CITY OF YORK HOCKEY CLUB
INDEPENDENTLY EXAMINED ACCOUNTS
FOR THE YEAR ENDED
30 APRIL 2022
Charity number 1144544
CITY OF YORK HOCKEY CLUB
| I N D E X | P A G E |
|---|---|
| _______________ | |
| REFERENCE AND ADMINISTRATIVE INFORMATION | 1 |
| ANNUAL REPORT | 2 - 6 |
| INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES | 7 |
| RECEIPTS AND PAYMENTS ACCOUNT | 8 |
| STATEMENT OF ASSETS AND LIABILITIES | 9 |
| NOTES TO THE ACCOUNTS | 10 - 12 |
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CITY OF YORK HOCKEY CLUB
REFERENCE AND ADMINISTRATIVE INFORMATION
Charity name: City of York Hockey Club Charity number: 1144544 PRINCIPAL ADDRESS City of York Hockey Club Clubhouse Elmpark Way Heworth York YO31 1DX BOARD OF TRUSTEES Mark Moisley Chair Ruth Prins FCPFA Treasurer Jessica Whitwer Secretary (appointed 25 February 2021) Jemimah Eve Junior Chair Jennifer Fitton Senior Chair
Co-opted
Elaine Ramli Welfare officer Fiona Farnell Membership secretary (co-opted 28 June 2021)
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CITY OF YORK HOCKEY CLUB
ANNUAL REPORT FOR THE YEAR ENDED 30 APRIL 2022
Structure, governance and management
The charity’s governing document is a constitution adopted 5 March 2011.
Trustees are appointed or reappointed annually at the Annual General Meeting normally held in the summer between hockey seasons.
Objectives and activities
The promotion of community participation in healthy recreation for the benefit of the inhabitants of the City of York and surrounding areas, by the provision of facilities for playing hockey in the local community, who wish to participate regardless of age, gender, ethnicity or faith.
The provision of coaching, officiating, leadership and volunteering opportunities for all members and others. When trustees plan and organise club activities at executive meetings, consideration is given to the Charities Commission guidelines on public benefit to ensure they inform our decisions.
Hockey has been facilitated on a competitive and friendly basis providing opportunities for over 600 people of all genders and ages from under 10s to over 70s to participate in a health activity. This has been delivered via league matches, training sessions, and schools tournaments as well as open summer hockey gatherings and club days.
Volunteers undertake officiating duties, coaching, mentoring and official club positions in accordance with the club development strategy and action plan as accredited via the England Hockey ClubMark accreditation.
Achievements and performance
Chair Annual Report
After the difficulties faced during the previous two seasons due to the covid pandemic, it has been a great relief to get back to a “normal” season during 2021/22.
As a club we continue to provide hockey for a huge number of people across mens, ladies, and juniors. Despite the difficulties caused by the league re-structuring we have continued to regularly field seventeen sides on a Saturday, and teams across all age groups for the juniors on Sundays.
In addition we have seen the demand for our summer league grow and also continue to provide social hockey throughout the summer.
None of this can be possible without the effort and commitment of a number of people, and I would like to thank all the coaches, captains and umpires for their time.
Behind the scenes we have got through the covid times in decent shape financially, thanks in no small part to Ruth Prins who has done a terrific job over the past few years as treasurer. Ruth is stepping down from the role this year and I would like to place on record our thanks for her work.
I’d also like to take the opportunity to thank all the Exec for their continued efforts, Mimah, Jenni, Fiona, Jess and Elaine, along with Lily. As a club we still struggle for volunteers and without their hard work we simply could not function.
It was also a pleasure to have the return of the Awards night in April, and a huge thanks to Emily Gee for her organisation. A good night was had by all!
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CITY OF YORK HOCKEY CLUB
ANNUAL REPORT FOR THE YEAR ENDED 30 APRIL 2022 (Continued)
Achievements and performance (continued)
Chair Annual Report (continued)
Finally we will continue to try and progress the club in all areas both on and off the field. If you are able to assist in any way possible additional support is always required and gratefully received.
Mark Moisley, Chair
Chair of Senior Hockey Report
We started the season with a new structured league which left our lowest teams together in the same divisions. For the Ladies’ 5, 6 and 7 it was a fullish division, so they got regular games, and with the positive attitude of the Ladies’ 7s captain, Becky Westgarth, despite regularly being defeated by more than 10 goals, the team grew and results improved. The Ladies’ section has increased significantly throughout the season.
