## **WOODLEY VILLAGE HALL TREASURERS REPORT FOR 2026 AGM**
The latest Woodley Village Hall financial year is from 1 May 2025 to 31st March 2026. The Trustees agreed to shorten the financial year by one month so it now ends at the same time as most other organisations.
The latest Accounts were reviewed by E Giles Book-Keeping on 22nd July 2026 who signed the Charity Commission Independent Examiner’s Report to state ‘There are no concerns for the accounts prepared for the year ending 31st March 2026 as everything balances correctly to this date’.
The Balance Sheet from the 2025-26 Accounts shows:
- Total income was £44,010 which was mostly hall hire fees. We received grants of £11,000 from SSE towards the solar panels, and £1,000 each from Hampshire County Council and Test Valley Borough Council. There were also payments totalling £1,814 from Michelmersh Dairy for electricity used and £353 in interest on our CAF savings account.
- Total expenditure was £62,855. This includes payments of £17,945 to Infinity Energy towards the solar panels and £13,268 to Universal Contracts for hall decoration. The largest running cost payments were £8,850 to Chestnut Cleaning and £4,451 to Octopus Energy.
The overall figures are both higher than the previous year where income was £36,824 and expenditure was £31,821
As expenditure in 2025-26 was higher than income by £18,845, the total in the bank accounts has fallen from £44,628 to £25,783.
There are sufficient funds in the bank accounts to cover any unforeseen expenditure. The funds spent on redecoration have improved the condition of the hall, and expenditure on the solar panels will reduce operating costs in the future.
The process of closing the TSB account has been completed during the year. The CAF accounts are now used for all income and expenditure.
Edward Hale Woodley Village Hall Treasurer 30th July 2026
## **WOODLEY VILLAGE HALL**
## **CHARITY 1144205**
## **2025-26 BALANCE SHEET**
|TSB
CHARITY ACCOUNT
CAF
CASH ACCOUNT
GOLD ACCOUNT
TOTALS
OVERALL CHANGE IN BALANCE
**REPRESENTED BY:**
**INCOME - TSB**
HALL HIRE
MICHELMERSH DAIRY
SSE GRANT
**INCOME - CAF**
HALL HIRE
MICHELMERSH DAIRY
HCC & TVBC GRANTS
ACCOUNT INTEREST
**EXPENDITURE - TSB**
BOOKINGS SALARY
CLEANING - CHESTNUT
OCTOPUS ENERGY
OTHER EXPENSES
**EXPENDITURE - CAF**
BOOKINGS SALARY
CLEANING - CHESTNUT
DENLEC ELECTRICAL
DEPOSIT REFUNDS
INFINITY ENERGY
NORRIS & FISHER INSURANCE
OCTOPUS ENERGY
BUILDING REPAIRS
TEST VALLEY PLANNING
UNIVERSAL CONTRACTS
OTHER EXPENSES
INCOME LESS EXPENDITURE|**IST MAY 25**
14,795.85
8,688.36
21,143.76|**31ST MAR 26**
0.00
5,286.28
20,496.74|
|---|---|---|
||44,627.97|25,783.02
44,627.97|
||15,003.32
1,142.29
11,000.00
13,840.49
671.38
2,000.00
352.98|-18,844.95|
|||44,010.46
62,855.41|
||2,594.00
4,597.70
1,853.83
1,877.08
2,340.22
4,252.24
2,265.60
1,333.15
17,944.80
1,517.91
2,597.39
1,734.70
1,261.00
13,268.22
3,417.57||
|||-18,844.95|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner s Report
Roport to the trustsg
membors of
Woodley Village Hall Association
On accounts for tho yur
•ndod
31* March 2026
Charity no
{If any)
1144205
Sot out on pages
I port to the trustees on my examination of the accounts of the above
charTty (Ihe Trusf) for the year ended 3010412025.
Re•ponslbllftle• and As the chanty trustees of the Trust, you are resw)nsibl8 for the preparation
basls of report of the accwnts in accordance Nlilh the requirements of the Charities Act
2011 ('the Acr>.
I report in respect of my examination of the Trust's accounts carried out
under section 145 ofthe 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515)(b) of the Act.
