## Section A ## **Trustees' Annual Report for the period** Period start date Period end date 1 1 2022 31 12 2022 **From** **To** ## Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Herefordshire and Worcestershire Earth Heritage Trust|
Herefordshire and Worcestershire Earth Heritage Trust| |---|---|---| |||| |||| ||1144354|| ||Geological Records Centre|| ||University of Worcester, Henwick Road|| ||Worcester|| ||**Postcode**|WR2 6AJ| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mrs K Andrew|||| ||Mr M Brooks|||| ||Professor I
Fairchild|Chair||| ||Dr S Hay|Deputychair||| ||Mrs K Hughes|||| ||Dr C Jones|||| ||Mr M Baggott|||| ||Mrs E Andrews||From September|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** Page 1 of 16 **Type of adviser** **Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Memorandum & Articles of Association dated 31/03/2011 as amended by Type of governing document Special resolution 13/10/2011 (eg. trust deed, constitution) Private company limited by guarantee, registered at Companies House, How the charity is constituted Cardiff. Co. No. 07586089 (eg. trust, association, company) Appointed by trustees and confirmed in general meeting Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; Significant external risks exist in respect of delivery of projects in accordance with the requirements of external funders. These risks are managed through the oversight of projects by designated trustees, and regular review and discussion of the projects in Board meetings. A general risk to the Trust's operations exists through the difficulty in securing funding for general charitable activities and the trustees remain mindful of the need to control costs and increase fundraising. Further measures to increase the Trust’s resilience were taken in 2019. A new project is being sought in the coming year. Procedures are in place to ensure compliance with health and safety of staff, volunteers, contractors and visitors, both within the Trust offices, at various geological sites across the two counties and during other activities conducted by the Trust. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The Trust’s objects are to promote the protection, conservation and improvement of Earth heritage sites for the benefit of the public, in particular, but not exclusively, in the counties of Herefordshire and Worcestershire; and also to educate the public in Earth heritage. Page 2 of 16 The following main activities were undertaken for public benefit in relation to the Trust’s objects during 2022: ## **Malvern Hills Site Maintenance** The Malvern Hills AONB and the Malvern Hills Trust contracted the Trust to undertake site maintenance at several important Earth heritage sites for the benefit of all visitors to these sites. ## **Conserving Herefordshire’s Ice Age Ponds** **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The delivery stage of this project, funded by the National Lottery Heritage Fund concluded in 2022. It was in partnership with the Herefordshire Wildlife Trust and the Herefordshire Amphibian and Reptile Team and our Trust’s role relates to understanding the geological heritage of the sites and landscape, involving the general public as volunteers. A variety of contributions were successfully delivered and a bespoke website iceageponds.org was fully populated **Birmingham’s Erratic Boulders: Heritage of the Ice Age** This project in which we lead a partnership with the Black Country Geological Society, Birmingham Open Spaces Forum and the Lapworth Museum of Geology was funded by he National Lottery Heritage Fund. Because of a change in Project Manager, we extended the project to September 2023 having delivered many activities including four trail leaflets and a museum exhibition by the end of 2022. A separate website erraticsproject.org was developed. ## **Website and newsletter** No major adjustments to the Trust’s main website were needed to the website. We continue with a monthly newsletter linked in part to posts on the website which have been fruitful. **Assessment of site conditions of Sites of Special Scientific Importance.** Two sites were surveyed on behalf of Natural England **Site designation and documentation.** We designated several new Local Geological Sites in the two counties and continue to develop mapbased summaries of our designated sites. **Additional details of objectives and activities (Optional information)** Page 3 of 16 The Trust would not function without the support of its volunteers. Volunteers assist with all aspects of the Trust’s work from acting as Trustees, assisting with specific projects, helping at public events as well as leading public walks and giving talks. