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2021-03-31-accounts

Company Registration number 7798716

Charity Registration No 1144518

TheKenilworthCentre

Directors/Trustees' Report and Unaudited Accounts

For the year ended 31 March 2021

ThekKenilworthCentre Financial statements for the year ended 31 March 2021

Contents Pages
Directors/Trustees, officers and advisers 1
Directors/Trustees' report 2-4
Independent Examiner’s Report S)
Statement ofFinancial Activities 6
Balance sheet 7-8
Notestothefinancialstatements 9-14

theKenilworthCentre

Directors, officers and advisers

COMPANY DETAILS

Registered No:7798716

Incorporated 5" October 2011

CHARITY DETAILS

Registration No. 1144518

Registered as a charity under the Charities Act on 3"! November 2011

DIRECTORS AND TRUSTEES

Mr J. R. Whitehouse (Chair) '

Ms A. Brougham

Mr J. Carter

Ms M. de Freston (appointed 12 November 2020)

Mr R. Dickson (reappointed 23 Sepember 2020) ”

Ms. R Graham

MrD Littleford (reappointed 23 September 2020)

Mr J Price

' Ceased to be a Trustee/Director on 25 June 2021

? Interim Chair from 3 June 2021

REGISTERED OFFICE

The Kenilworth Centre,

Abbey End Car Park, Abbey End,

_ Kenilworth, Warwickshire, CV8 1QJ.

INDEPENDENT EXAMINERS

BANKER

Flemons and Co. Limited, 70 Priory Road, Kenilworth, Warwickshire, CV8 1LQ.

CAF Bank Limited, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ.

1

theKenilworthCentre Directors/Trustees’ Report for the year ended 31 March 2021

The Directors/Trustees present their report and accounts for the year ended 31 March 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s Memorandum and Articles of Association, the Companies Act 2006 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)).

Structure, Governance and Management

The Company was incorporated on 5 October 2011 and is limited by Guarantee. It was registered as a charity under the Charities Act on 3 November 2011 and operates as theKenilworthCentre (tKC). The members of the company, who are also Trustees and Directors for the purpose of company law, each guarantee to contribute £10 in the event of a winding up.

Directors/Trustees are recruited from the local community by invitation where a particular skill need has been identified by the Board. A minimum of three Directors/Trustees is required.

The Directors/Trustees who served during the year are listed on page 1.

Four Directors/Trustees Meetings were held during the period covered by these accounts where the general business of the Charity was conducted. Scheduled meetings are held on an approximately quarterly basis ongoing. All Directors/Trustees are aware of the need to declare any potential conflicts of interest and appropriate action is taken and records made. In addition to formal meetings, business is conducted in informal committees and meetings which may contain both Directors/Trustees and nonDirectors/Trustees, and by means of electronic forms of communication. During the period day to day management responsibility was delegated to the Centre Manager who reported to the Chair of the Board of Directors/Trustees.

All the Directors/Trustees give their time voluntarily and do not receive any benefits from the charity for acting in this capacity, other than what they would be entitled to as members of the local community.

Objectives and activities

TheKenilworthCentre is a non-profit making organisation whose principal objective is to provide activities and facilities for residents of Kenilworth and its surrounding areas with a particular emphasis on provision for young people to help them develop their capabilities and grow to full maturity as individuals and members of the community, and to achieve this by establishing, maintaining and managing a community centre for such activities.

Achievement and Performance

TheKenilworthCentre occupies the premises of the Kenilworth Youth and Community Centre under a fifteen year lease agreement which runs until 1 April 2027 at a peppercorn rent.

The Centre is a key part of Kenilworth’s community and is used by many third party providers allowing a wide range of leisure activities and support services to be offered, such as pre-school music, children’s and adults dance and other physical activity classes, support groups for elderly and disabled people, and craft activities. It is used as meeting place for community groups, local businesses, statutory authorities and charities, and a venue for private events. On an ongoing basis TheKenilworthCentre continues to look for opportunities to introduce, extend and enhance services which may be of interest to local residents, complementing other provision within the town.

