Chaiity number. 1144434 SUFFOLK COUNTY GUIDE ASSOCIATION UNAUDrrED TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THEYEAR ENDED 31 DECEMBER2020 SUFFOLK COUNTY GUIDE ASSOCIATION CONTENTS Page Reference and admlnFstrative detalls of the charity. Its Trustws and advisevs Trusta8s' report 2-11 Indepgndont 0￿1n•￿8 r•port 12-13 Statement of financial activltles 14 Balan￿ sheet 15 Notes lo the financlal stat￿1 16-30 SUFFOLK coupiry GUIDE ASSOCIATION REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2020 Trustees Mrs Trioa Hale Iresgned 31 D￿eMb￿ 202011 Ms GecKgina Garrc*jl8p￿Inted 31 08comber 2020115 Mr5 Sheila Ta113 Mrs jo￿ Stsrk (ap￿inted 25 March 2020) Mrs Katherine WeSt18p￿InlWj 1 N0vemt￿r 202011 Mi55 Tracy WesUey8 Mrs Anne Richardson (rn￿gned 21 April 2020)8 Miss Aison Smith (ap￿inted 31 D￿rnb￿ 2020)4 Miss Fiona Dunathie6 Miss Amy Gorham7 Mrs Heather McDonald {resgned 23 September 202018 Mrs Sarah Corn￿11 (ap￿Inted 31 December 202012 Miss Helen Kent8 Mrs sara￿Jane Gee6 Mrs Hazd Hamfnor*J8 Miss Sally Tumer* Mrs Rgb8cca StreelB Mrs Mandy GrimWx￿ lapt(inted 10 December 2020>3 Mrs Linda laprKNnted 1 septemb￿ 2020)8 Mrs Anna Ba(k¥Kk lappK)inled 1 September 2020 County Ccffnmissio Assistsnt County CC¥nmi￿0ne C(KJnty Tre￿Ter Chair of Finance Committee 5 Ccmjnty Training C￿ordInatOr c￿nty OutdThy Activities Adviser County Senior Section Adviser DIVI￿on Cofflmissione Charlty r•gist•r•d number 1144434 Prlnclpal office 333 R(￿d 1p5￿ch Suffdk IP14BN A¢￿untants Larkiro LLP Chartered Accountants 1 claYd￿ Bugness Park G￿at Blakenham Ipswich Suffolk IP6 ONL Page 1 SUFFOLK COUNTY GUIDE ASSOCIATION TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 The Trustees. who are the voting members of th8 Girtguiding Suffolk Execulive Committee. present their reFKJrt with the financial ststements of Gidguiding Suffolk for the year ended 31 D￿mber 2020. Girfguiding SuffofK is a separately eAJnstitLrted division of The Guide Ats9xiation, %thich is in(xJrporated by Royal Charter. The Executive committee is resp￿SIble for administrdts.on of the Association's affairs wlhin the County and for the general development of the prin0p￿s. aims. pc4icy. organFsation and rul&s of the Association in acc￿dance wth the Royal Charter and BY-La￿ and the Policy OrganL%ation and Rules. Objectlves and Activities of The Gulde Association . SLitèmènt of Purpose The Guide Associalj'on loEErating as Girlwiding UK) is the leaing charity for gifls arKI women in the UK. Our mar1(8ble volunteers Inspi￿ gids to find their voice arKI grcAv in confiden￿. giving them space where they can be themselves. have fun, build new friendships. gan valuatrAe lrfe skills. arKI make a positive difference lo th￿r lives and their communities. Charitable Purp050 To promote the education of uj'rls and young *￿Men to help them develop emotionally, montslly. phwcally and spiritually so Ihey can make a Kx)stion contribution to their ￿mMur￿ty aTrJ the V•ider world. b. Our Vlslon An equal workl where all girfs can make a pogtive differ￿. be happy, be safe fulfil their potential. c. Our Mission Through fun, frie￿IShIp. challèngo and advenlure, ￿ emwAEr to find their voio. inspiring them to dI￿)Ver the best in themselvgs and to make a drfferwce lo their l￿mMunity. d. Our Values Caring, Challeroing. Empcwing. Fun. Indusive. Irkspiring. Page 2 SUFFOLK COUNn GUIDE ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 310ECEMBER 2020 Oblectlves and Adivrties of Th8 Guid• Assoclatlon {conllnuod) e. Glrfgulding UK in the futur• Girlguiding UK is a forhBrd-thinking organisalion arKt. dewte being established more than 1CQ years aw. is still relevant today. It kaeps ils members informed of nthv initialtves aTrJ is proud lo offer positions on various subcommittees lo 'gfass-r(M)ts' 18alers ¥J that the view5 of all are kn(w) and conwdered. By usng a ne￿£)rk of committees, infomialion is discussed fully and has ensured Ihat all are happy YAth the outcomes. The organisation is very muth 'gir14ed' aThJ young VaDmen are erKouraged to speak out and lead th8 way. The numbers of youroer %￿lMen re wshing lo join Gir1guiding as leayers is on the increase. This has had a very po￿tiVe impact on both Gidguiding UK aThJ Gidguidry Suffolk. A younger irna￿ and outtook have led lo far more enccyjraging ￿lCoMe to new members. A flexible approach to Guiding is ￿ng erKourW again can only be gcod new5 for busy, hardw)rking women who wsh to become leaders. Rde sharing is erwJra9ed so that the sthload is spread out and, this , is a positive move. In 2020. Glrl Guiding's strategy lor the noxt flve yoar5 was launched.. Yoday, tomorrow, togeth•e'. The Ihree plllars of lh• strategy are: Let's create excepdonal experlences for glrls and young women We want lo offer experiences vknich are so fun. actessible. army empcNering that they inspire more girls. young )men and volunleers to join than ever before. So. we are going to keep putting girfs al the ￿ntre of everything ￿ do. Every deCi￿On V•* make- big or smal Sh￿jk1 be led by our girts and your*J V￿men. Lefs develop a rewarding volunteer experlence We want volunteering