ASHTON GATE OUT OF SCHOOL CARE FINANCIAL STATEMENTS
YEAR ENDED 31 AUGUST 2021
Charity Number 1144396 Company Registration Number 07757557
ASHTON GATE OUT OF SCHOOL CARE
FINANCIAL STATE MENTS
YEAR ENDED 31 AUGUST 2021
| CONTENTS | PAGE |
|---|---|
| Legal and Administrative Information | 2 |
| Trustees annual report | 3 to 6 |
| Independent Examiner’s Report | 7 |
| Statement of financial activities | 8 |
| Balance sheet | 9 |
| Notes to the Accounts | 10 to 14 |
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ASHTON GATE OUT OF SCHOOL CARE
LEGAL AND ADMINISTRATIVE INFORMATION
YEAR ENDED 31 AUGUST 2021
Status
Ashton Gate out of School Care is a company limited by guarantee (registration number 07757557) and granted charitable status by the Charity Commission on 21[st] October 2011 under number 1144396.
Trustees
The directors of the charitable company (“the charity”) are its trustees for the purposes of the charity law and throughout this report are collectively referred to as the trustees.
The Trustees who served during the year and since the year end were as follows:
Paul Barton Sarah Barton Sara Timbrell Lucy Dymond Victoria Kent Simon Kocziban Mark Scanlon Russell Wright resigned 14 September 2021
Registered Office
Caretaker’s House Ashton Gate Road Ashton Gate Bristol BS3 1SZ
Independent Examiners
Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ
Bankers
HSBC 2 Cannon Street Bedminster BS3 1BW
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ASHTON GATE OUT OF SCHOOL CARE
TRUSTEES REPORT
YEAR ENDED 31 AUGUST 2021
The Trustees present their report and the unaudited financial statements of the charity for the year ended 31[st] August 2021.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Structure, governance and management
The Directors
The Board of Directors, who are Trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 2.
Investment powers
Under the memorandum and articles of association, the charity has the power to make any investments that the trustees see fit.
Charities and Public Benefit
The Trustees have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.
Objectives and activities
Objects of the Charity
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To provide the necessary facilities for the daily care, recreation and development of children during out of school hours
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To advance the education and training of persons in the provision of such care, development and recreational facilities and
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To advance the education of children by providing and assisting in the provision of facilities not required to be provided by the local education authority for education in school.
Summary of main objectives in relation to the above objects
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We provide breakfast, after school club, lunch club, forest school and holiday playscheme for 557 registered children.
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We deliver a wide range of activities spanning the Early Years Foundation stage curriculum and Every Child Matters objectives.
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AGOSC fund places to support disabled children and provide 1-1 care where necessary.
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Recruited new Playworkers to cater for growing demand.
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Expanded to provide care for a total of 138 children on average per day at after school club and 55 on average per day at breakfast club each and an average of 56 children each playscheme session.
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ASHTON GATE OUT OF SCHOOL CARE
TRUSTEES REPORT
YEAR ENDED 31 AUGUST 2021
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AGOSC continue to operate successfully from two adjacent sites.
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We continue to provide a training budget and support staff by providing cover when they are away from work completing relevant training.
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We have invested in new outdoor play equipment for the Old Chapel site and pond maintenance.
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We have been able to offer another additional day to our Forest School provision for a small group of children from year 3 and above. We now offer forest school sessions 4 times per week.
Review of the activities and main achievements
Quality Assurance
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Successful monitoring visit from the Bristol Association of Neighbourhood Daycare and have been told we are used as a benchmark for other day care centres in the Bristol area.
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Successfully completed the Bristol Standard Quality Assurance scheme.
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Received a quality assurance certificate.
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We have staff representation at all trustee meetings. This includes the Manager and the Administrators.
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We had our OFSTED visit in January 2020 where the inspector noted “Children thoroughly enjoy their time at the welcoming, inclusive club where they thrive. Highly skilled and wellqualified staff know the children extremely well and provide a vast array of exciting and interesting activities.”
Staffing
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We conduct regular staff supervisions and staff mentoring.
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We have weekly staff meetings to ensure staff are kept up to date.
