TIME OUT GROUP (STRATFORD-UPON-AVON) LIMITED
TRUSTEES, REPORT
FOR THE YEAR ENDED 31 DECEMBER 2024

Legal and Administrative Information
Con5tltution
Time Out Group {Stratford-upon-Avon) Limited is a company limited by guarantee registered in
England and Wale5 on 11 July 2011 and a registered charity governed by its Memorandum and
Articles of Association.
Company No. 7717324
Charity No. 1144226
Directors and Trustees
The Directors of the Company, whose names are set out below, are its trustees for the purposes of
charity law and throughout this report are collectively referred to as the Trustees.
The Trustees, who (except as stated othenNise) have served throughout the period and since the
period end, are as follows:
Joanne Bradley {Chairmanl
Amanda Lewis (Vice-chairl
Alison Gilbert (Secretary) (retired 7 February 2025)
Nicholas Kee8an {Trea5urer}
Susie Drummond (appointed 7 Februory 2025)
lan Roberts (oppointed 7 February 2025)
Helen Leighton (appointed 7 February 2025)
Group Leader
Lynn Hill
Management Committee
Joanne Bradlev
Alison Gilbert. (retlred 7 Februory 2025)
Nicholas Keegan
lan Roberts.
Amanda Lewis
Sally Keegan,
Jane May (retired 3 February 2024)
Jill Dyer (retired 31 December 2024)
Susie Drummond*
Helen Leighton
* denotes an independent member of the Management Committee
Registered Offlce
Alderminster Lodge
Alderminster
Stratford-upon-Avon
Warwickshire CV37 8NY

Report of the Trustees
Introduction
The Trustees have pleasure in presenting their report together with the financial statements of the
Charity for the year ended 31 December 2024.
The Charity wa5 incorporated on 25 July 2011 and was admitted to the Register of Charities on 11
October 2011.
The legal and administrative information on page 2 forms part of this report. The financial statements
comply with current statutory requirements, the Memorandum and Articles of the Company and with
the Statement of Recommended Practice- Accounting and Reporting by Charities 2015 ISORP 2015).
Objects of the Charity
The objects of the Charlty, as set out in article 4 of its Articles of Association, are to relieve the needs
of children and young people with physical and learnin8 difficulties living in Stratford-upon-Avon and
the surrounding area and their families and carer5 through the provision of care and recreational
activities In a safe and secure environment in the interests of social welfare and with the object of
improving their conditions of life.
Organlsation
The Trustees are responsible for the administration of the Charity. The Trustees have appointed a
Group Leader, Lynn Hill, to manage the day-to-day operations of the Charity. Management oversight
of the charity is exercised through a management committee comprised partly of parents of children
who currently benefit from the charity. The long-term aim has been to achleve a broadly even spIIt
between parents and independent members of the committee, and currently there are six
independent members and one parent. The names of the members of the management committee
who served during the period up to date are given on page 2 above.
Jane May and Jill Dyer both retired from the management committee during the year. We thank them
both for their valuable contribution and wish them well for the future.
Alison Gilbert, who was one of the original founders of the current fime Out entity in 2011 and has
been a Trustee and Hon. Secretary since that time, retired from the Board and the management
committee in February 2025. We thank Alison for her commitment and for her experience and
expertise in managing and overseeing our human resources function over the past 13 years.
At the same time are delighted to welcome three new Trustees; Susie Drurnmond, lan Roberts and
Helen Leighton, all of whom continue as members of the management committee. Susie has valuable
HR and general management experience, while lan has contributed to the committee and fundraised
over many years. Helen is the mother of a young person who comes to Time Out regularly and is well
qualified to take over some of the admin and Secretarial duties previously covered by Alison.
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Review of activities and future developments
The Charity was set up in July 2011 by a group of parents to carry on the Time Out Service for disabled
children in the Stratford-upon-Avon area previously run for over 10 years by Warwickshire County
Council's Integrated Disability Service (IDS) and finally took over responsibility for providing the Time
Out service on 10 March 2012.
The children continued to meet on alternate Saturdays to access community leisure activities with the
support of our team of skilled and experienced care workers. The group is split into two peer groups
to help staff to organise age-appropriate activities. Most of the children who join stay with us until
they reach adulthood, and as a result places in the Group continued to be extremely limited but we
do endeavour to find places for children who are referred to the Group whenever possible.
Typically, children who access the group:
are aged between 4 and 18 years
have complex behavioural and/or communication needs
have families in need of respite support
struggle to access other local groups
need support with social interactions
In addition, thanks to the dedication of our Group Leader and staff, and to very generous funding, we
have been able to increase the scope of our activities during 2024. Parents and families often find it
difficult to keep their children, especially those with learnin8 and other disabilities, occupied durin8
holiday periods, and to address this we have been able to offer a new Holiday Club programme which
has proved highly successful and very popular. In 2024 we organised a total of five such outings,
including to Cadbury World. Cotswold Wildlife Park and Twycross Zoo, and the programme has
continued into 2025. A small charge is made, however as Wlth our traditional Saturday Club activities,
which are free, we still have to limit places on these trips.
In terms of fundraising, we were fortunate enough to recelve a substantial grant from the Stratford
Town Trust {2. tranche), as well as two generou5 bequests- see under Donors below. These among
many other gifts, both regular and one-off, have helped enormously to secure our immediate future
and give us the confidence to expand further.
We are very 8rateful to all our officers and committee members for giving up their precious time to
administer the charity and for agreein8 to take on this important and demandin8 role. We must also
pay tribute to our wonderful staff, who continue to give the children the benefit of their skilled and
caring attention at all times.
Financlal results for 2023
The financial results for the year show a healthy surplus of £10,61212023." £6,905) on substantially
higher income of £33,446 (2023: £28,449). Costs increased more modestlyto £22,83412023: £21,544).
This has resulted in an increase in the Charitys fund5 at 31 December 2024 to £41,789131 December
2023: £31,178}.

