Verwood Prize Band known as Verwood Concert Brass Registered Charity Number 1144224 ANNUAL REPORT For The Year Ended 31 December 2024 Verwood Concert Brass- Annual Report foryear ended 31 December 2024
Verwood Concert Brass Annual Report For The Year Ended 31 December 2024 Contents Page Trustees and Advisors Trustees, Responsibilities Report of the Trustees Independent Examiner's Report Receipts and Payments Account 10 Statement of Assets and Liabilities 11 Verwood Concert Br8ss- Annual Report for year ended 31 December 2024
Verwood Concert Brass Trustees and Advisors on 31st December 2024 Princi al address: The Band Hall Moorlands Road Verwood BH317PD Mana ement Trustees: Committee Officers: Chair: Helen Dunnings Vice Chair: Sally Burrows Secretary (Minutes and Engagements): Louisa Elliott Secretary (Administration): Gwyneth Selby Treasurer.. Robert Graves Committee Members: Karen Adams Daniel Burrows Michael Dunnings lan Harris Eileen Lock Sian Mete Jane Smith Elizabeth Tanner Susan Ward Holdin Trustees: Kay Butler Mervyn Green Noel Smith Janet filler Inde endent examiner: Terry Hayden Verwood Concert Brass- Annual Report for year ended 31 December 2024 P8ge11
Verwood Concert Brass Trustees, Responsibilities The accounts are the responsibility of the Trustees. The Trustees have supervised the preparation of the accounts and have agreed suitable accounting policies, to be applied consistently, makin8 any estimates and judgements on a prudent and reasonable basis. The Trustees also have a 8eneral responsibility for ensuring that adequate accounting records are kept and for taking such steps as are reasonably open to them to safeguard the assets of the charity and to prevent and detect fraud and other irregularities, and are required to act in accordance with the constitution and rules of the charity, within the framework of the law; act prudently, conscientiously and honestly, and with the utmost good faith; act in the best interests of the members and beneficiaries of the charity and strike a fair balance between the interests of the different classes of beneficiary and take advice on technical matters and any other matters which are not understood. Verwood Concert Brass- Annual Report foryear ended 31 December 2024 Page12
Verwood Concert Brass Report of the Trustees The Trustees have pleasure in presenting their annual report and accounts for the year to 31" December 2024 Structure, Governance and Management The charity, which is a non-incorporated organisation, is governed by a constitution which was adopted on 3 October 2011. The day to day running of the charity is the responsibility of the Management Trustees. The Management Trustees are appointed or reappointed annually at the Annual General Meeting and are elected from the charity's membership. th The 2024 AGM was held on 18 March 2024 at which the constitution was amended to split the Secretary role and create committee positions for representatives from each of the three main bands. The Management Trustees throughout the year were: 0110112024 to AGM AGM to 3111212024 Helen Dunnin8S Helen Dunnings Sally Burrows Sally Burrows Louisa Elliott Louisa Elliott Gwyneth Selby Gwyneth Selby Gillian Graves Robert Graves Karen Adams Karen Adams Daniel Burrows Daniel Burrows Michael Dunnings Michael Dunnings Robert Graves lan Harris lan Harris Eileen Lock Sian Mete Sian Mete Janet Scammell Janet Scammell Susan Ward Jane Smith Elizabeth Tanner Susan Ward Posltlon Chair Vice Chair Secreta ry {MlnuteslEnqaaementsl Secreta ry {Admlnlstr*lon) Treasurer Notes: Resicned 18 March 2024 Resigned 17 October 2024 The Holding Trustees for the charity who hold the title to the charity's property were.. Kay Butler, Mervyn Green, Noel Smith, Janet Tiller. Verwood Concert Brass- Annual Report for year ended 31 December 2024 Page13