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. New volunteers continue to be recruited and trained and participated in the projects mentioned in the previous section. Also volunteers are also still undertaking work developed during previous projects such as: Trail Watch Volunteers, developed in 2010/11, continue to monitor the condition of the Geopark Way by walking sections and reporting their findings to the Trust, who in turn inform the relevant local authority. The Community Earth Heritage Champions Project (2008-2012) recruited local volunteers to take on the monitoring, conservation and education roles at a local level at specific sites across the counties of Herefordshire and Worcestershire. Many of the original volunteers together with some new recruits continue giving considerable amount of time to this work. ## Section D Achievements and performance **Delivery of activities** in the Conserving Herefordshire’s Ice Age Ponds project including guided walks We made a significant contribution to the end of project conference and facilitated the production of an innovative Masters study. **Websites** Significant development was made of the websites erraticsproject.org and iceageponds.org **Production of hard-copy publications** . _Explore_ Guide to Ice Age Ponds was published and four trail guides for the Erratics project.. **Visibility at public events** . A variety of events were supported in relation to the Erratics project in Northfield, Bournville and Frankley and for the Trust in general in Worcester and Malvern. **Project delivery.** Conserving Herefordshire’s Ice Age Ponds and Erratics projects were actively pursued. **Adult education.** Lectures were given at society and U3A meetings through the year (in person and by Zoom) by EHT Trustees and associated volunteers. **Site maintenance** . Clearance of some sites in the Malverns under contract and in several other areas by direct voluntary labour has again been achieved. **Work with planning authorities.** Many responses to planning consultations have been made and there has been active participation in the Local Nature Partnerships in the two counties. **Assessment of site conditions of Sites of Special Scientific Importance** . A number of sites were surveyed for Natural England. Page 4 of 16 **Summary of the main Delivery of activities** in the Conserving Herefordshire’s Ice Age Ponds **achievements of the charity** project including guided walks We made a significant contribution to the **during the year** end of project conference and facilitated the production of an innovative Masters study. **Websites** Significant development was made of the websites erraticsproject.org and iceageponds.org **Production of hard-copy publications** . _Explore_ Guide to Ice Age Ponds was published and four trail guides for the Erratics project.. **Visibility at public events** . A variety of events were supported in relation to the Erratics project in Northfield, Bournville and Frankley and for the Trust in general in Worcester and Malvern. **Project delivery.** Conserving Herefordshire’s Ice Age Ponds and Erratics projects were actively pursued. **Adult education.** Lectures were given at society and U3A meetings through the year (in person and by Zoom) by EHT Trustees and associated volunteers. **Site maintenance** . Clearance of some sites in the Malverns under contract and in several other areas by direct voluntary labour has again been achieved. **Work with planning authorities.** Many responses to planning consultations have been made and there has been active participation in the Local Nature Partnerships in the two counties. Section D Achievements and performance **Maintenance of long-distance route.** The Geopark Way, a 109-mile route has been supported by sales of the guide and by recruiting volunteers to check on route condition. **Reduction in footprint.** We have given up one of our three offices and disposed of a variety of materials that are no longer needed in response to changing working practices and changes in the nature of external activities. **Cataloguing of Trust’s archive.