Parochial Church Council of Burton Joyce, Bulcote and Stoke Bardolph
Annual Report & Financial Statements of the Parochial Church Council for the year ended 31st December 2021.
Vicar: Rev’d Anna Alls The Vicarage, 9 Chestnut Grove Burton Joyce, NG14 5DP
Bank:
National Westminster Bank Nottingham City Branch Unit 27, Victoria Centre Nottingham NG1 3QD
Independent Examiner
Sally Luther 23 Whitfield Stanford in th Vale Oxon SN7 8FL
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Parish of Burton Joyce, Bulcote and Stoke Bardolph
Annual Report & Accounts of the Parochial Church Council, for the year ended 31[st] December 2021.
Background
The PCC has the responsibility of co-operating with the Vicar, the Rev’d Anna Alls, in promoting the whole mission of the church, pastoral, evangelistic, social, and ecumenical throughout the ecclesiastical parish of Burton Joyce, Bulcote and Stoke Bardolph.
It also has maintenance responsibilities for the good order of the church buildings in Burton Joyce, Bulcote and Stoke Bardolph.
The parish of Burton Joyce, Bulcote and Stoke Bardolph is part of a united Benefice with the parish of Lowdham, Caythorpe and Gunthorpe and under the leadership of Rev’d Anna Alls (Vicar) for all six churches.
During the last year PCC meetings have taken place remotely via Zoom (under Covid restrictions) and in person at St. Helen’s Church Centre.
Last year the APCM was held on 2[nd] May 2021 at St. Helen’s Church, Burton Joyce
Membership
The members of the PCC are either e x officio or elected at the Annual Parochial Church Meeting, in accordance with the Church Representation Rules. During 2021 the following served as members.
| Incumbent (e_x officio_) | Revd Anna Alls | (from November 2019) |
|---|---|---|
| Assistant Curate (e_x officio_) | Revd Simon Jones | (until February 2022) |
| Wardens (e_x officio_) | Jo Foster | (Acting PCC Secretary) |
| Paul Smith | ||
| Representatives on the Deanery Synod | ||
| (ex officio) | Ruth Fearn | |
| Ruth Strong | (from APCM 2020, three-year term) | |
| Elected Members of PCC | Drew Baumohl | |
| Heather Brown | Safeguarding Officer (from APCM 2021) | |
| Kathy Dixon | ||
| John Leighton | ||
| Yolande Palmer | ||
| Christine Sheath | ||
| David Sheath | Treasurer (until APCM 2022) | |
| Patricia Hewitt | ||
| David Winnett | ||
| David Yates |
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Annual Reports for the year ending 2021.
Parish Wardens’ Report
Another year broken up by lockdown, mask-wearing and other privations caused by the pandemic. In church terms, the three churches in the parish have undergone a Quinquennial (five year) inspection by the Diocese Architect, Mark Goodwill-Hodgson, during which Mark outlined any remedial work that is needed on the fabric of the buildings to keep them in good order. Thanks to various trust funds left by faithful parishioners over the years, we are fortunate in being able to pay for works identified, for example, work on the steeple at St Helen’s a couple of years ago. In future when these funds are diminished, we may struggle.
Thanks to the restricted funds, we have been able to replace St Helen’s defunct audio system with a new sound system, installed by our very own sound engineer and Assistant Warden, Drew Baumohl, to whom we extend grateful thanks for giving us his time and expertise. We are currently awaiting Diocesan permission to install discrete fold-back TV screens to complement the audio system, so that words to hymns/songs can be displayed, and films/videos can be shown to enhance our worship experience.
We have welcomed Lily Baldwin as our new caretaker for the parish buildings.
Sadly, the Burton Joyce Community Church has had to close. However, we have been pleased to welcome some of the congregation to our services and hope that they will find us a friendly place in which to continue to worship.
And finally, it’s goodbye and heartfelt thanks to Paul Smith, who, after six years as a Parish Warden is stepping down from the role, although he will still be much involved in various church activities. I’ll leave it to Paul to finish off this report.
Jo
Unsurprisingly I have found it difficult to complete this part of the churchwarden’s report. Nearly four years of interregnum, followed by a global pandemic. How do you sum that up in less than 300 pages? I think it is quite easy (after completing 47 rewrites). No matter how interesting our journey has been, I have always been encouraged and supported. There has always been someone who has said just at the right time, yes, we will find a new vicar, yes, we will come out of the global pandemic and surely, we have/will. It’s not just those who have said encouraging and supporting things but those who have done things to help, to encourage, to support. And just as importantly as those who have said and done things, are those who have been praying for us. To all those people I truly am grateful.
Paul
And finally, our grateful thanks to go all those who keep quietly volunteering in the background so that we have a smooth-running church; for example, music providers, tea and coffee makers, flower arrangers, those who undertake readings and prayers, those who tidy the churchyard, and so on. You are all very much appreciated
Jo Foster and Paul Smith April 2022
Electoral Roll Report
There are currently 88 members on the Roll.
