## Parochial Church Council of Burton Joyce, Bulcote and Stoke Bardolph ## Annual Report & Financial Statements of the Parochial Church Council for the year ended 31st December 2020. **Vicar:** Rev’d Anna Alls The Vicarage, 9 Chestnut Grove Burton Joyce, NG14 5DP **Bank:** National Westminster Bank ## **Independent Examiner** Sally Luther 23 Whitfield Stanford in th Vale Oxon SN7 8FL BJBSB Annual Report & Accounts 2020 1 ## Parish of Burton Joyce, Bulcote and Stoke Bardolph ## Annual Report & Accounts of the Parochial Church Council, for the year ended 31[st] December 2020. ## **Background** The PCC has the responsibility of co-operating with the Vicar, the Rev’d Anna Alls, in promoting the whole mission of the church, pastoral, evangelistic, social and ecumenical throughout the ecclesiastical parish of Burton Joyce, Bulcote and Stoke Bardolph. It also has maintenance responsibilities for the good order of the church buildings in Burton Joyce, Bulcote and Stoke Bardolph. The parish of Burton Joyce, Bulcote and Stoke Bardolph is part of a united Benefice with the parish of Lowdham, Caythorpe and Gunthorpe and under the leadership of Rev’d Anna Alls (Vicar) for all six churches. During Covid-19 restrictions PCC meetings have taken place remotely via Zoom. ## **Membership** The members of the PCC are either e _x officio_ or elected at the Annual Parochial Church Meeting, in accordance with the Church Representation Rules. During 2020 the following served as members. |Incumbent (e_x officio_)|Revd Anna Alls|(from November 2019)| |---|---|---| |Assistant Curate (e_x officio_)|Revd Simon Jones|(from October 2018)| |Wardens (e_x officio_)|Jo Foster|(acting Secretary)| ||Paul Smith|| |Representatives on the Deanery Synod||| |(_ex officio)_|Ruth Fearn|| ||Ruth Strong|(from APCM 2020, three-year term)| |Elected Members of PCC|Helen Arnold|(Safeguarding Officer until APCM 2021)| ||David Sheath|(Treasurer)| ||Christine Sheath|| ||Ruth Fearn|| ||Mary Fearn|| ||Mary Crosby|| ||Patricia Hewitt|| ||Peter Butler|| ||David Yates|| ||Rachel Bowser|| ||Sylvia Johnson|| ||Sue Rennie|| ||Drew Baumohl|| ||Heather Brown|| BJBSB Annual Report & Accounts 2020 2 ## **Annual Reports for the year ending 2020.** ## **Parish Wardens’ Report** The challenges of the past year don’t need elaborating upon in detail but thank goodness for technology and the dreaded Zoom meeting (“unmute!”). We have had to find other ways of keeping the parish functioning, but we have worked together alongside Revd Anna, and things have run fairly smoothly. When guidelines permitted, we were able to hold services at St. Helen’s, suitably risk assessed and socially distanced. Fortunately, we were able to hold full Communion services as part of Christmas worship, including an 11.30pm service, before we were all locked down again. Despite restrictions, the remedial work on St Helen’s steeple was finally finished, with the cockerel resplendent in his new gold paint. Keeping St Helen’s in good structural order is a continuing task, rather like painting the Forth Bridge, but thanks to legacies and trusts left to the parish by past parishioners, we are extremely fortunate in having restricted funds available for such work. Without them we would be in dire straits. The decision to close the parish magazine was not taken lightly, but sadly with the death of the Editor, Lynn Turner, it was felt that it had become more of a commercial enterprise than a parish publication. The Benefice Newsletter, produced weekly, provides all the information needed about parish and benefice events and services. Both St. Luke’s and Holy Trinity have remained closed during the lockdown period. Our thanks go to both Pat Hewitt and Mary Crosby for continuing to maintain them throughout. As the year closes with the Annual Parish meeting, we fervently hope and pray that the next twelve months will see our ability to hold services in church resume fully. _Jo Foster and Paul Smith April 2021_ ## **Electoral Roll Officer’s Report** At the end of 2020 there were 84 members on the Roll. _Helen Young April 2021_ ## **Safeguarding Officer Report** We aim for a Church where all children and young people, and adults who may be vulnerable (regardless of age, disability, gender, racial heritage, religious belief, and sexual identity) have the right to equal protection from all types of harm and abuse. Our Safeguarding Policies and Procedures (from the House of Bishops and National Safeguarding Team of the Church of England) have been agreed by the PCC. Copies of the policy and procedures can be found at https://southwell.anglican.org//promoting-a-safer-church Posters in the Churches display our commitment to these policies, plus local contact details if there are safeguarding concerns. Disclosure