Verwood Concert Brass Report of the Trustees (Continued) Objectives and Activities The Objectives of the Band are: a) To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the Trustees see fit, including through the presentation of public concerts and recitals. b) To further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations. In pursuit of these objectives and activities the Trustees have paid due consideration to the Charity Commission's guidance on public benefit. Summary of the maln actlvltles undertaken for the publlc beneflt In relatlon to these objertlves: The key activities of the year have been to support the objectives of the band through the fostering and facilitation of the musical aspirations of Verwood Concert Brass {VCB) members and to further their musical advancement, by providing musical entertainment for others. participating in and promoting musical activities including concerts and contests and collecting money on behalf of designated charities and participating in other additional activities for the purposes of public benefit. Summary of the maln achlevements of the charlty durlng the year: Fostering and furthering the musical aspirations and advancement of VCB members is a key objective of the charity. The three bands (Community Band, Town Band, and Principal Band) along with The Acorns and Ensemble Group that comprise VCB have been active throughout the year. The Community Band has seen an increase in membership, welcoming both young people and adults, of varying ability and experience. In addition to weekly rehearsals, 8uidance and support have been Verwood Concert Brass- Annual Report for year ended 31 December 2024 Page14
provided by other more experienced band members. Given the reduction in time music lessons have suffered in the school curriculum VCB provides an additional valuable Service to school age children. The transition structure set up between the three bands and Acorns continues to provide an excellent opportunity for players to move up the band structure as their expertise and experience grows. Likewise, it also allows players to move down the band structure, should they feel they would be better suited, for whatever reason. playing in a less challenging band. Ultimately, the band structure supports the aim of VCB to offer accessibility and opportunities for players of all standards and aspirations. This can be deemed a successful strategy as VCB has more than 80 members. Relatively few of the hundreds of brass bands in the UK have anywhere near this number of members and sadly some bands are discontinuing due to lack of players. Verwood Concert Brass has been very active in supporting and entertaining the community throughout the year. In particular, VCB played a key role in providing musical entertainment in the community with three formal concerts at The Verwood Hub and a concert at Verwood Methodist Church, three free Brass on the Grass open air concert5, two coffee afternoons at The Verwood Memorial Hall and numerous carolling events over the festive season, including a free outdoor 'Carols by Torchlight, evening and a festive concert at a local care home. VCB also supported community events such as the Rotary Club Rustic Fayre, Remembrance Sunday Service and parade, the Verwood Town Council's Christmas Extravaganza, Mayor's Reception and other civic celebration events, such as coronations, jubilees and commemorations. A major achievement of the VCB organisation this year has been the culmination of the major fund raising campaign to raise £250,000 to repair the band hall, which had suffered significant subsidence. The band hall was substantially repaired to enable VCB to hold a band hall open evening on th Wednesday 20 March 2024 as a 'Thank you, for those that have given their support and made grants and donations. Final works to the far end of the hall were completed over the summer and full and complete payment was made to the builder. This huge project has now been completed, and the charity now has a band hall that is not only safe but is now fully fit for purpose for the foreseeable future that will allow many generations to come to enjoy making music together. Verwood Concert Br8ss- Annual Report for year ended 31 December 2024 Page15
