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← Ludus Dance

2025-03-31-accounts

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

Company registration No. 07729308 (England & Wales) Charity No. 1144163

Ludus Dance

Company Limited by Guarantee

Trustees’ Report and Financial Statements

For The Year Ended 31 March 2025

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

CONTENTS

Page
Charity reference and administrative details 1
Trustees’ Report 2
Independent Examiner’s report to the trustees 11
Statement of financial activities (incorporating the income and expenditure
account)		 12
Balance sheet 13
Notes to the accounts 14

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

CHARITY REFERENCE AND ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 MARCH 2025

Registered charity name Ludus Dance
Charity registration number 1144163
Company registration number 07729308
Registered office The Storey
Meeting House Lane
Lancaster
LA1 1TH
Trustees F Tucker
S Mansfield
E Payne
L Jasper
A Breed (appointed June 2024)
Secretary R Deadman (resigned June 2024)
R Reoch (appointed June 2024)
S Barrow (appointed June 2024)
Independent Examiner MHA
Chartered Accountants
14 Mannin Way
Lancaster Business Park
Lancaster
LA1 3SW

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ending 31 March 2025, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Trustees

The directors who served during the year were:

S Mansfield E Payne L Jasper F Tucker A Breed (appointed June 2024)

Secretary - R Deadman (resigned June 2024) Secretary - R Reoch (appointed June 2024) Secretary - S Barrow (appointed June 2024)

Independent Examiner - MHA

Introduction

Founded in 1975, Ludus Dance North West Dance in Education Ltd was constituted as a co-operative trading as Ludus Dance. In 2011/12, the company became a registered charity and a company limited by guarantee.

Ludus brings the joy of dance to Children and Young People (CYP) in Lancaster, Morecambe and the North. We strive to embed creative dance and wellbeing practices for those whom cultural opportunities are limited, and the likelihood of a complex transition into adulthood is high.

We enable CYP and emerging dance artists to further develop their emotional connectivity and positive mindset, and a methodology to live by - to empower them both in their movement and in their journey towards their future goals. We enable CYP to be present in their bodies and to build confidence alongside others - to encourage them to let go of self-criticism and real/perceived judgment of peers. As a result, they learn how to be accepting, curious and open to their own potential and that of others.

We have established long-term relationships with statutory partners, who have shared ambition in the development of young people, in schools, universities, local authorities, social and mental health services within the NHS. Alongside these partners, we proudly develop programmes that contribute to how dance can support CYP to live healthier and happier lives, long term.

As we transition away from the Arts Council NPO funding, we diversify our funding strategy with programmes designed to focus on widening our contribution within our local community and to centralise young people’s voices in determining who and what Ludus Dance will become next.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

Structure, governance and management

Governance

Ludus Dance is a Registered Charity and Company Limited by Guarantee, incorporated on 4[th] August 2011. A Board of Directors controls the overall strategic direction of the organisation and ensures regulatory and legal compliance. Board members are recruited for the balance of skills that they can bring to the organisation. These are:

The Board meets quarterly alongside subgroup meetings, which are developed alongside the developmental needs of the Charity; there are currently finance and policy review subgroups.

Staffing

Ludus Dance employs a core team to deliver projects and to develop the organisation’s offer to ensure ongoing financial and operational sustainability. In 2024/25, Ludus Dance operated with the equivalent of 2.4-2.8 fte staff members.

This year, 30 freelance artist positions were contracted for project delivery, including investment in a senior fundraiser to support the senior team..

Over the last year, staff have had the opportunity to attend a number of training programmes, including: Safeguarding, Chaperoning Children, and First Aid.

Charitable Objects

The company is established to:

Encourage and advance the appreciation of the art of dance and its associated art forms by the public, particularly by providing opportunities for people to create, watch and take part in dance predominantly but not exclusively in the North West of England.

These objects are supported by the core organisational mission of Ludus Dance: - To inspire, engage and empower through dance.