and Barring Service (DBS) checks continue to take place and are updated every three years. The Diocesan Safeguarding Training courses are currently online, and some members of the Church have completed these courses. There have been ongoing Safeguarding Interventions because of ‘a duty of care ’within the Parish and Church Community. _Helen Arnold April 2021_ BJBSB Annual Report & Accounts 2020 3 ## **Benefice Small Groups Report** For over a year now, the Benefice Small Groups that started in December 2019, have been meeting weekly over the phone! We are taking advantage of a free service from Whypay which enables a group of people to join on a conference call. By splitting our time into two halves of not more than one hour we ensure that this doesn’t cost anyone anything. For the first half of the meeting, we take some time to share news and discuss the highs and lows of the previous week and any prayer requests members of the group might have. We then follow a set liturgy spending time in worship and prayer. All this year we have been using prayers written by Pete Greig specifically for the pandemic. It has been hugely encouraging to know that every week we have been joining with people all over the world saying these same prayers. One particular prayer that asked for ‘serendipity and unexpected breakthrough’ for the people working on a vaccine has been turned into a great prayer of thanksgiving. In the second half of our time together we take time to explore a specific part of the bible. For much of the year we have journeyed through Jesus’ great Sermon on the Mount (Matthew 5-7). We like to take our time and go deep! Recently we have been looking at Paul’s letter to the church in Philippi. I think I can speak for everyone, when I say these groups have been invaluable during the ups and downs of the past 12 months. They have been a high point of the week and have ensured we have all received encouragement and support from one another. They have been a real blessing, and certainly bring me joy whenever I think about them. _Simon Jones April 2021_ ## **Wednesday Worship Report** We are currently meeting every Wednesday evening at 8pm via Zoom. During the last year we've welcomed various guest speakers, we've studied the Lord’s Prayer and minor prophets, we've enjoyed sharing spiritual communion and most importantly of all we've enjoyed making new friends across the Benefice. We will continue to meet using Zoom until it’s safe to gather in person. We're a welcoming group and enjoy getting to know new people. _Anna Alls April 2021_ ## **Facebook Live Report** Over the last year we've held regular prayers at midday. To begin with we did it daily, but more recently we decided to hold them twice a week on Tuesdays and Thursdays, plus Sundays. We've worked through many books of the bible: Acts, Genesis, Galatians, Revelation and Mark's Gospel. It’s been fascinating to see how the book of the bible are interconnected and the story of God and his love for us is told by different writers and in different styles. Over the summer months we'll continue to hold the midday service on Facebook Live on a Sunday, but unfortunately, we're unable to continue the midweek service due to time constraints. We'll see how the year unfolds and make decisions about the future of the online midday service based on the current pandemic guidance. _Anna Alls April 2021_ BJBSB Annual Report & Accounts 2020 4 ## **Deanery Synod Report** Our first Synod meeting of 2020 was held just as we were becoming aware of the coming pandemic and included learning sign language (BSL) for sharing the peace. Little did we know how few opportunities we’d have to use it. We were encouraged to raise the profile money of the Malawi link the Deanery supports via a small fundraising event, rather than a direct contribution from the PCC accounts. The aim was for each parish to contribute £30 by July. Our first Virtual meeting via Zoom was held in November 2020, chaired by Revd. John Allister, our new Area Dean. It was the first meeting of the new triennium, so we welcomed new members, elected a Standing Committee, and discussed the role of members. Synod decided to reconsider the system by which parish share is paid, in readiness for 2022. Our most recent meeting focussed on mission, the impact of virtual meetings, and what we have learned that will inform our mission as lockdown is eased. This year, we said goodbye to Revd Sally Bayliss who retired in January, although she remains living locally so we won’t lose her entirely. Revd Ant Dixon, curate at St Jude’s, Mapperley, supported Porchester before moving on to a different Diocese. Our churches in vacancy have continued their commitment to church life, with support from retired