The preservation of the tradition and heritage of brass banding is a key aim of the Trustees especially given the extremely long history of the band, which started in 1864. Brass Band contests are an important way to uphold this tradition with both the Principal Band and Town Band competing throughout the year. Participation and successes at contests helps to evidence the objective of advancement and improvement but it also brings pride to the wider community in seein8 its local bands competing With other bands from up and down the country. The following extracts from the website brassbandresults.co.uk show the contests entered and the positions gained. Verwood Concert Brass Princi al Band Cont st Oxford & Dlstrfct Posi on ditional Prlzes Best: Instrumentallst Percussion Ba s S ctlon 18 02 Inter Contes Cham lonshl Sectlon Tenor H io 03 05 2024 2024 2024 West of En land Re British O ens rin lonal Cham ionshi Festtval Senior Cu As erco Sectlon ex 4th Best rch The Principal Band is a Championship Section band and is one of the top ranked bands in the West of England region. It also competes in the prestigious national event. the British Open Sprin8 Festival. Verwood Town Band Dat 02 Contest rd & Dlstrlct Wlnter Addltl nal Prizes est Instrumentsllst nte hlrd ctlon io 14 02 17 03 09 li li 2024 2024 2024 2024 West of En land Re ional Third Section National Cham lonshi ofG8 Third Sectlon Flnal havon Entertainm nt C ntest Third Sectio Wessex Brass Band Association Winter Contest 1st Ilth est Sol Best Mah 8th On winning the West of England Regional Third Section contest. the Town Band qualified to compete in the National Championship for the second year in a row. It also means the band was promoted to the Second Section in the West of England region w.e.f. l January 2025. Venvood Concert Brass- Annual Report foryear ended 31 December 2024 P8g816
Verwood Concert Brass Report of the Trustees (Continued) Financlal Revlew The charity had a cash holding of £29,053.98 at the year end, all of which was in unrestricted funds. The Trustee5 regularly consider whether to set aside an amount to meet any unforeseen expenditure that may occur at any point durin8 the year. Existing reserves were depleted due to the extensive cost of repairing the charity's property- the band hall. With the band hall repair project having been fully and successfully completed during the financial year, the Trustees have agreed to set aside, in the new financial year, £20,000 of the £29,053 cash holding as a reserve fund for unforeseen expenditure. The Trustees consider that the remaining £9,053 will be sufficient to maintain the charity's ordinary day to day activities given the normal break-even pattern of income and expenditure. The Trustees, considered opinion is that the financial position is such that the charity is a viable ongoing organisation for the foreseeable future. It is worth noting that through the extensive fund raising activity required to repair the band hall, the Trustees have gained significant experience and knowledge in how to successfully raise further funds, be it additional concerts, sponsorship, applying for grants and donations etc, should the need for additional unforeseen funding, in excess of the reserves, arises again in the future. Reporting Serious Incldents The Trustees declare that there are no serious incidents or other matters relating to our charity over the financial period to 31 December 2024 that should have been brought to the Charity Commission's attention. Verwood Concert Brass- Annual Report foryear ended 31 December 2024 Page17
Verwood Concert Brass Report of the Trustees (Continued) Declaratlon The Trustees declare that they have approved the Trustees, report above. Signed on behalf of the charity's Trustees. Signature: Full Name: Position: Tff&TrSLJrtL Date k A 2015 Signature: Full Name: Position: Date AfyfflL 202£ Verwood Concert Brass- Annual Report foryear ended 31 December 2024 Page18