Over the last year, the pandemic has caused significant changes to the way theKenilworthCentre has operated. The Trustees took swift action to safeguard our staff and users, and to seek to protect our financial situation to ensure long-term survival. The Centre experienced a significant drop in usage, impacting lettings income which forms a major part of the Centre’s overall income. To mitigate this fall in income the Trustees reduced expenditure and made use of the full package of Government Covid-19 support.

In accordance with its charitable objectives theKenilworthCentre continues to prioritise its programme to provide activities and support to young people. These activities are run by paid, qualified youth workers, supported by volunteers where appropriate, and are funded by specific grants and donations. Many of these activities were paused during pandemic. Over the coming the year, the Trustees and Centre Manager

Z

theKenilworthCentre

Directors/Trustees’ Report for the year ended 31 March 2021

is focused on rebuilding the lettings base to pre-pandemic levels and restablishing all services and charitable activities.

The staffing structures comprises a part-time team running the day to day operation of the building and: finances, and a part-time team running the youth work, with all management oversight being performed by the Centre Manager alongside the Trustees. Where necessary, we have made use of the Coronavirus Job Retention Scheme, also known as the furlough scheme, to protect all jobs and safeguard the finances of the centre.

The Centre’s role in Kenilworth’s community response to COVID-19

The Kenilworth Centre played a pivotal role in Kenilworth’s community response to COVID-19, acting as a central physical hub for activities like leaflet and food distribution, as well as providing financial services to the COVID-19 Support Group to enable it to receive and distribute funds, some of which form part of these financial statements.

The Trustees are proud of role the Centre has played and want to thank all those involved in efforts and in particular our Centre Manager who played a central role in starting the support group.

The passing of John Whitehouse

On 25 June 2021, John Whitehouse, our Chair of the Board of Trustees passed away. We were all deeply saddened by John’s passing. John had been the Chair since the charity was first set up and it is thanks to John’s vision and tireless commitment that the Centre has grown to become the leading venue in the town for a wide range of community activities and is making a real difference to the lives of so many people in the area. It was a great privilege to have known him personally and to work with him. Despite taking over in such sad circumstances, the transition was seamless as we look to continue to build on the success of the Centre of the coming years.

Financial Review

Banking

The bank accounts of theKenilworthCentre are held with CAF Bank (Charities Aid Foundation). Funds surplus to immediate requirements are reviewed and placed on deposit in an interest earning deposit account which yielded bank interest of £48 during the year. At 31 March 2021 in excess of £82,000 was held on deposit, of which around £28,530 related to restricted funds. Two signatories are required to effect any banking transaction.

Income

TheKenilworthCentre typically has three principal income streams, these being lettings income from hire of rooms in the Centre to third party organisations, gifts and donations from individuals and organisations, and grant awards. Included in lettings income are licence fees for non-exclusive occupation of the ground floor of the Centre from ILEAP, a local charity whose objectives are to promote independence and learning for children, young people and adults with mild to moderate learning difficulties through inclusive leisure activities. Lettings income reduced significantly during the year due to closure of the Centre during the Covid-19 lockdowns.

Gifts and donations from organisations and individuals continue to provide an important source of support. TheKenilworthCentre benefitted from generous donations from Kenilworth Town Council, Heart of England Community Foundation and the Almanack restaurant.

Grant income during the year includes funding from Kenilworth United Charities to support and continue theKenilworthCentre’s embedded mentoring and advice for young people within Kenilworth School.

Throughout the Covid-19 pandemic, the TheKenilworthCentre has received all available Government support. This includes a £25,000 Business Support Grant and £26,400 from the Government’s Job Retention Scheme.

Throughout the year there have also been a number of other smaller donations.

3

theKenilworthCentre

Directors/Trustees’ Report for the year ended 31 March 2021

Expenditure

Total expenditure during the period was £105,825 of which £68,492 related to operational management of the charity’s activities and provision of Centre facilities including associated staff costs.

Policy on Reserves

It is the policy of theKenilworthCentre to retain general funds to cover working capital requirements and finance expenditure for at least six months. The current level of general reserves of £38,685 represents four months of typical expenditure. In addition to reflect ongoing wear and tear on usage of the building the Directors/Trustees consider it appropriate to designate an additional £10,000 of funds to cover building dilapidations and equipment replacement. A further £10,000 is designated as a development fund to allow the charity to invest in and develop opportunities for young people and the wider community should alternative sources not be available.