** An experienced volunteer has catalogued and arranged the Trust’s physical archive following a cull of unsorted material from previous projects over the last 20 years. We now have approved a Hard Archive policy. ## **Section E Financial review** While the Trust has no significant fixed overheads, equally it has no **Brief statement of the** significant fixed sources of income. Accordingly, the trustees accept that **charity’s policy on reserves** the level of retained reserves will fluctuate from year to year. The trustees seek to deliver a continuation of its basic charitable undertakings, with the necessary costs involved, while they continue to look for additional sources of income, grants and donations and develop its fundraising activities. The trustees aim to build and maintain the reserves at a level that can sustain activities for a period of 12 months or more. Reserves decreased by several thousand pounds in 2022 but were still well above this level. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** Page 5 of 16 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Prof Ian Fairchild **Position (eg Secretary, Chair,** Chair **etc) Date** 20/3/2023 Page 6 of 16 Herefordshire & Worcestershire Earth Heritage Trust Statement of Financial Activities (including Income & Expenditure) as at 31st December 2022 |**_Charity_**
**_Commission_**
**_Note_**
**Incoming resources**
_2_
Voluntary Income
Designated activities
Other activities
Projects
_4,5_
Fundraising
Investment income
**Incoming resources from activities**
Other incoming resources
**Total incoming resources**
**Outgoing resources**
_3_
Principal charitable activities
Designated activities
Commercial activities
Projects
_4,5_
Fundraising
Investment income
Support costs
**Outgoing resources on activities**
**Governance Costs**
_6_
**Other resources expended**
**_Total resources expended_**
**_Net incoming resources before transfers_**
**Gross transfers between funds**
_7_
**_Net incoming/(outgoing resources_**
**_before other recognised_**
**_gains/(losses)_**
**Other recognised gains/(losses)**
**_Net movement in funds_**
_10_
**Total funds brought forward**
**_Total funds carried forward_**|**General Reserve**|**General Reserve**|**Restrict-**
**Total**
**Total**
**ed funds**
**2022**
**2021**
**_DP_**
**£**
**£**
**£**
**_ref_**
3,830
4,200 _(A)_
0
2,066
2,292 _(B)_
0
7,998
13,038 _(N)_
72,743
72,743
38,595 _(C)_
0
2,353
0
0
**72,743**
**86,638**
**60,478**
0
0|**Restrict-**
**Total**
**Total**
**ed funds**
**2022**
**2021**
**_DP_**
**£**
**£**
**£**
**_ref_**
3,830
4,200 _(A)_
0
2,066
2,292 _(B)_
0
7,998
13,038 _(N)_
72,743
72,743
38,595 _(C)_
0
2,353
0
0
**72,743**
**86,638**
**60,478**
0
0|**Restrict-**
**Total**
**Total**
**ed funds**
**2022**
**2021**
**_DP_**
**£**
**£**
**£**
**_ref_**
3,830
4,200 _(A)_
0
2,066
2,292 _(B)_
0
7,998
13,038 _(N)_
72,743
72,743
38,595 _(C)_
0
2,353
0
0
**72,743**
**86,638**
**60,478**
0
0|**Restrict-**
**Total**
**Total**
**ed funds**
**2022**
**2021**
**_DP_**
**£**
**£**
**£**
**_ref_**
3,830
4,200 _(A)_
0
2,066
2,292 _(B)_
0
7,998
13,038 _(N)_
72,743
72,743
38,595 _(C)_
0
2,353
0
0
**72,743**
**86,638**
**60,478**
0
0| |---|---|---|---|---|---|---| ||**Unrestric-**
**ted funds**

**£**|**Designa-**
**ted funds**
**£**|**Restrict-**
**ed funds**
**£**|**Total**
**2022**
**£**|**Total**
**2021**
**£**|| |||||||| ||3,830|||3,830|4,200|| |||2,066|0|2,066|2,292|| ||7,998||0|7,998|13,038|| ||||72,743|72,743|38,595|| ||0|||0|2,353|| ||0|||0|0|| ||**11,829**|**2,066**|**72,743**|**86,638**|**60,478**|| ||0|0||0|0|| ||**11,829**|**2,066**|**72,743**|**86,638**|**60,478**|_A-C_
_+N_| |||||||| |||||||_(P)_
_(D)_
_(E)_
_(F)_
_(G)_| ||0||0|0|0|| |||2,506||2,506|4,183|| ||767||0|767|704|| ||0||71,569|71,569|36,762|| |||||0|0|| |||||0|0|| ||5,263|||5,263|12,544|| ||**6,030**|**2,506**|**71,569**|**80,104**|**54,194**|| ||0|||0|0|| |||||0|0|| ||**6,030**|**2,506**|**71,569**|**80,104**|**54,194**|_D-G_
_+P_| |||||||| ||5,799|-439|1,174|6,534|6,283|| ||-8,890|10,150|-1,260|0|0|| ||**-3,091**|**9,711**|**-86**|**6,534**|**6,283**|| ||0
0
-3,091
9,711
-86
6,534
6,283
52,167
-5,421
-4,257
42,489
36,206
**49,076**
**4,290**
**-4,343**
**49,024**
**42,489**|||||| |||||0|0|| ||-3,091|9,711|-86|6,534|6,283|| ||52,167|-5,421|-4,257|42,489|36,206|| ||**49,076**|**4,290**|**-4,343**|**49,024**|**42,489**|| The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities. Incoming resources in relation to projects includes £5.5k from the **Herefordshire Wildlife Trust,** £64.5k from the **National Heritage Lottery Fund** and £1.3k from the **Malvern Hills A.O.N.B.** Page 7 of 16 Herefordshire & Worcestershire Earth Heritage Trust Balance Sheet As at 31 December 2022 **----- Start of picture text -----**
CC 2022 2021
Note £ £ DMP
Current assets ref
Sundry debtors 79 207 (I)
Cash & Bank balances 49,036 43,199 (O)
49,115 43,406
Creditors: amounts falling due within one year
