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2023-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1 1 2023 31 12 2023 From To

Section A

Reference and administration details

Charity name
Other names charity is known by
Registered charity number (if any)
Charity's principal address

Herefordshire and Worcestershire Earth Heritage Trust

Herefordshire and Worcestershire Earth Heritage Trust
1144354
Geological Records Centre
University of Worcester, Henwick Road
Worcester
Postcode WR2 6AJ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Trustee name Office (if any) Dates acted if not for whole
**year **
Name of person (or body) entitled
to appoint trustee (ifany)
Mrs K Andrew
Mr M Brooks
Professor I
Fairchild
Chair
Dr S Hay Deputychair
Mrs K Hughes
Dr C Jones
Mr M Baggott
Mrs E Andrews
Dr. A. Sims From September 2023

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Page 1 of 16

Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B

Structure, governance and management

Description of the charity’s trusts

Memorandum & Articles of Association dated 31/03/2011 as amended by Type of governing document Special resolution 13/10/2011 (eg. trust deed, constitution) Private company limited by guarantee, registered at Companies House, How the charity is constituted Cardiff. Co. No. 07586089 (eg. trust, association, company) Appointed by trustees and confirmed in general meeting Trustee selection methods

Additional governance issues (Optional information)

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Trust’s objects are to promote the protection, conservation and improvement of Earth heritage sites for the benefit of the public, in particular, but not exclusively, in the counties of Herefordshire and Worcestershire; and also to educate the public in Earth heritage.

Page 2 of 16

The following main activities were undertaken for public benefit in relation to the Trust’s objects during 2023:

Malvern Hills Site Maintenance

The Malvern Hills AONB (now to be referred to as National Landscape) and the Malvern Hills Trust contracted the Trust to undertake site maintenance at several important Earth heritage sites for the benefit of all visitors to these sites. Additional work related to quinquennial condition monitoring of AONB sites was also undertaken.

Birmingham’s Erratic Boulders: Heritage of the Ice Age

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

This project in which we led a partnership with the Black Country Geological Society, Birmingham Open Spaces Forum and the Lapworth Museum of Geology was funded by the National Lottery Heritage Fund. The project was extended to September 2023 and delivered many activities including eight trail leaflets, a re-usable museum exhibition and interpretation boards at selected sites. A separate website erraticsproject.org was developed.

Website and newsletter

No major adjustments to the Trust’s main website were needed to the website. We continue with a monthly newsletter linked in part to posts on the website which have been fruitful.

Assessment of site conditions of Sites of Special Scientific Importance. Some sites in Herefordshire and Shropshire were surveyed on behalf of Natural England

Site designation and documentation. We designated several new Local Geological Sites in the two counties and continue to develop mapbased summaries of our designated sites.

Fossil boxes. A significant new activity was the design and creation of fossil boxes to be used in Schools, utilizing genuine common British fossils in a sustainable way. Funding was received from the Geologists Association to expand this activity.

Additional details of objectives and activities (Optional information)

The Trust would not function without the support of its volunteers. Volunteers assist with all aspects of the Trust’s work from acting as Trustees, assisting with specific projects, helping at public events as well as leading public walks and giving talks.

You may choose to include further statements, where relevant, about:

New volunteers continue to be recruited and trained and participated in the projects mentioned in the previous section. Also volunteers are also still undertaking work developed during previous projects such as:

Trail Watch Volunteers, developed in 2010/11, continue to monitor the condition of the Geopark Way by walking sections and reporting their findings to the Trust, who in turn inform the relevant local authority. We also checked the condition of routes in our published Expore series and withdrew two of the leaflets pending fixing problems on the ground.

The Community Earth Heritage Champions Project (2008-2012) recruited local volunteers to take on the monitoring, conservation and education roles at a local level at specific sites across the counties of Herefordshire and Worcestershire. Many of the original volunteers together with some new recruits continue giving considerable amount of time to this work.