Restricted Funds will be used appropriately for identified causes.

The Directors/Trustees are not aware of any actual or contingent liabilities for which provision has not been made and no major risks have been identified to which the Company is exposed.

Risk Management

The Board of Directors/Trustees actively reviews the major risks which the Company faces on a regular basis and believes that the reserves maintained will provide sufficient resources in the event of adverse conditions. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the centre and with protection of children. Insurance is purchased to indemnify the Directors/Trustees and officers and to protect the charity from losses which may arise from neglect or default, subject to normal exclusions.

Directors/Trustees’ Responsibilities

Company Law and Charity Regulations require the Directors/Trustees to prepare financial statements for each year which give a true and fair view of the state of the company and the income and expenditure of the company for that period. In preparing these statements the Directors/Trustees have;

On behalf of the Board of Directors and Trustees

Mr Richard Dickson

Chair

Dated AAO | 0s,

4

THEKENILWORTHCENTRE

Independent Examiner’s Report for the year ended 31 March 2021

I report on the accounts of the Charity for the year ended 31 March 2021 which are set out on pages 6 to 14.

Respective responsibilities of Directors/Trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention to indicate that:

Flemons and Co., Accountants, 70 Priory Road, Kenilworth, Warwickshire, CV8 1LQ.

Dated .... 24105] 202)

5

THEKENILWORTHCENTRE

Statement of financial activities including income and expenditure account

Year ended 31 March 2021

Notes Unrestricted Restricted Total Total
Funds funds 2020-21 2019-20
£ £ £ £
Income
Donations v3 2,884 12,093 14,977 13.243
Charitable Activities 3 73,666 22,329 95,995 84,558
OtherTrading Activities + 250 - 250 3,393
Interest Income 48 - 48 161
Gross Income in theReporting Period 76,848 34,422 111,270 101,355
Expenditure
Raising Funds e 2 .
Charitable Activities 5 80,896 24,332 105,228 116,095
Depreciation ofFixed Assets 1,245 826 2,071 2,447
Total Expenditure fortheReporting Period 82,141 25,158 107,299 118,542
NetIncome (Expenditure) forthe Financial
Year (5,293) 9,264 3,971 (17,187)
Transfers Between Funds - - . -
Netmovement infunds (5,293) 9,264 3,971 (17,187)
Reconciliation of
Funds
Fund balances at 1 April 2020 63,978 19,266 83,244 100,431
Fundbalancesat31March2021 58,685 28,530 87,215 83,244

The notes on pages 9 to 14 form part of these financial statements.

6

Balance sheet at 31 March 2021

THEKENILWORTHCENTRE

Notes 2021 2020
£ é
Fixed assets
Tangible assets 7 7,096 9,167
Current assets
Debtors and Prepayments 8 5,855 2,602
Cash at bank and in hand 87,035 101,663
92,890 104,265
Creditors: amounts falling due within one year 9 (12,771) (30,188)
Net current assets 80,119 74,077
Total assets less current liabilities 87,215 83,244
Income Funds
Unrestricted funds li 58,685 63,978
Restricted funds 11 28,530 19,266
12 87,215 83,244

These accounts have been prepared in accordance with the provisions available to companies subject to the small companies’ regime within Part 15 of the Companies Act 2006 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)).

For the financial year ended 31 March 2021 the company was entitled to exemption from audit under section 477 Companies Act 2006. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006.

The Directors/Trustees acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and if its profit or loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.

7

THEKENILWORTHCENTRE

Balance sheet at 31 March 2021

Approved by the Board ofDirectors on[........................] and signed on[its][behalf.]

Mr Richard Dickson — Chair of the Board of Directors

Company Registration No: 7798716

The notes on pages 9 to 13 form part of these financial statements.

8

THEKENILWORTHCENTRE Notes to the financial statements for the year ended 31 March 2021

1 Accounting policies

a) Basis of accounting

The financial statements are prepared on the historical cost basis and have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charitics SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The company has taken advantage of the exemption from presenting a cash flow statement as it qualifies as a small company.

b) Recognition of Income

All income is accounted for in the year to which they relate on a receivable basis and allocated to the appropriate category.

