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2023-03-31-accounts

Reply to: Rachel Pickup Our ref: LUD400/JMC/RP/AA

18 December 2023

Ms R Deadman Ludus Dance rachel.deadman@ludusdance.org serenaemansfield@gmail.com

Dear Rachel

Accounts for the Year Ended 31 March 2023

Please find attached the following documents for your formal approval.

Finally, I attach our fee account and I look forward to receiving your payment in due course.

Please do not hesitate to contact me if you have any queries about any of the attached or if I can be of any further assistance.

Yours sincerely

Rachel Pickup Manager – Accounting and Advisory Rachel.pickup@mooreandsmalley.co.uk

Company registration No. 07729308 (England & Wales) Charity No. 1144163

Ludus Dance

Company Limited by Guarantee

Trustees’ Report and Financial Statements

For The Year Ended 31 March 2023

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

CONTENTS

Page
Charity reference and administrative details 1
Trustees’ Report 2
Independent Examiner’s report to the trustees 10
Statement of financial activities (incorporating the income and expenditure
account)		 11
Balance sheet 12
Notes to the accounts 13

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

CHARITY REFERENCE AND ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 MARCH 2023

Registered charity name Ludus Dance
Charity registration number 1144163
Company registration number 07729308
Registered office The Storey
Meeting House Lane
Lancaster
LA1 1TH
Trustees J Wareing
S Mansfield
E Payne
L Jasper
Secretary R Deadman
Independent Examiner MHA Moore and Smalley
Chartered Accountants
Priory Close
St Mary’s Gate
Lancaster
Lancashire
LA1 1XB

-1-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2023

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ending 31 March 2023, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Trustees

The directors who served during the year were:

J Wareing S Mansfield H Machell (resigned 14 December 2022) A Dangerfield (resigned 16 January 2023) E Payne L Jasper (appointed 4 May 2022) Secretary - R Deadman (appointed 21 July 2021) Independent Examiner - MHA Moore & Smalley

Introduction

Founded in 1975, Ludus Dance North West Dance in Education Ltd was constituted as a co-operative trading as Ludus Dance. In 2011/12 the company became a registered charity and company limited by guarantee.

Ludus brings the joy of dance to Children & Young People in Lancaster & across Lancashire, to embed creative dance and wellbeing practices where cultural opportunities are limited & demand for statutory services is high. As an NPO of Arts Council England in 2022-23, our programmes are designed to contribute to changing the national/regional landscapes of who gets to participate, progress in dance & become creative leaders of the future.

We create pathways of engagement, to widen accessibility for people to continue making, performing and/or experiencing dance for:

We commission dance artists with wide ranging movement styles whose approach to practice is grounded in mindfulness and awareness. These enable CYP to be present in their bodies and with others, so that they might let go of self-criticism, judgment of peers & as a result learn how to be accepting, curious & open to their own potential & that of others. We have established long-term relationships with statutory partners, with shared ambition, in education, local authorities, social & mental health services within the NHS. Through these we develop programmes that contribute to how

Dance can be part of the solution to support CYP to live healthier & happier lives.

With the success of the Arts Council England National Portfolio Organisation (NPO) application in 2017, a fouryear business plan and suite of strategy documents were developed. The programme of activity constituted six core strands of work and was designed to drive targeted delivery, financial investment and stakeholder/partnership development.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2023

Structure, governance and management

Governance

Ludus Dance is a Registered Charity and Company Limited by Guarantee, incorporated on 4[th] August 2011. A Board of Directors controls the overall strategic direction of the organisation and ensures regulatory and legal compliance. Board members are recruited for the balance of skills that they can bring to the organisation. These are:

The Board meets quarterly alongside subgroup meetings, which are developed alongside the developmental needs of the Charity, there are currently finance & policy review subgroups.

Staffing

Ludus Dance employs a core team to deliver projects and to develop the organisation’s offer to ensure ongoing financial and operational sustainability. In 2022/23, Ludus Dance operated with the equivalent of 4 full time members of staff.

