## **IN TUNE FOR LIFE** The Trustees’ Annual Report for the year ended 31 March 2022 ## **Reference and administrative information** Company Name In Tune For Life Company registration number 7391012 (England and Wales) Charity number 1144372 Registered and operational address 6A West Bank London N16 5DG Trustees (and directors): Robert Edwards Andrew Ellner Rachel Baggaley Timothy Johnston Qabaniso Malewezi Kate Welch Charlotte Walker (CHAIR) Ray Sylvester Senior operating/management John Mark Nunn Company secretary Robert Edwards Bankers Natwest Bank 6 Amhurst Parade London N16 5AD **1. Structure, governance and management** ## **Governing document** The organisation is a charitable company limited by guarantee, incorporated on 30 September 2010 and entered on the Register of Charities by the Charity Commission on 20 October 2011. The company was established under a Memorandum of Association that established the objects and powers of the charitable company and is governed under its Articles of Association. The Articles of Association were amended by resolution to expand the organisation’s charitable objectives, ahead of registration with the Charity Commission. In the event of the company being wound up members are required to contribute an amount not exceeding £10. The members of the company are Robert Edwards, John Mark Nunn and Clare Tanton. ## **Trustees** The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles. Under the requirements of the Memorandum and Articles of Association, at the third and every other Annual General Meeting the directors shall retire from office. Retiring directors are eligible for reelection. All the trustees appointed are familiar with the work of ITFL. However, they and any new trustees are encouraged to ask questions to familiarise themselves with the charity and the context within which it operates. Trustees are also provided with: - A summary of key responsibilities of a trustee and a director - Links to more detailed background information on trustee and director duties/responsibilities on the Charity Commission site - A copy of the Governing Document of the charity - • A copy of the latest financial statements. All trustees give their time voluntarily or on a _pro bono_ basis. The trustees have not received any remuneration for any services or the reimbursement of any reasonable expenses during the period. ## **Management** The day-to-day management of the charity is conducted by the Chief Operating Officer John Mark Nunn and Chair of Trustees Charlotte Walker, with assistance from other members of a _pro bono_ technical team and the Trustees. All major strategic decisions and large expenditures are referred to the Trustees for approval. ## **Operational structure** Trustee meetings are convened as required. ## **Related parties** ITFL has not entered into any related party transactions in the year. ITFL owns the shares in its wholly owned subsidiary, In Tune For Life (Trading) Ltd, which has remained dormant since incorporation and during this period. ## **Other governance issues** There is a child protection policy in place whereby criminal records bureau checks are required prior to commencement with any work with children. Currently, as the trustees and the management committee are not working with children, DBS checks have not been required. However, this is monitored continuously. ## **2. Objectives and activities** ## _Objectives_ The Charity’s objects (the Objects) are specifically restricted to the following: - (1) To preserve and protect good health by the provision of information about issues surrounding various health risks through music, animation, film and other media. - (2) The relief of poverty in particular but not exclusively by: - (a) the provision of financial assistance, technical assistance or business advice or consultancy in order to provide training and employment opportunities for unemployed people in cases of financial or other charitable need through help (i) in setting up their own business, or (ii) to existing businesses; and (b) the creation of training and employment opportunities by the provision of recording facilities, workspace, buildings, and/or land for use on favourable terms to assist in relieving their need. _Ensuring our work delivers our objectives_ We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to target groups of beneficiaries. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. Reference is made to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. ## **Focus of work** Our main objectives for the year were: - Continued rollout of STOP-TB funded new material to supplement and increase coverage of existing resources developed for use in TB health care settings. This has include developing new language versions of the guidance. - Work with UCL on the RID-TB project to generate new language versions of their TB resources for immigrant and diaspora communities in the UK. - The main project – continuation of a major new partnership (starting work in August September 2021) with Baylor University’s Tingathe project in Malawi, funded by the US Agency for International Development, to create a series of health animations for HIV patients and community health workers in Malawi over the coming years. Production work began this year. - • Pursuing further work, partnership and grant opportunities. ## **3. Achievements and performance** As well as producing a number of new language adaptations of various pre-exiting projects related to tuberculosis, in this year ITFL’s main focus was commencing work on the new partnership with the Baylor University Tingathe project in Malawi. As reported last year, having worked previously with Baylor, ITFL was asked to contribute to a grant proposal for USAID funding to commence on a multiyear project slated to begin in August 2021. This project began on time and the first full financial quarter under the new grant agreement was October-December 2021. Detailed information on the achievements of this project, outlining granular progress in ITFL’s production schedules, can be found on a dedicated microsite here: - https://sites.google.com/itfl.org/baylor core/updates This project is expected to take up the majority of ITFL’s capacity for the next 2-3 years. It also resulted in an upgrade of ITFL’s operating infrastructure, with the establishment of shared online workspaces and a new accounting system. In the meantime, as ever, the organisation continues to implement efforts to build and nurture new technical partnerships and seek out new project funding opportunities from a wider range of donors. We also expect to receive continued requests for updates and language adaptations of existing projects as these are implemented and improved. ## **4. Financial review** Total receipts of unrestricted funds were £61,287 in the year ended 31 March 2022. Income is detailed in the financial statements. Our main source of funds in the period were from grants and project funding for the animation projects listed above. Our annual charitable bike ride (the “MIEW ride”) was suspended in autumn 2021 due to the COVID-19 pandemic. Even where funds are not forthcoming, ITFL remains in a stable financial position due to the modest financial cushion built up over past years, the lack of overheads not related to projects (and therefore accounted for in project funding), and the work provided by ITFL team members on a volunteer and _pro bono_ basis. This keeps the costs of running ITFL to a minimum. ITFL does not hold any material investments. ## **Reserves policy** It is the policy of ITFL to maintain a balance on unrestricted funds (where possible), to ensure it can meet its objectives and obligations. In particular: - Unforeseen emergency or other unexpected need for funds, e.g. an unexpected large repair bill, emergency repatriation of overseas staff, or 'seed-funding' for an urgent project - Covering unforeseen day-to-day operational costs, where costs are incurred where services required can not be provided on a volunteer or _pro bono_ basis. Whilst other needs for funds could arise, due to the way ITFL operates, by applying for grants and services provided by the ITFL team members on a volunteer and _pro bono_ basis, the need to hold significant reserves should not arise as ITFL can operate with minimum reserves where required. The Trustees do not consider a target level of reserves is required but will review the level of reserves on a periodic basis. At the year-end there were unrestricted funds of £19,927 (and restricted funds of £8,881) that are held to meet any unforeseen expenditure that may occur. We aim to