to be flexible. ￿ it is easier for pwAe to gr¥e their time. So. we are going to create opportunities that fil arcmjnd peotye's live& This V*ill give more the owxirlunty lo share thgir tslonts and deliver great guiding lo reach more gids and your#J %*imen. Let's be more inclu$tvg and make a blgger Impact We want Girlguiding to have an even bigger impact aThJ Influen￿ on loc*1 ￿MMunitieS and across the UK. We are 90ing to find fresh and exciti.ng vrays to v￿lCome ne4¥ girls aThl volunteers lo make sure our community develops to reflect the vK)fld arOUr￿ u& We a￿ gyng to make more people better aware of Girlguiding by proudly tellir¥J the wyld atout cNJr amaang actyevements, atThJ V*P are gciThJ to keep making girls. voices heard. I the above aspirations and goals, *fjll do everything V•P can to achiave tham. Tha serious effgct of the Covid 19 pand&mic during 2020 and beyoThl cannot be doVmpiay￿. gither on our activities or our financial p￿tIOn. Guiding in Suffolk adapted quickly (Juring 2020. usiNJ a blended approach to continue to provide activitie& This included rainbowts. brovmies, guides. and rar¥3w units meeting virtually usng online meeting plafforms, providing activity pa¢*s to the girls lo do at hcKne. Tr&￿etters. challenge badges and utiliyng the national guiding 'Adventure at HL¥ne' activities. When permitted under the covid restrictions unlts mel outside during the late Summer, early Autumn months. Our guiding propth.es made cov￿* secure. in readiness for indLKJr meetings. Many units contirkued gliding during lockdo￿ using the blended approach, wth parents cclnmenting how much the girt5 loc*ed foThrdrd to the ath"vities, for mary fr(xn the youngest to the eldest gids this vrds their highlight of th& being able to have fun during kxkdovm. The new guiding pwramme launched in 2018 is rw)w emb&Jded wihin our units. continue to encourage, support Leaders now their confidence has increased with the prroramme to share their gxpertise with others. The pr￿rarnme has proved to be very ada￿able to b8ing used virtually. via ￿e¥￿etter$ and c*alleng8s. Page 3 SUFFOLK COUNTY GUIDE A8SOCIATION TRUSTEES. REPORT (Col￿1￿uEDI FOR THE YEAR ENDED 31 DECEMBER 2020 Objectives and Activities of Gulde Assoclatlon {￿￿tinUed) We continL*d training for leaders across the ojunty. ustng a combination of &learning and virtual meetings. This has enabled all Leaders armj Unit hdpers to clxnplete their relevant Safe spa¢e Level 1 & 2 by the Gi Guiding UK deadline of Dec 2020. For the first time the ￿C￿%)raCtiCal part of First Response training was un¢Jortaken virtually and usiro e-leamirvJ. These adaptions to training *ill contsr#J8 in the futu￿. GO (Guiding Organiserl, membership system. has been developwj further following I8￿back from leaders lo record girts. progress on the prr*Jramme throug￿lut their Guiding joumey. Our large scale planned events of the Suffolk Brownie Holiday for 2020 and Event 21{c8mpi in 2021 have been rescheduled tr) 2022 and 2023 respeth'vety. Large events organised by Girf Guiding UK V￿re also postwned. Whilst in the vK)rtd in 2020 it felt uncertain. lookir•J forward to 2021 and beyorK4 we believe that guiding is in a strong position to continue to connect communities and deliver real changes lo the lives of OUT members. The need for offering guiding through a number of routes 9Jch as fa￿ to face. virtually elc wll continue lo enable us to be flexible during Covid atNJ teycmd. a rural Lxjunty kn transm is an issue the flexible approach ill be benefiual. Achlevements and perfomiance a. Main achI8￿￿nts of thg charlty Girlguiding UK instigates m8ry initiatives bcth for members and the YKder cornrnunity. Girl led Gampaigns giving girls a voice at all levels has projuced fanLtslic results. EnrA)EJraging gids lo speak out and get heard al the highest levels of govemrnent and media. This in tum has er￿u[ag￿l younger m8mbers al a local level to realise that they do matter with ￿me sigring up to be 'Peer Educators. to visl other girls and inspire them lo 'be their best,. b. Publ1¢ Benefft The trustees of Gidguldlng Suffolk accept the need to have regard to the Charity Gommi&8ion's guidance on putyic benefit vknen reviewng our vison and mission and in planniry our fubjre activities. They recoJr*ise that it is their responsibility lo ensu￿ that benefits offer&J are realised in Suffolk by promoting all aspects of guiding wthin ￿ county. both ¥Mthin the membership of an)u￿1 3,5CM), and in the wder community. Membership for both girls aThl le&fjers is voluntary, a￿1 the organisalion believes in being fair. o￿n and indusve. maknng guiding availatAe to every girt a￿1 woman ¥tho wants lo take part Page 4 SUFFOLK COUNTY GUIDE ASSOCIATION TRUSTEES. REPORT {CONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2020 Achl•v•ments and pgrlorn)anc• (¢ontlnu8d) c. Risk Assessment The major risks, to which Girfguidin9 Suffolk is exposed. as Id￿tilled on behalf of afKI in conSU￿ation with the Trustees, have been revievRd and systems have been established to mitigate those risks. Major risks which have been identified as threats