clergy and hardworking lay teams. At each meeting, news from around the Deanery and from Diocesan Synod is shared and we pray for each other. _Provided by Portia Newling, Deanery Synod Administrator Via Ruth Fearn April 2021_ ## **MADE Report** Our most exciting event this year was to meet our mission partner Anna Sims in Peru, online of course, for a virtual coffee morning at the beginning of December. Anna spoke about her work in Peru and happily answered our questions whilst giving us a glimpse into a different part of the world. Whilst we have not been able to meet, we did manage to put together and distribute some gift bags for anyone we were aware of who might be lonely at Christmas time. These contained small gifts, some homemade, and were received with joy. We look forward to being able to meet up again soon. _Sally Smith April 2021_ ## **Mother’s Union** The Mother's Union only met three times in 2020. We had a successful coffee morning in March just before the first lockdown. Members and friends continue to knit hats and jumpers for the fish and chip babies in Africa and little teddies for children in Kenya. I have knitting patterns if anyone would like one. _Mary Fearn April 2021_ BJBSB Annual Report & Accounts 2020 5 ## **Baby and Toddler Group Report** The Toddler group were only able to meet in January and February of 2020, because as soon as Covid-19 hit the UK, people were starting not come. We are waiting to find out when we can start back. _Ruth Fearn April 2021_ ## **St. Helen’s Music Group report** St Helens music group is an ensemble of musicians which before lockdown in March 2020, provided musical accompaniment for the congregation’s singing at All Age Services every first Sunday of the month. The role of music within the church should not be under-estimated. It is frequently at the heart of a church service and was greatly appreciated by the congregation. The music group used to meet for rehearsals on Sunday mornings at 9.30am, first Sunday of the month. No one, apart from perhaps a few scientists, could have anticipated the era of the virus, which started abruptly and saw our Church buildings closed. Regrettably with the Church closed and no services taking place, the music group also stopped performing. Church services meetings were switched to an online presence, music provided either via online recordings or by a church member playing piano. Even though online meetings were often a blessing and provided a safe way of meeting from all sides of the globe, they cannot possibly replace meeting people in person, experiencing the service within the church surroundings, hearing and performing live music, enjoying laughter, catching up on news, and the feeling of being together. As the Church has renewed its services from April 2021, it is hoped that live music will flourish once again with All Age services accompanied by the music group or on the piano, at least. We look forward like everyone to the better and happier days ahead. _Nataly Stevens April 2021_ BJBSB Annual Report & Accounts 2020 6 ## **Annual Financial Report and Accounts** ## **Treasurer’s Report** The following accounts have been prepared using the “Receipts and Payments” method as outlined and recommended within the PCC Accountability Booklet “The Charities Act 2011 and the PCC” 4[th] Edition. ## **Financial Review** ## **Unrestricted Funds** ## **Income** Total receipts on unrestricted funds were £62,314 of which £18,891 came from unrestricted voluntary donations, and a further £4,567 came from recovered gift aid. Other donations of £14,384 and fund raising of £2,070 were also received as detailed on page 2 of the accounts: the greater amount of donations and fund raising being generated by our vicar, Reverend Anna Alls. The unrestricted income has increased by 7% compared with 2019, mainly due to increased Parish Magazine income. The planned giving of £16,502 through direct debit increased by 270% and it was good to see, but conversely due to Covid 19 restrictions, donations from the envelope offering scheme and open plate collections of £2,389 fell by the same 270% over the year. We were grateful of the donation of £500 from the family of the late Hazel Whiles in remembrance of her. We were also grateful for other additional donations from members of the congregation. ## **Payments** £50,965 was spent from unrestricted funds to provide the Christian ministry for the parish. This included a contribution of £23,100 towards the diocesan parish share. This contribution paid was an increase of 54% over the 2019 amount. For 2020 the deanery expected us to pay an allocated share amount of £50,760. The parish share (or ministry share) largely pays for the clergy stipends, pensions, and housing costs. The deanery