increase this balance during the year, ahead of the identification of projects or charitable initiatives to invest in. ## **Funds held as Custodian Trustee** Neither the charity nor its trustees are acting as custodian trustees. ## **5. Future plans** The Charity plans to continue the activities outlined previously. In particular, plans are developed to focus on: 1. Continue and refine the partnership with Baylor University; continue work on the Tingathe project as per that grant agreement; and – in partnership with Baylor – explore opportunities to expand that work and seek further funding for that expansion 2. Continued strengthening of ITFL infrastructure, policies and procedures to levels compliant with those expected of USAID grant partners, and testing of those systems 3. Production of additional language versions and regional adaptations of previous animations as requested 4. Continuation of monitoring and evaluation of all relevant projects 5. Continuous refinement of M&E procedures in light of (2) above 6. Continued efforts to raise funds (e.g. it is hoped that our annual fundraising bike ride will be restarted soon) 7. Pursuit of further grant opportunities and/or further project-based grant funding in accordance with capacity. IIY TUNE VOR LIFE REPORT OF THE DIRECTORS ITRUSTEI EIS AND FINANCIAL STATEI NTS FOR THE PERIOD ENDED 31 MARCH 2022 IN TUNE FOR LIFE CONTENTS OF THE FINANCIAL STATEMENTS For the pcrlod ended 31 March 2022 Page Company Informatioii Report of the Director l Trustee Stalemcnt of Financial Activities Balance Shect Notes lo thc Financial Statements Iiy TUNE FOR LIFE COMPANY INFORMATION For the period ended 31 March 2022 DIRECTOR AND TRUSTEE: Robert Ediyards Andreiv Ellner Racliel Baggaley Timothy Johnston Qabgniso Maleiyezi Kate Welcli Charlotte Walker Ray Sylvester Luey Cainpbell Luke Whittaker COMPANY SECRETARY: Robert Edwai'ds REGISTERED OFFICE.. 6A West Bank London N165DG COMPANY REGISTRATION NUMBER: 7391012 (England and Wales) REGISTERED CHARITY NUMBER: 1144372 BANKERS.. Natwe5t Bank 6 ATnhurst Parade London N165AD IN TUNE FOR LIFE REPORT OF THE DIRECTORS I TRUSTEI ES For the period endeil 31 Marcli 2022 The directoiE /trustees present their annual repoil and accounts foi. the period ended 31 March 2022. LEGAL STATUS In Tune Foi. Life is a company limited by guarantee and as such is governed by its Memorandum and Articles of Association. It is also a registered charity. In the event of a winding up the liability of each member 15 limited to £10. TRUSTEES During tlie period under review, all the trustees for the charity are also the dsrwtors of the company undej. the Companies Act. Trustees / diiECtors are appointed by the members of the company in general meeting. PRINCIPAL ACTIVITY AND REVIEW The main objects of the compat]y ale to preserve and protect good health by the provision of infom)ation about 15sues surroundiiig vai'ious health risks through rnusic aniination film and oiher media. In addition, the company aims to pi'ovide relief of poveity iii particular but not exclusivcly by.. (a} the provision of financial assistance, technEcal assistance or bu5ines5 advice or consultancy in order to provide trainiiig and employment oppoitunities for unemployed people in cases of financial or other charitable need through help.. (i) in setting up their own business, or {ii) to existing busine5se5,' and (b) the creation of training and employment opportunities by the provision ofrecording facilities, workspace, buildings, andlor land for use on favourable tems to a5515t in relieving Iheii. need. STATEMENT OF DIRECTORS ITRUSTEF.S RESPONSIBILITIES Coinpany Law requii'es the directors l trustees to prepaiE financial stateinents for each financial year which give a true and fair view of tlie state of affails of the ¢harilable company and of the income and expcnditure of the charitable company for that period. In prepai'ing tl)ose financial staleinents, the directors I trustees are requiTed to select suitable accounting policie5 and then apply them ¢on5lStently,' make judgeineiits and esliTnates that are reasonable and pn]dent', prepaie the financial stateinents on the going concern basis unless it is inappix>pi'iate to presume that the tt'ust will contiiiue to operate. The dii'ecior5 1 trnstees are responsible foi. keeping proper accounting