to the chartty are., loss of members. f8ilure to attract and retsin adutt leaders of the required calibre, failure to cOm￿Y ￿ legislation and regulaiions and failure to raise the required funding to sustain th& organis8tion. ()wnerthip of each of these risks has begn identified and the appropriate steps taken to mitigate them such as investment in public relations and a(fvertigng lo encourage a continuous flow of members and adult leadefs, makirKJ gjre relevant legal adviee is availatA8 vthen required and ensuring realistic b￿1gets are set and adhered to. A full risk register detailiry all the risks to %thich the charity congders itsetf to be exposed. owners ol the risks arKI mitigalirKJ action has been compiled arKI is available from the County Comrnissioner. The Inthes have consÉdered the additiC￿al risks that had arison and may aiTse in future as a result of Covid-19 the measures taken by Govemment to limit hami to indrvidua15 from th& virus. In accordance with Govemment and Girfguiding guidelines all face to fa￿ 8L#ivrty has been suspended. To mib.gate the risk of membership losses Gir1gL¥ding has made numerws resour￿5 available online wlh open access aTrJ Leadèrs 8re being encouraged lo stay in twth ¥Mth therr Unit members U￿n9 these resour￿ and many are using O￿lne platfomis to hdd virtual meetings or seryjing activities for girls to c(mplele al home. Commissioners and the County Team are meetir@ virtually arid keeping in trxjth 7Mth Leader5 in their areas to monitor their well- ng. There is no otAig8tion for leaders lo continu8 Guiding virtualty unless they feel ￿Mfortable. Much of the Financial outgoings of GirtguFding Suffolk relate to the ddivery of activities for girts and therefore al present these are minirnal. Fixed costs are being mel by the current ￿b￿riptiOnS that were collected in February 2020 arKI these have been ￿Vie￿d by the Chair of Fiwce lo en￿J￿ they can be met. The Finance Committee discussed 2021 years ￿b￿lPtiOnS and the legitimate use of reserves at this time should it be required. New General Data Protection Legm'slation IGDPR) wfiich came into effed in 2018 and guidan￿ from Girfguidlng UK and Anglia R*Jion continues to be folloNbEd to enyjre the County is complianl. Page 5 SUFFOLK COUNTY GUIDE ASSOCIATION TRUSTEES. REPORT {CONTINUEDI FOR THE YEAR ENDED 31 DECEM8ER 2020 Flnanclal and operatlonal revlew a. Flnanclal Rovi•w and Reserves Git1guiding Suffolk aims to KKc*mote a￿j dev8bp Guiding througlK)Ut the Cwnty and. as such. needs lo generate sufficient funds to urKlertake this wrrk. The princapal sources of incLYne are,. sutsx"ptions. d￿at.0￿S. legacies. fundr8i&ng and payments made by members participaling in evgnts organised by the Asswatson as part of its prtyJramme of activities. For 2020, the national element of the subscription increased by 50p and the Region element by 25p, there was no change to the County element. Each DNision andlor Distr"tct wms free lo add a levy. or nol, al its own discretion. During 2020 as a regjlt of the finanoal impact of Covid. Girlguiding UK and Anglia Region have encouraged cwnlies to use their reserves during 2021. FollowNJ this guidance. the c(xJnty finance committee agreed that they should sel the county element of the annual subxription as lthv as P￿ble to a&sist units and Members during this difficult lime. Some planned expenditure due to be spent during 2020 was not incurred as a c(￿SeqUenC8 of 8vènts not ￿ng permitted to tske plxe. In addition. the ￿Unty has been avrdrded a £15,CKJO Grant from Uoyds of L(￿dOn to be paid over 2 years and the govemment (x)vid grant was received lo for the Stoke Ash Guide Centre whilst il is dosed as wuired by Covid restricliorts. The Finance committeg agreed that the County dement of the annual subscription will be reduced from £7.75 to £2.30 per member for 2021 only. Reserves are needed to bridge the gap the spendirvJ and r￿4vi￿j of income. and to cover unplanned emer9ency expenditure. It is the p￿iCY of the Asy)ciation lo maintain sufficient reserves to.. (al Provide Supp(￿ for the development of GuKling within the C(yJnty. {bl Cover the operation and stsffing of the Cwnty Office aThJ to meet other administration. suP￿t and Iralning costs. including the purchase of equipment. Ic) Cover the 0￿ration and staffing of the Stoke Ash Cenlre. Id) Supwt the devdopment of the County's prwty Stoke Ash Centre should oth9r fu￿ling s(NJrces aTrJlor fundrai&ng be unavailable or insufficient le) Be able lo meet repairs and other expenditure as ne(*ssary in connection th the County's pro￿rtY Stoke Ash Centre arky particulady emeffJèncy repairs should they arise. If) SupFort major events Tmthin the Cwnty and meet any defi(ats arising from them %then necessary. {gl Im ￿ement any raquiremenls arising frcmn regiorral or national inrtiatives aThJ keep LIP lo date with changes as necessary. {hl be able to respond lo any emeffJerw applicatirxL8 for y￿pp￿t from our membership which m8y arise. (i) Meet any unfores88n contingerties. Th8 level of reserves the trustee5 consider n￿e&Sary to meet the at*)ve amount to £150.000. representing an ests'male of 12 months expenditure. induding the operalion of Stoke Ash Centre. The level of general Un￿strICted free reseTves amcMJnled to £270,399 at the year eTrY (2019 - £228,626) aTh these will be monito￿d on a regular b8sis by Ihe truslees at the meetiThJs of the Finarsce Committee and the County Executive C￿￿mittee. There are additional reskn"Ct￿I reseNes of £700,05812019- £715,603), of whth £f£7,700.12019- £683,148> is tangible fixed assets. Page 6 SUFFOLK coup¥rY GUIDE ASSOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020 b. Going Concern The Trustees have conydwed the chanws pogtion at the time of signing Ihe financlal statements, and in particular the ¢x>nlinued impacl of Covi&19 on the charity and its activities. They have reVIe￿d the charivs financial slrength. togetherwith the range of measures available to control onwng costs. Based on this, the Trustees have concluded that the Ch￿Tty *ill have adewale reg)ur(8s to continue in operational existen(* for the foreseeatrAe future. and they continue to adopt the going concem basis of accounting in preparing these firw￿la1 statgments . Operational review The covid restrictions affect￿1 and ththal gLftding activitie5 ￿￿e pwmitted. All indoor, ouldcor guidiro, residenti81, intemational events ￿re suspended from late March 2(Y20 wth only small wndows of opportunity to meet ouldcors in late Sufflmer arwj indoLYS late SeF*ember to Ocloter 2020. We gJpported leaders and units, encouraging them to look at aThJ con%der offering guiding through various aw)roathes Ivirtually, activity twks, challeTrJes, n￿better$ elcl. mary leaders. units took this up. HoY+ever, V*P recLyJnise that during th880 challon9ing limes that any guidiThJ activilies must not be at the dotriment of our Leaders and their personal family commitments arKI arcumstances. We IcN)k fopKdrd to COV￿ restrictions bwng relaxed and the move to the new normal, our IwniThJ from 2020 ￿111 te irK))rp(nted in to can benefit fTom flexible guiding in the future. Our organisation caxjld not funclion enthusiaslic and thell-trained le*Jers. Headed by a keen and molivaled grwp of trainers arbj exFerienced le￿e[S.. prcgramme developments, new leader training and addition81 qualification trainings are offered to all our 7(M) pkns adu￿$. These trainings are sub&dised by the County thich V•E cortsider lo be a gr￿ investment. This year VR COnb"n￿ to offer trainings remotely (due to covid restriclionsl u&ng Z¢MI arxl through 848aming on the Prwamme akngsbde th8 essenb"al's trainings for AcGounts, Safe Space. GO, and First Resp￿$8. The County's property. Stoke Ash Centre h￿1 been operdtsLThl as a regdential centre. meeting place and ampsle for since 2015 to early 2020 vthen temp(xary closurg was wuired under the Covid restricliorts. During temporary dosure. all com￿lance checks ￿lating to areas such as heatth. safety (fire. electrical} and Statutory requirements ￿￿tinued. Once the covid restrictions allow, the centre wll reopen. The Management Committee set up in 2015 has ￿ntinu￿j to manage and develop the centre and its finances in accordance wlh an agreed Constitution. A number of d(M)ations armj fundraiskng through even15 a￿1 grant applications coordinated by the Management Committee have enabled us lo make excellent pro3re&s on the development Df the ￿ntre. We recoJnise that are likety to neèj lo sut¢idise Ihe ￿ntre for some years and our r8seNes poliGy refleGts this. The benefils of such a fanla4kC rescrtrt* to the C(yJnty V•ill to be erioygj. Our Social Media presence continues to evofve. The IC￿￿ press h￿hlIghted our use of a blended approach dwing lOCk(k)￿ to continue lo provide guiding activities. vthich has demonstrated that guiding is adaplive to every situation. Our Marketing 8 Communications Team continue to deveK)p Ideas for the future. W8 erthurage local publii?ty aThJ have equipment ava￿able for this whith can bo b￿rTh￿ed. The Treasurer and Finance CL¥nmittee %*Jrk hard to keep the finances in good order and thanks musl go to then for undertaking this role with enthusiasm and goc•J humiys. Girfguiding Suffolk has budgeted over the past years arKI ends with a heaEthy balance. We have sufficient funds to ansure that VK can conb'nue i)ur *Drk offering (w￿￿nIbe8 ar¥J eXperier￿s for git1s and young men. Our Inlemational twJdget is protected thus er￿rry tt￿t ow programme of Intemational Opportunities can c(￿tinue. Page 7 SUFFOLK COUNTY GUIDE ASSOCIATION TRVSTEES. REPORT {CONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2020 We have made allovrances for Ihe continuing provigon of the Stoke Ash Centre. In time, V*e hope this project 11 be seW-fundirwJ but until then will be usng recessary funds to maintsin the property. Structur•. governancfj and manageThrrt a. Structure. govèrnan¢e and management Girlguiding Suffolk falls under the jurisdiction of The Guide AsscKiation organisation and is ultimately controlled by them. The County offers sUp￿rt to the ten Divisions their commiss0￿r$. In accordance ￿th 8y-Law 9.2c of Ihe Royal Charter of the Guide Asxo"alion. all major decisiorts