Ludus Dance’s values are:

The charitable objects, organisational mission and values provide the framework for all of the activities of Ludus Dance. These are articulated through the vision.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

Charitable Objects (continued)

The vision is of a world where everyone has the right and ability to access high-quality dance experiences produced to the highest standard, leading to a lifelong engagement in the arts. This vision centres on the essential aims of:

To deliver our mission, vision and core aims, activity has been split across six core strands:

24/25 priorities:

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

Charitable Objects (continued)

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

Charitable Objects (continued)

Public benefit

In setting Ludus Dance policies, the Board gives consideration to the guidance issued by the Charities Commission regarding the provision of public benefit. Ludus Dance achieves public benefit by delivering its charitable objectives in a number of ways:

Trustees

No remuneration is paid to any Trustee for their services as a trustee, nor did any trustee have a material interest in any of the charity’s contracts during the year

Induction and training of Trustees

Board members are selected based upon their professional skills to complement those of existing Board members and to ensure a range of different voices and backgrounds shape the organisation. Induction includes meetings with the CEO and the Board, receiving copies of policies, business plans and accounts and attending Board meetings before appointment. New trustees also receive a Trustee welcome pack.

Share Capital

The charity is limited by guarantee and as such does not have a share capital.

Risk management

The Trustees and staff of Ludus Dance conduct a quarterly review of the major risks to which the charity is exposed, and systems established to mitigate them are laid down by a written risk assessment strategy as appropriate to current circumstances. The strategy specifies actions to be taken to guard against a variety of risks with the potential to impact funding or activity. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects, and ensuring consistently high quality of delivery. These procedures are regularly reviewed and updated as necessary (separate document).

External partners

The organisation’s principal investors in 2024/5 were:

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

Contribution of volunteers

The Charity is supported by highly experienced and dedicated Volunteer Board Members as well as a small number of additional volunteers who support the organisation more generally. Ludus Dance is keen to develop further volunteering opportunities across the business as we recognise the value of this reciprocal exchange. This year, 19 volunteer positions were fulfilled, which helped support several dance projects, events and classes.

Financial review, achievement and performance

The total income for the year was £133,215, comprising restricted funds (£50,185) and unrestricted funds (£83,030).

Ludus Dance received approximately 50% of its income through core grants from Arts Council England Transition Fund (ACE) and 50% from Lancaster City Council Levelling UP funding. This was to develop and deliver a rich programme of activity for young people in our local community. This was supplemented by additional restricted grants and earned income vital for the viability of the organisation. Successful diversification of income has meant that the organisation remains stable post the planned withdrawal of the ACE NPO funding.

There has been an active focus by the CEO on two specific areas for future funding, in particular:

In terms of the former, we have successfully embedded within a project called Arts4Us led by Edge Hill University, researching young people and mental health. We await the outcome of a multi-year core funding bid to the Esmee Fairburn Foundation in relation to the latter.

A financial review of expenditure was undertaken in light of ACE’s core funding coming to a planned end. To ensure a more economical and environmentally responsible delivery model, Ludus has continued to utilise its large dance studio office space in The Storey to house its front-facing dance programme as well as its back-office. This dramatically reduced the expenditure of additional room hire and served as a visual marketing tool, thanks to the new room being in a prominent, publicly visible space and has been financially successful and reduced pressure on the CEO and trustees by allowing room to embed into the new structure

In terms of assessing our risks, throughout 2024/25 Ludus Dance continued to make progress by further scrutinising our mission, aims, and outcomes. With the end of core ACE funding, alternative core funders have been investigated, and applications are being made based on our established impact on health and education outcomes for young people. In addition, inroads have been made with university partners in relation to health research, and a 3-year, multi-university research programme has been confirmed.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS' REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

Financial review (continued)

Main areas of difficulty include:

Reserves policy

As of 31st March 2025, the unrestricted reserves stood at £118,368. Free reserves are calculated by deducting the restricted reserves and fixed asset values from total reserves. At the year end, this stood at £112,541 (2024: £123,080).