I have completed my examination. I confinn that no material matt•rs have
com8 to my attention (other than that disclosed below ") in connection with
the examinotion which grves me cause to believe that in. any material
Independent
examlner's Statsmant
accounting records **re not kept in accordanco with section 130 of
the Act or
the accounts do not accord wth the aAUntIa records
I have no conckms and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
' Please d61ele the words in th8 brackets rfthey do not apply.
Slgned:
22" July 2026
Nam•:
Emma Giles - Book-kaeperlDirector
Rèlevant professional
quallfication(s} or body
Ilf any):
E Giles Book-keeping
Unit 13, Focus 303 Business Contre
Focus Way
Andover
Hampshire
SP10 5NY
Address:
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of Gonrn (see CC32,
Independent examination of chanty accounts.. directions and guidan for
examiners).
The accounts year end date has now changed and it now ends on the 31tst
March 2026 instead of 3 Apn"l.
Glvo here brlef detalls of
any itom8 that tho
examiner wlshes to
disclose.
The below figures have not been adjusted in the yèar 202&26
The dedared end figures for 2025-26
TSB - £0, looks like this is being closed.
CAF1- £5,286.28
CAF2 - £20.496.74
mang a total of £25.783.02
There are no concems for the accounts prepared for the year ending 311t March
2026 &8 everything balan5 corredly to this date.
IER
October 2018
## **WOODLEY VILLAGE HALL**
## **CHARITY 1144205**
## **2025-26 BALANCE SHEET**
|TSB
CHARITY ACCOUNT
CAF
CASH ACCOUNT
GOLD ACCOUNT
TOTALS
OVERALL CHANGE IN BALANCE
**REPRESENTED BY:**
**INCOME - TSB**
HALL HIRE
MICHELMERSH DAIRY
SSE GRANT
**INCOME - CAF**
HALL HIRE
MICHELMERSH DAIRY
HCC & TVBC GRANTS
ACCOUNT INTEREST
**EXPENDITURE - TSB**
BOOKINGS SALARY
CLEANING - CHESTNUT
OCTOPUS ENERGY
OTHER EXPENSES
**EXPENDITURE - CAF**
BOOKINGS SALARY
CLEANING - CHESTNUT
DENLEC ELECTRICAL
DEPOSIT REFUNDS
INFINITY ENERGY
NORRIS & FISHER INSURANCE
OCTOPUS ENERGY
BUILDING REPAIRS
TEST VALLEY PLANNING
UNIVERSAL CONTRACTS
OTHER EXPENSES
INCOME LESS EXPENDITURE|**IST MAY 25**
14,795.85
8,688.36
21,143.76|**31ST MAR 26**
0.00
5,286.28
20,496.74|
|---|---|---|
||44,627.97|25,783.02
44,627.97|
||15,003.32
1,142.29
11,000.00
13,840.49
671.38
2,000.00
352.98|-18,844.95|
|||44,010.46
62,855.41|
||2,594.00
4,597.70
1,853.83
1,877.08
2,340.22
4,252.24
2,265.60
1,333.15
17,944.80
1,517.91
2,597.39
1,734.70
1,261.00
13,268.22
3,417.57||
|||-18,844.95|
**Chairman’s Report 2026**
## **Woodley Village Hall Association**
## **Introduction**
The last 12 months have yet again seen a stable committee and group of regular hall users. Decorating works have been carried out to the two main rooms and a project to install PV Solar is underway.
## **Committee Membership**
The committee has retained a stable membership over this year. We are very thankful to have all main positions of the committee filled. Darron Welch elected to standdown from the committee and position of fire marshal. Lorraine Watts has joined the committee and stepped into the role of fire marshal and I would like to thank her for offering up her time to fill this vital role.
## **Year in Review**
This year has seen very good usage of the hall again from both our regular users and ad-hoc bookings for parties and other such events.
The financial position is covered in detail in the treasurer’s report. Edward as done a great job again with the accounts, which are covered by his financial report. However, in general the hall is in a good financial position. We had good reserves which have enabled us to undertake some refurbishments and decorating of the two main rooms.
In order to simplify out accounting and to also overcome some difficulties we had in updating our information with TSB, we elected to close our TSB current account. We have continued to keep our other accounts with CAF, who are much more capable in dealing with organisation such as ours.