allocates the amount each parish is to pay, but our income now renders it impossible to pay the full amount; therefore, the PCC needs to discuss possible ways of raising additional funds once Covid 19 restrictions are relaxed. The net result for the year was an excess of receipts over payments of £10,547 on unrestricted funds. ## **Restricted Funds** ## **Income** We were fortunate to receive an additional £7,212 from the Margaret Exley Estate, and this amount has been added to the Trust Fund in her name held within the St. Helen’s Extension Fund. During the year there was an increase in assets of £7,600 despite the steeple repairs to St Helen’s, and the ongoing works at Holy Trinity. This increase is due mainly to unrealised gains in the Holy Trinity Daw’s and Driver Trust share portfolio ## **Payments** £27,457 came from St Helen’s Driver Trust to pay for the church steeple and tower repairs together with the architect’s fee. This was slightly offset with a VAT return of £5,706 from the DCMS scheme. Additional repair work at Holy Trinity of £4,653 came from the Driver Trust. £2,874 from the Daw Trust was also spent at Holy Trinity for ground maintenance and a new notice board. £940 came from the Trevor Bonnington legacy to pay for the St Helen’s notice board. It should be noted that all members of the PCC as Trustees have a responsibility to ensure that the money held in ALL trust funds is only used for the purpose for which the original donors specified. It is a breach of trust to spend restricted income funds for purposes other than those for which they were given without the prior consent of the Charity Commission. A brief description of the donors’ specific purposes is given on page 4 of these accounts. BJBSB Annual Report & Accounts 2020 7 ## **Reserves Policy** The PCC agreed to maintain a balance of £25,000 on unrestricted funds and is held to smooth out fluctuations in cash flow and to meet any unknown emergencies. This amount equated to 4-5 months expenditure based on the 2019 accounts. The reserves policy for 2021 can be reviewed at a future PCC meeting I would like to conclude by thanking Anna, Simon, and the Church Wardens together with all others who have given me assistance, consideration, and encouragement over the last year. I am also grateful to our independent Auditor, Sally Luther, for her time and guidance in her examination of these accounts. Finally, I would like to thank our previous treasurer, John Broadbent, for his time and assistance in the early days of my being treasurer. _David Sheath April 2021_ BJBSB Annual Report & Accounts 2020 8 ## **Independent Examiner's Report** I report to the trustees on my examination of the accounts for the year ended 31 December 2020. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination of the accounts presented to me and the financial position at 31.12.20 as follows and am satisfied that they present an accurate view of the Churches’ activities in the year. |**SOFA**
Receipts
Expenditure
Fund balancing
item
Surplus/(deficit) in
year
UR=Unrestricted
R=Restricted|**UR**
**R**
**Total**
62,141
26,114
88,255
-50,918
-29,736
-80,655
-801
801
0| |---|---| ||10,422
-2,822
7,600| ||| ## **Balance Sheet** |Driver Trust Shares
Daw's Trust Shares
Driver deposit
Daw's deposit
Driver deposit
Extension deposit 638063001D
Chancel Shares
Chancel deposit
No 1
No 2
Unrestricted
Restricted|**2020**
**2019**
**Movement**
81,787
68,602
13,185
10,233
8,074
2,159
104,502
98,779
5,724
25,369
28,961
-3,592
39,678
61,688
-22,010
64,984
12,226
52,758
357
334
23
195
184
11
13,636
9,924
3,712
22,620
66,989
-44,369| |---|---| ||363,361
355,761
7,600| ||34,985
24,563
10,422
328,376
331,197
-2,822| ||363,361
355,761
7,600| A statement of the movement of individual funds in the year is shown at the end of this report BJBSB Annual Report & Accounts 2020 9 The funds are represented by cash and investments which have been checked and verified against bank and investment statements. The accounts have been correctly prepared using the “Receipts and Payments” method rather than the “Accruals” method, given the level of income and assets. The accounts at a detailed level are meticulously recorded and agree with the source documents which I have sample checked. The accounts which were initially presented for review showed a difference between the Balance Sheet in year movement and the SOFA; the movements shown by these 2 statements should be the same. The underlying details were complete and correct, and the difference lay in the translation of these details into the summary reports. The difference has been reduced to £150, which is below the level of significance and does not affect the overall report of accounts. I suspect it relates to a difference between