The agreed target for unrestricted reserves at Ludus Dance will continue to be three months’ running costs. The board is confident that running at three months would provide continuity of services to its beneficiaries, whilst fulfilling obligations towards employees and funders. Remaining unrestricted reserves will be designated for relocation, as a match for capital investment and unplanned closure. This reserves policy and the analysis of income and expenditure are reviewed on an annual basis. However, the board will be closely monitoring reserves in response to the organisational impact of the funding landscape, financial investment in the arts, the Cost of Living Crisis, and political shifts.

We have agreed a £70,000 fund within this policy for the potential purchase of a Ludus Dance ‘House’, with early conversations beginning with Lancaster City Council on how we can progress a purchase with their support, and with the support of appropriate funders (e.g. English Heritage).

There is a possible requirement for £15,000 to be drawn from our reserves to contribute to our 50th event, if our unconfirmed bids are not successful. This will be accounted for during the 2025-26 financial year.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

Plans for the future

Ludus Dance are continuing to find ways to streamline activity, reduce overheads and find alternate income streams. During 2024/25 the charity continued to embed its new business plan, focusing our work on delivering dance programmes that support children and young people experiencing poor mental health to emerge healthier and happier; and this area remains a key focus for the charity in 2024/25.

Opportunities are shining in areas of research in relation to young people's mental health, and in relation to exploring young people’s voices and pathways to leadership. We hope to soon secure funding with the Esmee Fairburn Foundation in order to continue this area of development as a main strand of our growth for the next three years.

Researching climate anxiety continued as a central goal at both a strategic level and via dance delivery with young people, as young people told us that this one one key area that impacted them and produced negative thoughts and feelings. It will be placed centrally within our organisation's ambitions to address, and we are seeking a largescale project with Lancaster University and other local partners in order to do so in 2025/26. Research this far is showing us that potential funders are placing the climate emergency at the centre of their goals, which we believe will help us secure long-term funding from a number of sources.

Alongside, we seek to tackle this issue head on by working towards being an organisation that embraces and celebrates young people’s voices creatively with children and young people on both environmental themes and their ability to create positive change, so that they learn of their individual and collective potential impact, within their dancing, their everyday lives, and alongside their audiences to whom they can demonstrate this ethos through performance. Our work continues to strive to empower children and young people to experience a healthy and hopeful world, and how they can make informed, environmentally responsible choices.

Equal Opportunities

The charity is committed to equal opportunities at all levels and has a Single Equality and Diversity Policy and Action Plan which supports the promotion of equal opportunities.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2025

Responsibilities of the Trustees

The Trustees (who are also the directors of Ludus Dance for the purposes of Company Law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and regulations.

Company Law requires the Trustees to prepare financial statements for each financial year. Under that law, the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Law). Under Company Law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charitable company and the income and expenditure of the charitable company for the year.

In preparing these financial statements, the council members are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies’ exemption.

Signed on behalf of the Board of Trustees

R Reoch Company Secretary …………………………………………….. IL Kaye

……………………………………………..

December 9, 2025

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF LUDUS DANCE FOR THE YEAR ENDED 31 MARCH 2025

I report on the accounts of the company for the year ended 31 March 2025 which are set out on pages 11 to 26.

Responsibilities and basis of report

As the charity Trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jack Steer BA (Hons) FCA

MHA Chartered Accountants 14 Mannin Way Lancaster Business Park Lancaster LA1 3SW

December 10, 2025

……………………..

