Independent Examiner’s report to the trustees of the Parochial Church Council of St Helen’s, Holy Trinity and St Luke’s.
I report to the trustees on my examination of the accounts for the year ended 31 December 2022.
Responsibilities and basis of report
As the Charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
The gross income exceeded £25,000, necessitating a review and was less than £250,000 and so the Receipts & Payments method of accounting (rather then the Accruals method) has been used. I have completed my examination of the accounts presented to me and the financial position at 31.12.22 is summarised as follows. I am satisfied that the financial statements present an accurate view of the Churches’ financial position at the end of the year and the financial activities during the year. No material matters have come to my attention.
Furthermore, I am satisfied that the Church’s finances present a going concern and that outstanding liabilities can be met from funds.
The unrestricted fund stands at £48k, of which £15k is “set aside” as an operational reserve to be used as a last resort.
£k
SOFA for the year ending 31.12.2022
| Receipts Expenditure Fund balancing item Surplus/(deficit) in year UR=Unrestricted D=Designated R=Restricted |
UR D R Total 55 -2 53 56 4 9 69 |
|---|---|
| -1 -4 -11 -16 |
|
2021 2022 Movement
| Assets and liabilities: HT Driver Trust Shares HT Daw's Trust Shares HT Driver deposit HT Daw's deposit St H Driver deposit St H incl St L and HT Extension deposit Chancel Shares Chancel deposit Bank: No 1 Bank: No 2 Less owed as agent Represented by: Unrestricted Restricted funds Designated Funds: OCH & hall mangers' fund |
94 83 12 10 107 111 23 24 31 32 63 64 0 0 0 0 14 31 42 18 -2 |
|---|---|
| 386 370 -16 |
|
| 48 47 -1 331 320 -11 7 3 -4 |
|
| 386 370 -16 |
Details of movements on each fund to be provided by R Rowe
The funds are represented by cash and investments which have been checked and verified against bank and investment statements.
A sample review of payments was carried out and supporting source documents and approval was checked.
Comments:
-Hall hire invoices should be numbered consecutively and not by date to ensure completeness of the invoicing process and collection of hall hire fees.
-The card collection company “Goodbox” is in administration and on discussion it appears that a maximum of £50 may be but is unlikely to be at risk. This is not material and would not appear in the accounts until next financial year.
-Arrangements for paid work should be documented in a “current contracts/arrangements” file. -There has been no VAT claim under the Listed Places of Worship Grant scheme; Richard will investigate if there have been any qualifying expenses in 2022.
- The uncertain future of the Carnarvon Rooms may see a reduction in income which would be somewhat offset by a reduction in costs.
-Cash assets may be better invested in deposit accounts now that interest rates have increased.
Generally, the process of recording financial transactions continues to improve and the next steps may be to simplify processes further. For instance the Restricted Funds do not necessarily have a 1-1 correlation with the bank and deposit accounts and share holdings. The point of a Balance sheet is to record net assets and then show how these assets are represented by Funds. Consideration should
be given to amalgamating the funds to simplify their use and accounting. The new Charities bill will facilitate this by making it easier to “free up/transfer” Restricted donations.
Finally, I would like to thank Richard Rowe for his help and for presenting a clear, accurate and well documented set of accounts.
Signed: (by e mail) Name: Sally Luther ACMA, ACT. Address: 23, Whitfield, Stanford in the Vale, Oxon. SN7 8FL Date:7.03.2023
Treasurer’s Report to the BJBSB PCC On The Financial Statement 2022
Attached are the Balance Sheet and Financial Statement for the year ending 31[st] December 2022, together with more detailed accounts of income and expenditure.
The year has seen an increase in giving as a result of increased church attendance, and although ‘extraordinary’ donations were less than last year, the church has been able to increase its Parish Share, and also been able to make mission giving payments in excess of £3,000. The net result has been a very small erosion (£875) of available funds.
