2023-03-31-accounts - Haven Project Liverpool

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Haven Project Liverpool Company number 07645243 Registered charity number 1144386

Financial statements for the year ended 31 March 2023

Page Contents

1 - 9 Directors’ (Trustees’) annual report 10 Independent examiner’s report 11 Statement of financial activities (including the income and expenditure account)
12 Balance sheet
13-17 Notes to the accounts

Trustees’ Report ( incorporating the Directors report ) for year ended 31 March 2023

The trustees who are also the directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ended 31 March 2023. The company was incorporated on 24 May 2011 and is a private limited company limited by guarantee.

Full name Haven Project Liverpool Registered Charity number : 1144386 Registered Company number : 07645243

Registered Address Haven Project Liverpool Bridge Chapel Centre Heath Road Garston Liverpool L19 4XR

Directors (Trustees) Genevieve Staley John Staley Lynn McNaught Reverend Alyson Tunstall Andrew Pollard

Position Appointed/(Resigned) Chair of Trustees 1[st] April 2011 to present Trustee 1[st] April 2011 to present Trustee/Treasurer 6[th] November 2014 to present Trustee 15[th] October 2018 to present Trustee 9th February 2023 to present

Bankers

Independent Examiner:

HSBC 23 Allerton Road Mossley Hill Liverpool L18 2DA

Mr Ken Brew, BA (Hons.), FCA, DChA 32, Hallville Road, Mossley Hill, Liverpool L18 0HR

Key workers:

Project Manager: Paula Fairbrother Social Work Advisor : Lynn McNaught

Structure, Governance and Management

Haven Project Liverpool became a registered charity in October 2011. It is a service that provides support to parents who are involved in public care proceedings initiated by Liverpool Children's Services. Its formation in May 2011 was prompted by the identified lack of services available for parents involved in the court arena in Liverpool.

Approximately 100 families per year are involved in care proceedings with Liverpool Children's Services. Proceedings initiated by Children's Services in other areas of Merseyside (Sefton, Wirral, Knowsley, St Helens) increase that number still further. Many parents report going through the court process alone, feeling frightened, confused and alienated. Government guidance and legislation identifies that providing support to parents in these circumstances is important, however there is currently no statutory duty for Local Authorities to provide such services. As a consequence little support is available for families either locally or nationally.

The Haven Project aims to address this gap in services for the Liverpool area. The service has been in operation since January 2012. The Project has three key aims in its work with parents:

to reduce parents’ sense of stress and isolation;
to enable parents to participate fully in the court process;
to promote positive, lasting change.

The structure and management of this service is still developing and is likely to expand in the future. There are currently 5 trustees who between them have many years’ experience working with children and their families, and specifically working with vulnerable families. At each AGM a third of the trustees resign and can apply for re-election. At present this is done by rotation and longest serving trustee resigning first. Prospective Trustees are able to put themselves forward from the membership and are appointed at the AGM by current trustees and members. Members are those either approached by the trustees to get more involved with the project because they have skills the project needs and/or those who demonstrate they share in the beliefs, aims and objectives of the project and want to become involved more on an organisational level. There are also those who are non-members; who become involved on an operational level through praying, giving or volunteering.

Summary of the main activities

The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the aims and objectives and in planning the future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives that have been set as explained below. The project is available to all those from the Liverpool area who are referred to us by local social workers and solicitors or by self-referral.

Objectives and Activities

The following statement of vision and aims summarises and develops our purposes, as set out in the objects, contained in the company’s Memorandum of Association.

Vision

Our vision is to bring healing and hope to hurting families, breaking the cycle of harm that passes down from generation to generation.

Mission

Our mission is to support parents who are involved in public care proceedings.

Aims

Our aims are to reduce parents’ stress and isolation, to enable parents to participate fully in the court process and to promote positive, lasting change.

Haven Project Liverpool is an organisation which seeks to demonstrate Christian faith in practice. The service offered by Haven Project is open to people of all faiths and none and is guided by the principle that all people, whoever they are, however they live, whatever they've done, should be treated with equal dignity, care and respect. The work is motivated by the belief that no person or situation is beyond hope.

Manager’s report 2022/23

Over the course of 2022/23 we worked with ten parents, 9 mothers and 1 father. The work included 77 hours of one-to-one support and 16 days in court, along with attendance at LAC reviews, care planning meetings and solicitors appointments.

As always the support we provide has been tailored to meet parents specific, individual needs. For one of the young mums this included supporting her during 2 police interviews where she was providing witness testimony for incidents of domestic abuse she had experienced. We then helped her to move into a refuge placement out of the area and continued to visit her there as she settled in to living outside of Liverpool on her own.

For many of the parents we work with, their adverse life experiences coupled with the court process itself can have a significant impact on their mental health. With this understanding in mind we use the widely recognised ‘5 ways to well being’ to shape the way we work with parents both during and after court ( www.nhs.uk/mental-health/self-help/guides-tools-and-activities/fivesteps-to-mental-wellbeing/ ). Under the ‘be active’ element this year we’ve taken women along to WHISC’s community exercise classes, pilates sessions and gym inductions.