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

(INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31 MARCH 2025

Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Total
Expenditure on:
Raising funds
8
Charitable activities
9
Total
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
21		 Total
Total
Unrestricted
Restricted
funds
funds
funds
funds
2025
2024
£
£
£
£
44,841
83,030
127,871
130,500
4,305
-
4,305
3,328
-
-
-
2,095
1,039
-
1,039
1,136
50,185
83,030
133,215
137,059
-
-
-
83
61,382
83,030
144,412
159,915
61,382
83,030
144,412
159,998
(11,197)
-
(11,197)
(22,939)
-
-
-
-
(11,197)
-
(11,197)
(22,939)
129,565
-
129,565
152,504
118,368
-
118,368
129,565

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

The notes on pages 14 to 27 form part of these financial statements.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

AS AT 31 MARCH 2025

2025 2025 2024
£ £ £ £
Fixed assets
Tangible fixed assets 16 5,827 6,485
5,827 6,485
Current assets
Debtors
Cash at bank and in hand		 17 33,897
86,308		 30,449
99,626
120,205 130,075
Creditors:amounts falling due within
one year 18 (7,664) (6,995)
Net current assets 112,541 123,080
Total assets less current liabilities 112,541 123,080
Net assets 118,368 129,565
Funds:
Restricted funds - -
General funds 48,368 59,565
Designated funds 70,000 70,000
Total funds 21 118,368 129,565

The financial statements have been prepared in accordance with the provisions for small entities.

For the year ended 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees' responsibilities:

The trustees have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and the trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts were approved by the members of the council and authorised for issue on the

December 10, 2025

………………………………... and are signed on their behalf by:

…………………………………… S Mansfield Chair of Trustees Company Registration Number: 07729308

The notes on pages 14 to 27 form part of these financial statements.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

Legal form

The charity constitutes a limited company, limited by guarantee as defined by the Companies Act 2006, incorporated in England and Wales. The address of the charity, the nature of its operations and its principal activities are all detailed in the Trustees’ report and charity administrative details pages in these financial statements.

Basis of accounting

The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with the accounting policies set out in note to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The financial statements have been prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Preparation of the accounts on a going concern basis

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operating existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Taxation

The charity is recognised by the Inland Revenue as a UK Charity and is entitled to exemptions from corporation tax.

Income

All income is recognised in the Statement of Financial Activities (SOFA) when the Charity is legally entitled to the income and the amount can be quantified with reasonable certainty. No income is shown net of expenditure.

Voluntary income is received by way of grants, donations and gifts and is included in the SOFA when receivable. Grants, where entitled is not conditional on delivery of specific performance by the Charity, are recognised when the Charity becomes unconditionally entitled to the grant.

Investment income is recognised when receivable.

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably.

Support costs are those which assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly to support the objectives of the charity.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies (continued)

Tangible fixed assets

Fixed assets including equipment, fixtures and fittings are recorded at cost less accumulated depreciation. Depreciation is provided at the following annual rates in order to write the cost of assets off over their estimated useful lives using the reducing balance method:

Equipment, fixtures and fittings

33% reducing balance

Debtors and creditors

Debtors and creditors with no stated interest rate and receivable and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Cash and cash equivalents

Cash held by the charity includes amounts held on call at banks.

Accumulated funds

The Charity has three distinct types of fund: Unrestricted, or general, funds arising from the accumulated surplus from its various activities. Restricted funds represent balances to be spent on particular activities as specified by the donor. Designated funds, included within unrestricted funds, are those set aside by the Board of Trustees for a specific purpose.

Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Charity’s balance sheet when the Charity becomes party to contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to offset the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Financial assets are assessed for indicators of impairment at each reporting end date.

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the company transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies (continued)

Classification of financial liabilities

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities.

Basic financial liabilities

Basic financial liabilities, including creditors, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest.

Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.

2 Judgements and key sources of estimation uncertainty

In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Key assumptions, judgements and estimates

In the opinion of the Trustees’ there have been no significant judgements made in the process of applying the above accounting policies.