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Verwood Prize Band (Verwood Concert Brass) On accounts for the yoar ondèd 31st December 2024 Charlty no (If any) 1144224 Set out on pages Ih I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended Responslbllltles and A8 the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 {'Ihe ACV). I r8POrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention (other than that disdosed below ') in connection with the ex8minati¢)n which gives me cause to believe that in, any maleria5 respect., accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come acro88 no other matters in connection with the examination to which attention should be drawn in order to enable 8 proper understanding of the accounts to be reached. ' Please délete the words in the brackets if thay do not apply. Slgned: Dats: Name: Relevant profosslonal quallflcatlon(s) or body (if any): Addr88s: SvJèpJ CdL LLL5w5 1*¥ 4rfcH IER October 2018
Verwood Concert Brass Accounts for year ended 31 December 2024 General Fund (unrestrirted) Recelpts and Payments 2024 2023 R•c•ipts Donations, sFons0Trp aThJ grants FuTrJr81sing arKt sundry Incom• Interest on deFQSit account Membws. 8utscrtptton8 Concert8 and ery8gem8nt8 incom8 Glft ald ro¢glM8 24,708.55 16.886.1 57.27 11,429.IXI 11,534.70 2.349.87 126,281.lJ) 32,099.46 2.119.06 11.657.(Kl 10,524.98 3,1509.38 86,983.25 188,290.88 At Ind Inv•knont Ml•s R8cdFrt$ from salo ol In8tNmonts Paym•nts CcBt of fvTrJrwslrKJ aThJ 8uth Incomè Expn888 re concart8 and 8ngag8m8nts Muslcal Llrector expens Repairn aThJ maintena19 Ught and haatlrKJ Ratos a1 water Insurance aryj licen¢8S TelOFthne and V•b $11 Corrte5t aThl ailllatlon 18es Donatlons rad Printlng, poslago, Statlonery aTrJ sundry 407.85 1,374.89 10,840.1)0 102,327.78 3,610.72 229.40 2..38 471.03 20.588.72 297.09 1,210.87 12,805.ty) 128,895.55 3,730.08 172.50 3,112.30 510.07 18,22.86 1,532.28 1.044.73 144,288.83 169.400.67 A••Dt and Inv•th•nt purch••DS Purcha88 of in8tnJmentslC8s89 Purcha80 of urmform aThl mu8iC 499.99 659.54 2.200.00 520.42 1.159.53 2,720.42 Net of f•c•lpts I (payments) 78.480.11 14,169.79 Cath tsnds pr•vloys >ar •nd 107.S19.09 93,349.30 rAth fufidsthls *Tend 29,053.98 107.519.09 Venvood Concert Brass- Annual Report foryear ended 31 December 2024 Pagel 10
Verwood Concert Brass Accounts for year ended 31 December 2024 Statement of Assets and Llabilitles 31n¥xo4 Notes Notes Bank & Cash Balance Uoyds Cunent Atcount Uoyds DeposltAc¢ount Cash In Hand £ 28,91&84 £82,1 £25,(7.26 £ 29,(U98 £107,519,(8 Property Band Hall. Motyl•l5 Road, Verwood (Freeholdl Stora¥e Unlt £470.(Ka¢XI £ 18X(XJ £216,54LLD 3 £47L85&1i1 Instruments 8rn55 Percuson Attessodes e.¥. mouth ple¢es, mutes, straps, lyres E144.738.111 £31419.Xl £2,5TI.86 £156,Q33.75 £31419.9) £2,5n.86 (gLII ment e. . gtsnds. thalrs t•bles kltchen m• ue5 etc £96Q25 5 E96QZ5 5 Mu$lc Pleces In Ilbrnry Aver4y repl•cement cost 1895 £) 1,850 £25.IX) 75or iknlforni CQ 4 £17,020.( Cu &T hle$ 5(LIy) 7 Totrl Asts bllttl £00) Not•s Balante redu¢ed due to expendlture on b•nd hall rèpalrs. Followlng completlon of nd hall sub51dance repalrs the bullder, Kelth Shearlng of She•rlni Homes. •dvlsd 5Jllv Burrows IVC8 Vlce Chalrl on 1811012CQ4th•tthe rebulld ¢ost would be £470,Cffjwhl¢h15 the amount used forthe Ottor 2Q241nsurance renewal. A metsl stora8e unlt was puthed on 16th Septenthr 2024for£l845 plus delfvery costs. The b•nd hall had It been fonnallyvalued for 50rne years. Thi$ figuwE represents the Insurablèv•lue on the Insurnn 3 p(Alty followlr¢ suc¢esslve Yea of a stand•rd annu upllft. Flgure taken fmm an audlt In October 2024for Insuran PUfPOS•S. The flgur5 are taken from th Inventory completed In Ortijber 2019. A nèw Inventory wlll be completed durtng 202 Average replacement cost upratrd from £25to £t0 match the assumptlon used forOrtober2Q41nsurJnce renewal. Estlmthd value of cups and trophS•s used f0rOctober24Ifvsu1an renewal. Verwood Concert Br8ss- Annual Report for year ended 31 December 2024 Page111