2022-08-31-accounts

DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

Charity Number 1144396 Company Registration Number 07757557

DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

FINANCIAL STATE MENTS

YEAR ENDED 31 AUGUST 2022

CONTENTS	PAGE
Legal and Administrative Information	2
Trustees’ annual report	3 to 6
Independent Examiner’s Report	7
Statement of financial activities	8
Balance sheet	9
Notes to the Accounts	10 to 14

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

LEGAL AND ADMINISTRATIVE INFORMATION

YEAR ENDED 31 AUGUST 2022

Status

Ashton Gate out of School Care is a company limited by guarantee (registration number 07757557) and granted charitable status by the Charity Commission on 21[st] October 2011 under number 1144396.

Trustees

The directors of the charitable company (“the charity”) are its trustees for the purposes of the charity law and throughout this report are collectively referred to as the trustees.

The Trustees who served during the year and since the year end were as follows:

Paul Barton resigned December 2022 Sarah Barton resigned December 2022 Sara Timbrell resigned December 2022 Lucy Dymond Victoria Kent Simon Kocziban Mark Scanlon Jonathon Ayres appointed December 2022 Rosanna Bailey appointed February 2023 Caroline Cuthbert King appointed February 2023 Samantha Furley appointed February 2023 Sabrina Sallis appointed February 2023

Registered Office

Caretaker’s House Ashton Gate Road Ashton Gate Bristol BS3 1SZ

Independent Examiners

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ

Bankers

HSBC 2 Cannon Street Bedminster BS3 1BW

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

TRUSTEES’ REPORT

YEAR ENDED 31 AUGUST 2022

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31[st] August 2022.

The financial statements comply with the Charities Act 2011 as amended by the Charities Act 2022, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Structure, governance and management

The Directors

The Board of Directors, who are Trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 2.

Investment powers

Under the memorandum and articles of association, the charity has the power to make any investments that the trustees see fit.

Charities and Public Benefit

The Trustees have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.

Objectives and activities

Objects of the Charity

• To provide the necessary facilities for the daily care, recreation and development of children during out of school hours

• To advance the education and training of persons in the provision of such care, development and recreational facilities and

• To advance the education of children by providing and assisting in the provision of facilities not required to be provided by the local education authority for education in school.

Summary of main objectives in relation to the above objects

• We provide breakfast, after school club, lunch club, forest school and holiday playscheme for around 550 registered children.

• We deliver a wide range of activities spanning the Early Years Foundation stage curriculum and Every Child Matters objectives.

• AGOSC fund places to support disabled children and provide 1-1 care where necessary.

• Recruited new Playworkers to cater for growing demand.

• Expanded to provide care for a total of 165 children on average per day at after school club and 46 on average per day at breakfast club each and an average of 56 children each playscheme session.

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

TRUSTEES’ REPORT

YEAR ENDED 31 AUGUST 2022

• AGOSC continue to operate successfully from two adjacent sites.

• We continue to provide a training budget and support staff by providing cover when they are away from work completing relevant training.

• We have invested in new outdoor play areas for the Old Chapel site as well as new flooring throughout and a new breakfast area.

• We have refurbished the outside ground/Astro and lighting area at OCP to promote better outdoor play options.

• We have been able to offer another additional day to our Forest School provision for a small group of children from year 3 and above. We now offer forest school sessions 4 times per week.

Review of the activities and main achievements

Quality Assurance

• Successful monitoring visit from the Bristol Association of Neighbourhood Day-care and have been told we are used as a benchmark for other day care centres in the Bristol area.

• Successfully completed the Bristol Standard Quality Assurance scheme.

• Received a quality assurance certificate.

• We have staff representation at all trustee meetings. This includes the Manager and the Administrators.

• We had our OFSTED visit in January 2020 where the inspector noted “Children thoroughly enjoy their time at the welcoming, inclusive club where they thrive. Highly skilled and wellqualified staff know the children extremely well and provide a vast array of exciting and interesting activities.”

Staffing

• We conduct regular staff supervisions and staff mentoring.

• We have weekly staff meetings to ensure staff are kept up to date.

• We have two administrators working a total of 45 hours.

• Staff training is always encouraged, and we have now supported four staff members through forest school training to support our increased session offering (i.e. Level 3 Forest School training, Level 2 and 3 in Playwork, Makaton, Inspiring Leadership).

• We pay all staff a Living Wage, as defined by the Living Wage Foundation, which is higher than the government's National Living Wage.

Finance

• We are risk averse to ensure long-term stability.

• Finance is always a key part of our meetings.

• We changed the fee structure in the Summer 2017 and have not made any further changes this year.

Families

• We send regular newsletters and news feed updates to parents via our Famly application.

• We conduct a detailed evaluation process with children and parents regularly with weekly observations uploaded to our online platform for parents to review/comment.

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

TRUSTEES’ REPORT

YEAR ENDED 31 AUGUST 2022

• The website and Famly platform continue to work well. It identifies all staff and trustees. Our policies are available on the website and are updated online as soon as they are reviewed.