Sundry creditors -91 -917 (J)
Total assets less current liabilities 49,024 42,489
Net Assets (see " note " below) 49,024 42,489
Funds of the Charity 9
Unrestricted funds
Designated funds 4,290 -5,421 (K)
General funds 49,076 52,167 (L)
Restricted funds -4,343 -4,257 (M)
Total carried forward at 31 December 2022 49,024 42,489
**----- End of picture text -----**
For the financial year in question the company was entitled to exemption under sections 477 and 382 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. Signature ______________________ Name________________________ Title: Chair of Trustees Approved on 1st July 2023 Page 8 of 16 **Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2022** - **1 Accounting policies** ## **1.1 Basis of preparation** - a The accounts have been prepared under the historical cost convention in accordance with the Statement of Recommended Practice 2005 - Accounting and Reporting by Charities - and the Financial Reporting Standard for Smaller Entities (effective April 2008). - b The accounts are not affected by the 2015 changes in accounting practices as the accounts are prepared on a receipts and payments basis. ## **1.2 Incoming resources** - **a Recognition of incoming resources:** These are included in the Statement of Financial Activities (SoFA) when: - the charity becomes entitled to the resources; - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability. ## **b** ## **Incoming resources with related expenditure:** - Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA. ## **c** ## **External projects** : Income or cost balances are only taken into General Funds on satisfactory completion of the projects. Where projects are ongoing, income or cost balances are carried in the balance sheet as Restricted Funds. ## **d Grants and donations** : Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. - **e** ## **Tax reclaims on donations and gifts** : - Incoming resources from tax reclaims are included in the SoFA at the time they are received from HMRC. - f ## **Contractual income and performance related grants:** This is only included in the SoFA once the related goods or services have been delivered. ## **Gifts in kind:** - **g** Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. There were no gifts in kind in the current year. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. As above, there were no gifts in kind in the current year. ## **h Donated services and facilities** : These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. Page 9 of 16 ## **i Volunteer help** The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. ## **j Investment income:** This is included in the accounts when receivable. We have received no interest on our bank account since October 2016. ## **k Investment gains and losses** : This would include any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. There were no investment gains or losses in the current year. ## **1.3 Expenditure and Liabilities** ## **a** ## **Liability recognition** : Liabilities are usually recognised at the time of payment; in exceptional circumstances they are recognised on an accruals basis as soon as there is a legal or constructive obligation committing the charity to pay out resources. December Credit Card purchases have been included in this year's accounts while the payment to our card provider will be made in January 2023. ## **b Governance costs** : Includes costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. - **c** ## **Grants with performance conditions:** Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. ## **d Grants payable without performance conditions** These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. ## **e** ## **Support Costs** : Support costs include central functions not otherwise allocated to projects. Where costs have been allocated to projects it has been done on the basis of a mixture of consultant days and floor space used for the Erratics project and consultant days for Ice Age Ponds. ## **1.4 Assets** ## **a** ## **Tangible fixed assets for use by charity:** These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or a reasonable value on receipt. No tangible fixed assets were purchased in the current year. ## **b Investments** : Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. No investments were made in the current year. ## **c Stocks and work in progress** : Stock of publications is not valued or included at the end of the year. Page 10 of 16 Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2022 |**2 **|**Incoming resources**
Voluntary Income
Legacy