Page 3 of 16

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Delivery of activities in the Brimingham Erratics Boulders project including several public facing events as well as the archived trails. Websites and apps. Significant development was made of the websites erraticsproject.org and legacy material from other projects was maintained. A trustee has produced a new and enhanced guide to the 109-mile Geopark Way in the form an app with separate sections for each daily walk. Production of hard-copy publications . Four more trail guides for the Erratics project were produced. Visibility at public events . A variety of events were supported in relation to the Erratics project in Birmingham in addition to Countrystastic at the Malvern Showground. Project delivery. Erratics projects were actively pursued. Adult education. Lectures were given at society and U3A meetings through the year (in person and by Zoom) by EHT Trustees and associated volunteers. Site maintenance . Clearance of some sites in the Malverns under contract and in several other areas by direct voluntary labour has again been achieved. Work with planning authorities. Many responses to planning consultations have been made and there has been active participation in the Local Nature Partnerships in the two counties. Assessment of site conditions of Sites of Special Scientific Importance . Sites were surveyed for Natural England. Maintenance of long-distance route. The Geopark Way, a 109-mile route has been supported by sales of the guide and by recruiting volunteers to check on route condition.

Section E Financial review Section E Financial review
Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit
While the Trust has no significant fixed overheads, equally it has no
significant fixed sources of income. Accordingly, the trustees accept that
the level of retained reserves will fluctuate from year to year.
The trustees seek to deliver a continuation of its basic charitable
undertakings, with the necessary costs involved, while they continue to
look for additional sources of income, grants and donations and develop
its fundraising activities.
The trustees aim to build and maintain the reserves at a level that can
sustain activities for a period of 12 months or more. Reserves decreased
by several thousand pounds in 2023 but were still well above this level.

Page 4 of 16

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Prof Ian Fairchild Position (eg Secretary, Chair, Chair etc)

Date 23/4/2024

Page 5 of 16

Herefordshire & Worcestershire Earth Heritage Trust

Statement of Financial Activities (including Income & Expenditure) as at 31st December 2023

Charity
Commission
Note
Incoming resources
2
Voluntary Income
Designated activities
Other activities
Projects
4,5
Fundraising
Investment income
Incoming resources from activities
Other incoming resources
Total incoming resources
Outgoing resources
3
Principal charitable activities
Designated activities
Commercial activities
Projects
4,5
Project scoping
4,5
Fundraising
Investment income
Support costs
Outgoing resources on activities
Governance Costs
6
Other resources expended
Total resources expended
Net incoming resources before transfers
Gross transfers between funds
7
Net incoming/(outgoing resources
before other recognised
gains/(losses)
Other recognised gains/(losses)
Net movement in funds
10
Total funds brought forward
Total funds carried forward
General Reserve General Reserve Restrict-
Total
Total
ed funds
2023
2022
EH
£
£
£
ref
1,000
5,377
3,830 (A)
0
3,125
2,066 (B)
0
4,129
7,998 (N)
47,766
47,766
72,743 (C)
0
0
0
0
48,765
60,397
86,638
0
0
0
Restrict-
Total
Total
ed funds
2023
2022
EH
£
£
£
ref
1,000
5,377
3,830 (A)
0
3,125
2,066 (B)
0
4,129
7,998 (N)
47,766
47,766
72,743 (C)
0
0
0
0
48,765
60,397
86,638
0
0
0
Restrict-
Total
Total
ed funds
2023
2022
EH
£
£
£
ref
1,000
5,377
3,830 (A)
0
3,125
2,066 (B)
0
4,129
7,998 (N)
47,766
47,766
72,743 (C)
0
0
0
0
48,765
60,397
86,638
0
0
0
Restrict-
Total
Total
ed funds
2023
2022
EH
£
£
£
ref
1,000
5,377
3,830 (A)
0
3,125
2,066 (B)
0
4,129
7,998 (N)
47,766
47,766
72,743 (C)
0
0
0
0
48,765
60,397
86,638
0
0
0
Unrestric-
ted funds

£
Designa-
ted funds
£
Restrict-
ed funds
£
Total
2023
£
Total
2022
£
4,378 1,000 5,377 3,830
3,125 0 3,125 2,066
4,129 0 4,129 7,998
47,766 47,766 72,743
0 0 0
0 0 0
8,507 3,125 48,765 60,397 86,638
0 0 0 0 0
8,507 3,125 48,765 60,397 86,638 A-C
+N
(P)
(D)
(E)
(F)
(G)
307 0 307 0
3,064 3,064 2,506
837 0 837 767
43,318 43,318 71,569
503 0 503 0
0 0
0 0
18,127 18,127 5,263
19,271 3,566 43,318 66,155 80,104
0 0 0
0 0
19,271 3,566 43,318 66,155 80,104 D-G
+P
-10,764 -442 5,448 -5,758 6,534
205 0 -205 0 0
-10,559 -442 5,243 -5,758 6,534
0 0
-10,559 -442 5,243 -5,758 6,534
49,076 4,290 -4,343 49,024 42,489
38,517 3,848 900 43,266 49,024