• Children’s activities/session plans are uploaded onto Famly in advance for parents to view, comment and make suggestions.

• We have actively involved the families in planning holiday activities and defining our mission and vision.

Plans for future periods.

• To develop a strategy to determine how AGOSC will adapt with plans for school expansion in the area to meet the need for more school places - timescale to be determined by school and City Council (ongoing).

• Continue the recruitment of trustees to ensure we have the skills the organisation needs (ongoing).

• For AGOSC to continue funding to support disabled children attending playscheme (ongoing).

• To promote team bonding through training and events (ongoing).

• Continue to make AGOSC as environmentally friendly as possible.

Invest reserves held (over and above the required level) to improve the facilities across both sites, namely, but not limited to:

• Refurbishment of the toilet area at OCP.

• To continue with creating and maintaining a “forest school” area at OCP.

• Investment in outdoor play equipment

We continue to have sufficient reserves to wind up the organisation, specifically three months running costs and provisions for redundancy payments, which we estimate to be around £130,000. This level has been maintained despite the financial impact of Covid-19 closures.

The reserves secure our future ability to act in line with our objectives as Ashton Gate Primary School significantly expands its capacity.

The Trustees have assessed the major risk to which the organisation is exposed, in particular those related to Covid-19 as well as its operations and finances and are satisfied that systems are in place to mitigate exposure to major risks.

Going concern

The trustees have reviewed the circumstances of the charity and consider that adequate resources continue to be available to fund the activities of the organisation for the foreseeable future. The trustees are therefore of the view that the charity is a going concern.

AGOSC continues to operate at almost full capacity for most Afterschool and Forest school sessions and we continue to be very popular for Holiday playschemes with sessions already booked into next academic year.

With AGOSC existing reserves, AGOSC has maintained a level of reserves that more than meets the requirement of three months running cost.

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

TRUSTEES’ REPORT

YEAR ENDED 31 AUGUST 2022

The trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

The trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently;

• make judgments and estimates that are reasonable and prudent;

• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

28/6/2023 ……………………………………………. Date ………………………………………

Victoria Kent Registered Office Caretaker’s House, Ashton Gate Road Ashton Gate, Bristol, BS3 1SZ

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

Independent Examiner’s Report to the Trustees

YEAR ENDED 31 AUGUST 2022

_____________

I report on the accounts of the company for the year ended 31[st] August 2022 which are set out on pages 8 to 14.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Accounting Technicians, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

• accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

• the accounts do not accord with those records; or

• the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

• the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joanne Trowbridge MAAT ………………………………………… Bristol Community Accountants CIC The Park, Daventry Road, Knowle 28/6/2023 Bristol BS4 1DQ Date ..............................................

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)

YEAR ENDED 31 AUGUST 2022

Note Income and Endowments from: Donations and legacies 2 Investment income Fee income Total Expenditure On: 4 Charitable activities Other costs Total Net income/(expenditure) Net movement in funds Total funds brought forward Total funds at 31 August 2022 11	Unrestricted Funds £ - 301 452,399	Restricted Funds £ - - -	Total Funds 2022 £ - 301 452,399	Total Funds 2021 £ 45,586 585 379,203
	452,700	-	452,700	425,374
	439,633 675	- -	439,633 675	371,104 454
	440,308	-	440,308	371,558
	12,392	-	12,392	53,816
	12,392 276,378	- -	12,392 276,378	53,816 222,562
	288,770	-	288,770	276,378

All of the activities of the charity are classed as continuing

The notes on pages 10 to 14 form part of these financial statements

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

BALANCE SHEET

YEAR ENDED 31 AUGUST 2022

Note Fixed assets Tangible assets 8 Current assets Debtors 9 Business Money Manager Business Current Account One year Month Fixed Rate Business Account 6 Month Fixed Rate Business Account Caf Bank Cash In hand Creditors : Amounts falling due within one year 10 Net current assets or liabilities Total net assets or liabilities Total funds of the charity 11 Restricted funds Unrestricted funds	4,900 68,943 135,075 37,528 37,101 7 13	2022 £ 11,586 277,184 288,770 - 288,770 288,770	2021 £ - 7,423 68,921 133,227 37,396 36,894 385 10
	283,567 (6,383)		284,256 (7,878)
			276,378
			276,378
			- 276,378
			276,378

The directors are satisfied that the company is entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies' regime and in accordance with FRS102 SORP.

28/6/2023

These financial statements were approved by the trustees on ……....................……....................…………. and are signed on their behalf by:

……………………………….

Vicky Kent - Director

The notes on pages 10 to 14 form part of these financial statements

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

1 Accounting Policies

• a) The accounts have been prepared on the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.

• b) The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective from 1 January 2019) - (Charities SORP(FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

• c) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. AGOSC continues to operate at almost full capacity for most Afterschool and Forest school sessions and we continue to be very popular for Holiday playschemes with sessions already booked into next academic year.

• d) The charity is a public benefit entity as defined under FRS102.