Over the last year, staff had the opportunity to attend a number of training programmes, including: Safeguarding, Chaperoning Children, Adapting to Motherhood as a Dancer, Youth Mental Health First Aid, Governance Now and Marketing for Small Businesses.

External Human Resource Company Elcons were retained in 2022/23 to support senior staff and Trustees as appropriate.

This year 31 freelance artist positions were contracted for project delivery.

Charitable Objects

The company is established to:

Encourage and advance the appreciation of the art of dance and its associated art forms by the public particularly by providing opportunities for people to create, watch and take part in dance predominantly but not exclusively in the North West of England.

These objects are supported by the core organisational mission of Ludus Dance: - To inspire, engage and empower through dance.

Ludus Dance’s values are:

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2023

The charitable objects, organisational mission and values provide the framework for all of the activities of Ludus Dance. These are articulated through the vision.

The vision is of a world where everyone has the right and ability to access high quality dance experiences produced to the highest standard leading to a lifelong engagement in the arts. This vision centres on the essential aims of:

To deliver our mission, vision and core aims, activity has been split across six core strands:

As part of an organisational restructure, caused by the unexpected departure of the CEO in the first quarter of 2021, the appointed Interim-Senior Leadership Team worked with the trustees to analyse the 6 core strands. Using Arts Council England’s supporting transitional documents, designed to guide NPOs towards the next NPO investment period 2023-26, an analysis was undertaken. Where the current strands were successful in enabling Ludus to secure NPO investment in 2018, both the micro & macro landscape of Ludus Dance had shifted considerably. Largely due to the change in SLT and organisational restructure alongside the shifting needs of our clients, partners, workers & funders due to the impact of the global pandemic.

One such change was Arts Council England, Ludus’ primary funder, who invited all current NPO holders to apply for a year-long extension to their current funding agreement in light of the challenges caused to business delivery by Covid-19. To secure further investment Ludus Dance successfully wrote a new one-year business plan, the key purpose of which was to outline:

-4-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2023

The new business planning document did not remove any of the 6 core strands but brought them together. The following strands are how Ludus delivered its mission, vision & core aims throughout 2021/22 and 2022/23:

Commissioning & Producing accessible dance events (live and digital)

Public benefit

In setting Ludus Dance policies, the Board gives consideration to the guidance issued by the Charities Commission regarding the provision of public benefit. Ludus Dance achieves public benefit by delivering its charitable objectives in a number of ways:

. Trustees

No remuneration is paid to any Trustee for their services as a trustee, nor did any trustee have a material interest in any of the charity’s contracts during the year.

Induction and training of Trustees

Board members are selected based upon their professional skills to complement those of existing Board members and to ensure a range of different voices and backgrounds shape the organisation. Induction includes meetings with the CEO and the Board, receiving copies of policies, business plans and accounts and attending Board meetings prior to appointment. New trustees also receive a Trustee welcome pack.

Share Capital

The charity is limited by guarantee and as such does not have a share capital.

Risk management

The Trustees and staff of Ludus Dance conduct a quarterly review of the major risks to which the charity is exposed, and systems established to mitigate them are laid down by a written risk assessment strategy as appropriate to current circumstances. The strategy specifies actions to be taken to guard against a variety of risks with potential to impact on funding or activity. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and ensuring consistently high quality of delivery. These procedures are regularly reviewed and updated as necessary.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2023

External partners

The organisation’s principal investors in 2022-23 were:

Contribution of volunteers

The Charity is supported by highly experienced and dedicated Volunteer Board Members as well as a small number of additional volunteers who support the organisation more generally. Ludus Dance is keen to develop further volunteering opportunities across the business as we recognise the value of this reciprocal exchange. This year 16 volunteer positions were fulfilled, these helped support several dance projects, events and classes.

Achievements and performance of the Charity during the year

Highlights from our 2022-23 programme of activity:

• 875 Children and Young People performed to 6053 audience members in schools, on stage and outdoors.

• Piloted Big Up North as a digital dance platform and commissioned Popular Dance Academic Researcher Dr. Laura Robinson to test the feasibility of Ludus Dance to explore what a digital home for youth dance might look like.