Donations
Friendship fees
Total
Designated activities
Geopark Way
Sale of Trail Guides
Total
Other activities
Sale of Merchandise
School Walks & Talks
Guided Walks & Talks
Hire of trust equipment
Data requests
Consultancy
Courses & Workshops
Fossil Boxes
Other
Total
Fundraising
Sponsored Walk
Anniversary Walks
Total
Projects
Projects closed in year:
Gross income received (Note 4)
Ongoing projects:
Gross income received (Note 5)
Total|**Unrestricted**
**& Designated**
**£**
0
2,913
917
**3,830**
1,445
621
**2,066**
372
350
0
0
0
6,667
115
190
305
**7,998**
0
0
**0**
**0**|**Unrestricted**
**& Designated**
**£**
0
2,913
917
**3,830**
1,445
621
**2,066**
372
350
0
0
0
6,667
115
190
305
**7,998**
0
0
**0**
**0**|**Restricted**
**£**
**0**
**0**
**0**
**0**
2,788
69,955
**72,743**|**Restricted**
**£**
**0**
**0**
**0**
**0**
2,788
69,955
**72,743**|**Total**
**2022**
**£**
0
2,913
917
**3,830**
1,445
621
**2,066**
372
350
0
0
0
6,667
115
190
305
**7,998**
0
0
**0**
2,788
69,955
**72,743**|**Total**
**2022**
**£**
0
2,913
917
**3,830**
1,445
621
**2,066**
372
350
0
0
0
6,667
115
190
305
**7,998**
0
0
**0**
2,788
69,955
**72,743**|**Total**
**2021**
**_DMP_**
**£**
**_ref_**
0
_A1_
3,246
_A2_
954
_A3_
**4,200**
1,295
_B1_
997
_B2_
**2,292**
541
_N1_
0
_N5_
0
_N3_
0
_N6_
0
_N7_
11,615
_N2_
700
_N4_
0
182
_N8_
**13,038**
1,945
408
**2,353**
14,248
_C1_
24,347
_C2_
**38,595**
**60,478**| |---|---|---|---|---|---|---|---|---| |||**13,895**||**72,743**||**86,638**||**60,478**| Page 11 of 16 Herefordshire & Worcestershire Earth He Notes to the Accounts, year ended 31 December 2022 |**3 **|**Resources expended**
Charitable Activities
Funding Contribution
Total
Designated activities
Publications design / printing
Geopark Way
Total
Other activities
Purchase of merchandise, etc
Data requests
Paypal fees
School Walks & Talks
Courses & Workshops
Professional fees
Total
Projects
Projects closed in year:
Gross Costs (Note 4)
Ongoing projects:
Gross Costs (Note 5)
Project scoping
Total
Support Costs
Fees & subscriptions
Finance & admin support
Website update/hosting cost/software
Insurances
Printing, stationery, postage
Meetings & travel
Sundry admin & overhead
Equipment expensed
Rent
Overhead recovery
Total
Total resources expended|**Unrestricted**
**& Designated**
**£**
**0**
408
2,098
**2,506**
251
242
25
250
767
0|**Unrestricted**
**& Designated**
**£**
**0**
408
2,098
**2,506**
251
242
25
250
767
0|**Restricted**
**£**
**0**
**0**
0
1,528
70,041
71,569
0|**Restricted**
**£**
**0**
**0**
0
1,528
70,041
71,569
0|**Total**
**2022**
**£**
0
**0**
408
2,098
**2,506**
251
0
0
242
25
250
767
1,528
70,041
0
71,569
207
13,611
589
1,120
180
81
102
147
3,043
-13,817
5,263|**Total**
**2022**
**£**
0
**0**
408
2,098
**2,506**
251
0
0
242
25
250
767
1,528
70,041
0
71,569
207
13,611
589
1,120
180
81
102
147
3,043
-13,817
5,263|**Total**
**2021**
**£**
**_DP_**
**_ref_**
0 _P1_
**0**
202
3,624 _D1_
**4,183**
666 _E1_
0
0 _E2_
38 _E3_
0 _E4_
0 _E4_
704
4,251 _F1_
32,511 _F2_
0
36,762
304 _G1_
12,644 _G2_
1,346 _G3_
1,009 _G4_
153 _G5_
100 _G7_
26 _G8_
0
4,076 _G9_
-7,114 _G6_
12,544
**54,194**
_}D2_| |---|---|---|---|---|---|---|---|---| |||207||||||| |||13,611||||||| |||589||||||| |||1,120||||||| |||180||||||| |||81||||||| |||102||||||| |||147||||||| |||3,043||||||| |||-13,817||||||| |||5,263||0||||| |||||||||| |||**8,535**||**71,569**||**80,104**||**54,194**| Page 12 of 16 Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2022 ## **4 Analysis of Project Balances taken to General funds** |**Analysis of Project Balances taken to General funds**|**neral funds**|||| |---|---|---|---|---| |(note 1.2c)
Opening
Balance
Malvern Hills AONB Winter 2021/22
0
Notice Boards Whitmans Hill
0
SSSI Monitoring 2022
0
Total
0
**Analysis of Project Balances held in restricted funds**
(note 1.2c)
Opening
Balance
Glacial Erratics in Birmingham
-3,966
Ice Age Ponds Delivery Stage
-651
Malvern Hills Trust Winter 2021/22
360
Total
-4,257|Opening
Balance
0
0|Gross
Project
Funding
£
1,500
0|Gross
Project costs
£
326
999
203
1,528
Gross
payments
made
£
65,509
4,532
0
70,041|Balances to
general
funds
£| |||||| ||0|1,500|326|1,174| ||0|0|999|-999| ||0|1,288|203|1,085| ||0|2,788|1,528|1,260| |||||Balances at
2022
£| |||64,464|65,509|-5,011| |||5,491|4,532|308| |||0|0|360| |||69,955|70,041|-4,343| ## **5 Analysis of Project Balances held in restricted funds** Income balances in excess of costs are usually monies received in advance of planned costs and are carried forward to meet future liabilities on the project. Expenditure is committed to projects ahead of income receipts only where funding has been approved. In these circumstances, the company may use its own cash reserves to finance timely commencement of such projects. Page 13 of 16 Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2022 ## **6 Details of certain items of expenditure** ## 6.1 Trustee expenses |6.2