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

Incoming resources in relation to projects includes £40.7k from the National Heritage Lottery Fund , £2.3k from the Malvern Hills Trust , £1.7k from the Geology Trusts, £1.5k from University of Birmingham and £1.5k from the Malvern Hills National Landscape (formerly Malvern Hills A.O.N.B.)

Page 6 of 16

Herefordshire & Worcestershire Earth Heritage Trust

Balance Sheet As at 31 December 2023

----- Start of picture text -----
CC 2023 2022
Note £ £ EHT
Current assets ref
Sundry debtors 2,168 79 (I)
Cash & Bank balances 44,976 49,036 (O)
47,145 49,115
Creditors: amounts falling due within one year
Sundry creditors -3,879 -91 (J)
Total assets less current liabilities 43,266 49,024
Net Assets (see " note " below) 43,266 49,024
Funds of the Charity 9
Unrestricted funds
Designated funds 3,848 4,290 (K)
General funds 38,517 49,076 (L)
Restricted funds 900 -4,343 (M)
Total carried forward at 31 December 2023 43,266 49,024
----- End of picture text -----

For the financial year in question the company was entitled to exemption under sections 477 and 382 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Signature ____

Name Prof Ian Fairchild

Title: Chair of Trustees

Approved on 10th July 2024

Page 7 of 16

Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2023

1 Accounting policies

1.1 Basis of preparation

1.2 Incoming resources

b

Incoming resources with related expenditure:

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.

c

External projects :

Income or cost balances are only taken into General Funds on satisfactory completion of the projects. Where projects are ongoing, income or cost balances are carried in the balance sheet as Restricted Funds.

d Grants and donations :

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

e

Tax reclaims on donations and gifts :

Gifts in kind:

h Donated services and facilities :

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Page 8 of 16

i Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

This is included in the accounts when receivable. We have received no interest on our bank account since October 2016.

This would include any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. There were no investment gains or losses in the current year.

1.3 Expenditure and Liabilities

Liability recognition :

b Governance costs : Includes costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants with performance conditions:

Support Costs :

Support costs include central functions not otherwise allocated to projects. Where costs have been allocated to projects it has been done on the basis of a mixture of consultant days and floor space used for the Erratics project and consultant days for Ice Age Ponds.

1.4 Assets

Tangible fixed assets for use by charity:

b Investments :

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. No investments were made in the current year.

c Stocks and work in progress :

Stock of publications is not valued or included at the end of the year.

Page 9 of 16

NOTES:

Compliance with the SORP (extract from CHARITIES SORP (FRS 102) (second edition - October 2019

3.28. For a charity to state that its report and accounts are compliant with this SORP, both its trustees’ annual report and its accounts must be prepared fully in accordance with the reporting and accounting recommendations of this SORP. To state that their accounts have been prepared in accordance with this SORP, a charity must:

What is the Historical Cost Convention?

The Historical Cost Convention is an accounting concept that states that assets and liabilities should be reported on a company's balance sheet at their original cost, regardless of any changes in value. This method of valuation ensures consistency in financial reporting by allowing companies to compare current asset values with historical costs over time.

How does the Historical Cost Convention work?

The Historical Cost Convention requires companies to value assets and liabilities based on their original purchase or acquisition price. This includes all related costs such as transportation, installation, and legal fees associated with acquiring the asset or liability. In addition, this convention also requires companies to adjust the value.