There have been no key assumptions concerning future and other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

3 Income from donations and legacies

3
Income from donations and legacies
Year to 31 March 2025
LCC Arts		 Unrestricted
Restricted
Total
funds
funds
2025
£
£
£
13,800
-
13,800
BBC Children in Need -
9,988
9,988
UKSPF
LDCVS
Holiday Activity and Food
Edge Hill University
Esmee Fairburn
7 Stars Grant Foundation
Donations		 -
66,313
66,313
500
1,000
1,500
-
2,200
2,200
-
3,529
3,529
30,000
-
30,000
500
-
500
41
-
41
44,841
83,030
127,871
Year to 31 March 2024
Arts Council England: NPO
LCC Arts
Westminster Foundation		 Unrestricted
Restricted
Total
funds
funds
2024
£
£
£
-
56,819
56,819
13,400
-
13,400
1,000
-
1,000
BBC Children in Need 9,898
-
9,898
Lancaster City Council
DCNW
UKSPF
LDCVS
Holiday Activity and Food
Donations		 21,461
-
21,461
1,700
-
1,700
2,490
8,695
11,185
2,000
-
2,000
12,590
-
12,590
447
-
447
64,986
65,514
130,500

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Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

4 Income from charitable activities

4
Income from charitable activities
Year to 31 March 2025
Provision of dance services		 Unrestricted
Restricted
Total
funds
funds
2025
£
£
£
4,305
-
4,305
4,305
-
4,305
Year to 31 March 2024
Provision of dance services		 Unrestricted
Restricted
Total
funds
funds
2024
£
£
£
3,328
-
3,328
3,328
-
3,328
5
Income from other trading activities
Year to 31 March 2025
Events, commisions & venue hire		 Unrestricted
Restricted
Total
funds
funds
2025
£
£
£
-
-
-
-
-
-
Year to 31 March 2024
Events, commisions & venue hire		 Unrestricted
Restricted
Total
funds
funds
2024
£
£
£
2,095
-
2,095
2,095
-
2,095

5 Income from other trading activities

-18-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

6 Income from investments

6
Income from investments
Year to 31 March 2025
Interest received		 Unrestricted
Restricted
Total
funds
funds
2025
£
£
£
1,039
-
1,039
1,039
-
1,039
Year to 31 March 2024
Interest received		 Unrestricted
Restricted
Total
funds
funds
2024
£
£
£
1,136
-
1,136
1,136
-
1,136

7 Donated goods, facilities and services

Donated goods and services with an estimated value of £nil (2024: £nil) were received during the year, related to rent. Ludus relies on the contribution of unpaid volunteers to deliver its Programmes.

-19-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

8 Fundraising costs

8
Fundraising costs
Year to 31 March 2025
Staff and related costs		 Unrestricted
Restricted
Total
funds
funds
2025
£
£
£
-
-
-
-
-
-
Year to 31 March 2024
Staff and related costs		 Unrestricted
Restricted
Total
funds
funds
2024
£
£
£
83
-
83
83
-
83
Staff costs
Direct costs
Support costs		 Unrestricted
Restricted
Total
Total
funds
funds
2025
2024
£
£
£
£
19,313
56,089
75,402
79,532
3,298
24,603
27,901
38,484
38,771
2,338
41,109
41,899
61,382
83,030
144,412
159,915

-20-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

10 Support costs

Premises
Communications
Information Technology
Insurance
Marketing
Professional expenses
Depreciation
Sundry expenses		 Total
Total
2025
2024
£
£
23,334
22,450
471
1,173
754
1,003
2,464
783
50
26
7,376
9,573
2,907
3,234
3,753
3,657
41,109
41,899
2025
2024
£
£
2,907
3,234
2,563
2,100
5,470
5,334
11
Operating Surplus/(Deficit) is stated after charging
Depreciation on tangible fixed assets
Independent examination fee
12
Staff Costs
Note
Wages and salaries
Social security costs
Pension costs
9		 2025
2024
£
£
68,638
71,533
5,944
6,404
820
1,595
75,402
79,532

There were no employees (2024: none) who received emoluments (excluding employer pension costs) of more than £60,000.