Our monthly art group has enabled us to provide ongoing opportunities for the women to ‘connect’ and ‘keep learning’. However, in June we ran our final monthly art group session. After 7 fabulous years our amazing art worker Andi Taylor has moved out of Liverpool to a new home and a new job. We were incredibly sad to see her go and to draw the art group to a close. However we also took this as an opportunity to review our group work and look ahead to possible new service developments.

This review process led to us drawing together a small group of Haven mums and volunteers to plan the setting up of a weekly group that will be open to any mother in Liverpool living apart from her child. This new group will get underway with an eight week pilot in the autumn of 2023 based at WHISC (Women's Health Information & Support Centre) in the centre of Liverpool.

Gallery

A selection of images from our art group sessions this year:

Trustee Feedback 2022/23

This year, as a new way of fundraising, we participated in the Big Give Christmas Challenge 2022.(29th November to the 6th December 2022) The Big Give helps charities by facilitating different opportunities for fundraising. Sometimes this is themed based (like green issues or women) sometimes it’s a seasonal opportunity.(like Christmas!) The charity signs up and people donate through the Big Give platform. The charity sets a target of funds to raise; we decided on £2,000, and then, a combination of generous pledgers and the Big Give champions, match fund it and double it to £4,000.

The Haven Project, Liverpool conducted two main events during the Christmas challenge; a sponsored swim and a Christmas Fundraiser event, both held on Saturday 3rd December 2022.

Volunteers, Trustees and friends of Haven rallied together to put the Fundraiser together and some even held some additional events to raise further funds.

The event was a massive success and we raised a total of £5392 which way exceeded our expectations.

Trustee Feedback 2022/23 cont’d

Here are some of the things we did to raise funds.

Here are the people that made it happen!

The second hightlight of this year was we welcomed Andrew Pollard, as a new trustee, at our AGM in February 2023. He has just retired from working as a headteacher in Standish and has extensive experience of Church Leadership and being a trustee.

Trustees’ report (continued)

Reserves Policy and Financial Review

There are normally two strands to Haven Project Liverpool’s fundraising strategy namely:

Developing a donor base, encouraging donations from both individuals and churches
Applications for relevant grants/funds

This year the service was funded exclusively by donations from a growing number of individual supporters and from five local churches. There were no restricted funds in the current year.

There was a surplus of £5,231 in 2022-23. This represents the steady progress in stabilising our finances over the last few years and a slightly lower level of operational activity due to some staff absence on compassionate leave.

To enable Haven Project Liverpool to meet its financial responsibilities, and to survive fluctuations in its finances, the Trustees have agreed to keep a sufficient level of financial reserves, based on a normal year, to ensure that main operations could continue for a period of 3 -6 months. Our target level of reserves remains therefore at £15,000. Haven Project Liverpool currently has reserves of £15,962. We are grateful to each one of our sponsors for their generosity.

The level of reserves is managed by the Project Manager daily and monitored by the Trustees every 3 months. The reserves policy is reviewed annually by the trustees.

The trustees will continue to seek to implement the reserves policy. We aim to provide diversified funding support, by widening our donor base and continuing to submit grant applications in future years. We will also continue to control our operational costs.

Trustees’ report (continued)

Exemptions

The trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).

The trustees are responsible for preparing the trustees annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure for that period.

In preparing these financial statements, the trustees are required to:

Select suitable accounting policies and then apply them consistently
Observe the methods and principles in the Charities SORP
Make judgements and estimates that are reasonable and prudent
State whether applicable UK Accounting Standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable group and enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions:

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006, relating to small companies and constitute the annual accounts required by the Companies Act 2006 and are for circulation to the members of the company.

Signed on behalf of the charity’s trustees:

Signed ______ Date _ Genevieve Staley, Director

Independent examiner’s report to the Trustees for the year ended 31 March 2023

I report on my examination of the accounts of the charity, which are set out on pages 11 to 17.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) consider that an audit is not required for this year under Part 16 of the Companies Act 2006 and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Act;
follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the Charities Act; and
State whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, I confirm that no matter has come to my attention which gives me reasonable cause to believe that in any material respect:

accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
the accounts do not accord with such records; or
the accounts do not comply with the relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the Charities SORP (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed ____ Date _______

Ken Brew BA (Hons.), FCA, DChA

Statement of Financial Activities (Incorporating the income and expenditure account) for the year ended 31 March 2023

2022 Unrestricted Funds £ 22,516 22,516 (22,344) 0 (22,344)	2022 Restricted Funds £ 5,050 5,050 (5,050) 0 (5,050)	2022 Total Funds £ 27,566
		27,566
		(27,394) 0
		(27,394)

172 10,559 0 10,731	- 0 0 -	172 10,559 0
		10,731

All the activities of the charitable company are classed as continuing.