Page 10 of 16

Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2023

2 Incoming resources

Incoming resources
Voluntary Income
Legacy
Donations
Gift Aid
Friendship Fees
Total
Designated activities
Geopark Way
Sale of Trail Guides
Sponsorship of Fossil Boxes
Total
Other activities
Sale of Merchandise
School Walks & Talks
Guided Walks & Talks
Hire of trust equipment
Data requests
Consultancy
Courses & Workshops
Fossil Boxes
Other
Total
Fundraising
Sponsored Walk
Anniversary Walks
Total
Projects
Projects closed in year:
Gross income received (Note 4)
Ongoing projects:
Gross income received (Note 5)
Total
Unrestricted
& Designated
£
0
1,855
1,621
902
4,378
1,164
592
1,368
3,125
527
0
0
0
0
3,288
0
0
315
4,129
0
0
0
0
Unrestricted
& Designated
£
0
1,855
1,621
902
4,378
1,164
592
1,368
3,125
527
0
0
0
0
3,288
0
0
315
4,129
0
0
0
0
Restricted
£
1,000
1,000
0
0
0
47,766
0
47,766
Restricted
£
1,000
1,000
0
0
0
47,766
0
47,766
Total
2023
£
0
2,854
1,621
902
5,377
1,164
592
1,368
3,125
527
0
0
0
0
3,288
0
0
315
4,129
0
0
0
47,766
0
47,766
Total
2023
£
0
2,854
1,621
902
5,377
1,164
592
1,368
3,125
527
0
0
0
0
3,288
0
0
315
4,129
0
0
0
47,766
0
47,766
Total
2022
EHT
£
ref
0
A1
2,913
A2
A2
917
A3
3,830
1,445
B1
621
B2
0
B3
2,066
372
N1
350
N5
0
N3
0
N6
0
N7
6,667
N2
115
N4
190
305
N8
7,998
0
0
0
2,788
C1
69,955
C2
72,743
86,638
11,632 48,765 60,397 86,638

Page 11 of 16

Herefordshire & Worcestershire Earth He Notes to the Accounts, year ended 31 December 2023

**3 ** Resources expended
Charitable Activities
Funding Contribution
Total
Designated activities
Publications design / printing
Geopark Way
Fossil Boxes
Total
Other activities
Purchase of merchandise, etc
Data requests
Paypal fees
School Walks & Talks
Courses & Workshops
Professional fees
Total
Projects
Projects closed in year:
Gross Costs (Note 4)
Ongoing projects:
Gross Costs (Note 5)
Project scoping
Total
Support Costs
Fees & subscriptions
Finance & admin support
Website update/hosting cost/software
Insurances
Printing, stationery, postage
Meetings & travel
Sundry admin & overhead
Equipment expensed
Rent
Overhead recovery
Total
Total resources expended
Unrestricted
& Designated
£
307
307
611
1,910
543
3,064
837
0
0
0
0
0
837
503
503
Unrestricted
& Designated
£
307
307
611
1,910
543
3,064
837
0
0
0
0
0
837
503
503
Restricted
£
0
0
0
43,268
50
43,318
0
Restricted
£
0
0
0
43,268
50
43,318
0
Total
2023
£
307
307
611
1,910
543
3,064
837
0
0
0
0
0
837
43,268
50
503
43,820
478
15,038
903
1,167
1,158
244
737
630
4,394
-6,623
18,127
Total
2023
£
307
307
611
1,910
543
3,064
837
0
0
0
0
0
837
43,268
50
503
43,820
478
15,038
903
1,167
1,158
244
737
630
4,394
-6,623
18,127
Total
2022
£
EHT
ref
0 P1
0
408
2,098 D1
0 D3
2,506
251 E1
0
0 E2
242 E3
25 E4
250 E4
767
1,528 F1
70,041 F2
0
71,569
207 G1
13,611 G2
589 G3
1,120 G4
180 G5
81 G7
102 G8
147
3,043 G9
-13,817 G6
5,263
80,104
}D2
478
15,038
903
1,167
1,158
244
737
630
4,394
-6,623
18,127 0
22,837 43,318 66,155 80,104