• Completion of the year-long Artist in Residency (AiR) pilot, which saw 1 local dance artist spend a year in a primary school questioning, how her practice might positively impact the children who attend the school, their families and the staff who work there.

• Commissioned 2 artists (1 choreographer and 1 digital) to create a new commission for Light Up Lancaster, an out-door night-time light-dance event.

• Enabled 26 young dancers aged 9 – 22 to work together over to perform to more than 3000 audience members as part of Light Up Lancaster.

• Maintained relationships with the 6 young people met through the traineeship programme Borderlines (21/22); held 3 x mentoring sessions throughout the year with individuals – resulting in three YP taking up short bespoke volunteering programmes.

• Delivered our new health & education programme, The Alien Needs our Help to 52 key stage two primary school classes, across the Lancaster and Morecambe District, in partnership with More Music.

• Secured a larger, more visible home at The Storey Institute, Lancaster as a permanent creative residence for 2022/23.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2023

Financial review

The total income for the year was £178,633, comprising restricted funds (£56,165) and unrestricted funds (£122,458).

Ludus Dance received approximately 60% of its income through core grants from Arts Council England (ACE) and Lancaster City Council to develop and deliver a rich programme of activity. This was supplemented by additional restricted grants and earned income vital for the viability of the organisation. Successful diversification of income has meant that the organisation remains stable post the planned withdraw of the ACE NPO funding.

A financial review on expenditure was undertaken in-light of ACE’s core funding support period coming to a planned end. To ensure a more economical and environmentally responsible delivery model, Ludus made the decision to take on a larger dance studio office space in The Storey to house its front facing dance programme as well as it’s back-office. This dramatically reduced the expenditure of additional room hire and served as visual marketing tool, thanks to the new room being in a prominent, publicly visible space. This move reduced pressure on the Co-CEOs and trustees by allowing room to embed into the new structure, so that an appropriate time in the future - developing an independent home for Ludus Dance can be timed alongside an assessment of growing staff and financial resilience/ability to take positive risk.

In terms of assessing our risks, throughout 2022/23 Ludus Dance continued to make progress through further scrutinising our mission, aims and outcomes. With the ending of core ACE funding, alternative core funders have been investigated and applications are being made in regards the Levelling Up national agenda. As a result Ludus Dance have successfully began to diversify where our funding comes from, both within the creative sector but also wider, with statutory partners including mental health and schools.

Main areas of difficulty include:

We are aware of the national increase of requests that Trust & Foundations are receiving, this is something we continue to monitor.

Reserves policy

As of 31st March 2023, the unrestricted reserves stood at approximately £143k. Free reserves at the year end stood at £138,800 (2022: £112,858).

The agreed target for unrestricted reserves at Ludus Dance will continue to be to three months’ running costs. The board are confident that running at three months would provide continuity of services to its beneficiaries, whilst fulfilling obligations towards employees and funders. Remaining unrestricted reserves will be designated for relocation, as a match for capital investment and unplanned closure. This reserves policy and the analysis of income and expenditure is reviewed on an annual basis. However, in light of current circumstances regarding the Coronavirus pandemic, the board will be closely monitoring reserves in response to the organisational impact of Covid-19 and the Cost of Living Crisis.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2023

Plans for the future

Ludus Dance are continuing to find ways to streamline activity, reduce overheads and find alternate income streams. During 2022/23 the charity began delivering its new business plan, focussing our work on designing dance programmes that support children & young people experiencing poor mental health to emerge into the world healthier and happier; this area becomes a key focus for the Charity in 2022/23 with the development of our weekly well-being hub, traineeship programme, primary school public health commission.

Researching climate anxiety will become a central goal for 2023/24 at a strategic level. It will be placed centrally within our organisation's ambitions to address, and we are seeking a large-scale project with Lancaster University and other local partners in order to do so. Research this far is showing us that potential funders are placing the climate emergency at the centre of their goals, which we believe we help us secure long-term funding from a number of sources.

