2022-03-31-accounts

HULL FOODBANK

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDING

31st March 2022

REGISTERED OFFICE at End of Financial Year

Jubilee Central, King Edward Street, Hull, HU1 3SQ

Company registration number 07800262

Charity number 1144286

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Contents

	Page
Introduction	3
Objectives and Activities	3
Achievements and Performance	5
Structure, Governance and Management	6
Reference and Administrative Details	8
Exemptions from Disclosure	9
Funds held as custodian trustees on behalf of others	9
Reserves Policy	9
Statement of Financial Activities	10
Balance Sheet	11
Notes on the Accounts	12
Independent Examiner’s Report	15

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Report of the Trustees for the year to 31[st] March 2022

Introduction

The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31[st] March 2022 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

The trustees wish to thank the following:

• the project manager, the assistant manager and all the volunteers for their work and enthusiasm over the year;

• The churches and individuals who have worked so hard to provide Foodbank outlets in local communities

• the agencies with whom the Foodbank works;

• all the supermarkets, companies, schools, churches and individuals who donated food during the year;

• everyone who made financial donations;

• the support of local churches, in particular Jubilee Central, with which the Foodbank works very closely;

• the Trussell Trust for their continuing support, advice and encouragement.

Objectives and activities

The organisation became a registered charitable company in the Autumn of 2011, with the aim of relieving poverty in people within the city of Hull and its surrounding area. Specifically, the public benefit of the Foodbank is to provide emergency 3-day food packages to those facing a crisis situation.

Family poverty is a significant challenge in Hull. Three-quarters of Hull’s wards are in the most deprived 20% in England, and over one third of children and young people in the city live in poverty. When there is no financial safety net, a sudden crisis such as bereavement, benefit delay, redundancy or illness, can leave people unable to feed themselves or their family.

A Foodbank is one of the ways to support people who find themselves on the edge. The Trussell Trust has worked with Christians across the country to establish a very simple model of giving out nutritionally balanced emergency food to people in crisis to cover them for a few days.

The Foodbank’s objectives are:

• to provide 3-day emergency food packs to those who are in need as identified by statutory agencies and other partners;

• to discuss with those whom we help their situation and other needs; and to sign-post them to other services that can help to relieve those needs;

• to engage the whole community in providing food to local people going hungry;

• to ensure that the work of the foodbank dovetails with other partners in the area in

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order to create benefit for the area;

• to provide additional services and support for the relief of poverty as the trustees see fit.

• to work towards ending the need for foodbanks by adopting the Trussell Trust ‘Together for Change strategy. This prioritises three areas of work: changing communities, changing policy, and changing minds.

The Hull Foodbank is an initiative of the “church in Hull” and has representatives from many branches of the Christian church in Hull. It is a faith-led activity, and seeks to act in accordance with Christian principles.

Activities

Hull Foodbank is part of a national network of foodbanks under the Trussell Trust. The Trust provides us with support, IT resources and training. We have a good online presence via our website and social media. These have provided valuable access for people to volunteer, donate funds and food.

All our donations of food are weighed and the figures entered into our database, along with the details of client circumstances that have led them to require a food parcel. The database allows us to have a system for stock control and to access figures of how many people have been issued a parcel and the type of crisis that they are facing. These figures can be collated to give a picture of foodbank use locally and nationally.

Each parcel contains a balanced selection of non-perishable food for three days, in order to help the client over their immediate emergency. Thanks to the generosity of local organisations such as Fareshare and Jacksons, we are able to supplement each parcel with a selection of fresh fruit and vegetables, and fresh bread.

Location

Our main distribution centre is based at Jubilee Central which operates on a Monday, Wednesday, Thursday and Friday. We also open centres on a Tuesday that run from locations in the North, East and West of the city. The centres are particularly useful to allow access to a food parcel locally, but also complement the wider community projects available in those locations. The warehouse is in a town-centre property close to Jubilee Central.

Donations

We have regular donations of food from churches, businesses and individuals. We have permanent collection points at Tesco (St Stephens), Waitrose (Willerby), Sainsbury’s Anlaby Park, Poundland and 3 local Asda stores.

We have an annual Christmas collection at Tesco over three days that generates food donations to help with demand leading up to the Christmas period, and an Asda Summer Collection that boosts food stocks during the summer, when donations are usually at their lowest.

Agencies

We have relationships with 81 agencies, which issue vouchers to refer clients to us.