Page 12 of 16

Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2023

4 Analysis of Project Balances taken to General funds

Analysis of Project Balances taken to General funds neral funds
(note 1.2c)
Opening
Balance
Glacial Erratics in Birmingham
-5011
Ice Age Ponds Delivery Stage
308
Malvern Hills Trust 2022/23
0
Malvern Hills AONB 2022/23
0
SSSI Condition Monitoring 2023
0
Total
-4703
Analysis of Project Balances held in restricted funds
(note 1.2c)
Opening
Balance
360
Malvern Hills Trust Winter 2021/22
Malvern Hills Natural Landscape Winter 23/24
0
Total
360
Opening
Balance
-5011
308
0
0
Gross
Project
Funding
£
42269
0
2295
1494
Gross
Project costs
£
41701
308
1163
0
96
43268
Gross
payments
made
£
0
50
50
Balances to
general
funds
£
-5011 42269 41701 -4,443
308 0 308 0
0 2295 1163 1,132
0 1494 0 1,494
0 1707 96 1,611
-4703 47766 43268 -205
Balances at
2023
£
0 0 360
50 -50
0 50 310

5 Analysis of Project Balances held in restricted funds

Income balances in excess of costs are usually monies received in advance of planned costs and are carried forward to meet future liabilities on the project.

Expenditure is committed to projects ahead of income receipts only where funding has been approved. In these circumstances, the company may use its own cash reserves to finance timely commencement of such projects.

Page 13 of 16

Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2023

6 Details of certain items of expenditure

6.1 Trustee expenses

6.2
**7 **
Amount paid
Fees for examination of the accounts
Amount paid
Transfers between funds
Transfer from / to restricted funds:
Surplus on closed projects (see note 4)
Transfer to / from general funds
Surplus on closed projects (see note 4)
General
Funds
£
205
205
2023
£
0
2023
£
0
Designate
d
Funds
0
2022
£
0
2022
£
0
General
Funds
£
Designate
d
Funds
Restricted
Funds
£
-205
205
205 0 -205

8 Paid Employees

8.1 Staff costs

Staff costs
Gross wages, salaries and benefits in kind
Employer's National Insurance costs
Pension costs
Total staff costs
2023
£
0
0
0
0
2023
2022
£
0
0
0
0
2022

8.2 Average number of full-time equivalent employees in the year

The parts of the charity in which the
Fundraising
employees work
Charitable
Governance
Other
Total
Number
0
0
0
0
0
Number
0 0
0 0
0 0
0 0
0 0

Page 14 of 16

Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2023

9 Analysis of Net assets between funds

ds ds
RestrictedFunds Designa-
ted Funds
General
Funds
Total
Funds
Projects Other
2947 0 1750 40279 44976
0 0 2099 70 2168
-2842 0 0 -1037 -3879
105 0 3848 39312 43266

Bank and cash balances Other current assets Current liabilities

Net assets at 31 December 2023

10 Movement in Funds

Opening Balances

Net movement in year Restricted funds Project balances (note 5) Grant Proposal Work

Unrestricted funds

Designated Geopark Way funds Designated Trail Guide funds Designated Fossil Box funds General funds

Total carried forward at 31 December 2023

RestrictedFunds RestrictedFunds Designa-
ted Funds
General
Funds
Total
Funds
Projects Other
-4343 4290 49076 49024
4448 4448
-503 -503
-746 -746
-19 -19
826 826
-9764 -9764
105 0 3848 39312 43266

Restricted funds comprise the current balance of monies received and paid on ongoing projects being carried out. Designated funds comprise accumulated balances in relation to the Geopark Way Guide and Trail Guides

11 Members' Liability

The liability of each member is limited to a contribution not exceeding £10 in the event of the company being wound up while he or she is a member of, or within one year of being a member of, the company towards debts and liabilities of the company incurred before he/she ceases to be a member.

Page 15 of 16

Independent Examiner’s Report to the Trustees of Herefordshire & Worcestershire Earth Heritage Trust

A report on the accounts of the company for the year ended 31[st] December 2023 which are set out in the Trustees Annual report

Respective responsibilities of trustees and examiners

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed. I am qualified to undertake the examination by being a qualified Fellow of the Institute of Chartered Accountants in England and Wales.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters.

The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. Which gives me reasonable cause to believe that, in any material respect, the requirement:

  2. to keep accounting records in accordance with section 386 of the Companies Act 2006; and

  3. to prepare accounts which accord with the accounting records, comply with the accounting software, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities (revised 2005) have not been met or

  4. to which, in my opinion, attention should be drawn in order to enable a propose understanding of the accounts to be reached

Mr Graeme Walker FCA

41 Southbank Road

Hereford

Herefordshire

HR1 2TL

Signed by: …… …… Date: ……… 12[th] June 2024

Page 16 of 16