-21-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

12 Staff Costs (continued)

The key management personnel of the Charity, comprise the Trustees and three interim directors, R Reoch, R Deadman, and S Barrow. The total employee benefits of the key management personnel of the charity were £33,546 (2024: £66,242). The key management personnel were reimbursed expenses totalling £2,812 (2024: £1,419) during the year.

The Charity Trustees were not paid or received any other benefits from employment with the Charity in the year (2024: £nil) neither were they reimbursed expenses during the year (2024: £nil). No charity Trustee received payment for professional or other services supplied to the Charity (2024: £nil).

The average monthly number of employees during the year was 3 (2024: 3). The Charity relies on support from unpaid volunteers in various parts of the charity.

Staff and volunteers average head count in the year 2025
2024
Number
Number
3
3
3
3

13 Defined contribution pension scheme

Note
Amount of contributions recognised in the
SOFA as an expense
12		 2025
2024
£
£
820
1,595

14 Related party transactions

There were no related party transactions requiring disclosure during the current or prior period.

15 Corporation tax

The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

-22-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

16 Tangible fixed assets

Cost
As at 1 April 2024
Additions
Disposals
As at 31 March 2025
Depreciation
As at 1 April 2024
Charge for the year
Eliminated on disposal
As at 31 March 2025
Net book value
As at 31 March 2025
As at 1 April 2024		 Office
Equipment
Plant &
Machinery
Total
£
£
£
16,195
17,485
33,680
2,249
-
2,249
-
-
-		 Office
Equipment
Plant &
Machinery
Total
£
£
£
16,195
17,485
33,680
2,249
-
2,249
-
-
-
18,444
17,485
35,929
10,222
16,973
27,195
2,738
169
2,907
-
-
-
12,960
17,142
30,102
5,484
343
5,827
5,973
512
6,485
Debtors falling due within 1 year 2025
2024
£
£
31,850
26,335
2,047
2,514
-
1,600
33,897
30,449
Trade debtors
Prepayments and accrued income
Other debtors

17 Debtors falling due within 1 year

-23-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

18 Creditors: amounts falling due within 1 year

Trade creditors
Social security and other taxes
Accruals and other creditors		 2025
2024
£
£
260
3,355
3,719
-
3,685
3,640
7,664
6,995

Deferred income comprises of grant money received at the year end for activities in the next financial year.

Deferred income:
As at 1 April 2024
Released in the year
Additions in the year
As at 31 March 2025		 2025
2024
£
£
-
27,970
-
(27,970)
-
-
-
-

19 Commitments under operating leases

In July 2024, the company entered into a new lease agreement that resulted in annual commitments under non-cancellable operating leases as set out below:

Operating leases which expire:
Within 1 year
Within 2 to 5 years		 2025
2024
£
£
14,472
3,725
20,502
-
34,974
3,725

-24-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

20 Analysis of movements in funds

Current year

Unrestricted reserves
Designated fund
General funds
Total unrestricted reserves
Restricted reserves		 At 1
At 31
April
March
2024
Income Expenditure Transfers
2025
£
£
£
£
£
70,000
-
-
-
70,000
59,565
50,185
(61,382)
-
48,368
129,565
50,185
(61,382)
-
118,368
BBC Children in Need -
9,988
(9,988)
-
-
UKSPF
LDCVS
Holiday Activity and Food
Edge Hill University
Total restricted reserves
Total reserves		 -
66,313
(66,313)
-
-
-
1,000
(1,000)
-
-
-
2,200
(2,200)
-
-
-
3,529
(3,529)
-
-
-
83,030
(83,030)
-
-
129,565
133,215
(144,412)
-
118,368

Designated funds

The charity’s designated fund represents a flexible relocation and capital expenditure target.

