## **IN TUNE FOR LIFE** The Trustees’ Annual Report for the year ended 31 March 2023 ## **Reference and administrative information** Company Name In Tune For Life Company registration number 7391012 (England and Wales) Charity number 1144372 Registered and operational address 6A West Bank London N16 5DG Trustees (and directors): Robert Edwards Andrew Ellner Rachel Baggaley Timothy Johnston Qabaniso Malewezi Kate Welch Charlotte Walker (CHAIR) Ray Sylvester Senior operating/management John Mark Nunn Company secretary Robert Edwards Bankers Natwest Bank 6 Amhurst Parade London N16 5AD **1. Structure, governance and management** ## **Governing document** The organisation is a charitable company limited by guarantee, incorporated on 30 September 2010 and entered on the Register of Charities by the Charity Commission on 20 October 2011. The company was established under a Memorandum of Association that established the objects and powers of the charitable company and is governed under its Articles of Association. The Articles of Association were amended by resolution to expand the organisation’s charitable objectives, ahead of registration with the Charity Commission. In the event of the company being wound up members are required to contribute an amount not exceeding £10. The members of the company are Robert Edwards, John Mark Nunn and Clare Tanton. ## **Trustees** The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles. Under the requirements of the Memorandum and Articles of Association, at the third and every other Annual General Meeting the directors shall retire from office. Retiring directors are eligible for reelection. All the trustees appointed are familiar with the work of ITFL. However, they and any new trustees are encouraged to ask questions to familiarise themselves with the charity and the context within which it operates. Trustees are also provided with: - A summary of key responsibilities of a trustee and a director - Links to more detailed background information on trustee and director duties/responsibilities on the Charity Commission site - A copy of the Governing Document of the charity - • A copy of the latest financial statements. All trustees give their time voluntarily or on a _pro bono_ basis. The trustees have not received any remuneration for any services or the reimbursement of any reasonable expenses during the period. ## **Management** The day-to-day management of the charity is conducted by the Chief Operating Officer John Mark Nunn and Chair of Trustees Charlotte Walker, with assistance from other members of a _pro bono_ technical team and the Trustees. Major strategic decisions and large expenditures are referred to the Trustees for approval. ## **Operational structure** Trustee meetings are convened as required. ## **Related parties** ITFL has not entered into any related party transactions in the year. ITFL owns the shares in its wholly owned subsidiary, In Tune For Life (Trading) Ltd, which has remained dormant since incorporation and during this period. ## **Other governance issues** There is a child protection policy in place whereby criminal records bureau checks are required prior to commencement with any work with children. Currently, as the trustees and the management committee are not working with children, DBS checks have not been required. However, this is monitored continuously. ## **2. Objectives and activities** ## _Objectives_ The Charity’s objects (the Objects) are specifically restricted to the following: - (1) To preserve and protect good health by the provision of information about issues surrounding various health risks through music, animation, film and other media. - (2) The relief of poverty in particular but not exclusively by: - (a) the provision of financial assistance, technical assistance or business advice or consultancy in order to provide training and employment opportunities for unemployed people in cases of financial or other charitable need through help (i) in setting up their own business, or (ii) to existing businesses; and (b) the creation of training and employment opportunities by the provision of recording facilities, workspace, buildings, and/or land for use on favourable terms to assist in relieving their need. _Ensuring our work delivers our objectives_ We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to target groups of beneficiaries. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. Reference is made to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. ## **Focus of work** Our main objectives for the year were: - The main project – continuation of a major partnership (starting work in August-September 2021) with Baylor University’s Tingathe project in Malawi, funded by the US Agency for International Development, to create a series of health animations for HIV patients and community health workers in Malawi over the coming years. In 2023: - Animation production work continued - First rollout of completed videos began - Review of videos began - Reporting to Baylor and USAID continued. - Pursuing further work, partnership and grant opportunities. Other discrete projects during the year: - Developing videos to support clinical trials for AstraZeneca - Updating the CPMS “Hannah child protection video in French, Spanish, Arabic and Ukrainian - Updating the RID-TB video in Gujarati - Updating the Sputum TB video in Tetun. ## **3. Achievements and performance** As well as producing a number of new language adaptations of various pre-exiting projects related, in this year ITFL’s main focus continued to be the partnership with the Baylor University Tingathe project in Malawi. As reported last year, having worked previously with Baylor, ITFL was asked to contribute to a grant proposal for USAID funding to commence on a multiyear project slated to begin in August 2021. This project began on time and the first full financial quarter under the new grant agreement was OctoberDecember 2021. Detailed information on the achievements of this project, outlining granular progress in ITFL’s production schedules, can be found on a dedicated microsite here: - https://sites.google.com/itfl.org/baylor core/updates This project was expected to take up the majority of ITFL’s capacity for 2-3 years. So far that has been the case. It also resulted in modest upgrades of ITFL’s operating infrastructure, with the establishment of shared online workspaces and trials of a new accounting system. In the meantime, as ever, the organisation continues to implement efforts to build and nurture new technical partnerships and seek out new project funding opportunities from a wider range of donors. We also expect to receive continued requests for updates and language adaptations of existing projects as these are implemented and improved. ## **4. Financial review** Total receipts of unrestricted funds were £78,576 in the year ended 31 March 2023. Income is detailed in the financial statements. Our main source of funds in the period was the Baylor/Malawi project described above. Our annual charitable bike ride (the “MIEW ride”) was suspended in autumn 2021 due to the COVID-19 pandemic and has not yet been resurrected due to limited capacity to meet the organisational demands. Even where funds are not forthcoming, ITFL remains in a stable financial position due to the modest financial cushion built up over past years, the lack of overheads not related to projects (and therefore accounted for in project funding), and the work provided by ITFL team members on a volunteer and _pro bono_ basis. This keeps the costs of running ITFL to a minimum. ITFL does not hold any material investments. ## **Reserves policy** It is the policy of ITFL to maintain a balance on unrestricted funds (where possible), to ensure it can meet its objectives and obligations. In particular: - Unforeseen emergency or other unexpected need for funds, e.g. an unexpected large repair bill, emergency repatriation of overseas staff, or seed funding' for an urgent project - Covering unforeseen day-to-day operational costs, where costs are incurred where services required cannot be provided on a volunteer or _pro bono_ basis. Whilst other needs for funds could arise, due to the way ITFL operates, by applying for grants and services provided by the ITFL team members on a volunteer and _pro bono_ basis, the need to hold significant reserves should not arise as ITFL can operate with minimum reserves where required. The Trustees do not consider a target level of reserves is required but will review the level of reserves on a periodic basis. At the year-end there were unrestricted funds of £17,792 (and restricted funds of £7,894) that are held to meet any unforeseen expenditure that may occur. We aim to increase this balance during the year, ahead of the identification of projects or charitable initiatives to invest in. ## **Funds held as Custodian Trustee** Neither the charity nor its trustees are acting as custodian trustees. ## **5. Future plans** The Charity plans to continue the activities outlined previously. In particular, plans are developed to focus on: 1. Continue and refine the partnership with Baylor University; continue work on the Tingathe project as per that grant agreement 2. In partnership with Baylor, explore opportunities to apply for further funding to expand that work with a sub-project focussed on developing resources for adolescents with HIV 3. Continued maintenance of ITFL infrastructure, policies and procedures to levels compliant with those expected of USAID grant partners 4. Production of additional language versions and regional adaptations of previous animations