Invested Restricted Funds held in shares have not fared well in the current economic climate, although interest rates are stronger and therefore deposit accounts have, and will continue to, improve.
The church has a ‘feel good’ factor that breeds optimism for next year, although economic pressures will continue to impact on both income and costs.
The treasurer is grateful for the help received from David Sheath, both in handing the accounts over in ‘good order’ and for his continuing assistance. Also to Jo Foster for her support and advice. Thanks as well go to Sally Luther for her work in examining, reporting and commenting on the accounts.
BURTON JOYCE WITH BULCOTE AND STOKE BARDOLPH PCC
Financial Statements for the Year ending 31. December 2022
Balance Sheet at 31 December 2022
| 2022 CURRENT ASSETS £ CCLA Holy Trinity Driver Trust Shares 82,645.60 Holy Trinity Daw’s Trust Shares 10,330.70 Holy Trinity Driver Trust Deposit 110,511.55 Holy Trinity Daw’s Trust Deposit 23,793.77 St Helen’s Driver Trust Deposit 31,810.86 St Helen’s Extension Trust Deposit 63,846.42 Chancel Shares 359.71 Chancel Deposit 218.82 Bank Accounts No 1 Nat West Bank Account 30,943.01 No 2 Nat West Bank Account 18,087.64 Less Funds held in No.2 a/c 'Owed as Agent' (2,199.02) TOTAL NET ASSETS 370,349.06 PARISH FUNDS Unrestricted 46,915.43 Restricted 320,109.63 Designated funds held in No. 2 a/c 3,324.00 TOTAL FUNDS 370,349.06 NOTE:- Residual Restricted and Designated Funds Money held in No 2 A/C Holy Trinity Driver Trust 66.55 Holy Trinity Daws Trust -2706.84 St Helen’s Driver Trust -3107.09 St Helen’s Extension Trust -1798.46 St Helen’s Hall Management Fund 3324.00 St Helens Co-op Toddler & Community Fund 4138.04 Total (83.80) |
2021 Movement £ 93,546.80 -10,901.20 11,693.35 -1,362.65 106,630.10 3,881.45 23,179.02 614.75 31,397.90 412.96 63,017.58 828.84 407.16 -47.45 205.32 13.50 13,909.88 17,033.13 41,995.14 -23,907.50 -2,199.02 385,982.25 -15,633.19 47,790.60 -875.17 331,179.65 -11,070.02 7,012.00 -3,688.00 385,982.25 -15,633.19 |
|---|---|
PARISH FUNDS values have been adjusted to reflect the above
| All Funds | Fund Closing Blance 31 Dec 22 |
110,578.10 | 82,645.60 | 21,086.93 | 10,330.70 | 28,703.77 | 359.71 | 218.82 | 62,047.96 | 4,138.04 | 320,109.63 | 5,079.95 | 1,016.20 | 19,421.49 | 3,807.34 | 1,825.68 | 1,230.79 | 746.69 | 1,016.13 | 804.15 | 25,573.14 | 307.34 | 1,219.06 | 62,047.96 | 3,324.00 | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Current Assets held by CCLA and CBFIF All Restricted Trust Funds 31.December 2022 Restricted and Designated Funds held in No. 2 Account |