Alongside, we seek to tackle this issue head on by working creatively with children and young people on both environmental themes and their ability to create positive change, so that they learn of their individual and collective potential impact, within their dancing, their everyday lives, and alongside their audiences to whom they can demonstrating this ethos through performance. Our work will always strive to empower children and young people to experience a healthy and hopeful world, and how they can make informed environmentally responsible choices.

Equal Opportunities

The charity is committed to equal opportunities at all levels and has a Single Equality and Diversity Policy and Action Plan which supports the promotion of equal opportunities.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2023

Responsibilities of the Trustees

The Trustees (who are also the directors of Ludus Dance for the purposes of Company Law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

Company Law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Law). Under Company Law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charitable company and the income and expenditure of the charitable company for the year.

In preparing these financial statements, the council members are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies’ exemption.

Signed on behalf of the Board of Trustees

Rachel Deadman Company Secretary

20/12/2023

……………………………………………..

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF LUDUS DANCE

FOR THE YEAR ENDED 31 MARCH 2023

I report on the accounts of the company for the year ended 31 March 2023 which are set out on pages 11 to 26.

Responsibilities and basis of report

As the charity Trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  3. the accounts do not accord with those records; or

  4. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  5. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard Hall FCCA

MHA Moore and Smalley Chartered Accountants Priory Close St Mary’s Gate Lancaster LA1 1XB

20/12/2023

……………………..

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

(INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023

FOR THE YEAR ENDED 31 MARCH 2023
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other incoming resources
6
Total
Expenditure on:
Raising funds
8
Charitable activities
9
Total
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
21		 Total
Total
Unrestricted
Restricted
funds
funds
funds
funds
2023
2022
£
£
£
£
111,628
56,175
167,803
148,810
8,419
-
8,419
11,027
2,041
-
2,041
4,600
370
-
370
10
122,458
56,175
178,633
164,447
410
-
410
303
95,491
63,322
158,813
212,154
95,901
63,322
159,223
212,457
26,557
(7,147)
19,410
(48,010)
-
-
-
-
26,557
(7,147)
19,410
(48,010)
117,314
15,780
133,094
181,104
143,871
8,633
152,504
133,094

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

The notes on pages 13 to 26 form part of these financial statements.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

AS AT 31 MARCH 2023

Fixed assets
Tangible fixed assets
16
Current assets
Debtors
17		 £
£
£
£
5,071
4,456
5,071
4,456
62,049
33,683
2023
2022		 £
£
£
£
5,071
4,456
5,071
4,456
62,049
33,683
2023
2022
62,049
Cash at bank and in hand 141,605 116,874
Creditors:amounts falling due within
one year
18
Net current assets
Total assets less current liabilities
Net assets
Funds:
Restricted funds
General funds
Designated funds
Total funds
21		 150,557
(21,919)
147,433
128,638
147,433
128,638
152,504
133,094
8,633
15,780
73,871
47,314
70,000
70,000
152,504
133,094
203,654
(56,221)

The financial statements have been prepared in accordance with the provisions for small entities.

For the year ended 31 March 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees' responsibilities:

The trustees have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and the trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts were approved by the members of the council and authorised for issue on the

18/12/2023

………………………………... and are signed on their behalf by:

…………………………………… S Mansfield Chair of Trustees Company Registration Number: 07729308

The notes on pages 13 to 26 form part of these financial statements.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

Legal form

The charity constitutes a limited company, limited by guarantee as defined by the Companies Act 2006, incorporated in England and Wales. The address of the charity, the nature of its operations and its principal activities are all detailed in the Trustees’ report and charity administrative details pages in these financial statements.

Basis of accounting

The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with the accounting policies set out in note to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The financial statements have been prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Preparation of the accounts on a going concern basis

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operating existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Taxation

The charity is recognised by the Inland Revenue as a UK Charity and is entitled to exemptions from corporation tax.

Income

All income is recognised in the Statement of Financial Activities (SOFA) when the Charity is legally entitled to the income and the amount can be quantified with reasonable certainty. No income is shown net of expenditure.