regarding the County are made by The Executive Committee vthich determines the direction of the general prinaples, aims, W￿lcy. organisalion and rules of the Associ8bon as set out in the cuffent issues of al The Royal Charter and By-Law3, bl The guiding manu￿ and c) The Handb(￿k* Girlguiding Suffdk apw.nts new trustees foll￿ryn9 the temi of officE sgt by Guidg Asgxiation guidelines. This is eith8r a > or &year temi depending on the role. Trustees are nominated by those wthin their DIVI￿on and agreed and app(xnled by the County commissio￿r. Girfguiding Suffdk is run by vcAunteets. We do h¢Mver have a paid member of staff. Gillian Smilh operat8$ our C(xJnty Office and is vital lo our orerations. She communicates infonnation a￿1 fliers lo the leaders. She registers leaers in training aThJ dea& with joining eTh]uiries. She overseas bLx)kings for our various events and keeps us UEKJated on the wLxJre&s of Ihese. The arrangement for seth.ng her pay is discl￿ed al our Finance Committee Meetings arKI agreed at our County Execxrtive meelings. Page 8 SUFFOLK COUNTY GUIDE ASSOCIATION TRUSTEES. REPORT IcoKfiNUED) FOR THE YEAR ENDEO 31 DECEMBER 2020 8truGtur95 govgrnanu and managem•nt {contInu￿) b. County Dev•lopm•nl Plan However, as a regjll of Covid-19 and the restrictions put in pla￿ by Govemmenl lo limit hami to individuals from the virus. all 'face to facg, meetings were suspended from 16th March 2020. The restart of'face to face. guiding avAits the lrfling of Covid restrictions. The venue depo&ls for the events f￿ Ccwnty BrovAiie Hcliday 2020 aThJ Event 21 have been in place and new dates secured for 2022 and 2023. Al Region Inlematiorkil trips ¥we ca￿dIed aThJ monies are b&'n9 rebjmed as per the guidance issued by Girl Guiding Anglia. Leaders are being enccrtwaged to stay in touch V*ith their urit membws and many are u&ng online platforms to hrAd virtual meetings or Se￿ing activilies f¢x girls to ￿mplete but there is no obligation for leaders lo continue Guiding virtually unless they feel oL)mfortat4e with it. Finance meetings CrKJnty Exe¢)Jtive meetings will be held vla Zoom. We have r8ceNed the Govemmenl Covid-19 small business grant wh￿h wll cover the majority of fixed costs not covered as a ￿SuIt of lost income from Stoke Ash whilst il is dosed. We have had confirmation from the Ciyjncil that the bwness rates will not be payable we are eligible for this grant. Our insurers have confimied that the urK)ccupied dause of 30 days for Stoke Ash has been extended lo g) days and will be extended furtt*r as required. The ￿￿e￿Y ￿fety checks are sb"Il taking pla￿ by a Leader lives dose enough to indude it in daily walk once each *eek. County D•velopment Plan Incorporatlng updates for Covi&19 Momborship We are avfare of the effe¢X that Covid re*rictiorts has had on (NJr membership numbers. During 2021 and beyond guidin9 wll be promoted at every opportunty by wr members and thrO￿h publiaty. We will encourage all members lo talk at￿￿t guiding during their everyday lives to raise awareness of ￿al we th) and how il helps us grchv. Highlighting the many benefit's. it brings lo all induding building life skills. well-being, friendship, Ma￿￿9 a positive differenco to your lrfe a￿j our knal communitie5. We will also look lo develop partnerships with other organisations. R8cruitment Campaigns are regularly wn at national level and will e￿O￿r89e Ih8S8 to be shared widely at local level. We wll be U￿ng resour￿$ and a(fvice obtsined to assist us. We wll er￿Urage t￿81 publicity and have equipment availabl• for this ￿tilCh Can be b(%rryhEd. We continue to work to inwse a￿￿ improve wr social media presence to ensure this is utilised to our Advantage. In 2020 we set up a private Facetrtx* group for GirtguidiThJ Suflolk Membefs lo ertabl8 them lo share ideas. havfj discuwons and lo inform them of events for both adults an(1 gids. Our public page will still be used to promote GirlguidirKJ Suffolk and share neAs Mfjth thg wder y￿rtd and wll look to increase its reach further. We wll be working wth leaders lo ensure that existing memb￿$ are avrare of Ihe next stsge in their Guiding joumey, ulilising a(fvice ar￿ re￿urCeS from Girfguiding UK. and the le￿￿rce from Girfguiéing Anglia 'Bridge the Gap,, ￿￿ul1r￿j retain members and they move from one section lo anolher. Learnlng and D•v•lopmont fi>r Voluntsfjrs We have appointed a new County Adviser Re4￿￿￿ble for Training lo lead and develop the Training Team. In 2020, no 'face to face, IrainiThJ is planned currenty. ￿ V•ill continue virtual only training until covid restrictions allow us meet face to la￿, but ￿111 look to use a eombinatson of meth￿j for the fLrture. Page 9 SUFFOLK coui¥rY GUIDE ￿$sOCIATION TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020 structurn, govwnance and manageThnt (¢ontlnu8d) Adventures New Suffolk Adveniures will be open to al Guides aged 13+ regardless of th￿r progress V•ithin the programme. launch date lo be confirmed. A c￿nty larg￿cal& BrON￿le IKAidty poslKK)nèd fr(￿ 2020 is moved to 2¢Y22. original plans will b8 r8vieMpd. upyated to deliver a fantastic