions some reporting has not been as readily available as in previous years.

These reports and the history of aid relief supported by Trade Aid UK Foundation are available to read on our website www.tradeaiduk.com

Financial Review

A review of the balance sheet and accounts, as at 31[st] March 2021, has taken place and the Trustees have agreed that they are an accurate record of the Foundation’s accounts.

Trade Aid UK Foundation has maintained its unique position in that overheads are kept to a very bare minimum, which consist of accountant fees, legal fees and bank charges[1] , thereby maximising the funding available for aid programmes. Receipts from Trade Aid International Limited meant that the Foundation was able to donate a total of £30,643 into various aid programmes in the year to 31[st] March 2021.

All funds held by the Foundation are unrestricted and that the Trustees act as custodians of such funds.

Reserves Policy

The unrestricted reserves at the balance sheet date were £10,176. The trustees aim to have unrestricted reserves of £500 to cover core expenditure for 6 months.

Plans for Future Periods

Trade Aid International continues to develop products and distribution of existing lines and, with this will continue a steady flow of income into the Foundation. It is therefore intended that the support to existing charities

1 HSBC refunded charges of £587 as these were incorrect historic charges which should not have been made as the account is a registered charity. The amount included a good will gesture

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will continue, where appropriate, but also that new charities will be considered to receive grants for their work overseas.

Declaration and Public Benefit Statement

The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The Trustees believe that they have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers and duties.

The Trustees declare that they have approved the trustees report above. Signed by charity’s Trustees:

David Gerrie Caroline Gerrie Nigel Dedman Co-founder Co-founder Co-founder Dated: 30[th] November 2021

Charity Number 1144621

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Trade Aid UK Foundation Year Ended 31st March 2021

Independent Examiner's Report to the Trade Aid UK Foundation

I report to the charity trustees on my examination of the accounts of Trade Aid UK Foundation for the year ended 31st March 2021.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

Sarah Shearer FCA BSc AICB Westmead House Westmead Farnborough GU14 7LP 30[th] November 2021

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Trade Aid UK Foundation

Statement of Financial Activities including Income and Expenditure for the year ended 31st March 2021

Year ended Year ended
31.3.21 31.3.20
£ £
Notes
INCOME AND ENDOWMENTS
Income and endowments from
Donations and legacies 32,013 48,013
EXPENDITURE ON
Charitable activities 30,643 40,000
Support costs 7 (95) 526
NET INCOME/(EXPENDITURE)
AND NET MOVEMENT IN FUNDS		 1,465 7,487
RECONCILIATION OF FUNDS
Total funds brought forward 8,711 1,224
TOTAL FUNDS CARRIED FORWARD 10,176 8,711

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Trade Aid UK Foundation

Statement of Financial Position as at 31st March 2021

Year ended Year ended
31.3.21 31.3.20
Unrestricted Total
Funds Funds
Notes £ £
CURRENT ASSETS
Cash at bank and in hand 4 10,626 9,151
CURRENT LIABILITIES
Trade and other payables: 5 (450) (440)
Amounts falling due within one year
NET CURRENT ASSETS 10,176 8,711
TOTAL ASSETS LESS CURRENT
LIABILITIES		 10,176 8,711
NET ASSETS 10,176 8,711
FUNDS
Unrestricted funds 10,176 8,711
TOTAL FUNDS 10,176 8,711

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31st March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the provisions of Financial Reporting Standard 102 (FRS 102).

The financial statements were approved by the Board of Trustees on 30[th] November

2021 and were signed on its behalf by

N Dedman – Trustee

The notes form part of these financial statements

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Trade Aid UK Foundation

Notes to the Financial Statements for the year ended 31 March 2021

STATUTORY INFORMATION

Trade Aid UK Foundation is a private limited company, limited by guarantee, without share capital, and is exempt from using 'Limited'. It is domiciled in England and Wales, company registration number 07256229. It is a registered UK based charity, charity registration number 144621. It is a Public Benefit Entity.

Registered address: St John's House St John's Street Chichester West Sussex PO19 1UU

The presentation currency is £ sterling.