Voluntary income is received by way of grants, donations and gifts and is included in the SOFA when receivable. Grants, where entitled is not conditional on delivery of specific performance by the Charity, are recognised when the Charity becomes unconditionally entitled to the grant.

Investment income is recognised when receivable.

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably.

Support costs are those which assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly to support the objectives of the charity.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies (continued)

Tangible fixed assets

Fixed assets including equipment, fixtures and fittings are recorded at cost less accumulated depreciation. Depreciation is provided at the following annual rates in order to write the cost of assets off over their estimated useful lives using the reducing balance method:-

Equipment, fixtures and fittings - 20%-33% straight line

Debtors and creditors

Debtors and creditors with no stated interest rate and receivable and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Cash and cash equivalents

Cash held by the charity includes amounts held on call at banks.

Accumulated funds

The Charity has three distinct types of fund: Unrestricted, or general, funds arising from the accumulated surplus from its various activities. Restricted funds represent balances to be spent on particular activities as specified by the donor. Designated funds, included within unrestricted funds, are those set aside by the Board of Trustees for a specific purpose.

Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Charity’s balance sheet when the Charity becomes party to contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to offset the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Financial assets are assessed for indicators of impairment at each reporting end date.

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the company transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies (continued)

Classification of financial liabilities

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities.

Basic financial liabilities

Basic financial liabilities, including creditors, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest.

Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.

2 Judgements and key sources of estimation uncertainty

In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Key assumptions, judgements and estimates

In the opinion of the Trustees’ there have been no significant judgements made in the process of applying the above accounting policies.

There have been no key assumptions concerning future and other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

3 Income from donations and legacies

Income from donations and legacies
Year to 31 March 2023
Arts Council England: NPO		 Unrestricted
Restricted
Total
funds
funds
2023
£
£
£
97,404
-
97,404
BBC Children in Need 500
9,809
10,309
Lancaster City Council
Lancaster City Council (in kind)
Donations
More Music
Neighbourhood Grant
DCNW
Tesco Community Grant		 -
40,716
40,716
13,100
-
13,100
124
-
124
-
900
900
-
3,000
3,000
-
1,750
1,750
500
-
500
111,628
56,175
167,803
Year to 31 March 2022
Arts Council England: NPO		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
97,404
-
97,404
BBC Children in Need -
11,352
11,352
Francis C Scott Charitable Trust
Lancaster City Council
Lancaster City Council (in kind)
Small Trusts & Foundations
Donations
Coronavirus Job Retention Scheme Grant
Lancaster & Morecambe college - Kickstart
Education & Skills Partnership
Peter Harrison Foundation		 8,000
-
8,000
-
3,000
3,000
9,225
-
9,225
-
-
-
105
-
105
-
1,577
1,577
-
7,147
7,147
-
6,000
6,000
-
5,000
5,000
114,734
34,076
148,810

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

4 Income from charitable activities

Year to 31 March 2023
Provision of dance services		 Unrestricted
Restricted
Total
funds
funds
2023
£
£
£
8,419
-
8,419
8,419
-
8,419
Year to 31 March 2022
Provision of dance services
I f th tdi tiiti		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
11,027
-
11,027
11,027
-
11,027
ncome rom oer rang acves
Year to 31 March 2023
Events, commisions & venue hire		 Unrestricted
Restricted
Total
funds
funds
2023
£
£
£
2,041
-
2,041
2,041
-
2,041
Year to 31 March 2022
Events, commisions & venue hire		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
4,600
-
4,600
4,600
-
4,600

5 Income from other trading activities

-17-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

6 Other incoming resources

Other incoming resources
Year to 31 March 2023
Interest received		 Unrestricted
Restricted
Total
funds
funds
2023
£
£
£
370
-
370
370
-
370
Year to 31 March 2022
Interest received		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
10
-
10
10
-
10

7 Donated goods, facilities and services

Donated goods and services with an estimated value of £nil (2022: £nil) were received during the year, related to rent. Ludus relies on the contribution of unpaid volunteers to deliver its Programmes.