Tracey Akehurst April 2022
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Safeguarding Officer Report
As a parish, we follow ‘The House of Bishops Safeguarding Policy & Practice Guidance’. We have adopted the ‘Promoting a Safer Church’ policy, which has been agreed by the PCC. The latest versions of the Church of England’s safeguarding documents can be found at www.churchofengland.org/more/safeguarding.
All PCC members have completed safeguarding training, as well as members of the church who run, or assist in running, church groups. This training is renewed every three years. DBS checks on PCC members and church members who are involved in church groups have also been completed and are updated every three years.
There are details displayed in all church buildings about safeguarding; giving the contact details of the Parish Safeguarding Officer (Heather Brown), so that any safeguarding concerns can be reported.
We continue as a parish to take safeguarding very seriously and strive to ensure that the church environment is safe and inclusive for all.
Heather Brown April 2022
Gedling Deanery Synod Report
Deanery Synod meetings have continued to take place, using Zoom. Meetings took place in June and November 2021 with a third meeting in March 2022. It is hoped that the June 2022 meeting will be in person.
The difficult financial situation continued to be the main subject for discussion, during the year. It is expected that there will be a deficit of at least £150,000 in 2021 and £180,000 in 2022 on the Parish Share Payments.
There was a good and open discussion on the issue of revisiting and revising the formula used to determine payment of The Parish Share. In a majority vote it was agreed to use an offer-based system for the 2022 Parish Share payments.
There were regular updates on the comings and goings across the Deanery and opportunities to share details of community engagement initiatives within parishes and at the March 2022 meeting we had an opportunity to discuss our vision. This was useful for us as it followed our PCC “Vision Day “meeting held at St Helens on the previous Saturday
Margaret Barrett & Julian Banks March 2022
Home Groups Report
The Tuesday group has continued to meet since Simon’s departure, under the leadership of Margaret Barrett and Mary Crosby. They are currently working through Hebrews but plan a slightly different type of study once they have finished.
Both the Wednesday afternoon group and the Friday Bible Study groups are currently in abeyance but hope to amalgamate at a mutually convenient time and day in the not-too-distant future.
A (very) new Women’s Home Group has been set up by Tracey Akehurst. We are meeting fortnightly(ish) on Thursday evenings. The aim is to provide a safe space for us to get to know each other, share prayer and bible study with an emphasis on a woman’s viewpoint of faith. We’ve just started working through the Life Builder Study ‘Women and Identity’ and have already share love, laughter and biscuits!
Tracey Akehurst April 2022
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MADE Report
Our events have been restricted this year due to the ongoing problem of Covid, but our small group of knitters and crafters has resumed meeting in Burton Joyce Library on a Wednesday afternoon from 2-3pm, where we aim to produce items for charity. We are currently working on knitted blankets for refugees as Mary Fearn can pass these to the Mothers’ Union for shipping via aid convoys. Several completed blankets have already been sent.
The Nottinghamshire Historic Churches Trust Ride and Stride event went ahead in September with a small number of church members being sponsored. Refreshments were offered, together with a Book Sale in the Church Centre. The book sale and refreshments raised £51 for Send a Cow and a total of £408 was sent to NHCT.
During advent we made up Christmas gift bags which people gave donations for, often choosing to then gift them for particular people. Donations amounted to £44.50, this was sent to The Amos Trust.
We have kindly been given space for a craft table in the Church Centre to display some of our work which is for sale and to date over £30 has been raised from this.
The MADE group really appreciates being supported by Rev. Anna, whilst we recognise this is a time of great need for so many. We will be provided a light lunch on the day of the AGM and any funds raised from this will be sent to Christian Aid.
We sincerely hope to continue to develop fund raising for our chosen charities over the coming year and are very grateful for the support we are given. We would also welcome any new members from the church community.
Sally Smith April 2022
Coffee Chit Chat
We have recently reopened Coffee Chitchat after the lockdown restrictions and are now situated in the Church Centre. Numbers are slowly building again, although for several reasons we are still missing some of our regular members. It is nice to have some of the mums joining us from the toddler group which is in the church on a Monday morning
All age groups are welcome to join us from 9.30a.m. onwards
Linda Williamson, Sue Rennie, and Pat Foster April 2022
The Hub
We meet at 7.30pm on a Wednesday evening and enjoy an informal and contemporary worship service, with a variety of guest speakers. The worship band is made up of a handful of local musicians and we're very grateful to those members of other churches who support this event by sharing their musical talents.
Over the last 6 months we've enjoyed a variety of Christian speakers ranging from the RAF, local media, someone who trains the paralympic team, Bishop, Andy and a local actor to name but a few.
Thank you to those people who help with set up and refreshments too.
Anna Alls April 2022
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Baby and Toddler Group Report
In February we relaunched the Baby and Toddler Group at St Helen's, bring the group into church and meeting at the same time as Coffee Chit Chat.
We move the pews around and create space to play, we have simple activities, stories and singing as well as free play. There is some movement between the church and the church centre as carers are encouraged to fetch drinks and snacks, and both groups seem to enjoy each other’s company.