the opening cash book and current account balance (eg an unpresented cheque). The Treasurer and I have discussed additional information which can be recorded for each transaction to make the reporting in the required format easier in the future. I also note that the Restricted Funds do not necessarily have a 1-1 correlation with the bank and deposit accounts and shareholdings. The point of a Balance sheet is to record net assets and then show how these assets are represented by Funds. The Funds movement statement below (using last year’s format) could be better configured to reflect this. The Treasurer provided me with all bank statements, and I carried out a sample review of payments, checking supporting source documents and approval. I note the following from my last report: 1. I am satisfied that the Treasurer and Trustees now understand and control the Restricted Funds, which should only used for the purpose stated by the donor or have proper legal and written dispensation allowing use for other purposes. On the other hand, the Treasurer and I note that these funds should be spent wherever it is possible. 2. Because of lockdown, I have not reviewed Financial processes in detail. From my last report I noted that Financial processes **must** be followed by all personnel who carry out financial transactions and the PCC should ensure that appropriate training and guidance is given. It is evident that the Churches are supported by committed and hardworking volunteers who may feel it necessary to work under their own initiative at times. However, the processes are intended to ensure accurate and timely financial control and that personnel are not exposing themselves or the PCC to financial risk. For example: cash payments should not be paid out of receipts without proper approval, and this also enables correct accounting of income on a gross and not net a basis; contractual arrangements should always be reviewed and approved by more than 1 person. (Please refer to recommendations from my review of 30.8.18) 3. From my last report I also note that all contractual arrangements should be evidenced and approved and held by the Treasurer to enable payments for delivery against the contracts to be made. Care should be taken when using self-employed personnel on an ongoing basis that the terms clearly state that there is no “employer-employee” relationship, and that the supplier is responsible for all tax matters. I have given the Treasurer a sample clause. 4. I would urge the PCC to suggest to the Diocese a different way of calculating the Diocesan share which is not based on income. The Oxford diocese introduced a new method of calculation which was transparent and more directly related to “costs used” i.e. the vicar’s costs. I attach a copy for your information. 5. Consideration should be given to arrangements for covering the Treasurer’s role and succession plans in the future. This could be as simple as making sure that one other person knows where documentation is kept and that the financial processes are recorded and understood by the PCC. 6. Finally, I would like to thank David Sheath for presenting a clear, accurate and well documented set of accounts. Signed: (by e mail) Name: Sally Luther ACMA, ACT. Address: 23, Whitfield, Stanford in the Vale, Oxon. SN7 8FL Date: 15.4.2021 |**Fund moveme**|**nts**||**Driver Trust**|**Driver Trust**|**Driver Trust**||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**
**PCC**|**Designated**
**PCC**|**HT Deposit**|**HT Shares**|**SH Deposit**|**Chancel Fund**||**Extension Fund**|||||**Anonymous**
**Trust(HT)**|**Crowshaw**
**(SH)**|**Bethel**
**(SL)**|**Bonnington**||**Exley Cnvn**
**room**
**(SH)**|**Godfrey**
**(HT)**|**HT Daw's**
**trust**
**Deposit**
**(HT)**|**Daws**
**HT**|**Other**|**Totals**| ||||**HT**||**ST H**|**Shares**|**Deposit**|**Hoye**|**Pinckney**|**Allen**|**Organ**|**Choir Vstmnts**||||**(SH)**|**(SL)**||||||| |**Opening**|24,563|0|106,170|76,676|52,534|334|184|21,805|3,758|1,803|1,357|737|3,000|1,000|1,200|0|0|30,413|1,000|28,961|265|0|355,761| ||||||||||||||||||||||||| |**Receipts**|62,141|0|2,724|13,185|247|23|11|146|0|0|0|0|0|0|0|0|0|7,212|0|408|2,159||88,255| ||||||||||||||||||||||||| |**Expenditure**|-50,918|0|-7,047|0|-22,690|0|0|0|0|0|0|0|0|0|0|0|0|0|0|0|0||-80,656| ||||||||||||||||||||||||| |**Transfer**|-801||801||||||||||||||||||||0| ||||||||||||||||||||||||| |**Closing**|34,985|0|102,648|89,861|30,091|357|195|21,950|3,758|1,803|1,357|737|3,000|1,000|1,200|0|0|37,625|1,000|29,369|2,424|0|363,360| BJBSB Annual Report & Accounts 2020 10 BJBSB Annual Report & Accounts 2020 11 BJBSB Annual Report & Accounts 2020 12 BJBSB Annual Report & Accounts 2020 13 BJBSB Annual Report & Accounts 2020 14 BJBSB Annual Report & Accounts 2020 15