CCLA Trust Funds Funds Trust Funds Share CCLA Fund CCLA CCLA No. 2 A/c No. 2 A/c No. 2 A/c No. 2 A/c No. 2 A/c Notes Location of Assets Where Fund A/C 2022 Opening Interest Added Transferred Value Expenditure 2022 Closing 2022 Fund Opening Balance Funds Added Expenditure Transferred Closing Blance Movement Held No Balance 2022 2022 To No 2 A/C Movement 2022 Balance Movement 01 Jan 22 2022 2022 from CCLA 31 Dec 22 2022 Driver Deposit CCLA 638135001D 106,630.10 3,881.45 110,511.55 3,881.45 140.47 73.92 66.55 (73.92) 1 Driver Shares (Holy Trinity) CCLA 638135003S 93,546.80 (10,901.20) 82,645.60 (10,901.20) - - Geofrey Daws Trust Deposit CCLA 638135002D 23,179.02 614.75 23,793.77 614.75 70.16 2,777.00 (2,706.84) (2,777.00) 1 Geofrey Daws Trust Shares CCLA 638135002S 11,693.35 (1,362.65) 10,330.70 (1,362.65) - - Driver Deposit CCLA 638063002D 31,397.90 412.96 31,810.86 412.96 891.79 3,998.88 (3,107.09) (3,998.88) 1 Chancel Shares CBFIF 138001692S 407.16 (47.45) 359.71 (47.45) - - Chancel Deposit CBFIF 138002117D 205.32 13.50 218.82 13.50 - - Extension Fund. (Multiple funds. See Below) CCLA 638063001D 63,017.58 828.84 63,846.42 828.84 - - 1,798.46 - (1,798.46) (1,798.46) Co-op Toddlers and Community Fund No.2 a/c - - 4,568.92 430.88 4,138.04 4,138.04 - Totals 330,077.23 5,751.50 - - (12,311.30) - 323,517.43 (6,559.80) 1,102.42 4,568.92 9,079.14 - (3,407.80) (4,510.22) Trust Funds (Holy Trinity) Trust Funds (St. Helen’s) |
Held Within St. Helen’s Extension Fund CCLA 638063001D Anonymous Trust ( Holy Trinity ) Ditto 5,014.00 65.95 5,079.95 65.95 - - Dr. Roger Godfrey Trust ( Holy Trinity ) Ditto 1,003.01 13.19 1,016.20 13.19 - - Hoye Ditto 19,611.04 257.93 19,868.97 257.93 447.48 (447.48) (447.48) Pinckney Ditto 3,757.91 49.43 3,807.34 49.43 - - Allen Ditto 1,801.98 23.70 1,825.68 23.70 - - Organ Ditto 1,356.94 17.85 1,374.79 17.85 144.00 (144.00) (144.00) Choir Vestments Ditto 737.00 9.69 746.69 9.69 - - Trevor Bonnington Ditto 1,002.94 13.19 1,016.13 13.19 - - Betty Crowshaw Ditto 1,002.94 13.19 1,016.13 13.19 211.98 (211.98) (211.98) Margaret Exley Trust Ditto 26,116.64 343.50 26,460.14 343.50 887.00 (887.00) (887.00) Trevor Bonnington ( St. Luke’s ) Ditto 409.95 5.39 415.34 5.39 108.00 (108.00) (108.00) Louise Bethell ( St. Luke’s ) Ditto 1,203.23 15.83 1,219.06 15.83 - - Totals 63,017.58 828.84 - 63,846.42 828.84 - - 1,798.46 - (1,798.46) (1,798.46) |
||||||||||||||||||||||||||||||||||||||
| Current Assets held by CCLA and CBFIF All Restricted Trust Funds 31.December 2022 | CCLA 2022 Fund Movement |
3,881.45 | (10,901.20) | 614.75 | (1,362.65) | 412.96 | (47.45) | 13.50 | 828.84 | - | - | (6,559.80) | 65.95 | 13.19 | 257.93 | 49.43 | 23.70 | 17.85 | 9.69 | 13.19 | 13.19 | 343.50 | 5.39 | 15.83 | 828.84 | |||||||||||||||
| CCLA 2022 Closing Balance |
110,511.55 | 82,645.60 | 23,793.77 | 10,330.70 | 31,810.86 | 359.71 | 218.82 | 63,846.42 | 323,517.43 | 5,079.95 | 1,016.20 | 19,868.97 | 3,807.34 | 1,825.68 | 1,374.79 | 746.69 | 1,016.13 | 1,016.13 | 26,460.14 | 415.34 | 1,219.06 | 63,846.42 | ||||||||||||||||||