records which disclose with reasonable accuracy at any tiine the financial position of the charitable company and to enable thetn to ensuiE that the financial stateinents comply with the Co￿panieS Act. They are a150 respoiisible for safegudl'ding tlie assets of the tt'ust and hence foi. taking reasonable step5 for the prevention and detection of fraud and other ittegularities. Tliis report has been prepaiEd in accoidancc with the Statement of Recoininended Practice.. Accounting and Reporting by Chai'ities (revised in June 2008) and in accoi'dance with the special provision5 of Pail 15 of the Companies Act 2006 Telating to small cotnpanics. ON BEHALF OFTHE BOARD Robert EdwaiKis- trustee and director Dated 24 January 2023 IN TUNE FOR LIFE STATEMENT OF FINANCIAL ACTIVITIES For the period ended 31 March 2022 Note Uni'estricted Restricted Funds Funds Total 2022 Total 2021 INCOME AND EI XPEIYDITURE Ineoming Re5011rees Donations and Grant5 Receivable Intei'est Received Total Incotnlng Resourees 61,287 61,287 21,816 61,287 61,287 21,816 Resources Expended Pi'oject costs other costs Maiiagement and administration of the charity 54,950 54.950 7,323 156 156 55,106 55,106 7.328 Net Incoming Resources for tlie Year Fund balance5 brought forward at l April 2021 and 2020 Fund balances cgrried fonyard at 31 March 2022 and 2021 6,181 6.181 14,488 .19,927 2,700 22,627 8,139 19.927 8,881 28,808 22.627 All gains or losses foi. the above period are included ID the Statement of Financial Activities and ai'ise fi'om continuing operations. Th¢ notes form p8rt of these fit]ancial statements IN TUNE FOR LIFE BALANCE SHEET 31 March 2022 Note 2022 2021 FIXED ASSETS CURRENT ASSF,TS Casli at Bank 28,808 22,627 28,808 22,627 CREDITORS: Amounts falling due within one year TOTAL ASSETS LESS CURRENT LIABILITIES.. 28,808 22,627 RESERVES: Restricted funds 8,881 2,700 Unrestricted funds 19,927 19,927 28,808 22,627 These financial statement5 have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standai'd for Sn)aller Entities (effective April 2008). ON BEHALF OF THE BOARD Robert Edwards-Trllstee and directoi. Approved by the Board on 24 January 2023 The notes form part of these financial statements, IN TUNE FOR LIFE NOTF.S TO THE FINANCIAL STATEMENTS For tlie period ended 31 March 2022 ACCOUNTING POLICIES Basis of Accounting The accounts have been piepai'ed under tlie hibtoi'ic cost convention and in accoi'daiice with the Financial Repoiliiig Standard for Smaller Entei'prises (effective Api'il 2008). In pieparing the fInancial statemei)ts the company follows best practice as laid down in the Statement of Recommended Practice- Accounting and Repoiling by Charities (SORP) as revised in June 2008. The accout]ts have been diawn up in accordance with the provisions of the Charities (Accounts and Repoi'ls) Regulalioiis 2008 aiid tl)e Coinpdnses Act 2006. Graiils gnd Donatsons Reeeived These are accoiinted foj. on an accruals b8SIS. GRANTS AND DONATIONS RECEIVABLE 2022 2021 Grants and donations received 61,287 21,816 21,816 21,816 PROJECT COSTS 2022 2021 Sub contrdctor costs 54,950 7,323 Production costs 156 55,106 7,323 OTHER COSTS 2022 2021 Other costs IN TUNE FOR LIVE NOTES TO THE FINANCIAL STATEMENTS For th¢ period cnded 31 March 2022 (Continued) NET INCOMING RESOURCES 2022 2021 This is stated after charging.. Audit fees The pi'eparation of these financial statements has been piEpared on a piD- bono basis and they do not require an audit under the Company Act oi. under th¢ Aiticles of A550ciation of the company FIXED ASSETS 2022 2021 Investment in subsidiary The investment held 15 in In Tune For Life (Trading) Ltd, a wholly owiied subsidiary of In Tune For Life. It was incorpoiated on 5 December 2011 and has reinained dormant it] tl)is pei'iod. 7. CRFDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 2021 Project costs due Other amounts due 8. RELATED ORGANISATIONS In Tuiic For Life (Trading) Ltd is a wholly owned subsidiary of In Tune For Life, which has been dormant in this period. 9. SHARE CAPITAL The company is limited by guarantee and does not have a Share Capital. Each member's guarantee 15 limited to £10. 10. COMMITMEINTS AND CONTINGENT LIABILITICIS There wei'e no commitments or contingent liabilities at the balance sheet dale. OB Examlnerfs report, ITFL 202... PDF-ISOKB 11*1 16Q120