-18-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

8 Fundraising costs

Fundraising costs
Year to 31 March 2023
Staff and related costs		 Unrestricted
Restricted
Total
funds
funds
2023
£
£
£
410
-
410
410
-
410
Year to 31 March 2022
Staff and related costs		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
-
303
303
-
303
303

9 Analysis of Charitable Expenditure by type

Staff costs
Direct costs
Support costs		 Unrestricted
Restricted
Total
Total
funds
funds
2023
2022
£
£
£
£
63,649
32,638
96,287
123,428
7,084
26,684
33,768
47,182
24,758
4,000
28,758
41,544
95,491
63,322
158,813
212,154

-19-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

10
Support costs
Premises
Communications
Information Technology
Insurance
Marketing
Professional expenses
Depreciation
Sundry expenses
11
Operating Surplus/(Deficit) is stated after charging
Depreciation on tangible fixed assets
Independent examination fee
12
Staff Costs
Note
Wages and salaries
Social security costs
Pension costs
9
Total
Total
2023
2022
£
£
14,949
7,715
770
454
497
2,723
3,640
2,183
503
1,485
5,218
19,923
2,526
2,228
655
4,833
28,758
41,544
2023
2022
£
£
2,526
2,227
1,848
1,680
4,374
3,907
2023
2022
£
£
92,540
117,265
1,880
4,109
1,867
2,054
96,287
123,428

There were no employees (2022: none) who received emoluments (excluding employer pension costs) of more than £60,000.

-20-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

12 Staff Costs (continued)

The key management personnel of the Charity, comprise the Trustees and two interim directors. The total employee benefits of the key management personnel of the charity were £27,355 (2022: £37,545). The key management personnel were reimbursed expenses totalling £55 (2022: £6,681) during the year.

The Charity Trustees were not paid or received any other benefits from employment with the Charity in the year (2022: £nil) neither were they reimbursed expenses during the year (2022: £nil). No charity Trustee received payment for professional or other services supplied to the Charity (2022: £nil).

The average monthly number of employees during the year was 6 (2022: 8). The Charity relies on support from unpaid volunteers in various parts of the charity.

Staff and volunteers average head count in the year
Fundraising
Charitable Activities
Governance
Other
The parts of the charity in which the
employees work		 2023
2022
Number
Number
1
1
4
2
1
2
-
3
Total
Dfid tibti i h		 6
8
ene conruon penson sceme
Amount of contributions recognised in the
SOFA as an expense
12		 £
£
1,867
2,054

13 Defined contribution pension scheme

14 Related party transactions

There were no related party transactions requiring disclosure during the current or prior period.

15 Corporation tax

The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

-21-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

16 Tangible fixed assets

Cost
As at 1 April 2022
Additions
Disposals
As at 31 March 2023
Depreciation
As at 1 April 2022
Charge for the year
Eliminated on disposal
As at 31 March 2023
Net book value
As at 31 March 2023
As at 1 April 2022		 Office
Equipment
Plant &
Machinery
Total
£
£
£
8,406
17,485
25,891
3,141
-
3,141
-
-
-
11,547
17,485
29,032
5,092
16,343
21,435
2,149
377
2,526
-
-
-
7,241
16,720
23,961
4,306
765
5,071
3,314
1,142
4,456

17 Debtors falling due within 1 year

Debtors falling due within 1 year
Trade debtors
Prepayments and accrued income		 2023
2022
£
£
49,740
4,081
12,309
29,602
62,049
33,683

-22-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

18 Creditors: amounts falling due within 1 year

Creditors: amounts falling due within 1 year
Trade creditors
Social security and other taxes
Accruals and deferred income		 2023
2022
£
£
19,530
9,922
5,348
2,511
31,343
9,486
56,221
21,919
Deferred income:
As at 1 April 2022
Released in the year
Additions in the year
As at 31 March 2023		 2023
2022
£
£
-
-
-
-
27,970
-
27,970
-

Deferred income comprises of grant money received at the year end for activities in the next financial year.