| CCLA Fund Expenditure 2022 |
- | |||||||||||||||||||||||||||||||||||||||
| Share Value Movement |
(10,901.20) | (1,362.65) | (47.45) | (12,311.30) | ||||||||||||||||||||||||||||||||||||
| Trust Funds Transferred To No 2 A/C |
- | - | ||||||||||||||||||||||||||||||||||||||
| Funds Added 2022 |
- | |||||||||||||||||||||||||||||||||||||||
| Trust Funds Interest 2022 |
3,881.45 | 614.75 | 412.96 | 13.50 | 828.84 | 5,751.50 | 65.95 | 13.19 | 257.93 | 49.43 | 23.70 | 17.85 | 9.69 | 13.19 | 13.19 | 343.50 | 5.39 | 15.83 | 828.84 | |||||||||||||||||||||
| CCLA 2022 Opening Balance |
106,630.10 | 93,546.80 | 23,179.02 | 11,693.35 | 31,397.90 | 407.16 | 205.32 | 63,017.58 | - | 330,077.23 | 5,014.00 | 1,003.01 | 19,611.04 | 3,757.91 | 1,801.98 | 1,356.94 | 737.00 | 1,002.94 | 1,002.94 | 26,116.64 | 409.95 | 1,203.23 | 63,017.58 | |||||||||||||||||
| Fund A/C No |
638135001D | 638135003S | 638135002D | 638135002S | 638063002D | 138001692S | 138002117D | 638063001D | 638063001D | Ditto | Ditto | Ditto | Ditto | Ditto | Ditto | Ditto | Ditto | Ditto | Ditto | Ditto | Ditto | |||||||||||||||||||
| Where Held |
CCLA | CCLA | CCLA | CCLA | CCLA | CBFIF | CBFIF | CCLA | No.2 a/c | CCLA | No.2 a/c | |||||||||||||||||||||||||||||
| Location of Assets | Trust Funds (Holy Trinity) | Driver Deposit | Driver Shares (Holy Trinity) | Geofrey Daws Trust Deposit | Geofrey Daws Trust Shares | Trust Funds (St. Helen’s) | Driver Deposit | Chancel Shares | Chancel Deposit | Extension Fund. (Multiple funds. See Below) | Co-op Toddlers and Community Fund | Totals | Held Within St. Helen’s Extension Fund | Anonymous Trust ( Holy Trinity ) | Dr. Roger Godfrey Trust ( Holy Trinity ) | *Hoye | *Pinckney | *Allen | *Organ | *Choir Vestments | *Trevor Bonnington | *Betty Crowshaw | *Margaret Exley Trust | Trevor Bonnington ( St. Luke’s ) | Louise Bethell ( St. Luke’s ) | Totals | Designated Funds St. Helens | Hall Management Fund | ||||||||||||
| Notes | 1 | 1 | 1 |
PAROCHIAL CHURCH COUNCIL OF BURTON JOYCE WITH BULCOTE AND STOKE BARDOLPH
Financial Statement for the Year Ended 31 December 2022
| Receipts and Payments Accounts Unrestricted Designated Restricted TOTAL RECEIPTS Funds Funds Funds 2022 Voluntary Receipts: £ £ £ Planned Giving 22,216 22,216 Collection at Services 6,649 6,649 All other Giving / Voluntary receipts 2,083 2,083 Gift Aid Recovered 7,810 7,810 38,758 - - 38,758 Activities for Generating Funds Donations 3,260 4,569 7,829 Investment income 5,751 5,751 Share value movement (12,311) (12,311) Church activities / Hall Lettings 13,380 13,380 Other Receipts - - 16,640 - (1,991) 14,649 TOTAL RECEIPTS 55,398 - (1,991) 53,407 PAYMENTS Church Activities Diocesan Parish Share Contribution 39,960 39,960 Ministry and Staffing Costs 2,996 2,996 Church Running Costs 3,657 3,688 8,167 15,512 Hall Running Costs 1,391 1,391 Mission Giving 3,000 3,000 Insurance 4,141 912 5,053 Cost of Generating Funds 755 755 Licence Fees 373 373 - TOTAL PAYMENTS 56,273 3,688 9,079 69,040 RECEIPTS over PAYMENTS (875) (3,688) (11,070) (15,633) 2022 |