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Achievements and performance

The key milestones during this year of operation have been:

• Providing 6230 food parcels to local people in crisis.

• Regular collections of food at supermarkets; a national arrangement between the Trussell Trust, Tesco and Asda is very beneficial.

• Harvest collections from churches and schools, along with regular donations of food from several organisations have helped to keep the shelves stocked with appropriate food.

• Supplies of fresh food from local businesses and Fareshare.

• Generous financial donations enabled us to support other charities that have the same aims and objectives at the Foodbank

• Discussions are ongoing with Citizens Advice Bureau (CAB), with a view to establishing a regular CAB presence at the Foodbank to assist clients with financial management advice. This will hopefully help clients to access any available funding and manage their finances more effectively to reduce the need for reliance on organisations such as the Foodbank.

Volunteers

We have 46 regular volunteers who give up their time on various days/hours Monday to Friday. Volunteer numbers have fluctuated but recent recruitment has been encouraging. The volunteers work as warehouse, admin or foodbank centre volunteers. Annually the volunteers give around 6000 hours of their time.

People Helped

In the Financial Year 2021/22: 6230 food parcels were given out: 4234 went to adults, and 1995 went to children.

Previous years:

2020/21 -5,208

2019/20 - 4905

2018/19 – 4782

2017/18 - 5096

2016/17 - 5591

2015/16 - 5154 2014/15 - 5100

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The top three reasons for people requiring our help were: benefits delays, low income and benefit changes.

Stock

A total of 46446 kg of food was donated during the 2021/2022 financial year. A total of 52771kg of food was distributed.

Structure, Governance and Management

Governing Documents

Hull Foodbank is a charitable company limited by guarantee governed by its Memorandum and Articles of Association dated 30[th] September 2011. It is a registered charity with the Charity Commission.

Appointment of Trustees

The minimum number of trustees is three. The original trustees were the persons notified to Companies House as the first directors of the charity. Subsequently, trustees have been appointed by the annual general meeting in accordance with the regulations laid down in the Articles of Association.

New trustees are given a Trustee Induction Pack and description of responsibilities and are invited to meet with trustees, employees and volunteers.

A skills audit of the trustees is held from time to time, and when filling vacancies every effort is made to have regard for specialist skills that might be needed.

None of the trustees receives remuneration or other benefit from their work with the charity. Any conflicts of interest must be disclosed.

Organisation

The Trustees meet four times a year, along with the honorary Treasurer, Project Manager and Deputy Manager.

The Project Manager and Deputy, also meets with individual trustees from time to time.

Statement of Trustees’ Responsibilities in Relation to the Financial Statements

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing the financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently;

• make judgements and estimates that are reasonable and prudent;

• observe the methods and principles in the Charities SORP;

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• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;

• state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and that enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Risk Management

The trustees have policies in place that establish systems and procedures to prevent and mitigate potential risks that the Foodbank might face.

Safeguarding Policy

There is a safeguarding policy in place with relevant contact numbers displayed in the work place. The project manager is registered with ThirtyOne Eight with whom he can disclose or receive advice.

Project Manager

We employ a project manager to oversee the management of the Foodbank. Russell Barlow works part-time. We also employ a full-time Assistant Manager (Clive da Silva).

Pay Policy

All trustees and volunteers give of their time freely and none of them received any remuneration in the year.

The pay of the project manager and assistant manager is reviewed on an annual basis. It is based on what the charity can afford and takes into account the responsibilities involved in the job and the experience and qualifications of the person employed.

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Reference and administrative details

Registered Name	Hull Foodbank
Principal Office	Jubilee Central
	King Edward Street
	Hull
	HU1 3SQ
	e-mail: [e-mail]
	website: www.hull.foodbank.org.uk
Bankers	Lloyds TSB Bank
	PO Box 1000
	BX1 1LT
	Unity Bank Trust
	Nine Brindleyplace
	Birmingham
	B1 2HB
Insurers	QBE Insurance (Europe) Limited
	Plantation Place,
	30 Fenchurch Street,
	London
	EC3M 3BD
Registered Charity Number	1144286
Company Number	07800262
Independent examiner’s report	John Porter
	165 Newland Park,
	Hull HU5 2DX
Trustees/directors	Alistair Hull (chair)
	Liz Fryer (secretary)
	John Morris
	John Flavell
	Josh Davies
Honorary Treasurer	Rebecca Drennan
Project Manager	Russell Barlow
Assistant Manager	Clive da Silva

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Exemptions from disclosure

None

Funds held as custodian trustees on behalf of others

N/A

Reserves policy

Reserves are needed to bridge the gap between income and expenditure and to provide cover for unplanned emergency expenditure. The trustees consider it prudent to maintain a reserve that allows for three months expenditure (including salaries and redundancy payments). At present the ideal level of reserves is £12,000. The amount held in the bank at 31[st] March 2021 was considerably higher than this, due to generous donations recently. It is anticipated that these will reduce when the Covid situation is normalised and it is thought to be sensible to retain funds to cover future eventualities.