19 Commitments under operating leases

In January 2022, the company entered into a new lease agreement that resulted in annual commitments under non-cancellable operating leases as set out below:

Operating leases which expire:
Within 1 year
Within 2 to 5 years		 2023
2022
£
£
6,638
6,201
3,725
10,363
10,363
16,564

-23-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

20 Analysis of movements in funds

Current year

Unrestricted reserves
Designated fund
General funds
Total unrestricted reserves
Restricted reserves
Bounce Back
BBC Children in Need
Shifting Focus
Springforward
Yorkshire Dales Millennium Trust
LCC PHP
Lancaster & Morecambe College Kickstart
More Music
Neighbourhood Grant
DCNW
Total restricted reserves
Total reserves		 At 1
At 31
April
March
2022
Income Expenditure Transfers
2023
£
£
£
£
£
70,000
-
-
-
70,000
47,314
122,458
(95,901)
-
73,871
117,314
122,458
(95,901)
-
143,871
4,242
-
-
-
4,242
-
9,809
(9,809)
-
-
1,500
-
-
-
1,500
448
-
-
-
448
83
-
-
-
83
2,360
40,716
(40,716)
-
2,360
7,147
-
(7,147)
-
-
-
900
(900)
-
-
-
3,000
(3,000)
-
-
-
1,750
(1,750)
-
-
15,780
56,175
(63,322)
-
8,633
133,094
178,633
(159,223)
-
**152,504 **

Designated funds

The charity’s designated fund represents a flexible relocation and capital target expenditure target.

Restricted funds

The purpose of the funds carried forward are as follows:

Bounce back fund - Funding to deliver a dance programme for young people needing respite from family members who have a cancer diagnosis.

Shifting focus fund - Shifting Focus - planned as a two-day conference event to bring together integrated dance innovators and trailblazers from across the North West and national dance community.

Spring forward - Spring Forwards was a small internal fundraising programme based upon paid audiences attending a dance performance by children and young people. at Ludus Dance.

Yorkshire Dales Millennium Trust – Ludus Dance were commissioned to create a dance and film piece about the effects of plastic pollution.

-24-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

20 Analysis of movements in funds (continued)

LCC PHP – ‘ The Alien Needs Our Help’ is a creative health and wellbeing programme, from Ludus Dance and More Music, commissioned by Lancaster City Council’s Public Protection, we are now offering it to primary schools across the district.

L&M College Kickstart fund – Kickstarter grants were made available from the DWP to support young people aged 18 - 25 and engaged with national job centres into 6-months of employment.

More Music - This is 50% contribution towards the payment of filmmaker to create a documentary for our shared project, The Alien Needs our Help.

Neighbourhood Grant - A grant to provide summer dance activities to children living on the Ryelands Estate in Lancaster.

DCNW - A grant to undertake research into the feasibility of a digital/live hybrid youth dance event for the NW Children in Need - Year one of a multi-year bid to deliver dance and film workshops to children and young people experiencing poor mental health.

Prior Year:

At 1 At 31
April March
2021 **Income ** **Expenditure ** Transfers 2022
£ £ £ £ £
Unrestricted reserves
Designated fund 6,250 - - 63,750 70,000
General funds 119,211 130,371 (177,545) (24,723) 47,314
Total unrestricted reserves 125,461 130,371 (177,545) 39,027 117,314
Restricted reserves
ACE Catalyst 1,612 - - (1,612) -
Bounce Back 4,242 - - - 4,242
BBC Children in Need 36,886 11,352 (23,184) (25,054) -
Great Place Lakes and Dales 1,454 - - (1,454) -
Inclusion in Motion 250 - - (250) -
Lancaster Arts Partnership 1,593 - - (1,593) -
Occupied - - - - -
Shifting Focus 1,500 - - - 1,500
Springforward 448 - - - 448
The Areti Charitable Trust 6,081 - (905) (5,176) -
Yorkshire Dales Millennium Trust 83 - - - 83
CJRS Grant - 1,577 (1,577) - -
Borderlines 1,494 11,000 (8,606) (3,888) -
LCC PHP - 3,000 (640) - 2,360
Lancaster & Morecambe College Ki - 7,147 - - 7,147
Total restricted reserves 55,643 34,076 (34,912) (39,027) 15,780
Total reserves **181,104 ** 164,447 (212,457) - **133,094 **