Donated goods, facilities and services are recognised as income when entitlement to the donation has passed to the charity, when there is certainty of receipt, and where the value of the donation can be fairly valued. Donated goods are recognised at their fair value. Donated facilities and services are valued at the cost of purchasing them on the open market.

c) Recognition of Expenditure

All expenditure, other than that which is capitalised, is included in the Statement of Financial Activities. The expenditure is accounted for on an accruals basis and is allocated to the activity to which it relates.

Fundraising costs comprise those costs directly attributable to fundraising activities.

Charitable expenditure comprises those costs directly attributable to charitable activities and includes the running costs of the Kenilworth Centre as a managed leisure facility.

Governance costs comprise the costs which are directly attributable to the management of the charity’s assets, organisational procedures and the necessary legal procedures for compliance with statutory requirements.

d) Depreciation of tangible fixed assets

Purchased or donated assets with a value greater than £500 are capitalised and depreciated at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life. Fixtures and fittings 20% straight line Furniture, Equipment and Computers and Computers Computers 33% straight line Leasehold improvements improvements 20% straight line

Furniture, Equipment and Computers and Computers Computers Leasehold improvements improvements

e) Financial Assets and Financial Liabilities

Current Assets and Current Liabilities arising from contractual obligations are carried in the Balance Sheet at the cash amount or equivalent consideration expected to be received or paid in their settlement.

f) Provisions

Provisions are measured at the best estimate of the settlement amount at the Balance Sheet date..

g) Accumulated funds

Unrestricted funds are available for use at the discretion of the Directors/Trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

h) Retirment benefits

Payments to defined contribution retirement benefit schemes are charged an expense as they fall due.

9

THEKENILWORTHCENTRE

Notes to the financial statements for the year ended 31 March 2021

4 Donations

Unrestricted Restricted Total
Funds Funds 2020-21
Donations
General Grants
£
2,884
£
12,093
£
14,977
- - -
Gifts-in-Kind - - -
2,884 12,093 14,977
Income from Charitable Activities
Unrestricted Restricted Total
Funds Funds 2020-21
LettingsandLicence Fees
GrantsandAwards
Subscriptions and Attendance fees
£
20,387
25,000
52
£
-
13,673
-
£
20,387
38,673
52
Contract forProvision ofYouth Services - - -
Other 28,227 8,656 36883
73,666 22,329 95,995
Income fromfrom Other Trading Activities
Unrestricted Restricted Total
Funds Funds 2020-21
£ £ £
FundraisingEvents - - -
Business Sponsorship
Contract forProvision ofAdministrative Support
250
-
-
-
250
-
250 - 250

10

THEKENILWORTHCENTRE

Notes to the financial statements for the year ended 31 March 2021

5 Cost of Providing Contracts

Cost of Providingof ProvidingProviding Contracts
Unrestricted Restricted Total
Funds Funds 2020-21
Centre Running Costs £ £ £
Direct Letting Costs - - -
Staffand Staff-related Costs
PropertyandEquipment Costs
Administrative Costs
47,315
16,937
3,643
-
-
-
47,315
16,937
3,643
67,895 - 67,895
Costs ofProviding Contracts - - -
Youth Activities
RadioAbbey
Transition
12,381
-
-
12,349
508
-
24,730
508
-
Governance Costs 620 - 620
13,001 12,857 25,858
COVID-19 SupportGroup - 11,475 11,475
80,896 24,332 105,228

Included in Governance costs are £620 payable to the Independent Examiner for finalising and examining the annual statutory accounts.

6 Staff Emoluments

Expenditure on staff costs during the year was:

Staff EmolumentsEmoluments
Expenditure on staff costs duringcosts duringduring the year was:year was:
the year was:year was:
Administration Youthand
and
Management
Caretaking Community
Projects
Total
2020-21
SalariesandWages
EmployersNational Insurance
£
41,076
-
E
4,940
-
£
23,707
-
£
69,723
-
Employer’s Pension 1,280 - : 1,280
42,356 4,940 23,707 71,003
Freelance Contractors - - - -
42,356 4,940 23,707 71,003
Average Headcount
FullTime
PartTime
1.0
2.0
-
1
- 1.0
ff
Full-timeEquivalentHeadcount 0.7 0.3 0.5 V5

None of the Directors/Trustees has been paid any remuneration or received any other benefits from an employment with the charity or a related entity.