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We have two administrators working a total of 45 hours.
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Staff training is always encouraged, and we have now supported three staff members through forest school training to support our increased session offering (i.e. Level 3 Forest School training, Level 2 and 3 in Playwork, Makaton, Inspiring Leadership).
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We pay all staff a Living Wage, as defined by the Living Wage Foundation, which is higher than the government's National Living Wage.
Finance
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We are risk averse to ensure long-term stability.
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Finance is always a key part of our meetings.
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We changed the fee structure in the Summer 2017 and have not made any further changes this year.
Families
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We send regular newsletters and news feed updates to parents via our Famly application.
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We conduct a detailed evaluation process with children and parents regularly with weekly observations uploaded to our online platform for parents to review/comment.
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The website and Famly platform continue to work well. It identifies all staff and trustees. Our policies are available on the website and are updated online as soon as they are reviewed.
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ASHTON GATE OUT OF SCHOOL CARE
TRUSTEES REPORT
YEAR ENDED 31 AUGUST 2021
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Children’s activities/session plans are uploaded onto Famly in advance for parents to view, comment and make suggestions.
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We have actively involved the families in planning holiday activities and defining our mission and vision.
Plans for future periods.
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To develop a strategy to determine how AGOSC will adapt with City Council plans for school expansion in the area to meet the need for more school places - timescale to be determined by school and City Council (ongoing).
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Continue the recruitment of trustees to ensure we have the skills the organisation needs (ongoing).
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For AGOSC to continue funding to support disabled children attending playscheme (ongoing).
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To promote team bonding through training and events (ongoing).
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Continue to make AGOSC as environmentally friendly as possible.
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To refurbish the outside ground/Astro and lighting area at OCP to promote better outdoor play options.
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To refurbish the indoor areas/flooring at OCP.
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To create a “forest school” area at OCP.
Risk & Reserves Review
We continue to have sufficient reserves to wind up the organisation, specifically three months running costs and provisions for redundancy payments. We aim to maintain this. This level has been maintained despite the financial impact of Covid-19 closures.
The reserves secure our future ability to act in line with our objectives as Ashton Gate Primary School significantly expands its capacity.
The Trustees have assessed the major risk to which the organisation is exposed, in particular those related to covid-19 as well as its operations and finances, and are satisfied that systems are in place to mitigate exposure to major risks
Going concern
The trustees have reviewed the circumstances of the charity and consider that adequate resources continue to be available to fund the activities of the organisation for the foreseeable future. The trustees are therefore of the view that the charity is a going concern.
AGOSC continues to operate at almost full capacity for most Afterschool and Forest school sessions and we continue to be very popular for Holiday playschemes with sessions already booked into next academic year.
With AGOSC existing reserves, AGOSC has maintained a level of reserves that more than meets the requirement of three months running cost.
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ASHTON GATE OUT OF SCHOOL CARE
TRUSTEES REPORT
YEAR ENDED 31 AUGUST 2021
With the current government guidelines, AGOSC can operate fully without the need to limit attendance- this will generate adequate revenue to allow us to meet our salary costs, overheads (rent, utilities, licence fees, groceries, activities) and other budgeted expenses.
The trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.
The trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgments and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:
……………………………………………. Date ………………………………………2022
Victoria Kent Registered Office Caretaker’s House, Ashton Gate Road Ashton Gate, Bristol, BS3 1SZ
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ASHTON GATE OUT OF SCHOOL CARE
Independent Examiner’s Report to the Trustees
YEAR ENDED 31 AUGUST 2021
_____________
I report on the accounts of the company for the year ended 31[st] August 2021 which are set out on pages 8 to 14.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Accounting Technicians, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Joanne Trowbridge MAAT ………………………………………… Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ Date ..............................................2022
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ASHTON GATE OUT OF SCHOOL CARE
STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)
YEAR ENDED 31 AUGUST 2021
| Note Incoming and Endowments from: Donations and legacies 2 Investment income Fee income Total Expenditure On: 4 Charitable activities Other costs Total Net income/(expenditure) Net movement in funds Total funds brought forward Total funds at 31 August 2021 10 |
Unrestricted Funds £ 45,586 585 379,203 |
Restricted Funds £ - - - |
Total Funds 2021 £ 45,586 585 379,203 |
Total Funds 2020 £ 49,807 1,139 351,187 |
|---|---|---|---|---|
| 425,374 | - | 425,374 | 402,133 | |
| 371,108 450 |
- - |
371,108 450 |
395,129 454 |
|
| 371,558 | - | 371,558 | 395,583 | |
| 53,816 | - | 53,816 | 6,550 | |
| 53,816 222,562 |
- - |
53,816 222,562 |
6,550 216,012 |
|
| 276,378 | - | 276,378 | 222,562 |
All of the activities of the charity are classed as continuing
The notes on pages 10 to 14 form part of these financial statements
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ASHTON GATE OUT OF SCHOOL CARE
BALANCE SHEET
YEAR ENDED 31 AUGUST 2021
| Note Current assets Debtors 8 Business Money Manager Business Current Account One year Month Fixed Rate Business Account 6 Month Fixed Rate Business Account Caf Bank Cash In hand Creditors : Amounts falling due within one year 9 Net current assets (liabilities) Net assets Funds 10 Restricted funds Unrestricted funds |
2021 £ 7,423 68,921 133,227 37,396 36,894 385 10 284,256 (7,878) 276,378 276,378 - 276,378 276,378 |
2020 £ 5,032 68,914 79,484 37,015 36,697 67 10 |
|---|---|---|
| 227,219 (4,657) |
||
| 222,562 | ||
| 222,562 | ||
| - 222,562 |
||
| 222,562 |
The directors are satisfied that the company is entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies' regime and in accordance with FRS102 SORP.
These financial statements were approved by the trustees on ………………. and are signed on their behalf by:
……………………………….
Vicky Kent - Director
The notes on pages 10 to 14 form part of these financial statements
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ASHTON GATE OUT OF SCHOOL CARE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 AUGUST 2021
1 Accounting Policies
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a) The accounts have been prepared on the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
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b) The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 1 January 2015, as amended by Update Bulletin 2 published in October 2018, effective for accounting periods beginning on or after 1 January 2019 and with the Charities Act 2011 and Companies Act 2006. - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
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c) The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
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d) The charity is a public benefit entity as defined under FRS102.
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e) The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
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f) Income from donations is included in income when these are receivable, except as follows:
i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.
ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.
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g) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered.
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h) Most expenditure is directly attributable to specific activities, and have been included in those cost categories. Support cost have been allocated 100% towards the charitable activities of the charity.
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i) Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset.
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j) Rentals applicable to operating lease agreements where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight-line basis over the period of the lease.
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k) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.
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l) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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m) The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
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n) The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the period.
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ASHTON GATE OUT OF SCHOOL CARE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 AUGUST 2021
Income and Endowments:
| 2 Donations and legacies Job Retention Scheme Grant |
Unrestricted Funds £ |
Restricted Funds £ |
Total Funds 2021 £ |
Total Funds 2020 £ |
|---|---|---|---|---|
| 45,586 | - | 45,586 | 49,807 |
Donations and legacies prior year - all unrestricted
3 Government grants
The charitable company receives government grants defined as funding from HMRC to fund charitable activities. The total value of such grants in the period ending 31 August 2021 was £45,586 (2021: £49,807). There are no unfulfilled conditions or contingencies attaching to these grants in the year ended 31 August 2021.