Balance sheet at 31 March 2023

Note £ Fixed assets 4 Current assets Debtors 5 1,865 Cash at bank and in hand 15,051 Total current assets 16,916 Liabilities Creditors: amounts falling due within one year (954) Net current assets Net assets The funds of the charity Unrestricted income funds Restricted income funds Total funds	2023 £ 0 15,962 15,962	2022 £ 0 1,697 10,139 11,836 (1,105) 10,731 10,731
	15,962 0	10,731 0
	15,962	10,731

Exemption from audit

For the year ending 31/03/23 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies’ subject to the small company’s regime and in accordance with FRS102 SORP.

The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees:

Signed _____ Dated ____ Genevieve Staley, Director

Notes to the accounts for the year ended 31 March 2023

1. Accounting policies

Basis of the preparation of the accounts

These financial statements have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities Statement of Recommended Practice: applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Incoming resources

All material incoming resources have been included on a receivable basis – i.e., they are included if the date receivable falls within the period covered by these accounts.

Depreciation

Office equipment is written off over a period of 3 years on a straight-line basis.

Resources costing less than £100 are not capitalised but are written off immediately as revenue expenditure.

All Fixed Assets are fully depreciated on 31 March 2023.

2. Voluntary Income

Unrestricted Total Unrestricted Restricted 2023 2023 2022 2022 £ £ £ £ Cash donations 22,360 22,360 20,817 0 Grant Income 0 0 0 3,700 Fundraising Income 5,392 5,392 0 1,350 Tax refunds 2,435 2,435 1,699 0 30,187 30,187 22,516 5,050	Unrestricted Total Unrestricted Restricted 2023 2023 2022 2022 £ £ £ £ Cash donations 22,360 22,360 20,817 0 Grant Income 0 0 0 3,700 Fundraising Income 5,392 5,392 0 1,350 Tax refunds 2,435 2,435 1,699 0 30,187 30,187 22,516 5,050	Unrestricted Total Unrestricted Restricted 2023 2023 2022 2022 £ £ £ £ Cash donations 22,360 22,360 20,817 0 Grant Income 0 0 0 3,700 Fundraising Income 5,392 5,392 0 1,350 Tax refunds 2,435 2,435 1,699 0 30,187 30,187 22,516 5,050	Total 2022 £ 20,817 3,700 1,350 1,699
	30,187 30,187	22,516 5,050	27,566

Notes to the accounts (continued) for the year ended 31 March 2023

3. Costs of charitable activities

Salaries PAYE Pensions Staff travel Ministry resources for families Rent and Council tax Volunteer expenses Insurance Office costs Telephone and Internet Printing, Postage & stationery Bank charges Independent Examiner Training costs	Unrestricted 2023 £ 15,566 1,666 743 661 884 3,555 172 478 274 660 28 69 200 0 24,956	Total 2023 £ 15566 1666 743 661 884 3555 172 478 274 660 28 69 200 0 24,956	Total
			2022 £ 15218 2040 811 780 1064 3555 103 478 284 600 142 2000 200 119
			27,394

Notes to the accounts (continued) for the year ended 31 March 2023

4. Fixed assets

Cost Opening balance Additions Disposals Closing balance Depeciation Opening balance Depreciation Disposals Closing balance Net Book Value 31 March 2023	Furniture & Equipment 2023 £ 2,215 0 0 2,215 (2,215) 0 0 (2,215) 0	Total Assets 2023 £ 2,215 0 0 2,215 (2215) 0 0 (2,215) 0	Total Assets 2022 £ 2,215 0 0
			2,215
			(2215) 0 0
			(2,215)

			0

5. Debtors

Gift aid due	*2023* £ 1,865 1,865	*2022* £ 1,697
		1,697

Notes to the accounts (continued) for the year ended 31 March 2023

6. Creditors: amounts falling due within one year

Trade creditors	*2023* £ 954 954	*2022* £ 1,105
		1,105

7. Staff costs and numbers

. Staff costs and numbers
Salaries Pensions	*2023* £ 17,822 347 18,169	*2022* £ 17,822 347
		18,169

No employees have employment benefits in excess of £60,000 (2021: Nil)

The average number of staff employed was 1.0 (2022:1.0).

The key management personnel of the charity comprise the trustees and the project manager. The total employee benefits of the key management personnel of the charity were 18,169 (2021: £18.169).

8. Trustees’ remuneration, benefits and expenses

There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, including guarantees, during the year (2021: Nil).

Lynn McNaught continues to provide voluntary mentoring services as well as serving as a trustee. We have not recorded a notional valued for these services this year, in accordance with the provisions of FRS 102.

Notes to the accounts (continued) for the year ended 31 March 2023

9. Independent Examination

During the year the cost of the examination and accountancy services was £200 (2022 £200).