11

Notes to the financial statements for the year ended 31 March 2021

THEKENILWORTHCENTRE

7 Tangible fixed assets

Fixtures Leasehold
andFittings
£
Equipment
£
improvements
£
Furniture Computers
Cost:
At 1 April2020
Additions
Disposals
12,934
-
-
12,936
-
-
9,083
-
-
1,148
-
-
530
-
-
36,631
-
-
At 31 Mar2021 12,934 12,936 9,083 1,148 530 36,631
Depreciation:
At April
Provision
year
2020
forthe
10,411
839
12,936
-
3,303
826
460
230
354
176
Disposals - - - - - -
At31 Mar2021 2021 11,250 12,936 4,129 690 530 29,535
Net book value:
At 1 April2020 2020 2,523 0 5,780 688 176 9,167
At31 Mar2021 2021 1,684 0 4,954 458 - 7,096
Debtors
2021 2020
Lettings
incomereceivable
Other income receivable
£
4,358
£
1,525
Prepayments -
1,497
-
1,077
5,855 2,602

8 Debtors

9 Creditors: amounts falling due within one year

Creditors: amounts falling due withindue withinwithin one yearyear
2021 2020
TradeCreditors £
2,827
£
3,460
ProvisionsandAccruals
OtherIncome Receivable
9,944 26,728
- -
12.771 30,188

12

Notes to the financial statements for the year ended 31 March 2021 OOSSesserbe yearended si March 202100

THEKENILWORTHCENTRE

10 Provisions The Directors/Trustees have deemed it prudent to provide the cost of replacement equipment for the front door replacement and for heating and ventilation including a new hot water boiler. Provision for the front door replacement

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |Provision|at|1|April|2020|£-| |Charge|in Year|4,000| |Provision|at|31|March.2021|4,000| |Provision|for heating|and|ventilation| |Provision|z| |Charge|in|atYear1|April 2020|7,000-| |Provision|at|31|March 2021|7,000|

----- End of picture text -----

During the year the Trustee replaced the lift using the full amount provided for in the 2019/20 accounts.

11 Summary of Funds Movements

The income funds of the charity include unrestricted general funds; an unrestricted designated fund covering building dilapidations and equipment replacement, an unrestricted designated fund for unfunded development work; and restricted funds comprising the unexpended balances of donations and grants held on trust for specific purposes.

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |Fund|Income|Expenditure|Transfers|Fund| |Balances|Balances| |b/f|c/f| |Unrestricted|Funds|£|£|£|£|£| |General|43,978|76,848|82,141|-|38,685| |Designated|- Dilapidations|10,000|-|-|-|10,000| |Designated|- Development|10,000|-|-|-|10,000| |Total Unrestricted Funds|63,978|76,848|82,141|-|58,685| |Restricted|Funds| |Transition Funds|7|-|-|-|1| |Youth and Community Projects|7,408|15,046|11,893|-|10,561| |Wellbeing Hub|-|4,569|455|-|4,114| |Building Project|7,483|-|826|-|6,657| |Radio Abbey|3,606|253|508|-|3,351| |COVID-19|Support Group|762|14,554|11,476|-|3,840| |Restricted Funds|19,266|34,422|25,158|-|28,530|

----- End of picture text -----

13

THEKENILWORTHCENTRE

Notes to the financial statements for the year ended 31 March 2021

12 Analysis of net assets between funds

Fund balances at 31 March 2021 are represented by:

balances at 31 March 20212021 are representedrepresented by:
Unrestricted —_Restricted Total
funds Funds 2021
Tangible
fixedassets
Current
assets
Creditors: amounts fallingduewithinoneyear
£
7,096
64,360
(12,771)
£
-
28,530
-
£
7,096
92,890
(12,771)
58,685 28,530 87,215

14