• e) The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

• f) Income from donations is included in income when these are receivable, except as follows:

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.

• g) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.

• h) Most expenditure is directly attributable to specific activities, and have been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity.

• i) Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset. Leasehold improvements - 5 years

• j) Rentals applicable to operating lease agreements where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight-line basis over the period of the lease.

• k) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.

• l) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

• m) The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

• n) The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the period.

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

Income and Endowments:

2 Donations and legacies Job Retention Scheme Grant	Unrestricted Funds £	Restricted Funds £	Total Funds 2022 £	Total Funds 2021 £
	-	-	-	45,586

Donations and legacies prior year - all unrestricted

3 Government grants

The charitable company did not receive government grants in the period ending 31 August 2022 (2021: £45.586). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 August 2022.

Expenditure on:

4 Charitable Activities

Wages Administration Property maintenance Rent Trips Independent examination Professional fees Payroll Insurance Membership/Licence fees Household goods Communications Utilities Board of trustees - gifts Employee recognition Groceries Training Activity resources & equipment Uniforms Recruitment Residents parking scheme Depreciation	Charitable Activities £ 362,872 1,240 9,995 1,500 2,441 518 3,357 4,427 715 595 1,860 2,452 3,062 - - 6,319 5,017 26,800 1,340 767 1,460 2,896	Other Costs £ - - - - - - - - - - - - - 52 623 - - - - - - -	Total Funds 2022 £ 362,872 1,240 9,995 1,500 2,441 518 3,357 4,427 715 595 1,860 2,452 3,062 52 623 6,319 5,017 26,800 1,340 767 1,460 2,896	Total Funds 2021 £ 334,713 3,826 1,536 1,250 590 450 597 3,047 751 844 3,068 2,330 3,906 - 1,044 5,148 3,015 4,411 841 191 - -
	439,633	675	440,308	371,558

Charitable activities prior year - all unrestricted

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

5 Net incoming resources for the year

This is stated after charging:

This is stated after charging:
Independent Examiners fee 6 Staff costs and numbers The aggregate payroll costs were: Wages and salaries Social security costs Pension costs	2022 £ 518	2021 £ 450
	2022 £ 342,179 15,613 5,080	2021 £ 326,233 3,459 5,021
	362,872	334,713

No employee received emoluments of more than £60,000.

The average monthly head count was 28 staff (2021: 28 staff)

Total employee benefits paid to key management personnel during the year were £70,586 (2021: £64,407)

7 Taxation

The charity is exempt from corporation tax on its charitable activities.

8 Tangible fixed assets

Cost Addition At 31 August 2022 Charge for the period At 31 August 2022 Net book value At 31 August 2022	Leasehold Improvements £ - 14,482	Total £ - 14,482
	14,482	14,482
	2,896	2,896
	2,896	2,896
	11,586	11,586

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

9 Debtors Fees owing Bike to Work scheme Prepayments - Insurance 10 Creditors: amounts falling due within one year Trade creditors Tax and National Insurance Accruals 11 Movement in funds At 01-Sep 2021 £ Unrestricted funds General fund 276,378 Total funds 276,378	9 Debtors Fees owing Bike to Work scheme Prepayments - Insurance 10 Creditors: amounts falling due within one year Trade creditors Tax and National Insurance Accruals 11 Movement in funds At 01-Sep 2021 £ Unrestricted funds General fund 276,378 Total funds 276,378	Incoming resources £ 452,700	2022 £ 2,097 2,175 628	2021 £ 6,862 - 561	At 31-Aug 2022 £ 288,770
			4,900	7,423
			2022 £ 278 4,717 1,388	2021 £ 2,368 4,302 1,208
			6,383	7,878
			Outgoing resources £ (440,308)	Transfers £ -
	276,378	452,700	(440,308)	-	288,770

12 Trustee expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2021: £nil) neither were they reimbursed expenses during the year (2021: £nil). No charity trustee received payment for professional or other services supplied to the charity (2021: £nil).

13 Related party transactions

There were no other related party transactions during the year.

14 Company limited by guarantee

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

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DocuSign Envelope ID: 6C39C635-7096-4ED8-9904-12401FD53A1D

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2022

15 Analysis of Charitable Funds - Previous Year (as required by paragraph 4.2. of the SORP)

Incoming and Endowments from: Fundraising TRUE Investment income TRUE Fee income TRUE Total TRUE Expenditure On: Charitable activities TRUE Other TRUE Total TRUE Net income/(expenditure) Net income/(expenditure) before other Gains and losses Net movement in funds Total funds brought forward TRUE Total Funds Carried Forward TRUE	General Funds £ 45,586 585 379,203	Restricted Funds £ - - -	Total Funds 31-Aug 2020 £ 45,586 585 379,203
	425,374	-	425,374
	371,104 454		371,104 454
	371,558	-	371,558
	53,816	-	53,816
	53,816	-	53,816
	53,816 222,562	- -	53,816 222,562
	276,378	-	276,378

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