Expenditure on:
4 Charitable Activities
| Wages Administration Property maintenance Rent Trips Independent examination Professional fees Payroll Insurance Membership/Licence fees Household goods Communications Utilities Board of trustees Employee recognition Groceries Training Activity resources & equipment Equipment & resources Uniforms Recruitment Residents parking scheme |
Charitable Activities £ 334,713 3,826 1,536 1,250 590 - 597 3,047 751 844 3,068 2,330 3,906 - 1,044 5,148 3,015 4,411 - 841 191 - |
Other Costs £ - - - - - 450 - - - - - - - - - - - - - - - - |
Total Funds 2021 £ 334,713 3,826 1,536 1,250 590 450 597 3,047 751 844 3,068 2,330 3,906 - 1,044 5,148 3,015 4,411 - 841 191 - |
Total Funds 2020 £ 354,038 2,281 4,781 1,500 2,488 399 1,237 2,693 731 2,770 2,408 2,311 2,474 55 322 3,901 4,250 2,847 2,755 727 610 5 |
|---|---|---|---|---|
| 371,108 | 450 | 371,558 | 395,583 |
Charitable activities prior year - all unrestricted
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ASHTON GATE OUT OF SCHOOL CARE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 AUGUST 2021
5 Net incoming resources for the year
| This is stated after charging: Independent Examiners fee 6 Staff costs and numbers The aggregate payroll costs were: Wages and salaries Social security costs Pension costs No employee received emoluments of more than £60,000. |
2021 £ 450 |
2020 £ 399 |
|---|---|---|
| 2021 £ 326,233 3,459 5,021 |
2020 £ 338,554 12,242 3,242 |
|
| 334,713 | 354,038 | |
The average monthly head count was 28 staff (2020: 27 staff)
Total employee benefits paid to key management personnel during the year were £64,407 (2020: £62,723)
7 Taxation
The charity is exempt from corporation tax on its charitable activities.
| 8 Debtors Fees owing Prepayments - Insurance 9 Creditors: amounts falling due within one year Trade creditors Tax and National Insurance Accruals |
2021 £ 6,862 561 |
2020 £ 4,503 529 |
|---|---|---|
| 7,423 | 5,032 | |
| 2021 £ 2,368 4,302 1,208 |
2020 £ 913 1,756 1,988 |
|
| 7,878 | 4,657 |
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ASHTON GATE OUT OF SCHOOL CARE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 AUGUST 2021
| 10 Movement in funds Unrestricted funds General fund Total funds |
At 01-Sep 2020 £ 222,562 |
Incoming resources £ 425,374 |
Outgoing resources £ (371,558) |
Transfers £ - |
At 31-Aug 2021 £ 276,378 |
|---|---|---|---|---|---|
| 222,562 | 425,374 | (371,558) | - | 276,378 |
11 Trustee expenses
The charity trustees were not paid or received any other benefits from employment with the charity in the year (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity trustee received payment for professional or other services supplied to the charity (2020: £nil).
12 Related party transactions
There were no other related party transactions during the year.
13 Company limited by guarantee
The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.
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ASHTON GATE OUT OF SCHOOL CARE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 AUGUST 2021
| 14 Analysis of Charitable Funds - Previous Year (as required by paragraph 4.2. of the SORP) General Funds £ Incoming and Endowments from: Fundraising TRUE 49,807 Investment income TRUE 1,139 Fee income TRUE 351,187 Total TRUE 402,133 Expenditure On: Charitable activities TRUE 395,129 Other TRUE 454 Total TRUE 395,583 Net income/(expenditure) 6,550 Net income/(expenditure) before other Gains and losses 6,550 Net movement in funds 6,550 Total funds brought forward TRUE 216,012 Total Funds Carried Forward TRUE 222,562 |
14 Analysis of Charitable Funds - Previous Year (as required by paragraph 4.2. of the SORP) General Funds £ Incoming and Endowments from: Fundraising TRUE 49,807 Investment income TRUE 1,139 Fee income TRUE 351,187 Total TRUE 402,133 Expenditure On: Charitable activities TRUE 395,129 Other TRUE 454 Total TRUE 395,583 Net income/(expenditure) 6,550 Net income/(expenditure) before other Gains and losses 6,550 Net movement in funds 6,550 Total funds brought forward TRUE 216,012 Total Funds Carried Forward TRUE 222,562 |
Restricted Funds £ - - - |
Total Funds 31-Aug 2020 £ 49,807 1,139 351,187 |
|---|---|---|---|
| 402,133 | - | 402,133 | |
| 395,129 454 |
395,129 454 |
||
| 395,583 | - | 395,583 | |
| 6,550 | - | 6,550 | |
| 6,550 | - | 6,550 | |
| 6,550 216,012 |
- - |
6,550 216,012 |
|
| 222,562 | - | 222,562 |
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