event for arrAJrxl 4￿) girls arxj thtiir le&Jers. Plans are uThJerway for #event21, n(Y•Y Postponed from 2021 to 2023, a lawscale event for Guide and Ranger age group. it wll be full of thenturous and not-so adventuft)us aclivity sessions. Stoke Ash Guiding Centre Our propety al Stoke Ash wll need maintenance and improvement if it is lo be Ihe success that we want il to be. The Management Committee contsnues to review usage need5 of visiloT5. The kitchen wll be refuttished and options Con￿d￿ed for replacing or refuthshing th8 outsid￿1n￿de 'conservatory type space hich is in F￿r condrtion. We wll be ￿annIng furfher publicity 10 enhance awarengss and $8cur8 further rgwlar weekday bookings. International Opportunltles Whilst international okylrtun￿eS have been either postyKJned or eancelled due to covid, ble look forward to future trips. We wll encourage girls and leajers lo apply for future trips so Ihey can experience inlemational gliding. 14+ age group We continue to er￿Vra￿ partiupation in the D of E sch￿)e aThJ Queen's Guide Award and ￿ are supporting new groups owing follovmng the new programme chaw lo the Guide section. Glrl Guldlng Inspire 1840 Launched during 2020 by Girtguiding UK, (x)mmunity of y(wng vA)men having adventures. gaining skills and making memories to last a lrfetime. Al Ihe opportunities V•ill fit into or* of 7 palhways or 2 themes.. of adventure arKJ ehallenge, twoThY ￿ UK. Events experience. sharing skills Leading the way, developing others, Voice and ac*on. Leaming and avrdrds, Just for me. Post y•ar •nd accounts As a result of the ¢hange to Govemmenl Covid restriction5 (April 2021) (xjr Complian￿ with thèse restrictions. guidiro has now recAXnMe￿ed face to face meetings a￿1 *b"vib"es at 811 levels wthin the Cwnty. We will be using a blended approath to guiding activib"es. offerirrfJ 'face to face, arKS virtual meetings. In conjunction Trmth Girlguiding UK national publiaty campaigns on wthal guiding can offer to girts and volunteers, Y+e are promoting this locally to encA)urage girts and volunteers lo us. Page 10 SUFFOLK COUTrTr( GUIDE ASSOCIATION TRUSTEES. REPORT (Cor￿INUED) FOR THE YEAR ENDED 31 DECEMBER 2020 ststement of Trus¢e•s' re￿￿￿SIbilItIeS The Trustees are responsible for prepwing the Truslees. rewxt and the financial ststements in accCrdan￿ with applicable law and United Kirydun AcccMJntir¥J Slandards {Unite(l Ki￿d0M Gerwally Accepted Accounting Praclicel. The law applicatle to charitie5 in England & Wales requires the Tru*ees to prepare financial statements ft)r each financial year ￿lch gNe a tnje and fair view of the stale of affaits of the chanty and of ils incoming resources and application of resources incIL￿1r￿j its Ir￿ne and expenditure, for that pericKI. In preparing these financial slalemenls, Ihe Trustees are required to." select suitable accounting rAJliaes and then aFply them consistenl]y. ctherve the methojs and prin0￿e$ of ihe Charities SORP {FRS 1021,. make judgments and acwunting eslimates that are reawnable and prud￿( stale whether a￿iCatAe UK Accounting Stsndards {FRS 1021 have been follo￿ed, subject to any material departures disdosed and explained in the financi81 ststements: epare tho financial statements on the ￿ing basis unless il is inappropriate to presume that the chafity wll continue in b￿ne&s. The TnJste8s are resp￿$blo for keeping adequale aC{￿l￿￿ng records that are sufficient lo show arMI explain Ihg Chari￿s Iransaclions and disdose ￿1th reasonat4e accuracy al any time the financkql POSTtion of the charity and enable them to ensure that the finanaal statements ¢J)mply wth the Charilies Act 2011. the Charty IAccounts and Rep¢yts) Reg￿atr.0￿S 2LK18 and the provisiorts of the Trust deed. They are also resp(￿sIb￿ for safeguarding the 8ssets of the charity and hen￿ for taking rea￿)nable steps for the prevents.on and detedion of fraud aThJ other irregularities. Approved by c*der of the members of the trx)¥d of TNstees aTrJ swJned on their behalf by: Mrs Katherlne Ylgst c￿nty Commissioner Date." toth 2021 Pago 11 SUFFOLK COUNTY GUIDE ASSOCIATION INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 Ind8p•nd•nt •xamln*s rewt to the Trustws of Suffolk County Guidè Asso¢ialion {Ihe charity.) I report to the charity Truslees on my examinalion of the ac%￿nts of the charity for the year erKJed 31 December 2020. Rosponsibilities and ba$ls of report As the Trustees of the ch*ity you are rewsible for the preparation of the accounts in accordance the requirements of the Charities Act 2011 fft 2011 ACYI. I rekx)rt in respect of my gxamination of the charivs aLX(yJnts Carried oul under section 145 of the 2011 Act and in carrying out my examination I have follovRd the arWicatAe Oweclions grven by the Charity commi￿on under section 145(5Xbl of the 2011 Act. Independent •xamln•rfs stat￿n￿nt Your attention is dravm to the fact that the tharity ha5 Fryared the accounts in acc(Ydance ￿1th knounling and Repcffting by Charities.. Statement of Recommended Practice aA)liCa￿e to charities preparing their 8ccounts in accordance %Mlh the Financknql Repo￿"ng Stsndard aFplicat4e