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with Financial Reporting Standard 102 (FRS 102), the Companies Act 2006 and the requirements of the Charities Statement of Recommended Practice (Charities SORP (FRS 102)).

Key judgements and assumptions made

No key judgements or assumptions have been made that will have a significant risk of causing material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

Going concern

The Trustees are of the view that the are no material uncertainties about the charity’s ability to continue as a going concern for the foreseeable future as the charity provides grants according to the funding it receives and has negligible support costs. As such the accounts have been prepared on a going concern basis.

Incoming resources

All income is attributable to donations from Trade Aid International Limited. Trade Aid International Limited donates a minimum of 10% of its net profits to Trade Aid UK Foundation each quarter. These donations are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

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Trade Aid UK Foundation

Notes to the Financial Statements for the year ended 31 March 2021

Resources expended

Expenditure is accounted for an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Expenditure on charitable activities

The expenditure on charitable activities are grants which were given to third party institutions. The Trustees' Annual Report provides further details of the expenditure on charitable activities.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the Notes to the Financial Statements.

2. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' Expenses

There were no trustees' expenses for the year ended 31 March 2021 nor for the year ended 31 March 2020.

3. PERSONS EMPLOYED

There were no employees other than the directors, who are also the Trustees.

There was no remuneration paid to key management personnel, and no employees who received total employee benefits (excluding employer pension costs) of more than £60,000.

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Trade Aid UK Foundation

Notes to the Financial Statements for the year ended 31 March 2021

4. CASH AT BANK AND IN HAND

The only financial instrument held by the company is cash, which had a balance of £10,626 at 31 March 2021.

5. TRADE AND OTHER PAYABLES

Trade and Other Payables falling due within one year consists of an accrual for Independent Examination fees. The only financial liability held by the company is the accrual for the Independent Examination fees.

Accruals
Total		 Year ended
31.3.21
£
450
450		 Year ended
31.3.20
£
440
440

6. MOVEMENT IN FUNDS

Unrestricted funds
General fund
TOTAL FUNDS		 At 1.4.20
£
8,711
8,711		 Net movement
in funds
1,465
1,465		 At 31.3.21
£
10,176
10,176

Net movement in funds, included in the above are as follows

Unrestricted funds

Unrestricted funds
General fund
Incoming resources
Resources expended
Movement in funds		 Year ended
31.3.21
£
32,013
(30,548)
1,465		 Year ended
31.3.20
£
48,013
(40,526)
7,487

6. RELATED PARTY TRANSACTIONS

The Trustees of Trade Aid UK Foundation are also the directors of Trade Aid International Limited. During the year, donations of £32,013 (2020: £48,013) were made by Trade Aid International Limited to Trade Aid UK

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Trade Aid UK Foundation

Notes to the Financial Statements for the year ended 31 March 2021

Foundation. Trade Aid International Limited donates a minimum of 10% of its net profits to Trade Aid UK Foundation.

7. SUPPORT COSTS

Support costs consist of the following:

7. SUPPORT COSTS
Support costs consist of the following:
Independent Examination fee
Companies House Confirmation statement fee
Bank charges (refund)		 454
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(562)
(95)

8. INDEPENDENT EXAMINATION FEE

The Independent Examination fee for year 31 March 2021 is £454 (year ended 31 March 2020 £442).

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Trade Aid UK Foundation

Profit and Loss for the year ended 31 March 2021

----- Start of picture text -----
Year ended Year ended
31.3.21 31.3.20
£ £ £ £
32,013 48,013
Voluntary Income
GROSS PROFIT 32,013 48,013
Expenditure
Charitable donations 30,643 40,000
Administrative expenses
Accountancy 454 442
Legal and professional 13 13
903 7,558
Finance costs
Bank charges (562) 71
NET (LOSS)/PROFIT 1,465 7,487
----- End of picture text -----

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Following the Trade Aid UK Foundation trip in October 2019 and acting on your recommendations, our team led by the wonderful Lomba are painting and doing minor repairs on one of your previous school in Mahatalaky CEG where we have been also putting in more sanitation and handwashing.