**7 **|Amount paid
Fees for examination of the accounts
Amount paid
**Transfers between funds**
Transfer from / to restricted funds:
Surplus on closed projects (see note 4)
Transfer to / from general funds
Surplus on closed projects (see note 4)
Balance on Geopark Way|General
Funds
£
1,260
-10,150
**-8,890**|2022
£
0
2022
£
0
Designate
d
Funds
10,150
**10,150**|2021
£| |---|---|---|---|---| |||||0| |||||2021
£| |||||0| |||||| |||General
Funds
£|Designate
d
Funds|Restricted
Funds
£| |||||| |||||-1,260| |||||| |||||| |||||| |||1,260||| |||-10,150|10,150|| |||||| |||||| |||**-8,890**|**10,150**|**-1,260**| ## **8 Paid Employees** ## 8.1 Staff costs |Staff costs
Gross wages, salaries and benefits in kind
Employer's National Insurance costs
Pension costs
Total staff costs|2022
**_£_**
0
0
0
**0**
2022|2021
**_£_**| |---|---|---| |||0| |||0| |||0| |||**0**| |||2021| ## 8.2 Average number of full-time equivalent employees in the year |The parts of the charity in which the
Fundraising
employees work
Charitable
Governance
Other
Total|**Number**
0
0
0
0
**0**|**Number**| |---|---|---| ||0|0| ||0|0| ||0|0| ||0|0| ||**0**|**0**| Page 14 of 16 Herefordshire & Worcestershire Earth Heritage Trust Notes to the Accounts, year ended 31 December 2022 ## **9 Analysis of Net assets between funds** ||Restricted Funds|Restricted Funds||Designa-||General||Total| |---|---|---|---|---|---|---|---|---| ||Projects|r||ted Funds||Funds||Funds| ||-4,298|0||4,212||49,123||49,036| ||0|0||79||0||79| ||-45|0||0||-47||-91| ||**-4,343**|**0**||**4,290**||**49,076**||**49,024**| |||||||||| ||Restricted Funds|||Designa-||General||Total| ||Projects|r||ted Funds||Funds||Funds| |||||||||| ||-4,257|||-5,421||52,167||42,489| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| ||1,174|||||||1,174| |||||||||| |||||||||| |||||9,497||||9,497| |||||213||||213| |||||||-4,351||-4,351| ||**-3,083**|**0**||**4,290**||**47,816**||**49,024**| Bank and cash balances Other current assets Current liabilities **Net assets at 31 December 2021** ## **10 Movement in Funds** ## **Opening Balances** Net movement in year **Restricted funds** Project balances (note 5) ## **Unrestricted funds** Designated Geopark Way funds Designated Trail Guide funds General funds **Total carried forward at 31 December 2021** _**Restricted funds**_ comprise the current balance of monies received and paid on ongoing projects being carried out. _**Designated funds**_ comprise accumulated balances in relation to the Geopark Way Guide and Trail Guides ## **11 Members' Liability** The liability of each member is limited to a contribution not exceeding £10 in the event of the company being wound up while he or she is a member of, or within one year of being a member of, the company towards debts and liabilities of the company incurred before he/she ceases to be a member. Page 15 of 16 ## Independent Examiner’s Report to the Trustees of Herefordshire & Worcestershire Earth Heritage Trust A report on the accounts of the company for the year ended 31[st] December 2022 which are set out in the Trustees Annual report ## Respective responsibilities of trustees and examiners The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed. I am qualified to undertake the examination by being a qualified Fellow of the Institute of Chartered Accountants in England and Wales. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act - follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act - to state whether particular matters have come to my attention ## Basis of independent examiner’s report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below. ## Independent examiner’s statement In connection with my examination, no matter has come to my attention: 1. Which gives me reasonable cause to believe that, in any material respect, the requirement: - to keep accounting records in accordance with section 386 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting software, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities (revised 2005) have not been met or 2. to which, in my opinion, attention should be drawn in order to enable a propose understanding of the accounts to be reached Mr Graeme Walker FCA 41 Southbank Road Hereford Herefordshire HR1 2TL Signed by: Date: ## **2[nd] June 2023** Page 16 of 16