as requested (now a steady workstream) 5. Continued monitoring and evaluation of all relevant projects and refinement of M&E procedures 6. Continued efforts to raise funds 7. Pursuit of further grant opportunities and/or further project-based grant funding in accordance with capacity. IN TUNE FOR LIFE REPORT OF THE DIRECTORS I TRUSTEEI S AND FINANCIAL STATEMENTS FOR THE PEI RIOD EF4DED 31 MARCH 2023 IN TUNE FOR LIFE CONTENTS OF THE FINANCIAL STATEI MENTS rior the period ended 31 Mareh 2023 Page Company Information Report of the Director l Trustee Statement of Financial Activities BBl8n¢e Sheet Notes lo the Financial Slgternenl$ IN TUNE FOR LIFE COMPANY INFORfiIATION For tlie period ended 31 March 2023 DIREcfoR AND TRUSTEE: Robert Edwards Andrew Ellner Rachel Baggaley Timothy Johnston Qabaniso MaleW￿l Kate Welcli Charlottc Walker Ray Sylvcstcy Luey Campbell Luke Whittakcr COMPANY SF.CRET ARY: Robert Edwards REGISTF.RED OVFICE.. 6A West Bank London N165DG COMPANY REGISTRATION NUMBER: 7391012 {England aTTrd Wales) REGISTKRED CHARITY NUMBER: 1144372 BANKERS.. Natwest Bank 6 Amhurst Parade London N16 SAD IN TUNE FOR LIFE REIPORT OFTHE DIRECTORS ITRUSTEES For the period elided 31 March 2023 The directors I trustees present their aT￿Ual report and accounts for the period ended 31 March 2023. LEGAL STATUS In 'Fune For l.ife is a company litnited by guarantee and as such is goveTned by sts Memorandum and Articles of Association. It is a150 a registcred charity. In the event of a winding up the liability of each member is limsted to £10. TRUSTEES During the period under review, all the tTU5tees for the charity are also the dirwtors of the company under the Cotnpanies Act. Trustees I directors are appointed by the rnernbers of the.cornpany in general meetit]g. PRINCIPAL ACTIVITY AND REVIEW The main objects of the company are to preserve and protect good health by the provisÈon of information about issues surrounding various healtli i'isks through music animation filin and other media. In addition, the cornpany aims to provide relief of povcrty in paiticular but not exclusively by.. {a) the provision of fsnancial assistance, te¢hns¢al assistallce or business advice or consultancy in order to provide training and employment oppoitunities for unemploy¢d pcople in ca5e5 of financial or other charitable need through help.. (i) in setting up their own business, or (ii) to existing businesses. and {b) the CTeation of training and employment opportunstie5 by the provision of recording facilities, workspace, buildings, at]dlor land for use on favourable tenns to asSISt in relieving their need. STATEMENT OF DIRV.CTORS I TRUSTEES RESPONSIBILITIES Company Law requires the dircctors I trustees to prepare fthancial statements for each financial year which give a true and fair view of the state of affair5 of the eharitable company and of the income and expenditure of the charitable company for that pa'iod. In preparing those financial statements, the directoi's I trustees are required to select suitable accounting policies and then apply them consistently. make judgements and estimates that are reasonable and prudent., prepa1￿ die financial statements on the going concern basis unless it is inappropriate to presume that the tt'ust will continue to operate. The directors l trustees are responsible for keeping proper accounting records which disclose with I'easonable accuracy at any time the financial position of the Chai'itable company and to enable them to ensui'e that the f￿ancial statements comply with the Companies Act. They are Rlso reSPDnsible for safeguarding the asset5 of the trust and hence for taking reasonable steps for the prevention at]d detection of fraud and other irregularitie5. This iEport has been prepared in accgrdance with the Statement of Recommended Practice.. Accounting and Repoiting by Charities (revised in Junc 2008) and in accordance with the spwial provisions of Part 15 of the Companses Act 2006 relating to small compat]ies. ON BEHALF OF THE BOAIUI, Robert Edwards- trustee and director Dated 24 December 2023 IN TUNE fioR LIFE STATEMEI NT or FJNANCIAL ACTIVITIES For the period endcd 31 Mareh 2023 Note Unrestricted Restricted unds Funils Total 2023 Total 2022 INCOME AND EIXPENDITURE Incoming Resources Donations and Grants Reccivable InteiEst Received 78,576 78,576 61,287 Total Incoming Resources 78,576 78,576 61,287 Resources Ei xpcnded Project Costs Othei. costs Management and admsni5tration of the charity 79.563 79,563 54,950 2,135 2,135 156 2,135 79,563 81,698 55,106 Net Incoming Re50urees for thc Year (2,135) (987) (3,122) 6,181 Fund balances brought forward at l April Fund balances carried forward 8t 31 March 2023 and 2022 19,927 8,881 28,808 22,627 17,792 7,894 25,686 28,808 All gait]s or losses for the above period are included in the Statement