Trade Aid UK CEG school in Mahatalaky being

spruced up which I thought that you would like to see. As part of WASH in Schools Project (WinS) work which we have been doing since last year, we've also significantly upgraded the water and sanitation facilities for the students in Mahatalaky CEG. you can see how we have continued to support the community in Mahatalaky after your wonderful support with this community in 2011. This recent work has built on that progress, by supplying seven new latrines and menstrual hygiene management facilities, installed two handwashing facilities with WASH behavioural ‘nudges’ and a 10,000-litre rainwater harvesting system, helping to prevent the transmission of WASH-related diseases. We'll also be repainting the Trade Aid building so it's looking good for the next decade.

Alas, things here at SEED remain challenging, with the latest blow being the FCDO cuts in International Aid stopping our scheduled work in urban sanitation and sexual health. Keeping momentum across our other areas of work is now of crucial importance, not only for local communities and beneficiaries but also for the SEED team itself.

I'm pleased to say that we have now completed our monthly report for food distribution work in April which Trade Aid UK has generously funded. SEED has identified much higher numbers of children suffering from acute malnutrition than the figures originally predicted back in December 2020. In April, an additional 63 cases of children suffering from SAM were recorded, bringing the total number of cases from 75 to 138 marking an 84% increase of those most in need across the 41 villages covered by SEEDs distribution project over just two months. Thanks to supporters like you, distributions have been going well and in total, 29,040 kg of rice, 19,320 cups of beans, and 2,929 litres of oil have been distributed to the worst affected families, with a huge distribution of specialist food currently ongoing. Thank you once again for your support of this vital work.

Despite the pandemic, and thanks to the likes of the SEED/Trade Aid partnership in Mananara, the SEED school building programme has been going well. It's proved a bright beacon of hope for communities and the SEED team in an otherwise dire time. Again responding to your recommendations, we have built a house for the teachers as additional support for the community.

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“Despite the challenges of 2020 we were able to successfully transition 5 families from Banmankhi and 6 families from Khushkibag out of brothel living and into non red-light communities”

February 2021 EDUCATION FOR CHILDREN IN BROTHEL COMMUNITIES, INDIA COMPILED BY: TSN INDIA BEN WILKES - CHILDREN ON THE EDGE

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REPORT FROM TSN First of all, many thanks for your continued support during the COVID crisis. Due to the pandemic, our learning centres have been temporarily closed in line with the government's mandatory guidelines.

During this time, our teaching staff have been in regular contact with children and parents to facilitate their continued learning as well as increasing awareness on prevention of COVID. After preparing materials for home-based learning, teachers go house to house visiting students. In this way, staff can monitor the student’s well-being as well as track their progress over the year.

The sewing students and teachers also prepared and made masks in bulk and distributed them free of charge to community members in need.

Staff of our local partner, TSN, aided the community through free distribution of food items, masks, and sanitizers to those in need with the assistance of public representatives and the local government.

Furthermore, awareness work has been done in the community to prevent the spread of coronavirus by encouraging social distancing, mask wearing and proper use of sanitizer etc.

TSN have also undertaken awareness campaigns to inform members of the public of the special programmes being offered by the government for relief work. This has included information on

Since October, we have been able to restart centres by following social distancing and other precautions. The centres are currently running on a shift basis.

The sewing machines distribution programme was held in Dec 2020 at both our centres. In this programme we provided sewing machines to select, trained beneficiaries and distributed prizes among children based on best educational performance.

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Despite the challenges of 2020 we were able to successfully transition 5 families from Banmankhi and 6 families from Khushkibag out of brothel living and into non red-light communities.

Looking ahead to the future, we would like to continue the educational support in our two, current target areas along with two, potential new communities which are very vulnerable.

Though the educational progress of students was greatly impacted during COVID-19 crisis this year, we believe we can still successfully complete the education programme for all students next year. Teachers made visits to households to distribute materials and were also able to check on student’s welfare .