I love that church is a thriving hub of activity on a Monday morning and I'm deeply grateful to those who help with Toddler Group as well as the Chit Chat Team who make us so welcome.
Anna Alls April 2022
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Annual Financial Report and Accounts
Treasurer’s Report
The parish ended the year financially on a positive note.
It can be seen from the attached accounts, that the unrestricted income for the year was £58,557.85 and with payments of £45,982.42 left a net surplus of £12,575.43 for the year.
The beginning of the year looked rather grim, but miracles do happen. Anna’s hard work produced over £20,000 from Gedling Borough Council in the form of a Covid Recovery Grant; coupled with this we were blessed with a £5,000 legacy from the late Fred Stevenson.
The bank balance at the end of the year stood at £47,611, but without further fund raising or another miracle this balance will be greatly reduced over 2022. I do feel confident however that Anna will grow the ministry and as that happens, the income will follow.
The Parish paid £31,200 towards Parish Share in 2021, up from £23,100 in 2020 and £15,000 in 2019. For 2022 we have pledged £40,000
It is important to note that without the Covid recovery grant there would have been a deficit of approximately £7,500 for 2021. Therefore attention must be given to the raising of additional income in 2022 to pay for, or to increase the Parish Share contribution for 2023.
Note 1. in the report of the independent examiner, Sally Luther, stresses the need to ensure that the Restricted Funds are only used for the purpose that the donor specified. I can only reiterate this statement, as it is the duty of all PCC members, as trustees, to ensure that this is carried out. We are only custodians of the churches for a brief period of time, so it is important to ensure that in the future, money is available for the upkeep of the fabric. Finances would have been in deep trouble if St Helen’s had not got the £24,000 in restricted funds to pay for the steeple repairs in 2020/21
I would like to express my thanks to Sally Luther, for her time, help, and advice in the preparation of the annual accounts over the last two years.
Finally, I would also like to thank the PCC and everyone for their support, during the time I have spent as your treasurer. I wish Richard Rowe every success in continuing the role, and I am sure you will all give him the same support.
Thank you all
David Sheath, Treasurer March 2022
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Independent Examiner's Report
I report to the trustees on my examination of the accounts for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination of the accounts presented to me and the financial position at 31.12.21 as follows and am satisfied that they present an accurate view of the Churches’ activities in the year.
SOFA For the year ending 31.12.2021
| UR(k) | D(k) |
R(k) | Total(k) | |
|---|---|---|---|---|
| Receipts | 59 | 8 | 18 | 85 |
| Expenditure | -46 | .1 | -15 | -62 |
| Surplus/ deficit 13 | 7 | 3 23 |
UR = Unrestricted. D=Designated. R= Restricted
Assets and Liabilities
| HT Driver Trust Shares 94 HT Daw’s Trust Shares 12 HT Driver Trust Deposit 107 HT Daw’s Trust Deposit 23 St. H Driver Trust Deposit St. H. HT & St. L Extension Trust Deposit Chancel Shares 0 Chancel Trust Deposit 0 Bank Account No1 Bank Account No2 Represented by Unrestricted Restricted Restricted funds held in No2 A/C Designated Funds OCH &Hall Manager |
2021(k) 2022(k) Movement(k) 82 12 10 1 105 2 25 -2 31 40 -8 63 65 -2 0 0 0 0 14 14 0 42 23 19 386 363 23 |
|---|---|
| 48 35 13 330 328 2 1 0 1 7 0 7 386 363 23 |
The funds are represented by cash and investments which have been checked and verified against bank and investment statements.
The accounts have been correctly prepared using the “Receipts and Payments” method rather than the “Accruals” method, given the level of income and assets.
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The Treasurer provided me with all bank statements, and I carried out a sample review of payments, checking supporting source documents and approval The accounts at a detailed level are meticulously recorded and agree with the source documents which I have sample checked, no problems were encountered.
The process of recording and reporting the accounts has greatly improved and the next steps may to be to simplify the processes wherever possible.
For instance, the Restricted Funds do not necessarily have a 1-1 correlation with the bank and deposit accounts and shareholdings. The point of a Balance sheet is to record net assets and then show how these assets are represented by Funds. Consideration should be given to amalgamating the funds to simplify their use and accounting. The new Charities bill will facilitate this by making it easier to “free up/transfer” Restricted donations.
I note the following from my last report:
-
I am satisfied that the Treasurer and Trustees now understand and control the Restricted Funds, which should only be used for the purpose stated by the donor or have proper legal and written dispensation allowing use for other purposes. On the other hand, the Treasurer and I note that these funds should be spent wherever it is possible.
-
I noted last year that the processes are intended to ensure accurate and timely financial control and to protect the PCC and personnel carrying out the processes from any financial risk. This has improved satisfactorily and should be kept under review as personnel change.
-
Finally, I would like to thank David Sheath for his help and for presenting a clear, accurate and well documented set of accounts.
Signed: (by e mail) Name: Sally Luther ACMA, ACT. Address: 23, Whitfield, Stanford in the Vale, Oxon. SN7 8FL Date:10.03.2022
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Approved by the PCC on 21.03.2022 and signed its behalf
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