The committee agreed to apply for grant funding for PV Solar and battery storage. This project is underway but has proved to be both time consuming and complex to bring to completion. At the time of this report, we are awaiting installation in August 2026.
Our landlord, the Romsey Town Council continuous to show a positive and active interest in Woodley Village Hall, for which we are very grateful. I would like to thank James Laffeaty, the town council’s building and environment manager who continues to helps us resolve any building issues, including the renovation of the stage fire escape steps.
## **Users**
We are extremely fortunate to have a group of regular and loyal users. These include Nomads, Test Valley School of Dance, Slimming World, Brownies and Rainbows. We thank them for their continued support. In addition, we have gained a couple of new regular users. Ad-hoc bookings for parties continue in small numbers. The majority of our income continues to come from the main regular user groups.
The committee has maintained hire rates for this period thank to our costs remaining fairly stable. The committee will continue to review hire rates in the next period as costs may rise, although reduction in energy costs due to PV solar may help to counter.
## **Health & Safety**
We are thankful to have had no health and safety incidents or reported near-misses occur at the hall in the past year.
Inspection and servicing of the fire extinguishers and alarm continue to be up to date. Regular inspection and testing of the fire alarm and emergency lighting taking place, being carried out by our fire officer weekly.
We are continuing to working with the town council to determine how to proceed with renovation of the stage fire escape and we hope this will be completed soon. A fire risk assessment has been carried out by an external third party. No significant immediate issues where highlighted, however we are now seeking to replace the boiler room ceiling with a new correctly fire rated compartmentation solution in order to isolate the boiler room from the rest of the building.
27/07/26
Rev 1.0
1
## **Maintenance, Repairs, and Improvements**
Various smaller repairs and general maintenance jobs have been carried out over the year to maintain and improve the hall. In addition to this over the summer of 2025, we had Universal Contracting Ltd in to carry out redecoration of the Woodley and Crampmoor rooms. This was mostly repainting of both rooms with fresh paint, but we also elected to install new acoustic wooden panelling at the rear of the Woodley Room, replacing some old existing curtain drapes which were overdue fire treatment. Wall lighting was replaced in the Woodley Room. The Crampmoor room had the previously harsh LED strip lighting replaced with warmer dimmable LED panel lights. The committee has received positive feedback from the hall users on the improved conditions and look of both rooms.
In the latter end of the previous period, we began exploring opportunities for PV Solar and potential grant funding for such a project. We were lucky enough to received grant funding from three sources;
- Scottish and Southern Electricity
- Test Valley Borough Council via a Climate Change Grant
- Romsey Town Council through match funding as our landlords
Three quotes where obtained and we have decided to instruct Infinity to carry out the installation of PV Solar arrays on the roof and battery storage. Although planning permission is not required for the PV Solar arrays on the roof, as this is exempt under permitted development, we have discovered that planning permission is required for the installation of battery storage installed externally to the building. In order to mitigate any fire risks from the battery storage we have, in agreement with our landlord, elected to locate the batteries externally and this requires a planning application to be submitted to Test Valley Borough Council.
At the end of the period covered by this report, we have our planning application submitted and are awaiting feedback and a decision from the planning department. Although not within the period covered by this report, I can at the time of writing confirm that planning consent has been received and we are now waiting on Infinity to carry out the installation.
The front roof above the main entrance foyer had the lead flashing stolen and has been replaced. We continue to have a small leak through this roof under contain extreme weather conditions. We are looking into how best to resolve this leak as replacement of the lead flashing has not stopped the leak.
The boiler room ceiling which is currently in a poor state of repair is in need of replacement. This will be replaced in the next period with a correctly specified fire-rated ceiling. In the meantime, we are likely to remove the existing ceiling to better allow inspection of the space above for surveying the optimum fire compartmentation solution.
## **Summary**
I am very grateful for the support and hard work of all committee members, and for the support and assistance from councillors and staff of Romsey Town Council. The Test Valley Borough Council’s grant funding team have also provided great assistance in application for grant funds. The committee intends to continue in 2026 / 2027 with the same momentum to keep the hall operational and where possible improve facilities on offer.
Peter Harrison - Hall Chairman
27/07/26
2
Rev 1.0