For the Men’s 8s and 9s this was not as easy, the division they were put into had dropouts and teams left struggled to raise a team, this left our teams without regular fixtures. The positive attitude from John Barrett, Men’s Chair, and Brian Clarke who found himself managing both teams has kept most players engaged and getting regular hockey games. Men’s Club training did not get a very good turn out and from feedback it is too late for people, this is being rectified for the new season, along with bringing the Men’s 5s back into Club Squad.
The Men’s and Ladies’ 1[st] teams had a mixed season of results and ended towards the top of their respective divisions. Across the board it has been a good season, and with yet another reorganisation happening it is not possible to say where promotion and relegation has occurred.
The Coaching Team is expanding with Danny Ellwood overseeing the Men’s section and Alex Fletcher the Ladies’ section. All coaches are being encouraged to continue to upskill and regular meetings planned to ensure that coaching is consistent throughout the club.
We have welcomed new umpires to the club and more of our players have picked up a whistle. Esther Beardsley has worked hard at the University, alongside Nick Fitton to keep those games covered. Amelia Boddice and James Hogg passed their level 1 assessment, and we have several junior members working towards this. We have already been contacted by a couple of umpires wanting to join us for the next season. There is an umpire course being run in York on 2[nd] October, so we hope to have more officials as a result of that. We will be running an Umpire Information session pre-season to ensure that everyone is up to date and working as a Team.
The Summer 7s mixed league is bigger and better this year and the Social 7s hockey well attended, with CoYHC members and visitors.
As we approach the new season we look forward to welcoming new players and juniors as they step up to the senior section. Thank you to everyone who has volunteered both on and off the pitch, we cannot run CoYHC without you.
Jenni Fitton, Chair of Senior Hockey
Chair of Junior Hockey Report
It has been a successful season for the juniors, despite the post-covid challenges of a break in activity and a complete rearrangement of the older juniors league structure. We have delivered hockey to over 350 children, from age 5 to 18, with another successful round of hockey heroes, alongside our beginners -U16 training sessions.
All under 14 and under 16 teams achieved promotion into the new "supra-league", playing fixtures across the North after Christmas, and thanks must go to the parents and coaches who followed these successful teams around over many miles.
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CITY OF YORK HOCKEY CLUB
ANNUAL REPORT FOR THE YEAR ENDED 30 APRIL 2022 (Continued)
Chair of Junior Hockey Report (continued)
While Thirsk, the most northerly fixture is also probably our closest, the boys and girls travelled to Hull in the East, Flyde in the west and Beeston, which we rather felt was pushing the limits of "North", even if we are deeply envious of their facilities. This supra league represented an excellent opportunity for our most talented players to really push themselves and experience truly competitive games. The Under 16 Girls and Under 14 boys won their respective Supra-leagues and as a result represented the club at the League National Finals at Lee Valley, a fantastic experience for them all. We think we are the only club in England to achieve two teams at the Finals, and the Under 16 girls winning the bronze medal will be talked about for seasons to come by all the girls. We entered a second team at all of these age groups, and three of four achieved promotion from Tier 2 to Tier 1 after Christmas.
Some of these competitions were challenging, as many clubs struggled with the new structure and did not enter teams, meaning the spread of ability was far larger than previously, leading to a tough experience in some instances. The Junior Chair has worked with the league to identify barriers to entry and to share solutions. The result so far has been greater entries for next season and we do not think this will be repeated. City of York is not only about the high-flyers, and we also hosted a Tier 3 under 14 girls’ tournament, which provided a gentle entry into competitive play for those girls who were new to hockey at age 11. No junior attending training regularly has missed out of playing matches.
The younger end of the club continues to thrive with at least 2 teams being entered at each age group and the Under 10 boys winning the In2Hockey Northern Championship. The Under 10 and Under 12 league has had some shake ups, with some teams having to travel a long way for matches, but again we are hoping this is resolved for next season with more teams entering.
A large number of players have participated in England Hockey's player pathway activity, with around 15 being selected from their Performance Centre to take part in the Challenge Cup in July, which forms the replacement for Futures Cup. This involves more players than Future Cup but still forms the main selection opportunity for National Age Group Squads and the new Talent Academies next season. All players involved in Performance Centre Activity in 2021/2022 will have a trial for Talent Academies, and the club has nominated a further 4 boys for assessment, who missed out of PC selection at Under 15 stage, but who the coaches fell have subsequently reached that level.