Donors
The Trustees are grateful to the following for their very kind donations, both regular and one-off,
which have been received during the period:
Alison Gilbert
Elizabeth Wood
Judi & Chris Delaney
Diana Smith
lan & Kim Roberts
Peter & Scarlet Buckle
Nick & Sally Keegan
Joanne Harris
Louise Sandford
Amanda Lewis
Renee Harri5
Patrick Nealon
Jane May
Lisa Doherty
Urszula Trojak
Jayne Savage
Nicola Copas
Leighton Hamilton
S & E Briody
We are also immensely grateful to the following for their generous support and donations during
2022:.
Stratford Town Trust
The Rowe Will Trust
The Diana Startin Foundation
Our thanks go to Tempo Events for their generous donation and sponsorship, when we once again
provided marshals for the Compton Verney IOK and Stratford's Big Iok and half marathon.
Reserves policy and rlsk management
The Trustees have again examined the charity's requirement for reserves in the light of the principal
risks faced by the organisation and have reviewed the reserves policy accordingly. The Trustees
continue to believe that the Charity should aim to maintain an appropriate level of re5eNes to allow
for an orderly run-down of activities and to pay any contractual liabilities if lack of funds were to force
closure of the Charity. The Trustees consider that a reserve representing at least twelve month5,
operating costs is prudent. Accordingly, the Trustees think it prudent to maintain total reserves of
around £23,000.
At 31 December 2024, the Charity had total reserves of over £41,000. These reserves, toEether with
our regular donations, should be sufficient to enable the Group to continue operating for at least the
next three year5.
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Trustees. responsibilities in relation to the financial statements
Company law requires that the Trustees prepare financial statements that give a true and fair view of
the state of affairs of the Charity at the end of the financial period and of its surplus or deficit for the
period. In doing so, the Trustees are required to:
select suitable accounting policies and apply them consistently,
make judgements and estimates that are reasonable and prudent, and
prepare the financial statements on the going concern basis unle55 It is inappropriate to
presume that the Charity will continue in business.
The Trustees are responsible for maintaining proper accounting records which disclose with
reasonable accuracy, at any time, the financial position of the charity and enable them to ensure that
the financial statements comply with the Companies Act 2006. The Trustees are also responsible for
safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and
detection of fraud and other irregularities.
By Order of the Trustees
Nicholas Keegan
Trustee/Director
24 March 2025

TIME OUT GROUP (STRATFORD-UPON-AVON) LIMITED
Income and Expenditure
for the year ended 31 December 2024
2024
2023
Donations
Income from Charitable activities
Interest re￿1vable and other income
30,539
2,375
532
24,765
3,450
234
Total income
33.446
28,449
Stsff costs
Depreciation and other amounts written off assets
Other charges
119.229)
{2)
3.604
(17,356)
{2)
4,186
Totsl expens06
(22,834)
(21,544)
Surplusl(deficit>
10,612
6,905

TIME OUT GROUP (STRATFORD-UPON-AVON) LIMITED
Balance Sheet
as at 31 December 2024
2024
2023
FSxed assets
Prepayments and accrued income
Other current assets
Liquid funds
82
200
41,502
77
200
31,794
Net current assets
41.784
32,071
Credltors payable within one year
900
Total assets less current liabilities
41,789
31,178
Net assets
41,789
31,178
Capital and reserve8
41,789
31,178
The Company is a privat8 company limited by guarantee and incorporated in England. Its registered
office is Alderminster Lodge, Alderminster, Stratford-upon-Avon, Warwickshire CV37 8NY.
Registered in England & Wales No 7717324. Charity No. 1144226.
The Directors gr8 satisfied that the Company is entitled to exemption from the requirement to obtain
an audit under section 477 of the Companies Act 2006 (the Act).
No member has required the Company to obtain an audit in accordance with section 476 of the Act.
The Directors acknowledge their responsibilities for complying with the requirements of the Act with
respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the micro-entity provisions of the Act and with
FRS 105 (the Financial Reporting Standard applicable to the microontities regime), and have been
delivered in accordance witht eh provisions applicable to companies subject to the small companies
regime. The profit and loss account has not been delivered to the Registrar of Companies.
Nicholas Keegan
Dlrector
Approved by the Board on 24 March 2025