in the UK arKI Republic of Ireland IFRS 1021 in prefer￿ce lo the Account"ng and Reporting by Charities.. Statement of Recommended Practice issued on 1 April 2005 vthich is referrwj to in the extant regI￿atiOnS bul has bw) wthdrawn. l understand that this has been dorE in order for the oo￿nts to provide a true and fair view in aCC¢Xdan￿ with the Generally Accepted Accounting practi￿ etteclive for rewJrting periods ￿InnIng on or after l January 2015. I have completed my examination. l ¢xrfirm that no malters have (y)me to my attenbon in conn&tion with the examination giving me ouse to believe that in ary maleri81 respect". acwjntiro records V•pre kept in re4Xt of the charity as required by selaron f30 of the 2011 Act: or the a(xourts do not accord wilh those records.. or the accwnts do not comply the aFplicat4e reqijirements tonceming the fomi and ctsitent of accounts set (xrt in the Charities (Accounts and Reports) Regulations 2LK)8 other than ary requtremenl that the accourts give a and fairf view which is not a matter CO￿der8d as part of an independént gxamin8ti0n. I have no concems and have come across no other matters in con[￿tIon wth th8 examinab.on to Yknich attention should be dravffl in Ihis rep)rt in order to enat4e a pn)per uThJerstsnding of the accounts to be re￿hed. This rewjrt is made to the thariW5 Truslees. as a tmxiy. in aCc￿danCe with Part 4 of the Charilies (Accounts arKI RepC￿ts} Regulations 2008. My Ynrk has been urMYertaken so that I migm state lo the charity's Trustees those matters l am required to state to them in an IndeFendent examinerfs report and for no other purpose. To Ihe fullest exlent pemilted bylaw. l (h) not accept Of assume responsbility to anyone other than the charity 8fMJ the charity's Twstees as a trfxly. my vxvk or for this r8wrt Page 12 SUFFOLK couKrY GUIDE ASSOCIATION INDEPENDEKf EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020 Slgned.. Dated.. 19 July 2021 Giles Kerkham FCA DChA Lthllg GO￿ft LLP Chartered Accountants 1 Claydcm Business Park Great Blakenham Ipswch Suffolk IP6 ONL Page 13 SUFFOLK COUNTY GUIDE ASSOCIATION STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 31 DECEMBER 2020 Unrostrictsd funds 2020 Restrrcted funds 2020 Total funds 2020 Total funds 2019 Income ITOM: Donations and legaties Charitsble activities Investrnents 28.547 41,103 247 36,855 41.103 21,114 106.578 1,011 Total income Expenditure on: Charitable activities 69,897 128.703 28,124 24112 51236 119,597 Total expendlture 28.124 24.112 52,236 119.597 Net movern•nt In funds Reconciliatlon of funds: Totsl funds brought forwdrd Net movement in furKIs 41.773 115.545) 26.228 9. 106 228.626 41.773 715.603 (15,5451 935. 123 9.106 26,228 T¢)tal funds ¢aNied forward 270.399 71JO.058 970.457 944,229 The Statement of financial activitie5 includes all gains and Iossgs rec£KJni5ed in the year. The notes ¢Jn pages 16 to 30 fonn part of these financial ststements. Page 14 SUFFOLK COUNTY GUIDE ASSOCIATION BALANCE SHEEr AS AT 31 DECEMBER 2020 2020 2019 Fixod assets Tangible assets Investments 667.7 142.796 683.148 142.633 12 810A96 825. 781 Current as$&t$ Debtors Cash at bank and in hand 13 2.788 160.293 3,104 179.519 161081 122,623 Crèjitors: amounts falling due Mthin cy year 14 (3.1201 (4, 175J Nel Current assets 159,961 118,448 Total net assets 970.457 944,229 Chaiity funds Rgstricled funds Unrestricted fu￿lS 15 15 700,OS8 270.399 715,603 228,626 Total funds 970,457 944,229 The financial statements were apFffoved arxl aUth(￿sed for i&we by the Trustees and signed on their behaw by.. Mlss Allson Smlth (Chair of Fin￿Ce Committee) Dale.. 10th Jlty 2021 The r￿eS on pages 16 to 30 fomi part of these finan&al statements. Page 15 SUFFOLK coup¥rY GUIDE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 GeMral Infomiallon Suffolk County Guide Assw'81ion is a charity regislered in EThJland and wa￿$. tharity Tegistratlon numb￿ 1144434. The prinrypal office 1$ 333 NoNith R¢)ad, IpgMth. IP14BN. Accounting pollcle$ 2.1 Basls of proparntl¢M of financlal statemwts The finanual ststements have been prepared in accordan￿ V+ith the Charities SORP {FRS 1021- Accounting arNJ ReFxyb'ng by Charities.. Statement of Reccfftmended Prdctice applicable lo charities p￿paring their acc(yJnts in aCc#Ydan￿ wth the Finanual Reporting Standard applicable in the UK and Republic of IrelaThJ {FRS 102} (effective 1 January 20151. the Financial Retw)rt¢TrJ Standard applicable in the UK Republic of Ireland IFRS 1021 and the Charities Act 2011. The finanoal statements have been prepare(I to give a Irue aThJ fai¢ view and have departed from the Charities (Accounts and Rerxytsl Regulab'ons 2008 only lo the extent required to provide a 'true and fairf view. Thi5 departure has involved f(Alowng the Charilies SORP IFRS 1021 published on 16 Juty 2014 rather than the Acc(yJnting and Rewrtsng by Charities: Statement of Recommended Pr&kn"ce effective from 1 April 2(K15 ￿1c￿ has &nce been wthdra¥*n. The finanaal ststements are presented in Sierfing 1£) is the functional currency of the charity and rouTrJed lo the nearest £. Suffolk c￿nty