Mimah Eve, Chair of Junior Hockey
Clubhouse Report
Handover of the clubhouse happened a week after our first fixtures. Clubhouse was attended well on a weekly basis, though did start off slow at the start of the season. Jacket potatoes went down well when we made the change from Pizza’s. 5 events ran, not as well attended as could have been, but hopefully this year will see an improvement.
Jess Wittwer, Clubhouse Manager
Secretary Report
The committee has had 10 meetings in the last year, aiming for a meeting at least once a month.
Jess Wittwer, Club Secretary
Treasurer’s report
Financial review
The total surplus for the year was £7,897 (2021: 39,762) (this includes £10,974 net fundraising income). The surplus on Senior funds was £2,227 (2021: 11,484) and Junior funds was £7,425 (9,088).
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CITY OF YORK HOCKEY CLUB
ANNUAL REPORT FOR THE YEAR ENDED 30 APRIL 2022 (Continued)
Treasurer’s report (continued)
We made a loss on the clubhouse this year but this was expected as we spent funds brought forwards from the previous financial year to purchase the potato oven and carry out some maintenance and repairs to the clubhouse. Our Clubhouse rentals were lower this year than they have been previously been which also contributed to the deficit on the clubhouse.
Reserves policy
Reserves are needed to bridge the gap between the spending and receiving of income, to cover any unplanned emergency clubhouse or kit repairs and other expenditure which may occur unexpectedly; they should also cover any known future capital expenditure plans. The club needs to maintain balances within our funds to ensure there is a certain level of working capital to protect the continuity of our core activities. This will ensure that we are still able to provide facilities for playing hockey in the local community.
The trustees maintain that unrestricted charitable expenditure year on year should be achievable from within the current year’s income received from membership fees, match fees and clubhouse rent and set the annual budget within these parameters. However, the trustees also recognise the need to maintain reserves in unrestricted funds at a level which equates to around 9 months of unrestricted expenditure. This is in case we are faced with a situation where membership funds cannot be collected to the level that we are used to, such as the current Covid-19 situation.
The balance held within unrestricted funds at 30th April 2022 was £114,976 (2021: £122,759).
Designated funds are currently held by the Club of £51,290.
The development fund stands at £19,911 (2021: £19,895) which is for the purpose of the development of club premises and pitches. The trustees would like to see a year on year increase to this fund and should at the end of each year decide on an amount, from the years’ surplus to be transferred into designated development funds. This will ensure the designated development fund increases and ensure that any applications for grants for capital projects can be backed up with our own funds. It is hoped that there will be some news on the development plans within the next financial year so that we can start to plan financially.
The Clubhouse designated fund has £3,503 to support the Clubhouse to continue operating.
A Junior development fund was set up in the year with £30,000 and the year end balance is £27,876.
The balance within the fundraising account is £45,157 and whilst this is not a designated fund account the balance has been increasing from general fundraising with a view that it will be used to further develop the club and its facilities rather than be used for general running costs.
As I step down from being Treasurer I would like to thank you all for your support.
Ruth Prins, Treasurer
Charity Structure
We are in the process of changing the legal structure of the Charity from a standard unincorporated charity to a Charitable Incorporated Organisation (CIO). The main benefits of the CIO are that the charity has legal personality (the ability to enter contracts and to hold property and employ staff in its own name - rather than in the name of its trustees), and its members have limited liability (their liability in the event the charity becomes insolvent is limited or nil). We are hopeful that the introduction of this new legal entity to the club will enable us to recruit more trustees which will strengthen the position of the club going forwards.
Reserves are needed to bridge the gap between the spending and receiving of income, to cover any unplanned emergency clubhouse or kit repairs and other expenditure which may occur unexpectedly; they
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CITY OF YORK HOCKEY CLUB
ANNUAL REPORT FOR THE YEAR ENDED 30 APRIL 2022 (Continued)
Charity Structure (continued)
should also cover any known future capital expenditure plans. The club needs to maintain balances within our funds to ensure there is a certain level of working capital to protect the continuity of our core activities. This will ensure that we are still able to provide facilities for playing hockey in the local community.
Approved on behalf of the trustees on 25 July 2022
……………………………………………………………………..