2021 |
|---|---|
| Unrestricted Restricted TOTAL Funds Funds 2021 £ £ £ 20,912 20,912 4,080 4,080 4,881 8,000 12,881 5,798 5,798 |
|
| 35,671 8,000 43,671 18,563 18,563 16,793 16,793 3,947 3,947 377 377 |
|
| 22,887 16,793 39,680 |
|
| 58,558 24,793 83,351 |
|
| 31,200 31,200 3,456 3,456 4,378 14,526 18,903 1,616 988 2,604 - - 4,922 4,922 - - 410 410 |
|
| 45,982 15,514 61,496 |
|
| 12,575 9,279 21,855 |
| Notes | RECEIPTS – UNRESTRICTED | 2022 | 2021 |
|---|---|---|---|
| Regular Giving– Direct Debit | 22216.00 | 20451.00 | |
| Regular Giving– Envelopes | 0.00 | 460.50 | |
| Open Plate Collection – GASDS | 6648.62 | 4080.00 | |
| Donations | 3260.27 | 18562.81 | |
| Gift Aid Recovered | 7810.17 | 5798.45 | |
| Churches Income | 1146.95 | 432.50 | |
| Church Centre Income | 3112.50 | 1128.00 | |
| Carnarvon Room Income | 5212.50 | 1458.75 | |
| Old Church Hall Income | 585.00 | 927.50 | |
| Church Fees – Payable to PCC | 3323.00 | 3918.00 | |
| Coffee Chit Chat | 1170.85 | 261.20 | |
| Tea / Coffee – After Services | 603.30 | 116.09 | |
| Specific Fund Raising | 308.40 | 140.00 | |
| Gas Rebate | 0.00 | 16.91 | |
| ElectricityRebate | 0.00 | 703.12 | |
| CR Alarm Rebate | 0.00 | 82.00 | |
| BT Rebate Carnarvon Room | 0.00 | 21.02 | |
| TOTAL UNRESTRICTED INCOME | 55397.56 | 58557.85 |
| Notes | PAYMENTS – UNRESTRICTED | TOTAL | |
|---|---|---|---|
| Diocesen Parish Share | 39,960.00 | 31,200.00 | |
| MinistryCosts / Expenses | 129.92 | 342.04 | |
| Church / Yard Maintenance | 164.61 | 277.98 | |
| Services Inc. Organists | 6.75 | 54.74 | |
| Parish Administrator | 2,640.00 | 2,640.00 | |
| Church Centre Maintenance | 4.50 | ||
| Carnarvon Room Maintenance | - | ||
| Old Church Hall Maintenance | - | 94.58 | |
| Insurance | 4,141.54 | 4,922.37 | |
| UtilityBills – Churches | 3,080.09 | 3,342.20 | |
| UtilityBills – Carnarvon Room | 1,215.00 | 577.20 | |
| UtilityBill – Old Church Hall | 175.62 | 731.96 | |
| Carnarvon Room Phone | - | 231.97 | |
| Service Sheets – Stationeryetc. | 12.06 | 346.87 | |
| Miscellaneous charges | 388.60 | 390.18 | |
| Copyright Licence / Misc/music | 372.89 | 410.33 | |
| Fund RaisingCosts | 378.34 | ||
| Mission Giving | 3,000.00 | ||
| Legal Costs.(Ruth Strong) | - | ||
| Goodbox costs | 376.56 | ||
| Stand In Minister Costs(AA sabbatical) | 226.25 | ||
| TOTAL UNRESTRICTED PAYMENTS | 56272.73 | 45562.42 |