The report was approved by the trustees on 07 October 2022.

Signed:

Alistair N. Hull

(A N Hull, Chair of trustees)

Dated: 07 October 2022

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Hull FoodBank

Statement of Financial Affairs

for year ending March 2022

		Unrestricted Funds	Restricted Funds	Total Funds March 2022		Total Funds March 2021
Income
Gift Aided				17,337		23,345
Non Gift Aided				83,250		157,056
Total Income				100,587		180,301
Expenditure on Charitable activities
Operation of Foodbank				59,759		66,842
Other Projects				72,000		26,500
Total Expenditures				131,759		93,342
Net income/(expenditure) and net movement in funds for the year				(31,172)		86,959
Reconciliation of funds
Total Funds brought forward				132,642		45,683
Total Funds carried forward				101,470		132,642

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Hull FoodBank

Balance Sheet

for year ending March 2022

	Note	Unrestricted Funds	Restricted Funds	Total Funds March 2022		Total Funds March 2021
Current Assets
Cash at bank and in hand				101,470		132,642
Net Assets				101,470		132,642
The Funds for the Charity
Total Funds				101,470		132,642
Total Charity Funds				101,470		132,642

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Notes on the accounts

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

b) Preparation of the accounts on a going concern basis

The accounts are prepared on a going concern basis. The directors are not aware of any conditions which would prescribe this basis being used.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

d) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity heading:

● Expenditure on charitable activities includes the costs of performance, and other activities undertaken to further the purposes of the charity and their associated support costs.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

e) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

f) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

g) Financial instruments

The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

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h) Pensions

Pensions are offered to the employees of the company through the Governments NEST scheme.

2 Legal status of the Trust

The Trust is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £5 per member of the charity.

3. Income Analysis

	2022	2021
Gift Aided
Regular	14,684	23,245
Tax Reclaimed	2,653	-
Non Gift Aided
Regular	37,040	74,420
One Off	14,105	14,267
Companies	15,016	28,552
Other Donations	17,089	39,817
Total	100,587	180,301

4. Expenses Analysis

Expenses		2022		2021
Payroll and related costs		32,478		19,952
Rent		9,242		12,200
Utilities		1,961		677
Memberships		360		2,043
Administration costs		15,538		17,470
Vehicle Costs		180		14,500
Other Projects		72,000		26,500
Total		131,759		93,342

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5. Analysis of staff costs, trustee remuneration and expenses

	2022	2021
Salaries and Wages	29,086	18,731
Social Security Costs	2,394	302
Pension Costs	998	920
Total	32,478	19,952

The charity trustees were not paid or received any other benefits from employment with the Trust in the year (2021: £nil) neither were they reimbursed expenses during the year (2021: £nil). No charity trustee received payment for professional or other services supplied to the charity (2021: £nil).

6. Staff Number

The average monthly head count was 2 staff (2021: 1 staff).

7. Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

8. Reconciliation of net movement in funds to net cash flow from operating activities

Charity
	2022	2021
	£’000	£’000
Net movement in funds	(31,172)	86,919
Increase (decrease) in creditors
Net cash used in operating activities	(31,172)	86,919

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CC64(b)

Independant Examiner's Report on the Accounts

	Receipts and Payment Accounts
Report to the trustees/members of On accounts for the year ended Set out on pages Respective responsibilities of trustees and examiner Basis of Independent examiner's statement Independent examiner's statement
	Hull Foodbank
	3	1	0	3	2	2	Charity no		1144286
Signed Name Relevant professional qualification or body (if any) Address	proper understanding of the accounts to be reached. Date 12-Oct-22 John Albert Porter nil 165, Newland Park Hull East Yorkshire HU5 2DX
	John Albert Porter
	nil
	165, Newland Park
	Hull
	East Yorkshire
	HU5 2DX

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