R Prins – Treasurer
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CITY OF YORK HOCKEY CLUB
I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 April 2022 which comprise the receipts and payments account, statement of assets and liabilities and related notes.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts to not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
N Clemit ACA, FCCA JWPCreers LLP Chartered Accountants Genesis 5 Church Lane Heslington York YO10 5DQ
25 July 2022
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CITY OF YORK HOCKEY CLUB
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 APRIL 2022
| Unrestricted & Note Designated Funds £ Receipts Membership fees 59,801 Match fees 46,513 Kit 230 Extra sessions 20,808 Sponsorship 270 Fundraising 8,132 Grants 645 Clubhouse 14,553 Annual dinner income 3,010 Sundries 673 100 Club 1,395 Bank interest 26 Donations - __ Total income 156,056 _ Payments Grant to cricket club 2 - Pitch hire 61,093 Match/comp fees 21,759 Kit and equipment 3,222 Insurance 3,607 Coaching costs 18,676 Clubhouse 21,101 Catering 2,475 Awards evening 471 Annual dinner expenses 4,954 100 Club prizes 910 Fundraising 566 Sundries 40 Bank charges 3,148 Legal and professional fees 40 Accountancy fees 1,020 Advertising and marketing - Subscriptions 1,424 Purchase of assets 3,890 Total payments 148,396 Net receipts 7,660 Cash funds at 30 April 2021 158,606 ___ Cash funds at 30 April 2022 166,266 |
Restricted Funds £ - - - 10 - - 2,690 - - - - - - __ 2,700 _ - 508 - 1,745 - 210 - - - - - - - - - - - - - 2,463 237 3,343 ___ 3,580 |
Total 2022 £ 59,801 46,513 230 20,818 270 8,132 3,335 14,553 3,010 673 1,395 26 - __ 158,756 _ - 61,601 21,759 4,967 3,607 18,886 21,101 2,475 471 4,954 910 566 40 3,148 40 1,020 - 1,424 3,890 150,859 7,897 161,949 ___ 169,846 |
Total 2021 £ 56,899 12,952 8,971 10,051 600 2,193 29,715 10,906 (420) 73 1,472 180 1,136 __ 134,728 _ 11,997 29,965 7,681 15,396 3,903 8,898 8,100 - 376 - 800 148 387 2,037 2,707 990 990 591 - 94,966 39,762 122,187 ___ 161,949 |
|---|---|---|---|
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CITY OF YORK HOCKEY CLUB
STATEMENT OF ASSETS AND LIABILITIES – 30 APRIL 2022
| 2022 | 2021 | ||
|---|---|---|---|
| £ | £ | ||
| ASSETS RETAINED FOR THE CHARITY’S OWN USE | |||
| The charity owns | the land and clubhouse at Elmpark Way, Heworth, York. | ||
| Equipment | 3,830 | - | |
| _____ | _____ | ||
| 3,830 |
- | ||
| DEBTORS | |||
| Debtors | 1,771 | 375 | |
| Prepayments – annual dinner cost | - | 240 | |
| _____ | _____ | ||
| 1,771 |
615 | ||
| CASH AT BANK | |||
| Barclays Current | 2,377 | 400 | |
| Lloyds TSB | Junior | - | 73 |
| Virgin Money | Development | 20,922 | 20,895 |
| HSBC | COYHC and HCC | 7,275 | 5,750 |
| Elm Park 100 Club | 2,807 | 2,346 | |
| Barclays Fundraising | 45,157 | 28,600 | |
| HSBC Current | 90,648 | 103,885 | |
| Cash | 660 | - | |
| ______ | ______ | ||
| 169,846 |
161,949 |
Included in cash at bank balances above are restricted funds of £3,580. The remaining balance is unrestricted of which £49,312 relates to designated funds.
LIABILITIES
| Creditors | 1,277 | 200 |
|---|---|---|
| PAYE | 7 | - |
| Independent examiner’s fee | 1,040 | 1,020 |
| Annual dinner income | - | 3,500 |
| _____ | _____ | |
| 2,324 | 4,720 |
Approved on behalf of the trustees on 25 July 2022
……………………………………………………………………..
R Prins - Treasurer
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CITY OF YORK HOCKEY CLUB
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2022
1. ACCOUNTING POLICIES
BASIS OF ACCOUNTING
These accounts have been prepared under the historical cost convention, on a receipts and payments basis, in accordance with Section 133 of the Charities Act 2011 and following the guidance for accounting for smaller charities issued by the Charity Commisioners.