Restricted funds

The purpose of the funds carried forward are as follows:

Children in Need - Year two of a multi-year bid to deliver dance and film workshops to children and young people experiencing poor mental health.

UKSPF - 'Powering Up' is a community wellbeing project that responds to the identified ‘cost of living crisis, centre vitality, community resilience and quality of life’ challenges as outlined in the UKSPF Lancaster City Council supporting documents. The programme looks at contributing to the cultural offer/landscape of Lancaster and Morecambe District under the UKSPF Aims of 'Support for local arts, cultural, heritage and creative activities'.

LDCVS - This fund provides access support for our HAF programme delivery by funding a 1-1 support worker for a young person with physical access needs. By funding an additional 1-1 worker more access barriers can be removed resulting in more children and families benefiting from the programme.

Holiday Activity and Food - Funds to deliver a holiday provision programme for young people aged 7-11 exploring physical activity and healthy eating.

Edge Hill University - Contracted to contribute as a host organisation to the research of ARTS4US programme - a research initiative working together to scale up place-based arts initiatives that support the mental health of children and young people (CYP) 9-13. Funded by the Arts and Humanities Research Council (AHRC), part of UK Research and Innovation.

-25-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

20 Analysis of movements in funds (continued)

Prior Year

Unrestricted reserves
Designated fund
General funds
Total unrestricted reserves
Restricted reserves
Bounce Back
Occupied
Shifting Focus
Springforward
Yorkshire Dales Millennium Trust
LCC PHP
Arts Council England
UK Shared Prosperity Fund
Total restricted reserves
Total reserves		 At 1
At 31
April
March
2023
Income Expenditure Transfers
2024
£
£
£
£
£
70,000
-
-
-
70,000
73,871
71,545
(94,484)
8,633
59,565
143,871
71,545
(94,484)
8,633
129,565
4,242
-
-
(4,242)
-
-
-
1,500
-
-
(1,500)
-
448
-
-
(448)
-
83
-
-
(83)
-
2,360
-
-
(2,360)
-
-
56,819
(56,819)
-
-
-
8,695
(8,695)
-
-
8,633
65,514
(65,514)
(8,633)
-
152,504
137,059
(159,998)
-
129,565

Restricted funds

The purpose of the funds carried forward are as follows:

Bounce back fund- Funding to deliver a dance programme for young people needing respite from family members who have a cancer diagnosis.

Shifting focus fund - Shifting Focus - planned as a two-day conference event to bring together integrated dance innovators and trailblazers from across the North West and national dance community.

Spring Forwards - Spring Forwards was a small internal fundraising programme based upon paid audiences attending a dance performance by children and young people. at Ludus Dance.

Yorkshire Dales Millennium Trust – Ludus Dance were commissioned to create a dance and film piece about the effects of plastic pollution.

LCC PHP – ‘The Alien Needs Our Help’ is a creative health and wellbeing programme, from Ludus Dance and More Music, commissioned by Lancaster City Council’s Public Protection, we are now offering it to primary schools across the district.

Art Council England - Transition Fund - Granted upon exiting the National Portfolio Organisation (NPO) funding as a transitional fund.

UK Shared Prosperity Fund - As part of the Levelling Up Agenda, granted by the government distributed by Lancaster City Council for culture across the district.

-26-

Docusign Envelope ID: C5D213B0-E68E-4C4C-A5F6-4529A4BA43C7

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

21 Analysis of net assets between funds

Current year

Fund balances at 31 March 2025 are represented by:
Tangible fixed assets
Current assets		 Unrestricted
Restricted
Total
Funds
Funds
2025
£
£
£
5,827
-
5,827
112,541
-
112,541
118,368
-
118,368

Prior year

Fund balances at 31 March 2024 are represented by:
Tangible fixed assets
Current assets		 Unrestricted
Restricted
Total
Funds
Funds
2024
£
£
£
6,484
-
6,484
123,081
-
123,081
129,565
-
129,565

-27-