of financial Activities and arise fi'om continuing operations. The notes fomi part gf these fmancial statements IN TUNE FOR LIFE BALANCE SHEET 31 Mar¢li 2023 Note 2023 2022 FIXED ASSETS CURREI NT ASSEI TS Cash at Bank 25,686 28,808 25,686 28,808 CRII DITORS: Amounts falling due within one year TOTAL ASSETS LESS CURRENT LIABILITIES: 25,686 28,808 RESERVES.. Restricted funds 7,894 8,881 Unrestricted funds 17,792 19,927 25,686 28,808 These financial statements have been prepared in a¢cordan¢e with the spwial provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008). ON BEHALF OF THE IIOARD Robert Edwards-Trustee and director Approved by the Board on 24 December 2023 The notes fom) part of these fmancial statements. JN TUNE FOR LIFE NOTES TO THE FINANCIAL STATEMENTS For the period ended 31 March 2023 ACCOUNTING POLICIES Basis of Aecounting The accounts have bcen prepared undei. the historic cost convention and in accordance with the I,Enancial R¢porting Standard for Smaller Eiitetpi'ises (effcctive April 2008). In pi'eparing the financial statenientS the ¢ompany follows bcst practice as laid down in the Slalement of Recommended Practice.. Accounting and Reporting by Charities (SORP) as revised in June 2008. The a￿ountS have been drawn up in accordance with the provisions of the Charities (Accounts and Reports) Regulations 2008 and the Companies Act 2006. Graiils and Dnnalions Received These are accounted for on aD acci'uals basis. GRAiYTS AND DONATIONS RECEIVABLE 2023 2022 Grants and donations recciv¢d 78.576 61,287 78,576 61,287 PROJECT COSTS 2023 2022 Sub contractor costs 79,563 54,950 Production costs 156 79,563 55,106 OTHER COSTS 2023 2022 Other costs IN TUNE FOR LIFE NOTES TO THE FINANCIAL STATEMENTS For the period ended 31 March 2023 (Continued) NCI T INCOMING RESOURCF.S 2023 2022 Thi5 IS stk)ted after charging.. Audit fees The prepai'ation of these f￿ancial statements has been prepaiEd on a pro- bono basis and they do not IEquire an audit under the Company Act or under the Articles of Association of the colnpany 6. FIXEI D ASSETS 2023 2022 Jnvestment in subsidiary The investment held is in In Tune For Life (Trading) Ltd, a wholly owned subsidiaiy of In'fune For Life. It was incorporated on 5 December 2011 and hdb remained dormant in this period. 7. CREDITORS: AMOUNTS FALLING DUF. WJTHIN ONE YEAR 2023 2022 Project ¢osts dlle Other amounts due 8. RELATED ORGANISATIONS tn Tune For Life (Trading) Ltd is a wholly owned subsidiary of In Tune For Life, which ha5 been dotinant in this period. SHARE CAPITAL The company is limited by guarantee and does not have a Share Capitsl. Each member's guarantee is limited to £10. 10. COMMITMENTS AND CONTINGEI NT LIABILITIES There were no comTnittnents or contingent liabilities at the balance sheet date. The Trustees In Tune for Life 6A West Bank London N16 5DG Mr Oliver Bevan 12 Clifton Road London N22 7XN 29 January 2024 Independent examiner's report to the trustees of In Tune for Life I report on the accounts of the company for the year ended 31 March 2023. Respective responsibilities of trustses and examiner The trustees (who are also Ihe directors of the company for the purposes of company law) are responsible for the preparaknon of the accounts. The trustees consider that an audit is not requ ired for Ihis year under section 14412) of th e Charities Act 2011 (Ihe 2011 Act) and that an independent examination is needed. Having satisfied myself thatlhe charity is notsubject to audit under company law and is eligible for in dependent examination, it is my respon sibility to: examinethe accounts undersection 145 ofthe 2011 Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 145{5){bl of the 2011 Act., and state whether parkncular matters have Come lo my attention. Basis of independent examiner's report My examination was carried out in accordance with the general directions of the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any u nusu al items or disclosu res in th e accou nts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an auditandconsequentlynoopinion isgiven as towhetherthe accounts presenta'true an d fair view" and Ih e report is limited to Ihose matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention.. (11 which gives me reasonable cause lo believe thal in any material respect Ihe requirements.. - to keep accounting records in accordance with section 386 of the Companies Act 2006 to prepare accounts which accord with the accounting records. comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice.. Accounting and Reporting by Charities have not been met; or {2} to which, in my opinion, attention should be drawn in order to enable a proper understanding of Ihe accounts to be reached. N8me= Oliver Bevan, CFA (chartered financial analysl) 12 Clifton Road London N22 7XN 29 January 2024