MONAs’ Story

In 2020, despite the coronavirus epidemic situation, both the sewing trainer and Mona worked incredibly hard at the sewing training and Mona was able to successfully complete the course. After qualifying, Mona was very happy to receive a sewing machine from TSN. Mona said “I have become self-dependent.” Mona was also receiving teaching in our informal school for the last four years prior to her sewing training. At home, Mona inspires her siblings to read and learn skills. The first thing she did after receiving the sewing machine was to make clothes for her family members. The parents were very happy and showed the stitched clothes to the school children. Mona is the fourth of six siblings, one sister is married and the rest are at home.

CHILDREN ON THE EDGE PLANS

2020 undoubtedly had an impact on all programmes around the world. Lockdowns, closing of schools and the additional vulnerability of living on the edge has been a challenge for everyone. In the midst of that, TSN has adapted and adjusted brilliantly. They provided additional services to help the most vulnerable as well as continuing education as best they could. They returned to schooling as soon as

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possible and clearly, they have continued to see success with students achieving qualifications in sewing and moving into employment. On a broader scale, everyone at Children on the Edge has been impressed with the developments of TSN organisationally. Over the years we have worked with them, we have seen them increase their skills in reporting and budgeting as can be seen by the report included in this document coming directly from them. On the financial side they have gone from almost no skills to the point of being able to submit budgets and monthly financial reports. Operationally, they have also grown. Their initial plans were to address the needs of vulnerable people caught in the sex trafficking industry and this was predominantly through education of younger children and vocational training in sewing for older girls. They have exceeded their initial goals of providing skills training by additionally gifting machines to graduates and thus enabling businesses to be created. This idea, that came from Trade Aid UK themselves, has enabled individuals to earn sustainable incomes for themselves and their families and provide an alternative life opportunity to working in the sex trade. After a number of years of focussing on sewing, TSN believe that we have reached market capacity for seamstresses. - Given the disruption caused by COVID-19, TSN would rather not move immediately into another area of vocational training but take a year of consolidation and review. This will enable them to support those already working as seamstresses and assess other potential opportunities. At the same time, they would like to widen their educational reach into another community. At Children on the Edge, we always work in partnership and a key component to this is the input on direction of the local partner. We are proud of the gains made by TSN and encourage them in this direction. At the same time, it is becoming clear that we have achieved what we initially set out to do; namely to meet an urgent need and build the capacity of the local organisation to be able to continue to do so. Therefore, our plan is to transition our support away from TSN over the coming years in the following ways: - Fully support TSN with their program plans for 2021 - Work with the TSN management, the US organisation that introduced us to TSN and introduce them to any other organisations to ensure their financial sustainability. - Partially support their work in 2022 (if required), finishing the transition by the end of that year. We are deeply grateful for the role Trade Aid UK has taken in fully supporting the work of TSN, not least financially but also in suggesting (and supporting) the donation of sewing machines to graduating students. We would be honoured if you would support our transition with TSN and then be open to explore new situations where your help could transform lives of vulnerable children and families we are seeking to work with. Thank you from everyone at Children on the Edge

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GPS -15.7944800000, 23.2740780000 There are currently 30 households which make up Libuta Village, comprised of 154 people with 46 women, 46 men and 62 children.

Reaching thousands, one community at a time. The local council assists us to identify communities in need of support. Every village member learns how to build their own toilet with hand-washing device from locally sourced materials and takes part in hygiene training and basic pump care. Simple solutions save lives: like this little girl using soap and water to wash her hands at key times

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Trade Aid UK: new waterpoint Please accept the sincere thanks from everyone at Village Water for your support to provide safe accessible water and hygiene and sanitation training for one village in Zambia. Based on discussions with our local partners, we have allocated Libuta Village in Senenga District in Zambia’s Western Province to receive the new waterpoint.

This photo shows the current waterpoint, an unprotected scoop hole, which means unsafe water full of dirt etc and one which is also used by animals. There are only 5 households with latrines and no handwashing facilities at all. Eye infections and diarrhoea are common. We will share an update early next year on Libuta Village.

www.villagewater.org Village Water,

c/o URC Office, Coleham Head, Shrewsbury, SY3 7BJ Registered charity in England & Wales (1117377) and Scotland SCO44129

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