2. GRANT TO CRICKET CLUB
A total of £28,793 was received from the City of York Council towards the end of the 2021 financial year to help towards cost of running the club / clubhouse due to the Coronavirus situation. 5/12[th] of this grant was passed to Heworth Cricket club who are the tenant and joint bill payer within the clubhouse for 5 months of the year.
3. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||||
|---|---|---|---|---|---|
| Funds at | Transfers | Funds at 30 | |||
| 1 May 2021 | Income | Expenditure | between funds | April 2022 | |
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| General funds | 122,759 | 141,487 | (119,270) | (30,000) | 114,976 |
| Designated development fund | 19,895 | 16 | - | - | 19,911 |
| Clubhouse fund | 15,952 | 14,553 | (27,002) | - | 3,503 |
| Junior Development fund | - | - | (2,124) | 30,000 | 27,876 |
| ______ | ______ | ______ | ______ | ______ | |
| 158,606 | 156,056 | (148,396) | - | 166,266 | |
| Restricted funds | |||||
| Development fund | 1,045 | - | - | - | 1,045 |
| Persimmon sponsorship fund | 710 | 1,035 | (1,745) | - | - |
| Harrowell sponsorship fund | 602 | 1,010 | - | - | 1,612 |
| CoYC ‘Have a Go’ fund | 500 | - | (90) | - | 410 |
| Creche fund | 486 | - | - | - | 486 |
| Bridge the Gap | - | 655 | (628) | - | 27 |
| ______ | ______ | ______ | ______ | ______ | |
| 3,343 | 2,700 | (2,463) | - | 3,580 | |
| ______ | ______ | ______ | ______ | ______ | |
| Total funds | 161,949 | 158,756 | (150,859) | - |
169,846 |
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CITY OF YORK HOCKEY CLUB
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2022
4. MOVEMENT IN FUNDS (cont)
| Funds at | Transfers | Funds at 30 | |||
|---|---|---|---|---|---|
| 1 May 2020 | Income | Expenditure | between funds | April 2021 | |
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| General funds | 100,160 | 132,581 | (94,030) | (15,952) | 122,759 |
| Designated development fund | 19,715 | 180 | - | - | 19,895 |
| Clubhouse fund | - | - | - | 15,952 | 15,952 |
| ______ | ______ | ______ | ______ | ______ | |
| 119,875 | 132,761 | (94,030) | - | 158,606 | |
| Restricted funds | |||||
| Development fund | 1,000 | 45 | - | - | 1,045 |
| Persimmon sponsorship fund | 710 | - | - | - | 710 |
| Harrowell sponsorship fund | 2 | 1,000 | (400) | - | 602 |
| CoYC ‘Have a Go’ fund | 600 | - | (100) | - | 500 |
| Creche fund | - | 922 | (436) | - | 486 |
| ______ | ______ | ______ | ______ | ______ | |
| 2,312 | 1,967 | (936) | - | 3,343 | |
| ______ | ______ | ______ | ______ | ______ | |
| Total funds | 122,187 | 134,728 | (94,966) | - |
161,949 |
Designated funds
Development fund – money set aside by the trustees to explore the development of the facilities of the club. The transfer in the year is assigning funds over to the development.
Clubhouse fund – money ringfenced for the Clubhouse to ensure it can be maintained going forward.
Junior Development fund – a set amount of money determined by the trustees to be used for the ongoing development of the junior section. This was determined after the closure of the specific junior bank account.
Restricted funds
Development fund – money received for the development of the facilities of the club.
Persimmon sponsorship fund – money received to include sponsor on kit and equipment.
Harrowell sponsorship fund – money received to include sponsor on kit and equipment and support the back to hockey sessions.
CoYC (Huntington ward committee) ‘Have a Go’ fund – money received to cover pitch hire for the under14 ‘Have a Go’ scheme.
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CITY OF YORK HOCKEY CLUB
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2022
Bridge the Gap – money received from The National Lottery to support Talent Development sessions for promising players.
4. RELATED PARTY TRANSACTIONS
During the year 2 (2021: none) trustees were reimbursed for expenses totalling £200 (2021: £nil).
Remuneration totalling £3,056 was paid directly to 1 trustee (2021: £nil).