-25-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

21 Analysis of net assets between funds

Current year

Current year
Fund balances at 31 March 2023 are represented by:
Tangible fixed assets
Current assets
 Unrestricted
Restricted
Total
Funds
Funds
£
£
£
5,071
-
5,071
138,800
8,633
147,433
143,871
8,633
152,504
Prior year
Fund balances at 31 March 2022 are represented by:
Tangible fixed assets
Current assets		 Unrestricted
Restricted
Total
Funds
Funds
£
£
£
4,456
-
4,456
112,858
15,780
128,638
117,314
15,780
133,094

-26-

LUDUS DANCE

Registered office address: The Storey Meeting House Lane Lancaster La1 1th

Company number: 07729308 Charity number: 1144163 Place of incorporation: England & Wales

MHA Moore and Smalley Priory Close St Mary’s Gate Lancaster LA1 1XB

Dear Sirs

Financial statements for the year ended 31 March 2023

We confirm that the following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation sufficient to satisfy ourselves that we can properly make each of the following representations to you in connection with your independent examination of the charity’s financial statements for the year ended 31 March 2023:

Page 2

Yours faithfully

S Mansfield

Trustee On behalf of the board of Trustees

18/12/2023 Date .....................................................................

Our ref: LUD400 Invoice: 338655 Tax point: 18 December 2023 VAT Reg. No: 125 4817 18

Ludus Dance The Storey Meeting House Lane Lancaster LA1 1TH

To Professional Services Rendered:

Preparation of the financial statements in statutory format for the year ended 31
March 2023 in compliance with the Charity SORP. Independent examination of the
numbers therein and provision of our report.
Our inclusive fee
VAT @ 20%		 1,620.00
1,620.00
324.00
£1,944.00
Please return this remittance advice slip with your
payment to:
Moore and Smalley
Richard House		 Client: Ludus Dance
9 Winckley Square
Preston		 Our ref:
Invoice:		 LUD400
338655
PR1 3HP Tax Point: 18 December 2023
Amount: £1,944.00
Please see overleaf for details on how to pay
Payment is due upon receipt of invoice

Please see overleaf for details on how to pay Payment is due upon receipt of invoice

INVESTORS I I IN PEOPLE thvLLPwhoI£r4rt￿PBrtn￿rBhl￿f0rIhe￿￿r￿seBUF IhEP4rtnw3bipAcl I890￿￿￿ 1141olmlmbET&iJ4v8I￿￿?I￿￿thl bakertilly Char1vrvdAr￿￿TrtlnISffiEnyLi￿￿4￿d Wal?sand IS4￿￿0n5Edar￿ regulated byihvFI￿￿lalC￿￿U￿t￿uthvnty klpprea 5rndltyLLPlridingllsm￿mODreand Smli&* wnb￿￿[￿￿&￿nlndePÈ￿de￿1rn￿Th￿￿￿￿erTi1IY lfitetn&litsnilLiffiited TiltylThterNbDn&l Pr￿￿e&nOpTQfeÈy￿nll1 Bervice&l0cl￿nlB tsEh mEmber firffli&a Bepllrllte ￿￿￿dePEndEn1 ￿￿LIt￿lIty.￿nd HOW TO MAKE A PAYMENT DIRECT DEBIT You can pay your bill in instalments by direci debit. To sel this up please contact wr Finance Team on 01772 821021. CHEQUE Send a cheque in the post with thi5 retnittance payable to Moore and Smalley. Please e8n you write your 6 digit ref.no or invoice nurnber on the back of your cheque. INTERNETITELEPHONE BANKING OR BACS OVER THE PHONE You will need our Sort code 16-28-33 and account number 12844348. You will need your 6 digit client code or invoice nurnber as 8 payment reference. To rnake a debit or credit card payrnent telephone 01772 821021. You will need your 6 digit tliÈni code or invoice nurnb￿ as a payment reference.