Guide AS￿C￿9￿.0n meets the definition of a public benèfit entity under FRS 102. Assets and lia￿litIeS are initially rewJnised at historical cosl ￿ transaction value unless otherwi¥8 slated in the relevant a￿Unting pc4icy. 2.2 Going The Trustees have ¢e￿idered the charitys position at the time of ￿gnINj the financial ststements, and in particular the conb.nued impact of Covid-19 on the Charity aThl its activities. They have revie￿￿ the tharity$ financial strength. i098ther V•ryth the range of mea￿￿ available to control ongoing costs. Based on Ihis. the Trustees have c￿lUded that Ihe charity V*ill have adequate r￿￿UrceS to continu8 in op*rational existen￿ for the foreseeable fulLsre, and they wntinue to adopt the going concgm ba&s of accounbng in prq)aring thw firtancial slatements 2.3 Income All in(x)me is recojnised once the charity ha5 ents'tlement to the income, it is prc4)able that the income will be rewved and the am0￿1 of income receivatle can be measured reliably. 2.4 Inl•rnsl re¢•lvable Interest on furKls held on dew&t is includwj TAthen rewvable and the amount can be measured reliably by the chanty., Ihis is n(Thally u￿￿)ll notificaticK) of the interest paid or payable by the institution wth vthom the funds are deFM)&led. Page 16 SUFFOLK couirr( GUIDE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OECEMBER 2020 ountlng pollcies Icontinued) 2.5 Expendlture All expenditure is accounted for wthen incurred arKf all liabllilles are recojnised In full as soon as the obligations artse. Expenditure has been dassfied uTrJer ￿ headings that aggregate all costs laled to the ¢ale￿yY. Charitable actMtRs Resc#J￿S expended uThJer this heading are those related lo the furtherance of the charivs objects. indtjding grants payable and an appropriate prc4)crtion of other ¢(￿lS ￿lch are ￿OllY for on8 purp￿. Resources experhled under this heading are thc6e ￿lated to the supptxt of the charity. Irrecoveraile VAT is tharwl as a o)sl against Ihe a(*vity for wthich the eX[￿dIlure was incurred. SuFwt costs are those costs In￿rIed direclly in surwrt of expenditure on lh8 objects of the charty and indude proieet management carried out at Hea*uarters. Govemance cost are thos8 incurred in connection Mlh administrati￿ of the charity ar¥J eAJmpllar￿e wth constitutional and statutory requirements. 2.6 Grants payable Grants are aecwnled tr *hen paid or ￿nmitted. 2.7 Tanglble flx•d a8Sgts and depreclatlon Tangible fixed assets cosb.ng £1.LKKJ or more are capitalised and recojnised vthen future economic benefits are probable and the cost or y￿Ue of the asset can be mea8JJred reliably. Tangible fix￿ assets are initially recoJnised at ectst. After reo)Jnition, under Ihe cost model, tsngible fixed awts are meagJreJ al ￿st less acxumulaled depreciation and any accumulated impairmenl losses. All costs inujrred to bring a tawble fixed asset into its inteThled V*Drkiftg condition shoufd be induded in the measurement of (Tht. Depreciation Is tharged SD as to all(K* the (x)st of tsThible fixed assets less their resdual valu6 over their estimated useful lives. Dep￿latiOn 1$ provided on th& fcll¢)vAng bases: . 50 year5 -5-10years Fixtures and fittin&5 2.8 Inv•slments Investments are sltry•m at market value induding ac£umulated interest wheffj awlicable. 19 Debtors Trade aFvJ other debtors are recogrHsed at the settlement amount after any trade discount offered. Prepayments are vabjed at the amount prrfBid net of any trnde discounts due. Page 17 SUFFOLK COUNTY GUIDE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 Atcountlng pollcies (continued) 2.10 Cash at bank and in hand C8th at bank and in hatNJ indudes cash aThl shcrt4enn higNy liquid investmenls wlh a short maturity of three months or les5 from the date of a¢qU￿bon or cfening of the deposit or simi￿r 2.11 L5abilltles Liabdities are reLX)gnised theffj is an otligation al the Balance sheet date as a r8suIt of a past event. it is probabEe that a transfer of ec(K￿lC benefit will be wuired in settlement, and the amount of the seWeTnent can be eslimated reliatly. Liabilibes are reccyjnised at the amount that the tharity antiopales il *tyll pay to sewe Ihe debt or the amount it has receNed as advanced payments for the gr￿d$ or service5 It must provide. 2.12 Financial instrumgnts The charity only has financial assets aThJ finwcial habiliti'es of a kind thal qualify as basic financlal instruments. Basc financial instwments are In￿allY recojnised al transactic￿ value artd subsequentty measur&Y * their settlement value. 2.13 Fund accounllng The charity ¢¥Érates restrirt&J. designated and unrestricbj furNJ& Restricted ftu Th￿ funds are restricted in their use. in that they relab to amounts received, vknich are to be spent only on the 4)ectr￿ prcio¢ts arKI exp￿KIllUT* for they are donated. See note 15 for further detail. UnrnstffiCt8d designated fvnds At the Tnj￿ee$ discretion. some of t￿ unrestricted fuThts may be de&gnaled for speryfic purposes. If the Truslees decide not to prcceed V*ith a wciecl for rt has designated funds. or if there are surF4us funds after its completion. these can be fe